Purchase Management · 2013. 3. 9. · Purchase Management Release A7.3 (June 1996)...

659
Guide June 1996 Purchase Management Item # A73CEAPO Release A7.3

Transcript of Purchase Management · 2013. 3. 9. · Purchase Management Release A7.3 (June 1996)...

  • GuideJune 1996

    PurchaseManagement

    Item # A73CEAPO

    ReleaseA7.3

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  • PrerequisiteJ.D. Edwards

    Software Fundamentals

    Using MenusGetting HelpCustomizing DataReporting

    Understanding YourEnvironmentCreating and MaintainingEnvironmentsSetting Up SecurityUpgrading Your System

    Online HelpProgramFormField

    System Administrationand Environment

    Fundamentals

    Guides

    CD–ROMGuides

    Where Do I Look?

    TechnicalFoundation

    CommonFoundation

  • Important Note for Students inTraining Classes

    This guide is a source book foronline helps, training classes, and

    user reference. Training classesmay not cover all the topics

    contained here.

  • Welcome

    About this Guide

    ���& �(��� $%#)���& #)�%)��*&� � (&'%�'�#"&� $%#���(%�&� �"� �+�!$ �& �#%%� ��&� ��� #� ���� �*�%�& �'*�%�� �#%!& �&�%��"& �"� *�"�#*&� &�#*" �%�#" , �+�!$ �&� �� ,#(% �#!$�", #$�%�'�& �' � �����%�"' �'*�%� �)� � ,#( !���'��"� ��&�%�$�"���& ��'*��" *��' �& &�#*" �" '��& �(��� �"� *��' ,#( &�� #",#(% &�%��"�

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    Organization

    ���& �(��� �& ��)���� �"'# &��'�#"& �#% ���� !��#% �("�'�#"� ���'�#"& �#"'��"���$'�%& �#% ���� '�&� #% �%#($ #� %� �'�� '�&�&� ��� ���$'�% �#"'��"& '���"�#%!�'�#" ,#( "��� '# ���#!$ �&� '�� '�&�� %(" '�� $%#�%�!� #% $%�"' '��

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    Section Chapter 1

    OverviewTasks

    What You Should KnowAboutField DescriptionsProcessing OptionsTest Yourself

    ���� �� �� ���������� ������� ��� ����� �#���� ������ ��� ���������� ������� ���������� �������� �� "������ �� ����� ��� ������ ��� ����������� �� ����&����� ��� $� � �� � ����� ��� ���������

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    Conventions Used in this Guide

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  • Release A7.3 (June 1996)

    Table of Contents

    Purchase Management Overview

    934'. �/4')2#4+0/ ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��'/'2#- �%%05/4+/) ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&&2'33 �00, ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��+342+$54+0/��0)+34+%3 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��#/5(#%452+/) ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��4*'2 934'.3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �'#452'3� !'2.3� #/& �0/%'143 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 40%, �#3'& ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��0/: 40%, #/& '26+%'��81'/&+452'3 �#3'& ���� � � � � � � � � � � � � � � � �

    �0..+4.'/43��/%5.$2#/%'3 ���� � � � � � � � � � � � � � � � � � � � � � � � � ��'4#+-'& �/(02.#4+0/ ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��'/5 �6'26+'7 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �'/5 �-07 (02 40%, �#3'& �52%*#3+/) ���� � � � � � � � � � � � � � � � � � � � ��'/5 �-07 (02 �0/: 40%, �#3'& �52%*#3+/) ���� � � � � � � � � � � � � � � ��'/5 �-07 (02 '26+%'3��81'/&+452'3 �#3'& �52%*#3+/) ����� � � � � �

    Daily

    Purchase Order Entry

    �$054 �52%*#3' �2&'2 �/429 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��/4'2 �52%*#3' �2&'2 �'#&'2 �/(02.#4+0/ ���� � � � � � � � � � � � � � � � � � � � � � � � �

    �/4'2+/) �52%*#3' �2&'2 �'#&'2 �/(02.#4+0/ ���� � � � � � � � � � � � � � � � � � ��/4'2+/) 511-+'2 �/(02.#4+0/ (02 # �52%*#3' �2&'2 ��� � � � � � � � � � � � ��/4'2+/) �2+)+/#4+0/ �/(02.#4+0/ (02 # �52%*#3' �2&'2 ����� � � � � � � � � � ��/4'2+/) �#4'3 (02 # �52%*#3' �2&'2 ���� � � � � � � � � � � � � � � � � � � � � � � � � � ��/4'2+/) !#8 �/(02.#4+0/ (02 # �52%*#3' �2&'2 ���� � � � � � � � � � � � � � � � ��/4'2+/) �'('2'/%' �/(02.#4+0/ (02 # �52%*#3' �2&'2 ����� � � � � � � � � � � �

