PURCHASE SPECIFICATIONS
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Transcript of PURCHASE SPECIFICATIONS
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PurchasePurchase SpecificationsSpecifications
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PurchasePurchase Specification?Specification?
Precise description of quality Precise description of quality material required to be procured material required to be procured for the purpose it is meant forfor the purpose it is meant for
ORORIt enables to confirm the receipt of It enables to confirm the receipt of material and inspection of goods material and inspection of goods by end user or at storesby end user or at stores
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Forms of Purchase SpecificationsForms of Purchase Specifications
Standard specification Blue print or dimensioned drawing Chemical analysis & Physical characteristics rep
ort Materials/ method of manufacture Description of purpose or use Vendor sample Buyer sample Requirements of code of standards/ Quality sta
ndards
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Standard specificationStandard specification
Description of purpose intended forDescription of purpose intended for Commercial standards of specificationCommercial standards of specification Included with units of purchaseIncluded with units of purchase Included with packing specificationsIncluded with packing specifications Capable of being checked with Capable of being checked with
acceptable testing methodsacceptable testing methods Incorporated with Code of practice or Incorporated with Code of practice or
International standardsInternational standards
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Blue print or dimensioned drawing
Easy method for checking against Easy method for checking against specification when item receivedspecification when item received
Advisable as safe method for Advisable as safe method for inspectioninspection
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Chemical analysis & Physical characteristics
Ideal for raw material procurementIdeal for raw material procurement To conform metallic class / gradeTo conform metallic class / grade Can be accepted by laboratory test Can be accepted by laboratory test
certificatecertificate
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Materials / method of manufacture
Often used in conjunction with inspection Often used in conjunction with inspection at vendors plant / workshopat vendors plant / workshop
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Description of purpose or use
Purchase of material or tools which Purchase of material or tools which are new to tradesare new to trades
Where no particular knowledge about Where no particular knowledge about modern or latest equipment / modern or latest equipment / machinesmachines
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Vendor sample
Suitable for purchase of basic ores/ Suitable for purchase of basic ores/ metals metals
Products of which quality is not Products of which quality is not readily measurablereadily measurable
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Buyer sample
Recommended only where no other Recommended only where no other type of specifications is possibletype of specifications is possible
Sample too often subject to change, Sample too often subject to change, loss or misinterpretationloss or misinterpretation
Where adequate record of purchase is Where adequate record of purchase is available for referenceavailable for reference
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Requirements of Quality standardsRequirements of Quality standards
Specification from which to workSpecification from which to work Checking material bought against Checking material bought against
the specificationthe specification Most satisfactory form of Most satisfactory form of
specificationspecification
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Specifications as required for procurement (as per the guidelines provided by SPIU)
The specifications shall be suitable to impart training as per the prescribed syllabus.
Unbiased technical specifications shall be prepared without mentioning brand names, catalogue numbers, make & model numbers
While preparing specifications use BIS code numbers for standards wherever necessary.
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Example of Example of Blue print Blue print oror dimensioned drawing dimensioned drawing
Civil construction or building structuresCivil construction or building structures User defined equipmentsUser defined equipments Tailor made machinesTailor made machines Fabricated structuresFabricated structures
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Example of Chemical analysis Example of Chemical analysis & Physical characteristics& Physical characteristics
For raw materials like metal sectionsFor raw materials like metal sections For chains and wire ropes used in For chains and wire ropes used in
material handling/ liftingmaterial handling/ lifting
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Example of Example of Materials / method of manufactureMaterials / method of manufacture
For cutting tools HSS-Cobalt % For spanners drop forged chrome vanadium
steel For hardness values in HRC For pipes ERW or seamless For sheets CRCA
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Example of Example of Description of purpose or useDescription of purpose or use
TrainersTrainers SimulatorsSimulators Experiment test rigExperiment test rig
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Example of Vendor sampleExample of Vendor sample
PlasticsPlastics Fuel-coal / cokeFuel-coal / coke chemical / lubricantschemical / lubricants leathersleathers textiletextile products involving colourproducts involving colour
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Example of Buyer sampleExample of Buyer sample
Printed forms / certificatesPrinted forms / certificates Machine parts / elements Machine parts / elements Maintenance sparesMaintenance spares
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Example of Example of Code of standards/Quality standardsCode of standards/Quality standards
BIS (formerly known as Indian standards BIS (formerly known as Indian standards Institution -ISI)Institution -ISI)
ISOISO Safety standardsSafety standards Environmental standardsEnvironmental standards
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EPILOGUEEPILOGUE
Purchasing organisation is Purchasing organisation is complete only with references to complete only with references to various directories of specifications various directories of specifications and copies of individual and copies of individual specifications applying to particular specifications applying to particular field of engineering / industry/ field of engineering / industry/ institutioninstitution
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Thank youThank you