(Punjab) INDIA swaRai€¦ · The General Manager Corp. Relationship Deptt BSE Ltd. 1st. Floor, New...
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The General Manager Corp. Relationship Deptt BSE Ltd. 1st. Floor, New Trading Ring, Rotunda Building, P J Towers, Dalai Street, Fort, Mumbai Phone: 022-22721121-22, 22722375, 22721233 Email: [email protected] Fax: 022-22722037,39,41,61, 22721072 Kaushik) y Secretary Co swaRai SWARAJ AUTOMOTIVES LIMITED Works : Nabha-147201 (Punjab) INDIA Tel. : 01765-220162 & 226289 Fax : 01765-221286 E-mail : [email protected] CIN : L45202PB1974PLC003516 02/SP/BSE 11th August, 2016 SUB: Proceedings / Outcome of the 41St Annual General Meeting along with Voting Results and Scrutinizer Report Dear Sir, With regard to 41st Annual General Meeting (AGM) of the Company held on 10th August, 2016 at Hotel Dawat, S.C.O. 10-C, Phase V, Sector 59 S.A.S.Nagar (Mohali), Punjab - 160059, we are pleased to submit herewith the following: a) Summary of the proceedings of AGM pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. b) Voting results pursuant to Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. c) Scrutinizer's consolidated report dated 11th August, 2016 pursuant to Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014. This is for your information and records. Thanking you Yours faithfully For Swaraj faithfully Limited el //., ice'' if' te Regd. Office : C-127, IVth Floor. Phase-VIII, Industrial Area, Mohali, Punjab-160071
Transcript of (Punjab) INDIA swaRai€¦ · The General Manager Corp. Relationship Deptt BSE Ltd. 1st. Floor, New...
The General Manager Corp. Relationship Deptt BSE Ltd. 1st. Floor, New Trading Ring, Rotunda Building, P J Towers, Dalai Street, Fort, Mumbai
Phone: 022-22721121-22, 22722375, 22721233
Email: [email protected]
Fax: 022-22722037,39,41,61, 22721072
Kaushik) y Secretary Co
swaRai
SWARAJ AUTOMOTIVES LIMITED Works : Nabha-147201 (Punjab) INDIA Tel. : 01765-220162 & 226289 Fax : 01765-221286 E-mail : [email protected] CIN : L45202PB1974PLC003516
02/SP/BSE 11th August, 2016
SUB: Proceedings / Outcome of the 41St Annual General Meeting along with Voting Results and Scrutinizer Report
Dear Sir,
With regard to 41st Annual General Meeting (AGM) of the Company held on 10th August, 2016 at Hotel Dawat, S.C.O. 10-C, Phase V, Sector 59 S.A.S.Nagar (Mohali), Punjab -160059, we are pleased to submit herewith the following:
a) Summary of the proceedings of AGM pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
b) Voting results pursuant to Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
c) Scrutinizer's consolidated report dated 11th August, 2016 pursuant to Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014.
This is for your information and records.
Thanking you
Yours faithfully
For Swaraj
faithfully
Limited
el //.,ice'' if'
te
Regd. Office : C-127, IVth Floor. Phase-VIII, Industrial Area, Mohali, Punjab-160071
Swaraj Automotives Limited
Summary of the proceedings of Company's 41st Annual General Meeting held on 10th August, 2016
41st Annual General Meeting (AGM) of Swaraj Automotives Limited ("the Company") was held on Wednesday, 10th August, 2016 at 3.00 P.M. at Hotal Dawat, S.C.O. 10-C, Phase V, Sector 59, S.A.S.Nagar (Mohali), Punjab — 160059.
Mr. J.B.Kapil, Chairman of the Company, chaired the Meeting. He confirmed that the requisite quorum being present and called the Meeting to order. He then welcomed all those present in the Meeting and asked Mr. Gagan Kaushik, Company Secretary to start the proceedings of the Meeting. The Company Secretary started the proceedings by introducing the Directors present on the dais. All Directors of the Company except Mrs. Namrata Jain attended the Meeting.
The Chairman then delivered his speech to the Members.