    �/4'2 �52%*#3' �2&'2 �'4#+- �/(02.#4+0/ ����� � � � � � � � � � � � � � � � � � � � � � � � � �

    �/4'2+/) �52%*#3' �2&'2 �'4#+- �/(02.#4+0/ ����� � � � � � � � � � � � � � � � � � � ��'4#+- �+/' �02.#43 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �/4'2+/) �52%*#3' �2&'2 �'4#+- �+/'3 ����� � � � � � � � � � � � � � � � � � � � � � � � � ��/4'2+/) �52%*#3' �2&'23 (02 �/6'/4029 �4'.3 ����� � � � � � � � � � � � � � ��/4'2+/) �52%*#3' �2&'23 "3+/) �%%05/4 �/(02.#4+0/ ����� � � � � � � � �

    �/4'2+/) �'1024+/) �0&'3 (02 �'4#+- �+/'3 ��� � � � � � � � � � � � � � � � � � � � � ��/4'2+/) �#/5(#%452+/) �/(02.#4+0/ (02 �'4#+- �+/'3 ���� � � � � � � � � � � � ��'6+3+/) �'#&'2 �/(02.#4+0/ (02 �'4#+- �+/'3 ���� � � � � � � � � � � � � � � � � � ��/4'2+/) �'4#+- �+/'3 (02 �+4 �4'.3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��/4'2+/) �'4#+- �+/'3 (02 5$34+454' 02 �'1-#%'.'/4 �4'.3 ���� � � � � � � � �

    �20%'33+/) �14+0/3 (02 �52%*#3' �2&'2 �/429 � �'4#+- ���� � � � � � � �

  • Purchase Management

    Release A7.3 (June 1996)

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    �2/$&33*.( �04*/.3 '/2 �52$)"3& �2%&23 �(&% #9 �&15&34 �"4& ����2*.4*.( " �*34/29 /' �52$)"3& �2%&2 �)".(&3 ����� � � � � � � � � � � � � � � � � �

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    Receipt Processing

    �#/54 �&$&*04 �2/$&33*.( ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��.'/2-", �&$&*6*.( �2/$&33 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��/2-", �&$&*6*.( �2/$&33 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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    �2*.4*.( �52$)"3& �&$&*6&23 �� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2*.4*.( �52$)"3& �&$&*6&23 *. �"4$) �/%& ��� � � � � � � � � � � � � � � � � � � � �

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  • Table of Contents

    Release A7.3 (June 1996)

    �3+05+0) �63%*#4' �'%'+7'34 (13 �0&+7+&6#. �3&'34 ��� � � � � � � � � � � � � � ��31%'44+0) �25+104 (13 �0;�'/#0& �63%*#4' �3&'3 �'%'+7'3 ��� �

    �05'3 �'%'+254 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �05'3+0) �'%'+254 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��05'3+0) �'%'+25 �0(13/#5+10 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��05'3+0) �'%'+254 (13 �5'/4 +0 �6.5+2.' 0+54 1( �'#463' ���� � � � � � � � ��44+)0+0) �1%#5+104� �154� #0& �'3+#. �6/$'34 51 �'%'+25 �5'/4 ���� � � ��05'3+0) �'7'34+0) �'%'+254 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �31%'44+0) �25+104 (13 �'%'+254 $9 ����5'/��%%1605 ���� � � � � � � � �"13- 8+5* �1630#. �053+'4 (13 �'%'+25 �3#04#%5+104 ��� � � � � � � � � � � � � � � � � �

    "13-+0) 8+5* �1630#. �053+'4 (13 �'%'+25 �3#04#%5+104 ��� � � � � � � � � � � ��'7+'8+0) �1630#. �053+'4 (13 �'%'+254 ��� � � � � � � � � � � � � � � � � � � � � � � � ��145+0) �'%'+254 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �3+05 �'%'+25 �0(13/#5+10 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �3+05+0) �'%'+25 �0(13/#5+10 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��3+05+0) �3&'34 �2'0 51 �'%'+7' ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �31%'44+0) �25+104 (13 �2'0 �63%*#4' �3&'34 $9 �5'/ �3+05 ��� � ��3+05+0) 5*' �633'05 �5#564 1( �3&'34 �2'0 51 �'%'+7' �� � � � � � � � � � �

    �31%'44+0) �25+104 (13 �2'0 �63%*#4' �3&'3 �5#564 �'2135 �� � ��3+05+0) �'%'+25 �0(13/#5+10 $9 �622.+'3 ��� � � � � � � � � � � � � � � � � � � � � � �

    �31%'44+0) �25+104 (13 �07'05139 �'%'+254 �')+45'3 ��� � � � � � � � � � �

    Voucher Processing

    �$165 !16%*'3 �31%'44+0) ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��'7+'8 �2'0 �'%'+254 �� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �'7+'8+0) �2'0 �'%'+254 �� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��31%'44+0) �25+104 (13 �2'0 �'%'+254 $9 �622.+'3 ��� � � � � � � � � � �

    �05'3 �#0&'& �1454 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �05'3+0) �#0&'& �1454 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��3'#5' !16%*'34 4+0) �071+%'4 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �3'#5+0) !16%*'34 4+0) �071+%'4 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��*114+0) �0&+7+&6#. �'%'+25 �'%13&4 51 �#5%* 51 #0 �071+%' ��� � � � � �

    �31%'44+0) �25+104 (13 �#5%* !16%*'3 51 �2'0 �'%'+254 ���� � � � � ��*114+0) �6//#3+:'& �'%'+25 �'%13&4 51 �#5%* 51 #0 �071+%' ��� � � �

    �31%'44+0) �25+104 (13 �6//#39 !16%*'3 �#5%*+0) ��� � � � � � � � � ��'%13&+0) �071+%' �&,645/'054 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �3'#5' �6.5+2.' !16%*'34 (31/ �'%'+25 �'%13&4 ��� � � � � � � � � � � � � � � � � � � �

    �3'#5+0) �6.5+2.' !16%*'34 (31/ �'%'+25 �'%13&4 ��� � � � � � � � � � � � � � ��31%'44+0) �25+104 (13 �7#.6#5'& �'%'+25 �'55.'/'05 ��� � � � � � � � ��31%'44+0) �25+104 (13 ��� �0$160& �071+%'��#5%* 51 ���� ��� � � �

    "13- 8+5* �1630#. �053+'4 (13 !16%*'3 �3#04#%5+104 ��� � � � � � � � � � � � � � � � �

    "13-+0) 8+5* �1630#. �053+'4 (13 !16%*'3 �3#04#%5+104 ��� � � � � � � � � � ��'7+'8+0) #0& �145+0) �1630#. �053+'4 ��� � � � � � � � � � � � � � � � � � � � � � � � �!'3+(9+0) 5*#5 !16%*'3 �/16054 �#.#0%' ��� � � � � � � � � � � � � � � � � � � � � � �

    �1) �071+%'4 23+13 51 �'%'+7+0) �11&4 �� � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �1))+0) �071+%'4 23+13 51 �'%'+7+0) �11&4 �� � � � � � � � � � � � � � � � � � � � ��1))+0) �071+%'4 51 �3'#5' �3'.+/+0#39 !16%*'34 �� � � � � � � � � � � � � � � ��3'#5+0) # �'3/#0'05 !16%*'3 (31/ # �3'.+/+0#39 !16%*'3 ��� � � � � � ��3+05+0) �1))'& �071+%' �0(13/#5+10 ��� � � � � � � � � � � � � � � � � � � � � � � � � � �

  • Purchase Management

    Release A7.3 (June 1996)

    �0-"$11(,& �.2(-,1 %-0 �-&&$# �-3"'$0 �$2 (* ��� � � � � � � � � � � � � � ��0(,2 �-3"'$0 �,%-0+ 2(-, ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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    �0-"$11(,& �.2(-,1 %-0 �� �$2 (* !6 �3..*($0 �$.-02 ��� � � � � � � � �

    Special Orders Processing

    �!-32 �.$"( * �0#$01 �0-"$11(,& ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-0) 5(2' �$/3(1(2(-,1 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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  • Table of Contents

    Release A7.3 (June 1996)

