Purchasing Directors Meeting February 21, 2008. 2 Agenda Office Depot Bureau A Bureau B MFMP Florida...

Purchasing Directors’ MeetingFebruary 21, 2008

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• Agenda• Office Depot• Bureau A • Bureau B• MFMP • Florida Accessible Electronic and Information

Technology Rules • Reminder About Next Meeting Date


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Andrew Magazine & Allen Shiflett

Account ManagersOffice Depot

BSD Tallahassee Division

Gil McCoy CEO

Magnetic Imaging Supplies

Office Depot

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Magnetic Imaging SuppliesMagnetic Imaging Supplies

““High Quality Imaging SolutionsHigh Quality Imaging Solutions

at a Reasonable Costat a Reasonable Cost ” ”

Rev. 1.3

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About MIS

Manufacturer and distributor of remanufactured, compatible printing suppliesHigh quality products carry a 100% satisfaction guarantee, manufactured in our ISO 9001: 2000 certified factoryEstablished in 1994, with a 25,000 square foot plant in Miami, FL and a Distribution Centre in Chicago, ILOffers MIS branded and private label branded products to meet customer needsBroad product line including black, color and MICR toner cartridgesDiverse customer base supplied through our key partners

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ISO 9001:2000 Certified Plant

Magnetic employees are residents who are hired from local communities

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ISO Certifying Stipulations

Certified September 2002.

ISO 9001:2000 stipulates that “quality” be quantified, qualified and documented.

ISO 9001:2000 demands that the quality system not be theoretical, but prove itself in daily operations.

Each cartridge has been remanufactured and assembled according to the most stringent ISO and OEM quality-control standards to ensure performance that meets or exceeds the original OEM standards.

COMPETITIVE ADVANTAGE ( We are one of the few Minority Manufacturing Companies to be ISO certified )

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MIS partners with leading aftermarket component suppliers to ensure delivery of products to meet new printer demands

MIS actively participates in seminars, trade shows and industry organizations to obtain the latest technology updates

MIS capitalizes on its relationship with it’s suppliers: Static Control and Future Graphics for technical and manufacturing support in research and development

Research & Development

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No Drill and FillMIS uses quality aftermarket productsOn-Site Engineering Staff On-site Climate Controlled Quality Control LaboratoryDesignated printers for each model of remanufactured cartridges18 point Remanufacturing process

Quality Control

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New Magnetic roller is installed.

Toner hopper is filled with premier graphics toner to OEM specifications from a calibrated

toner machine.

Toner hopper is cleaned and disassembled.

Each section of the cartridge is inspected and the surface is

prepared for the sealing process.

New Doctor Blade is installed.

Small components - including gears and bushings - are cleaned, inspected and

replaced.

The waste bin and toner hopper are assembled . Printer chip is

installed (if needed).

MIS Remanufacturing ProcessMIS Remanufacturing ProcessAll Critical Components are replaced in each cartridge

Sealing process ensures a leak proof cartridge. Gold seal is

applied.

Toner waste bin is cleaned, inspected and disassembled.

Each cartridge is post tested and life tested at 5% coverage to check optimum page yield,

density and quality.

QC approved cartridge is sent to Packaging Dept. for final

cleaning. New cartridge label and MIS bar code are applied.

Cartridge is inserted in aluminum foil bag, sealed and foam packaged in a cartridge

carton. It is then placed in shipping carton for delivery.

Empty cartridge is inspected. Only certified virgin cores are

accepted. 80% of new components are to be installed.

Raw Material components are inspected and tested before

being released to production.

Cartridge is disassembled and sorted into waste bin and toner

hopper.

New Primary charge roller is installed to ensure optimum

print quality.

New wiper blade is installed in waste bin.

New OPC Drum is installed to ensure optimum print quality

and yield.

All MIS cartridges are engineered and manufactured to be 100% compatible to OEM machines

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Warranty

All MIS products are fully warrantedMIS automatically ships a replacement cartridge to you, when you report a defective cartridge to MIS Customer ServiceMIS also warrants that under normal use, its cartridges will not cause damage or abnormal wear to any printer that is properly maintained in good working orderLive Toll Free Customer Service and Technical SupportCustomer Education Seminars

WE STAND BEHIND OUR PRODUCTS

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Remanufactured compatible black and color Laser Toner CartridgesCompatible MICR Toner Cartridges Leading brands such as HP, Lexmark, Xerox, IBM, Brother, Dell and more

Product Offering

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Key Relationships

• 2004 Office Depot Partner• 2002 Corporate Express Partner• 1995 Staples Partner• Strong relationships with Value

Added Resellers

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Coca ColaAmerican ExpressAT&T CingularVerizon CommunicationsAetna InsuranceLife Source ServicesPrudential InsuranceCanon USA

City of ChicagoChicago City CollegesHarris BankState of FloridaSeaway BankNorthern TrustHartford InsuranceUniversity of Indiana

Partial Customer List

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ValueCustomer Satisfactio

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Quality

Service

ISO 9001:2000 certifiedLow failure ratesHigh quality & consistent output

throughout the life of the cartridge

Cost savings over OEMPage Yield equal to or better than

OEMEliminate environmental waste and

save money through recycling. Achieve your diversity goals &

increase community involvement with the purchase of MIS products.