Thereafter the Company Secretary informed the Members that remote e-voting was facilitated through National Securities Depository Limited (NSDL) during 6th — 9th August, 2016 on all the items of agenda as set out in the Notice related to today's AGM. He further informed the Members that Statutory Auditors have issued a clean report on the Accounts of the Company for the year ended 31st March, 2016.
The following business was transacted at the Meeting:
S.No. Particulars Nature of business 1 To receive, consider and adopt the Audited Financial
Statements of the Company for the year ended 31st March, 2016 and the Reports of the Directors and Auditors thereon.
Ordinary Business
2 Declaration of Dividend on Equity Shares. Ordinary Business 3 Appointment of Auditors and fix their remuneration. Ordinary Business 4 Appointment of Mr. Rama Kant Sharma (DIN 00640581)
as Director of the Company. Special Business
5 Appointment of Mr. Jai Bhagwan Kapil (DIN 01894348) as Director of the Company.
Special Business
6 Appointment of Mr. Jamil Ahmad (DIN 07171910) as Director of the Company
Special Business
7 Appointment of Mr. Rajiv Sharma (DIN 07418337) as Director of the Company
Special Business
8 Appointment of Mr. Jeevan Mahaldar (DIN 00137467) as Director of the Company
Special Business
9 Appointment of Mrs. Namrata Jain (DIN 07310940) as Director of the Company
Special Business
S.No. Particulars Nature of business 10 Appointment of Mr. Rama Kant Sharma (DIN 00640581)
as Managing Director of the Company (Special Resolution)
Special Business
11 Appointment of Mr. Jeevan Mahaldar (DIN 00137467) as Executive Director of the Company (Special Resolution)
Special Business
12 Approval and Adoption of new Articles of Association of the Company (Special Resolution)
Special Business
13 Approval of the remuneration payable to the Cost Auditors of the Company
Special Business
The Chairman then informed that the Members present in the Meeting who have not exercised E-Voting facility earlier, can exercise their right through the Ballot available in the Meeting. He also mentioned that the consolidated results of e-voting and ballot voting would be announced within 48 hours and also be intimated to BSE and posted on the website of the Company and NSDL.
Thereafter, the Chairman invited comments from the Members. However, there was no comments/query from Members.
Some of the Members then cast their votes on the ballot paper and deposited the same in the ballot box placed in the meeting hall.
Mr. Jeevan Mahaldar, Executive Director, thanked the Members present. The Chairman then declared the meeting as closed. The meeting concluded at 4.00 P.M.
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= 0
a_ Pos
tal B
allo
t (N
ot
applic
able
) T
ota
l
C
C),II°)
=
LL a.
T:5
Pos
tal
Bal
lot (
Not
ap
plic
able
) T
ota
l
Cat
ego
ry
Pro
mot
er
and
Pro
mot
er
Gro
up
Pub
lic —
Inst
itut
ion
al H
old
ers
Pub
lic —
No
n In
stit
utio
ns
To
tal
% of V
ote
s ag
ain
st o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *10
0
o 7 ,../ 1
10
c:!. --cli°- -- 70,
cl
0
-11? V fU ra
% of V
otes
in
fa
vou
r o
n
vote
s p
olle
d
(6)=
[(4)
/(2)
]*1
00
00 00 00 0 a-
00'0
0 0 d
No
. of
Vo
tes
—
aga
ins t
(5)
000 0
No
. of V
ote
s —
in f
avo
ur
;I".:
2116
730
00 0 PI r- GO a- V. N
% of V
otes
P
olle
d o
n
ou
tsta
nd
ing
sh
ares
a
0 v" ...7..--
N II R.
0 0 6 0 ....
a 16 0.
00
aa
0 0 ,...
No.
of
Vot
es
Pol
led
(2)
2116
73
0
O o
2116
730
No
. of
Sh
are
s h
eld
211
6730
2116
730
Mod
e of V
oti
ng
E-V
otin
g
= O 0.. P
ostal
Bal
lot (
Not
ap
plic
able
) T
otal
O C) ..cu.. co 0 P
rom
ote
r an
d Pro
mot
er
Gro
up
O
-0 C)
0
0
O U) Nal
O
0 N a)
CS V C) C) CS
V
O
a)"
ECf l?