    Approval Processing

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    Receipt Routing

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    Supplier Management

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  • Purchase Management

    Release A7.3 (June 1996)

    �&'*.& �400,*&1 �1*$&2 ".% �*2$/4.3 �4,&2 ��� � � � � � � � � � � � � � � � � � � � � � � � �

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    Rebate Processing

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    Order Updates

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  • Table of Contents

    Release A7.3 (June 1996)

    Commitment Setup

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    �&44*/( �1 �0..*4.&/43 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&44*/( �1 �0..*4.&/4 �&-*&' ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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    �2&"4& " �0..*4.&/4 �5%*4 �2"*- ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �2&"4*/( " �0..*4.&/4 �5%*4 �2"*- ������ � � � � � � � � � � � � � � � � � � � � � � � � � � ��034 �0..*44&% �0343 40 �0#3 ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �034*/( �0..*44&% �0343 40 �0#3 ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��20$&33*/( �14*0/3 '02 �034 �0..*44&% �0343 40 �0#3 ������ � � � � � � � �

    �&$"-$5-"4& �0..*4.&/43 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �&$"-$5-"4*/( �0..*4.&/43 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��20$&33*/( �14*0/3 '02 �&34"4& �0..*4.&/43 ������ � � � � � � � � � � � � � � �

    Setup

    System Setup

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    �&44*/( �1 �2%&2 �*/& �91&3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&4 �1 �2%&2 �$4*6*49 �5-&3 ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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    �2&"4& �0-&2"/$& �5-&3 ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �2&"4*/( �0-&2"/$& �5-&3 ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

  • Purchase Management

    Release A7.3 (June 1996)

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    Advanced and Technical

    Advanced and Technical Operations

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  • Table of Contents

    Release A7.3 (June 1996)

    �4#24+/) �0$3 +/ 4*' �5$3934'. ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��4011+/) �0$3 +/ 4*' �5$3934'. ������ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    �20%'33+/) �14+0/3 (02 �4#24��401 �5$3934'. ����� � � � � � � � � � � � � � � �

    Appendices

    �11'/&+8 � < �5/%4+0/#- �'26'23 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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  • Purchase Management

    Release A7.3 (June 1996)

    ������� ������ ��� ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

    Glossary

    Index

    Exercises

  • Release A7.3 (June 1996) 1–1

    Purchase Management Overview

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    System Integration

    ��� �%"���#� ���������$ #)#$�� '�"�# '�$� ��� �'�"�# ����%�$������#$"��%$��������#$��#� ��� ���%���$%"��� #)#$��# $� ��&�" ��� �# ��$# �� "���##��� %"���#� �"��"#�

    Overview

  • Purchase Management

    Release A7.3 (June 1996)1–2

    ��� �!��!(� � ���&$%#�%�$ �!( %�� ����$� �� ����� % $*$%�� �$ � %��#�%��(�%� !%��# ������(�#�$ ���!& %� � � � ��$%#��&%�! ��!��$%��$ $*$%��$�

    General Accounting

    AddressBook

    Sales Order

    Processing

    AccountsReceivable

    InventoryManagement

    AAIs AAIs

    AAIsAAIsPurchase

    Management

    AccountsPayable

    General Accounting

    ��� ����$� �� ����� % $*$%�� � %��#�%�$ (�%� %�� ���!& %$ ��*���� � ��� �#�� ���!& %� � $*$%��$� ��%� %�� &$� !� �&%!��%�� ���!& %� � � $%#&�%�! $���$� � � &$�# � "&% ���!& % &���#$� %�� $*$%�� #���*$ "�#%� � % "���$�!#��# %#� $��%�! � �!#��%�! %! *! ���!& %� � $*$%��$�

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    Address Book

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  • Release A7.3 (June 1996) 1–3

    � �&�% ���!'�����'�"! �!�"% �'�"!

    Distribution/Logistics

    �"(% �" #�!+ ���' �!'��%�'� '�� �������*�%�& �(%���&� ��!��� �!' &+&'� *�'� '�� �������*�%�& !)�!'"%+ ��!��� �!' &+&'� � ���& �!'��%�'�"! �!)"�)�&�

    � ��'%��)�!� �!� )�����'�!� �'� �!�"% �'�"!