Technical AssistanceToll free customer supportCustomer Education SeminarsHigh Availability through our

nationwide distribution networkBroad Product Line

Why MIS

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“We are in the business of exceeding our customer’s expectations”

Gil McCoyCEO

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Certifications

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• Agenda• Office Depot• Bureau A • Bureau B (Include CITS contract visibility issue,

include update on gift card question)• MFMP • Florida Accessible Electronic and Information



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Bureau A Contract Updates

• New Contracts:– Boat Motors (effective 2/12/08)– Motor Vehicles (effective 2/15/08)

• Contract Renewals in Process:– SUVs– Medium & Heavy Trucks

• Solicitations in Development:– Ammunition– Recycling of End of Life Electronics

• SPAs:– New: Appliances– Researching: Environmental Clean-up Services

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Bureau A Activity Updates

• Fuel Card– Conversion of DOT fueling sites– DFS audits

• Office Furniture Protest Update– Revision will add 11 new contractors

• Changes in Team 7:– Gary McGee has moved to Bureau B, Team 5– Charles Day has moved into the Team 7 Analyst position

• Changes in Team 3:– Purchasing Specialist position open

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• Agenda• Office Depot• Bureau A • Bureau B • MFMP • Florida Accessible Electronic and Information



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Bureau B – Contract Updates

• New state term contracts:– PC’s, Laptops and Monitors

• Contract renewals/extensions:– PBX and Key Systems – extended for services only – Library Materials “open season” in March

• State term contract solicitations in progress:– Equipment Maintenance Management Service – on

schedule to start by current contract end date of 3/14– Specialty Paper Products: May rebid the entire paper

contract due to paper industry price increases• SPAs:

– Air Taxi Services underway

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Bureau B – Activity Updates

• Solicitations in development:

– Telephony Contract (VoIP, PBX Hybrid and legacy Maintenance) Launch by March 1st

– Servers, Mainframes and Network Infrastructure

– Travel Management Services

– P-Card Contract (DFS Reviewing)

– Equipment Leasing (DFS input)

– Quick Copy Services (SPA TO STC)

– Staff Aug./IT Consulting Services

• CITS Managed Contracts: Website T’s and C’s

• Gift Card Solicitation (DFS reviewing legal/HR issues)

• Demonstration of MeadWestVaco Punchout Website

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SPURS Sunset / Help Desk Transition

• Sunset activities continue, including onboarding of FSDB and DOAH

• The Help Desk transition is complete!

– Calls previously handled by the SPURS Help Desk are now routed via the MFMP Customer Service Desk:

• Phone: 866-352-3776Fax: 850-414-8192Email: [email protected]

– The team is taking steps to ensure there is clear messaging going forward on vendors that are candidates for being registered in SPURS (as opposed to MFMP)

• The team asks for any agency questions or perceived concerns about the sunsetting process be raised to the MFMP team sooner rather than later

– Please e-mail [email protected] with comments

– An MFMP team member will follow up with you to understand your concerns

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DFS Update

• CFO Memorandum NO. 01 (2007-2008) was published in November, 2007

• Clarification regarding MFMP transactions:– Contract summary documents are not needed for MFMP

transactions.

– MFMP transactions that meet the thresholds defined in the CFO memo do not require ‘printouts’ to be sent to DFS. Instead, the Direct Order numbers can simply be e-mailed to DFS for review.

– For MFMP transactions that are anticipated to meet the thresholds defined in the CFO memo, DFS will review a PR (prior to it becoming a DO) and provide feedback to the agency prior to contract execution.

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DFS Update (contd.)

• Newly created MFMP/DFS work group:

– Group consists of MFMP team members, FLAIR staff, and DFS Accounting & Auditing staff members

– Team will meet monthly

• Currently discussing:

– CFO received date for MFMP payments

– SPURS sunset

– Central FLAIR failures

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Agency Benchmarking Activity (ABA) Update

• The first ‘comparative’ distribution of the ABA is scheduled for this week.

• The MFMP team will be discussing the Executive Summary at the Purchasing Director’s meeting on Thursday, February 21.

• Following the meeting, all agencies will receive their individual worksheets as well as an overall executive summary.