Q
2 C)
cO
2 0.
c
O 2
6- -C
C)
§C The a
bov
e re
solu
tion
was p
ass
ed u
nanim
ou
sly.
Ag
en
da
Ite
m 7
: A
pp
oin
tme
nt
of M
r. R
aji
v S
ha
rma
(D
IN 0
741
83
37) a
s D
irecto
r o
f th
e C
om
pa
ny
Th
e a
bo
ve re
solu
tio
n w
as p
ass
ed u
na
nim
ous
ly.
% of V
ote
s ag
ain
st o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *1
00
0 0 6
ou
o
0 0 0
I
oo.o
0 0 00
0 0
0.00
0 0 ci)
0 0 c;
% o
f V
otes
in
fa
vou
r o
n
vote
s p
olle
d
(6)=
[(4)
/(2
)r100
0 0 000
0 0
0 0
0 0 0
100.0
0
0 0 00 0 a-
0 0 0 0 ci o a-
00 ci 0 ,-
No
. of
Vo
tes
—
agai
nst
rri
O 0 0 0 0 0 0 0 0
No
. of V
ote
s —
in fa
vou
r
qi.
O o o a Lo N-- C•I
a)
a)
CD
943
2117
673
% of V
ote
s P
olle
d o
n
ou
tsta
nd
ing
s
har
es
(3)=
[(2)
/(1
)r100
0.0
0
0 0 00
0 0 0
0 00 CD a-
CO CO
0.0
0
0.54
Cal rp CO CO
No
. of
Vot
es
Po
lled
CZ
o o o o LI, N. C \ I 6
68
o Trr) 0)
2 117
673
No
. of
Sh
ares
h
eld
.... , — 106
389
10
63
89
C) LO •a-i--- <-- 23
9771
3
Mod
e of V
oti
ng
E-V
otin
g
= O o_ P
ostal
Bal
lot (
Not
ap
plic
able
) T
ota
l E
-Vot
ing
= o_
o
Pos
tal
Bal
lot
(Not
ap
plic
able
) T
ota
l
O a) a) ..., as 0 P
ublic
— In
stit
utio
nal
Ho
lder
s
Pub
lic —
No
n In
stit
utio
ns
To
tal
% of V
ote
s ag
ain
st o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *1
00
6 000 000
6 6 0 0000 0000
6 6 6
00
'0
00 00 0 0 0
.00
00 '
t---A
N6ct: 0.:
% of V
ote
s in
fa
vou
r o
n
vote
s p
olle
d
(6)=
[(4)
/(2
)r100
00'001,
0 0 0 0.
00 o
0 0 00
0 0 o 0 0
0.00
00 0 0 c) 10
0.0
0
0 0 0
0 0 0 c) 10
0.00
No.
of
Vo
tes
—
aga
ins t
rri
O c) 0 0000 0000 00
No
. of V
ote
s —
in f
avo
ur
(4)
211
6730
O co
2116
730
o a o a LO l'-- C•1
OD CD CO
0 C• mt1
0)
21
17
67
3
% of V
ote
s P
olle
d o
n
ou
tsta
nd
ing
s
har
es
(3)=
[(2)
/(1)
]*100
0 0 6 O ..-
0.0
0
0.00
100.0
0
0 0 000
0 0
0 0
0.0
0
(.0 ,-
6 0.38
0.00
V' 10 O DD
CI
co
No
. of
Vo
tes
Po
lled
iZi
211
6 73
0
00 2
11
67
30
o o co a) Lc) I,-
(NJ (.0
coo el nt CD
21
17
67
3
No
. of
Sh
ares
h
e ld
,- —
211
6730
2116
730j
1063
89
I 10
6389
Ti-a) La Nr 1--- ,- 23
9771
3
Mod
e o
f V
oti
ng
I E
-Vot
ing
= o o_ P
ostal
Bal
lot (
Not
ap
plic
able
) T
ota
l E
-Vot
ing
Pol
l P
ostal
Bal
lot (
Not
ap
plic
able
) T
ota
l E
-Vot
ing
= o o_ P
ostal
Bal
lot (
Not
ap
plic
able
) T
ota
l
O CA a) -I-, CU 0 P
rom
oter
and
Pro
mot
er
Gro
up
Pub
lic —
Inst
itut
ion
al Ho
lder
s
Pub
lic —
No
n I
nst
itut
ion
s
To
tal
0
O 0
O
13 L 3 C. C)
C
0
0
cL O
:o O
C
ctic' .0
C
NN
C
to.° a.