    � ��'(%!�!� #(%���&�!� �!�"% �'�"!� &(�� �& �'� & "%��%�� �!� %����)���

    (!�' �"&'&� �!� &" �"%'�� '" '�� !)�!'"%+ ��!��� �!' &+&'�

    '��% �������*�%�& ��&'%��('�"!&��"��&'��& &+&'� & *�'� *���� '�� �(%���&���!��� �!' &+&'� �!'��%�'�& �!��(���

    � ��)�!��� ��%��"(&� ��!��� �!'

    � ����& %��% ��!��� �!'

    � ����& �!��+&�&

    � "%���&'�!�

    � ��&'%��('�"! ��$(�%� �!'& ���!!�!�

    ��� �"��"*�!� ���(&'%�'�& �"* '�� �(%���&� ��!��� �!' &+&'� �!'�%��'& *�'�"'��% &+&'� & '" ��' &(##�+ �!� �� �!� %�$(�%� �!'& �! � &'"�� ��&����&'%��('�"!��"��&'��& �!)�%"! �!'�

    Overview

  • Purchase Management

    Release A7.3 (June 1996)1–4

    ��Putaway – fixed and random��Replenishments��Picking – fixed and random��Utilization analysis��Location specification

    System 46

    Advanced Warehouse Mgmt

    ��Purchase orders��Supplier information��Supplier performance��Supplier/item relationships��Approval��Receiving��Authorization

    System 43

    Purchase Management

    ��Items��Branch/plants��Stocking locations��Costs��Prices��Characteristics��Lot and serial information

    System 41

    Inventory Management

    ��Sales orders��Returns��Customer information/instructions��Shipment confirmation��Invoicing��Pricing

    System 42

    Sales Order Processing

    ��Inventory movement��Variances��Sales��Returns��Breakage��Taxes

    System 09

    General Ledger��Shop floor control��Work order issues��Specifications��Completion��Work in process��MPS/MRP/DRP

    Systems 30, 32, and 34

    Manufacturing

    ��Invoices��Cash receipts��Credit/collection mgmt��Statements

    System 03

    Accounts Receivable

    ��Voucher payments��Reports

    System 04

    Accounts Payable

    ��Grade and Potency

    System 41B

    Bulk Inventory

    System 45

    Advanced Price Adjustments

    Defaults information to all systems in shaded areas

  • Release A7.3 (June 1996) 1–5

    Manufacturing

    �%*' �*'���(� ��$���#�$) (.()�# ��$ �$)�'��) ,�)� (�+�'�" �����,�'�(#�$*���)*'�$� (.()�#( )% ��"& &'%��(( &�')( �+��"���"�).� ,%'! %'��'(��%'���()�$� �$� &"�$$�$�� &'%�*�) �%()�$�� �$� (% �%')��

    Other Systems

    �)��' (.()�#( ,�)� ,���� .%*' �*'���(� ��$���#�$) (.()�# #���) �$)�'��)�$�"*���

    � ��-�� �((�)(

    � �%� �%()

    Features, Terms, and Concepts

    ��(�� %$ .%*' &*'���(�$� %&�'�)�%$� .%* ��$ ��%%(� �'%# )�'�� �����'�$)�$+�'%$#�$)( �$ ,���� )% &�'�%'# &*'���(�$� ��)�+�)��(� �$�"*��$��

    � �)%�! ��(��

    � �%$0()%�! ��(��

    � ��'+���(��-&�$��)*'�( ��(��

    �%* ��%%(� )�� �$+�'%$#�$) )��) �( #%() �%$�*��+� )% .%*' %&�'�)�%$� �%'�-�#&"�� �� .%* &*'���(� �%%�( )% �$+�$)%'.� .%* #���) ��%%(� )% ,%'! �$ )��()%�! ��(�� �$+�'%$#�$) )% &�'�%'# ��)�+�)��( )��) ���%##%��)� )�� &*'���(�$�%� �%%�( )% �$+�$)%'.�

    ��� �$+�'%$#�$)( .%* *(� �'� �$)�'�". ��&�$��$) %$ )�� %� ��)�+�( %� .%*'%'��$�/�)�%$� �%#� %'��$�/�)�%$( #���) ��%%(� )% *(� �"" �$+�'%$#�$)(� ,��"�%)��' %'��$�/�)�%$( #���) ��%%(� %$". )% *(� %$� �$+�'%$#�$)�

    ��+�'�" ��)�+�)��( �'� �%##%$ �#%$� �"" )�'�� �$+�'%$#�$)(� �%,�+�'� #�$*(��%'#(� �$� &'%�'�#( �'� (�) *& �����'�$)". )% ���%##%��)� &'%��((�( �$�&'%���*'�( �%' ���� (&������ ).&� %� %&�'�)�%$�

    Stock Based

    ��� ()%�! ��(�� �$+�'%$#�$) �&&"��( )% �%#&�$��( )��) &*'���(� �)�#( )% �$�$+�$)%'.� %' ()%�! ��(��� %&�'�)�%$� $+�$)%'. #���) �$�"*���

    � ��)��" �)�#( �%' (�"� )% �*()%#�'(

    � )�#( �%' �$)�'$�" �%$(*#&)�%$

    � ��$*���)*'�� �)�#(

    Overview

  • Purchase Management

    Release A7.3 (June 1996)1–6

    � ��$��& �"� !��"(�"�"�� �(�!'

    �(#�� ��'�� $)&���'�"� �' �) - �"(��&�(�� +�(� (�� � � �+�&�' �"*�"(#&-��"���!�"( '-'(�!� ��� �)&���'� ��"���!�"( '-'(�! &�(&��*�' �(�!�"�#&!�(�#" �! (�� �"*�"(#&- ��"���!�"( '-'(�! �"� *� ���(�' �( ����"'( (���"�#&!�(�#"� ���" -#) �"(�& � $)&���'�"� &����$(� (�� '-'(�! �!!����(� -)$��(�' #".��"� �"*�"(#&- %)�"(�(��'� )"�( �#'('� �"� '# �#&(��

    �" � '(#�� ��'�� �"*�"!�"(� �(�!'� �#'(' �&� � �''����� �' �"*�"(#&- #" (���� �"�� '���( )"(� (�� �(�!' �&� �'')�� #)( #� �"*�"(#&-� �� (�� �(�!' �&� '# ��(��- ���#!� �#'( #� �##�' '# �� �� (�� �(�!' �&� )'�� �"(�&"� -� (��- �&����&��� (# �" �,$�"'� ���#)"( (��( �' ��(�&!�"�� �( (�� (�!� #� �'')�"���

    Non-Stock and Service/Expenditures Based

    ��� "#".'(#�� �"� '�&*�����,$�"��()&�' ��'�� �"*�"!�"(' �$$ - (#�#!$�"��' (��( $)&���'� �##�'� !�(�&�� '� #& '�&*���' (��( �&� ��(��& ���#)"(���#& �"(�&"� - #& ')�'�%)�"( - ���&��� (# #)('��� $�&(��'� �)&���'�"� ��" �$$ -(#�

    � #�'

    � ��&�!'

    � �"(�&"� �#"')!$(�#"

    � ��$��& �"� !��"(�"�"��

    � ��&(' ���&���� � #" � +#&� #&��&

    ��� $)&���'� #� "#".'(#�� �(�!' �"� '�&*���'��,$�"��()&�' �&� '�!� �& �" (��(-#) ���&�� (��! ��&��( - (# � ��"�&� ����& ���#)"( �( (�� (�!� #� &����$(� �#)�"(�& (�� �$$$&��(� ���#)"( ")!��& �)&�"� $)&���'� #&��& �"(&-�

    �$�"��"� #" -#)& �)'�"�'' #����(�*�'� -#) ��" ��##'� (# �"(��&�(� -#)&"#".'(#�� �"*�"!�"( +�(� (�� �"*�"(#&- ��"���!�"( '-'(�!� �� -#) �#� (���)&���'� ��"���!�"( '-'(�! *� ���(�' �(�! ")!��&' �"� &�(&��*�' �(�!��'�&�$(�#"' �"� �#'(' �! (�� �"*�"(#&- ��"���!�"( '-'(�!� ��� �"*�"(#&-��"���!�"( '-'(�! �#�' "#( &�(&��*� �"�#&!�(�#" �! (�� �)&���'���"���!�"( '-'(�!�

    �#) ��" �"(��&�(� -#)& "#".'(#�� �"� '�&*�����,$�"��()&�' �"*�"!�"(' +�(�'-'(�!' ')�� �' ��,�� �''�(' �"� #� �#'(�

    Commitments/Encumbrances

    � �#!!�(!�"(��"�)!�&�"�� �' (�� &��#�"�(�#" #� � �)()&� #� ���(�#"� ��� (�!�-#) �"(�& � $)&���'� #&��&� -#) ��" (&��� (�� &�') (�"� �#!!�(!�"( #&�"�)!�&�"�� �!#)"(� �)�� (&����"� �' �#!!#" (# "#".'(#�� �"� '�&*�����,$�"��()&�' $)&���'�"� #$�&�(�#"'� ��� �#&&�'$#"��"� �"*�"!�"(' �&� '�()$ (# ���#!!#��(� �#!!�(!�"(��"�)!�&�"�� &� �(�� ��(�*�(��'�

  • Release A7.3 (June 1996) 1–7

    Detailed Information

    ��� ����$� ���������% !# ��$$ �*��� � �$�$%$ � %�#�� !#���#* !��$�$�

    � �#��%��� � !���$� #��#

    � �����'��� %�� � �$ # $�#'���$

    � �#��%��� � ' &���# % !�* � # %�� � �$ ��� $�#'���$

    ��� !��$� ��� ����&�� $�'�#�� $%�!$� ��!������ � � ( * & !�#�%� * �&$���$$� # �)��!��� %�� ��#$% !��$�� �#��%��� � !���$� #��#� �$ �����* % ����&���

    � �%�#��� !���$� #��#$ � %�� $*$%��

    � �#��%��� !���$� #��#$

    ��� $�� �� !��$�� #����'��� � �$ # $�#'���$� �$ �!!������� ��* �� * & �� $�% #�� #� #����!% ��� #��%� �� ���$ !��$� �$ �����* % ����&���

    � �#��%��� !���$� #����'�#$ � � (���� % ���&���* #�� #� #����!%

    ��� #��%� ��

    � �%�#��� #����!% ��� #��%� � � %�� $*$%��

    � & �#��%� ' &���#$ ��$�� � #����!% ��� #��%� �� �� * & � � % #�� #� #����!%��� #��%� �� * & �#��%� ' &���#$ ��$�� � !���$� #��# ��� #��%� ��

