Purchase to Pay (P2P) Compliance Recovery Plan

13th October 201012:00 – 14:00

Purchase to Pay (P2P) Compliance Recovery Plan

• The aim of the project is to ensure the University’s ‘purchase to pay’ (P2P) activity complies with the Financial Regulations

P2P Project – The Concept

Sign-off by JCM

Sign-off by JCM

Working groups

develop processes to tackle issues

etcLaunch Meeting

October 2010

2nd Follow-up Meeting

December 2010

1st Follow-up Meeting

November 2010

Working groups

develop processes to tackle issues

Publish processes & KPIs on web

• Agree tasks• Create working

groups

Publish processes & KPIs on web

• Review progress (KPIs)

• Receive reports from working groups

• Agree next tasks• Create new working

groups• Focus support where

needed

• Review progress (KPIs)

• Receive reports from working groups

• Agree next tasks• Create new working

groups• Focus support where

needed

Key Performance Indicators

Period Matched Unmatched TotalNumber % Number % Number

P1 Aug 10 1,215 29% 3,009 71% 4,224P2 Sept 10 2,015 34% 3,855 66% 5,870

Period Number % of matched invoicesP1 Aug 10 166 14%P2 Sept 10 321 16%

Period NumberP1 Aug 10 98P2 Sept 10 71

1. Invoices matched and unmatched

2. Invoices that pre-date purchase orders

3. Number of new suppliers set up

4. Unfulfilled purchase orders

As at 13 October 2010 there are 8495 commitment lines that remain unfulfilled. These date back to August 2009. All colleges and services to be reminded to clear any commitments which are no longer relevant.

Key Performance Indicators

Period Number £P1 Aug 10 96 £116,374.28P2 Sept 10 138 £188,140.23

5. Purchasing Card Transactions

6. Expenses

Period Number £P1 Aug 10 683 £261,374.10P2 Sept 10 696 £212,190.80