0
C)
bd
O E 2 a.
O
.0
Ag
en
da Ite
m 8
: A
pp
oin
tme
nt
of
Mr.
Jeev
an
Ma
hald
ar
(DIN
00
137467) a
s D
ire
cto
r of
the C
om
pan
y
C
0
Zu)
co C
E 0
O
= C' U)
C
0
O
C O
7) ou)
C
C)
C
rn
C —
aaw a. 0
L ai
O E O Q - -
O
OQ.
c
The a
bov
e reso
lutio
n w
as
pass
ed u
nanim
ous
ly.
Ag
en
da Ite
m 9
: A
pp
oin
tme
nt
of
Mrs
. Nam
rata
Ja
in (D
IN 07
31
09
40
) as D
irecto
r of
the C
om
pa
ny
% of V
ote
s ag
ain
st o
n v
otes
po
lled
(7)=
[(5)
/(2)
] *1
00
0 000
0 0
0 0 0
00'0
00 00 ci 0 0
0000 0000
0 0 0
00 00 ci ci
°A) of V
otes
in
fa
vou
r o
n
vote
s p
olle
d
(6)=
[(4)
/(2)r
100
o o
o ,-- 00 0
o o
o o
0.0
0
ay()
o o 0 0.
00
o o 0
100.0
0
100.0
0
00'0
o o 0 o ,- 10
0.00
No
. of
Vo
tes
—
aga
inst
(5)
O o o 0 0 0 0 0 0 0 0 0 0
No.
of
Vo
tes
— in
fav
ou
r
CF
2116
73
0
0 0
2116
730
0 0 0 0 Lo r"-- Cs1
CO co CO
c)
943
2117673
000
O
% of V
ote
s P
olle
d o
n
out
stan
din
g
sh
ares
(3)=
[(2)
/(1
)r100
0 c) O O
0 o ci 0.
00
100.0
0
0.00
0 o d
0 c) 6
0 o ci
CO — d
CO co d 0.
00
in in ci 88
.32
No
. of
Vot
es
Pol
led
.—.
2116730
00
2116
730 000 0
275 1
CO CO
CO O 01 't 0)
2117673
No
. of
Sh
ares
h
eld
...-.. c- .....•
2116
730 0
CO N. CO a— •a
0) CO CO 0 0 a— 1
06
38
9
1745
94
2397
71
3
Mod
e o
f V
oti
ng
E-V
otin
g
a°
Pos
tal
Bal
lot (
Not
ap
plic
abl
e)
Tot
al
E-V
otin
g
a_ 0
Pos
tal B
allo
t (N
ot
appl
icab
le)
To
tal
E-V
otin
g
o_0
Pos
tal B
allo
t (N
ot
appl
icab
le)
To
tal
Cat
ego
ry
Pro
mot
er
and
Pro
mot
er
Gro
up
Pub
lic —
Inst
itut
ion
al Ho
lder
s
Pub
lic —
No
n I
nst
itut
ions
To
tal
°A of V
ote
s ag
ain
st o
n v
ote
s
po
lled
(7)=
[(5)
/(2)
] *1
00
00'0
.
. ' CD ye
Ir '.'
0 -....i.