• The executive summary includes agency assessments regarding the following:– Requisition to PO Cycle Time– Contract Spend Percentage– Invoice to Check Cycle Time– Prompt Payment Compliance– MFMP Utilization

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Change Review Board (CRB) Update

• There was a CRB meeting January 31st – The group completed an administrative review and clean-up of the

current Change Request list

– Additional buyer change requests were prioritized and will be estimated for review by CRB members at the next CRB March 19th

– Change requests currently being considered and estimated include:

• CR 26 (Mass Edit of IRs) • CR 296849 (Add accounting detail to Analysis)• CR 37 (Mass edit for Purchasing Code and Procurement fields)• CR 259112 (IR accounting validation) • CR 36 (Make encumbrance number the PO number)

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State Purchasing / Vendor Initiatives

Supplier NameState Term Contract/State

Purchasing Agreement Contract #State Term Contract/State Purchasing

Agreement Contract NameOffice Depot Office & Classroom Supplies 618-001-07-ACS

Grainger Industrial SupplyTools, Hand Held, and Hand Held

Power Tools, MRO Materials445-001-07-1, 450-000-04-1

VF Imagewear, Inc Uniforms 200-050-05-1Lewis Digital, Inc. IT Hardware 250-000-03-1Colamco, Inc Laser & Inkjet Printer Cartridges 250-450-03-1American Business Systems Inc Mail Processing Equipment 600-760-00-1Hayes E-Government Resources, IT Consulting Services 973-561-06-1Marpan Supply Company, Inc. MRO Materials 450-000-04-1

msc industrial supplyTools, Hand Held, and Hand Held

Power Tools 445-001-07-1Gulf Ice Systems, Inc. Ice Making Machines 740-650-04-1Ronco Communications , Inc. N/A N/AComputer Tutors USA IT Consulting Services 973-561-06-1Bay Systems, Inc. IT Consulting Services 973-561-04-2

Leitz & Reed Office Products, Inc.Office Products and Desk Top

Consumables 618-001-00-1TYBRIN Corporation Consulting Services - IT (Tybrin Corp.) 973-515-03-1B&H Foto & Electronics Corp. d/b/a B&H Photo Video N/A N/AClara Starks Graham & Associat N/A N/ABMC Software Distribution Inc. BMC Software Distribution, Inc. 252-004-07-ACSKC Integrated Systems, Inc. N/A N/AStanbio Laboratory N/A N/ACompUSA Stores L.P. Computer Software Training 973-890-05-1International Center for Leadership Development N/A N/AStew Leonard III Children's Charities N/A N/ATelehar Corporation N/A N/AURS Corporation Southern N/A N/AConnie Liles Auto Parts, Inc. N/A N/AJani-King of Florida, Inc. N/A N/ABaker & Taylor, Inc. Library Material 715-001-01-1

eInvoicing activities: There is an updated list of current eInvoicing vendors posted to the MFMP Toolkit (Click on the ‘eInvoicing’ link on the MFMP Toolkit front page)

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State Purchasing / Vendor Initiatives

• eInvoicing activities (cont):– The team met with 8 vendors in January / February

timeframe to discuss enablement activities– In process of reaching out to additional targeted vendors

(based on volume and interest received from Vendor Survey responses)

• Punchout activities– Continue to work with MeadWestvaco– Working with Superior Uniform Group and Verizon to launch

their sites

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• Agenda• Office Depot• Bureau A • Bureau B MFMP • Florida Accessible Electronic and Information



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Florida Accessible Electronic and Information Technology Rules

• Rule chapter 60-8 establishes rules for the development, procurement, maintenance and use of electronic information technology

• Rule 60-8.001 defines terms

• Rule 60-8.002 sets the technical standards

• Rule 60-8.003 provides guidance for IT procurements

• Rule 60-8.004 provides guidance for IT development

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Per Rule 60-8.003(1), state agencies shall:– Procure products which comply with the

accessibility standards of Rule 60-8.002 when available.

– When only partially compliant products are available, procure the product that best meets the accessibility standards.

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“Compliance” means:– Compliance with 60-8.002 standards– Ensuring that individuals with disabilities have

comparable access to and use of information– Unless an undue burden would be imposed on

the agency

“Undue burden” (See, s. 282.602(5), F.S.)– Means significant difficulty or expense. – Must consider all agency resources that are

available to the program or component for which the product is being developed, procured, maintained, or used.

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Agencies must include language in solicitations:Accessible Electronic Information Technology. Vendors submitting responses to this solicitation must provide electronic and information technology resources in complete compliance with the accessibility standards provided in Rule 60-8.002, F.A.C. These standards establish a minimum level of accessibility.See, Rule 60-8.003(2)

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• “Compliance” means unless there is an undue burden.

• If a there is an undue burden, the agency shall explain specifically why, and to what extent, compliance with each provision of 282.601-606, F.S. and rule chapter 60-8 creates an undue burden.

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• Nothing in rule chapter 60-8 shall be construed to require a fundamental alteration in the nature of a product or its components. See, Rule 60-8.002(4).

• Products located in spaces frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment are not required to comply with chapter 60-8. See, Rule 60-8.002(5).

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Next Meeting

March 20, 2008

2:00 – 4:00 p.m.

Purchasing Directors Meeting February 21, 2008. 2 Agenda Office Depot Bureau A Bureau B MFMP Florida...

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Transcript of Purchasing Directors Meeting February 21, 2008. 2 Agenda Office Depot Bureau A Bureau B MFMP Florida...