    %��# ��%�'�%��$ * & ��� !�#� #� ����&���

    � �#��%��� �&�%�!�� !���$� #��#$ $��&�%��� &$�*

    � �$��� %��% #��#$ �#� �!!# '�� !#� # % !# ��$$���

    � �#��%��� $!����� #��#$� $&�� �$ #�"&�$�%� �$ ��� ������% #��#$

    � �%������ ��� � �!�#��� !#��� "& %�$ � # �%��$ ��� $�#'���$

    � �#������ ������$ % !���$� #��#$

    � �#������ � ���%���%$ ��� ���&��#����$

    � ��%%��� &! ��� %#������ #���%�$ % (���� * & �#� ��%�%���

    � � ��% #��� �%��$ �# � %�� � ���% %��* ���'� � $&!!���#�$ (�#�� &$�

    � �������� %�� #���%� �$��!$ %��% * & ��'� (�%� $&!!���#$ ��� %�� �%��$

    %��% %��* !# '���

    Overview

  • Purchase Management

    Release A7.3 (June 1996)1–8

    Menu Overview

    Menu Flow for Stock Based Purchasing

    PurchaseManagement

    G43

    Purchase Order ProcessingG43A11

    Purchasing Reports G43A111

    Daily Processing

    Reports and Inquiries

    Data File PurgesG43A311

    Purchasing InquiriesG43A112

    Supplier ManagementG43A16

    Flexible File DefinitionG43A312

    Advanced and Technical Operations

    Purchases Tax DefinitionG0021

    Purchasing User Defined Codes

    G43A411

    Requisition andQuote Management

    G43A12

    System Setup

    Stock Based PurchasingG43A

    Order Generation/Approval/Release

    G43A13

    Receipt RoutingG43A14

    Electronic CommerceG4722

    Receipts Matchingand Posting

    G43A15

    Price ManagementG43A17

  • Release A7.3 (June 1996) 1–9

    Menu Flow for Non-Stock Based Purchasing

    PurchaseManagement

    G43

    Non-Stock PO ProcessingG43B11

    Purchasing Reports G43B111

    Daily Processing

    Reports and Inquiries

    Data File PurgesG43A311

    Purchasing InquiriesG43B112

    Advanced and Technical Operations

    Purchases Tax DefinitionG0021

    Purchasing User Defined Codes

    G43A411

    Requisition andQuote Management

    G43B12

    System Setup

    Non-Stock PurchasingG43B

    Order Generation/Approval/Release

    G43B13

    Electronic CommerceG4722

    End of DayProcessing

    G43B14

    Commitment Setup/RebuildsG43B411

    Overview

  • Purchase Management

    Release A7.3 (June 1996)1–10

    Menu Flow for Services/Expenditures Based Purchasing

    PurchaseManagement

    G43

    Services/Expenditures PO Processing

    G43C11

    Purchasing Reports G43C111

    Daily Processing

    Reports and Inquiries

    Data File PurgesG43A311

    Purchasing InquiriesG43C112

    Advanced and Technical Operations

    Purchases Tax DefinitionG0021

    Purchasing User Defined Codes

    G43A411

    Requisition andQuote Management

    G43B12

    System Setup

    Services/Expenditures BasedPurchasing

    G43C

    Order Generation/Approval/Release

    G43B13

    Electronic CommerceG4722

    End of DayProcessing

    G43B14

    Encumbrance Setup/RebuildsG43C411

  • Daily

  • Purchase Management

    Release A7.3 (June 1996)1–12

  • Release A7.3 (June 1996) 2–1

    Purchase Order Entry

    Objectives

    � � ������ ������ ��� ����� ������� ������

    � � ���������� ��� ��������� ��� ��� ������� ����� ������ �����������

    ��� ������� ����� ������ �����������

    � � ����� ����� ��� �������� ����� ��������� ��� �������� ������� �����

    �����������

    � � ����� ������� ������ ����� �����"�����!

    � � ���� ������� ����� �����������

    � � ���������� ������ ������ ��� �� ����� ������ �����������

    � � ���������� ���������� ��� �� ����� ��������� �����������

    � � ����� ��� ������� ������ �����

    � � ���������� ��� ����� ��������� ������� �� �������� ������� ������

    � � ����� ������� ����� �����������

    About Purchase Order Entry

    ��� ���� !�� ��� �� ����� ����� �� �������� !�� ���� ����� � ������������� �� ����� ������� ������ �� �����! ������� ����� ��� ����� �� �������!�� ��� ��������� �� ������� ��� �������� ���� ��� !�� ��� ��������� ��� �������! ����� ��������� ����������� ����� ��� ������

    � ������� ����� ������� �� � � ������

    � ������ ����������� # ������� ����������� ���� ������� �� ��� ������ ������

    ��� �� ��� ��������� ����� ������ ��� �� �����

    � ������ ����������� # ���� �! ���� ������� ����� ��� ����� �� ������� !��

    ��� ��������� ��� �� ���� �������� ����������� ����� ��� �� �����

    �� �� ����� ������ ����������� ��� ������ ����������� ���������!� ����������� ��� ������ �� ������ !�� ���� ��� ��� ������ �� ������ ����������� !������ �� ������ !�� ��� ��������� ������� �� ����� ��� �� ��� ����� ���������� �! ��� �� ����� ������� �������

    � ����� ������ ����������� ������ ����� �� �! ������ �����������

    Purchase O

    rder Entry

  • Purchase Management

    Release A7.3 (June 1996)2–2

    � �&+�) ��+�"$ "&�')%�+"'& '&$0� �$$'."& +!� *0*+�% +' �(($0 $"%"+�� ����,$+

    -�$,�* �') !����) "&�')%�+"'&

    ��-�)�$ +''$* �)� �-�"$��$� +' !�$( 0', �)��+� (,)�!�*� ')��)*� �!�*� +''$* �$$'.0', +' �&�)�+� %,$+"($� (,)�!�*� ')��)* �+ +!� *�%� +"%�� $'��+� "+�% �&�*,(($"�) "&�')%�+"'&� �&� *' �')+!�

    �', ��& !�-� +!� *0*+�% �!��# (,)�!�*� ')��)* +' -�)"�0 +!�+ �'*+* �' &'+�/���� �,� �+ $"%"+*� �', ��& ($��� �& ')��) '& !'$� "� "+ �/����* �,� �+� ')�') �&0 '+!�) )��*'&� �', ��& )�-"�. ,(1+'1��+� �'%%"+%�&+� �,� �+� �&�')��) !'$� "&�')%�+"'&�

    ��+�) 0', �&�)�+� (,)�!�*� ')��)*� 0', ��& %�#� �!�& �* +' +!� ')��)* �&�()"&+ +!