0\ \„__ 1/7
0 ••• •••
V fE
% of V
otes
in
fa
vou
r o
n
vote
s p
olle
d c) c•
,- ,t-, CZi :.....„ ct II a
0 0 d o `-
0 0 ci
00'0
0 0 ci
No
. of
Vo
tes
—
agai
ns t
0 0 0 0
No
. of V
otes
—
in f
avo
ur
(4)
2116
730
0 0
2116
7 30
% of V
otes
P
olle
d o
n
out
sta
ndin
g
sh
ares
(3)=
[(2)
/(1)
]*1
00
10
0.00
0 0 6
0 0 ci
100.
00
No
. of
Vot
es
Po
lled
N
2116
73
0
O o
2116
730
No.
of
Sh
ares
he
ld
.......
211
6730
2116
730
Mod
e of V
otin
g
C) C
p:
L.6 o_
Pos
tal
Bal
lot (
Not
ap
plic
able
) T
ota
l
2". 0 cr, o 4, CO 0 P
rom
oter
and
Pro
mot
er
Gro
up
0
O C)
Ta C)
U) 0
-0 C)
IS
0 7-1
O CA0
C••
C 0 747.,
75
L.4)
fC
C C) C) fC C) .0
C
4.,(1)
C)
C C)
CC
C.
E' C)
C)
O E 2 C.
C)
CO
2 C. '6"
Th
e a
bov
e re
solu
tion
was
pa
ssed
un
ani
mous
ly.
Ag
end
a It
em
10:
Ap
po
intm
ent
of
Mr.
Ram
a K
ant S
ha
rma
(DIN
0064
0581
) as
Ma
nag
ing
Dir
ecto
r o
f th
e C
om
pa
ny
Th
e a
bov
e r
eso
luti
on w
as
pa
ssed
un
anim
ousl
y.
°A of V
otes
ag
ain
st o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *100
o O 6
o o 6 0
.00 00'0
o o 6
o o 6 0
.00 oo.o
a a O
% of V
ote
s in
fa
vou
r o
n
vote
s p
oll
ed 0 a
,- * .-, N :7,
.4.
II CD
o o 6
o o 6 0
.00
o 0 a
o 0 6o ,--
cp 0 6o N-
0 6
100
.00
100.00
No
. of
Vote
s —
ag
ain
st
(5)
0 0 0 a 0 0 0 0 0
No
. of V
ote
s
— i
n f
av
ou
r
...:F
0 0 0 0 '0
N
CO0 CO
0 CO Tr 0)
2117
67
3
% of V
ote
s P
oll
ed
on
ou
tsta
nd
ing
s
ha
res
(3)=
[(2)
/(1)]*1
00
0.0
0
0 0 6 0
.00
0 0 O 0
.16
1
CO CO ci 0
.00
LO LO c:i
N CO cci co
No. o
f V
ote
s
Po
lled
C7
o o o 0 1.0 1"-- N
CO CO CO
0 CO cr CD
CO N- CO h. v-e- "
No.
of
Sh
ares
he
ld
..... e •.... 1
06389
106389
17
45 9
4
23
97
71
3
Mod
e o
f V
oti
ng
E-V
oti
ng
= 0 a. P
ost
al
Ba
llot
(N
ot
ap
pli
cab
le)
To
tal
E
-Vo
tin
g
ro a_ Post
al B
all
ot (
Not
ap
pli
cab
le)
To
tal
0 O) o .... CC 0 P
ub
lic
— I
nst
itu
tio
na
l H
old
ers
Pu
bli
c —
No
n I
nst
itu
tion
s
Tota
l
% of V
ote
s a
gain
st o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *100
0 0 6
0 0 6
CD 0 6
0 0 O
0 0 6
0 0 6
00'0
00'0
0 0 6
0 0 6 0
.00
0. czi
_
(t3
-t,
% of V
ote
s in
fa
vo
ur
on
vote
s p
oll
ed
(6)=
[(4)/
(2)]
*100
10
0.0
0
0.0
0
0.0
0
0 0 cS
00'0
0 0 6 0
.00
0 0 O
loom
]
0 0 6 0 N-
0 C) 6
100.00
100.
00
No.
of
Vote
s —
ag
ain
s t
iF)
c) c) o 0000 0000 00
No
. o
f V
ote
s
— i
n f
avou
r
■-cF
21
167
30
0 0
2116730
0 0 0 0 c0 h. N
CD CO
CO
0 CO 'vt 0)
21
17
67
3
% of V
otes
Po
lled
on
outs
tan
din
g
sh
ares
(3)=
[(2)
/(1)]*1
00
CD
6 O
00
'0
0.0
0
100.00
0
6 0
0
6 0 6
CO 0 0 c:i
CO <- 6
c0 CO 6 0
.00
0.5
4
CO oi co
No.
of
Vote
s P
oll
ed
(2)
2
11
67
30
0 0 211673
0 I
000 air-- cv ncoco co
o
943
2117
673
No. o
f S
ha
res
he
ld
‘-.
21
16
73
0
211673
0
1063
89
10
63
89
1745
94
23
977
13
Mod
e o
f V
oti
ng
0) C = O > Lb TD a_
Po
stal B
all
ot (
No
t ap
pli
cable
) T
ota
l
E-V
otin
g
= o 0_ Post
al B
allo
t (N
ot
ap
pli
cab
le)
0 i--
E-V
otin
g
= o o_ Post
al B
all
ot (
Not
ap
plica
ble
) T
ota
l
t' O 0) a) ... as 0 P
rom
ote
r a
nd
Pro
mote
r G
rou
p
Pu
bli
c —
In
stit
uti
on
al H
old
ers
Pu
bli
c —
Non
In
stit
uti
on
s
To
tal
C O
O
Ta
a) a. U)
O
5 o-
C O
O cr) a)
C 0
47;
O
0(f) s-
CO
4) C)
0)
C
++4)
$3 C
a)
E'.
0 E2
O E2 Q 4)
0)
Ag
en
da
Ite
m 1
1: A
pp
oin
tmen
t of M
r. J
eevan
Ma
ha
ldar
(DIN
001374
67
) as E
xec
uti
ve
Dir
ect
or
of
the
Co
mp
an
y
C O
O
O
O
0)
C.
C
0 7i=
0
C O
O
Eu)
0) C)
0)
C
0)
U)
.21-)0) C
as"w
2 C)
bd
O E2 a.
O E 2.
0)
Th
e a
bov
e re
solu
tion w
as
pass
ed u
nan
imo
usl
y.
Ag
en
da I
tem
12:
— A
pp
rov
al
and
Ad
opti
on
of
new
Art
icle
s o
f A
sso
cia
tio
n o
f th
e C
om
pa
ny
% o
f V
ote
s ag
ains
t o
n v
ote
s po
lled
(7)=
[(5)
/(2)
] *100 I
00
.0
00 00 00
0000 0000 0000
000 000 000 0.
00
00 00 00
(1/0 o
f V
ote
s in
fa
vou
r o
n
vote
s p
olle
d a)
4::, •--.. N ...... .1- II Co
o 0
o ci ,-
o 0 a
o 0 ci
0 0 00
0 0
00'0
0 0 0
0 0 a
100.0
0
100.0
0
0.00
100.00
100.00
No
. of
Vot
es —
ag
ain
s t
In
O o o a 000 ooao o o
No
. of V
otes
—
in f
a vo
ur
Cr—
2116
7 30
0 0
2116
730
0 0 0 0
275
COO co
0 Co a)
2117
6 73
% o
f V
ote
s P
olle
d o
n
out
sta
ndin
g
shar
es o
c■ F .a-..-.• ""-• 0-..
..--.
CD1-1 ___
0 0 ci <-
0 0 ci
00'0
100.00
0 0 a
0 0 ci 0.
00
0 0 a
(.0 ,- a
CO CO ci
0 0 ci
In a 88
.32
No
. of
Vot
es
Pol
led
..—
21
16
73
0
0 0
2116
730 0 0 0 0 LO N-
CN1 668 0 Co Tr a)
2117
673
No
. of
Sh
ares
h
eld
....... ,-- .......
2116
730
2116
73
0
1063
89
106389
1745
94
2397
71
3
Mod
e o
f V
oti
ng
0 =
0 > di -, 00
Pos
tal
Bal
lot (
Not
ap
plic
able
) T
otal
E-V
otin
g P
oll
Pos
tal B
allo
t (N
ot
appl
icab
le)
To
tal
C) C
0 > di 111■1 P
ostal
Bal
lot (
Not
ap
plic
able
) T
ota
l
0 a) a) .... R 0 P
rom
oter
and
Pro
mot
er
Gro
up
Pub
lic —
Inst
itut
iona
l Hol
der
s
Pub
lic —
Non
In
stit
utio
ns
To
tal
% of V
otes
ag
ain
st o
n v
ote
s po
lled
, ° .-----
AL*/ re&
z21C,;,,
% of V
otes
in
fa
vou
r o
n
vote
s p
olle
d
(6)=
[(4)
/(2)r
10
01
00 .,-
000 000
ci a 0 0 a
No
. of
Vo
tes
—
agai
nst
ai
O o o o
No.
of V
ote
s —
in f
avo
ur
4.-
2116
73
0
O o
2116
730
% of V
otes
P
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IVA MA174....,.
TH703
Consolidated Report of Scrutinizer [Pursuant to section 108 of the Companies Act, 2013 and Companies (Management and Administration)
Rules, 2014 as amended]
To. The Chairman, Swaraj Automotives Limited
41'' Annual General Meeting of the Equity Shareholders of Swaraj Automotives Limited held on Wednesday, the 10th August, 2016 at 03.00 P.M. at Hotel Dawat, SCO-10C, Phase- V, Sector 59, S.A.S Nagar (Mohali), Punjab — 160059.
Dear Sir,
1. I, Ajay Kumar Arora, Practicing Company Secretary, at S.C.O. 64-65, l st Floor, Sector 17 A, Madhya Mars-j. Chandigarh was appointed as Scrutinizer by the Board of Directors of Swaraj Automotives Limited (the Company) for the purpose of scrutinizing the e-voting process (remote e-voting) and voting by use of ballot at the meeting pursuant to section 108 of the Companies Act, 2013 read with rule 20 & 21 of the Companies (Management and Administration) Rules, 2014. as amended, in respect of the below mentioned resolutions proposed at the 41s' Annual General Meeting (AGM) of the Equity Shareholders of Swaraj Automotives Limited held on 10'" August, 2016 at 03.00 P.M. at Hotel Dawat, SCO-10C, Phase-V, Sector 59, S.A.S (Mohali), Punjab — 160059.
2. The compkance with the provisions of the Companies Act. 2013 and the Rules made thereunder relating to voting through electronic means (by remote e-voting) and voting by using ballots by the shareholders on the resolutions proposed in the Notice of the 4151 Annual General Meeting of the Company is the responsibility of the management. My responsibility as a Scrutinizer is to ensure that the voting process both through electronic means and by use of ballot at the meeting are conducted in a fair and transparent manner and render a consolidated scrutinizers report of the total votes cast in favour or against, if any, to the Chairman on the resolutions, based on the reports generated from the electronic voting system provided by National Securities Depository Limited (NSDL) and the report for voting by use of ballots at the meeting.
No, of share.: Votes
No. of No. of Members shares/
Votes 0
0.00%
3, The Company had arranged the services of NSDL for extending the facility of remote e-voting to the Members of the Company from 6m
August, 2016 (from 9.00 AM.) to 9th August, 2016 (upto 5.00 P.M.). The remote e-voting results were unblocked by me on 10 h August, 2016 in the presence of two witnesses.
4. At the 41s' AGM of the Company held on 10.. August, 2016. the Chairman announced a Poll through Ballot to facilitate the Members present in the Meeting who has not exercised remote
e-voting facility earlier, for exercising their right through the Ballot available at AGM venue.
5. I have rendered Scrutinizers Report separately on the remote e-voting and on use of ballets
at the Meeting and I hereby submit Consolidated Report of Scrutinizer pursuant to Rule
20(4)(xii) on all the resolutions contained in the Notice of the aforesaid AGM,
The consolidated results of voting are as under:
(1) As an Ordinary Resolution-Item no. 1
To receive, consider and adopt the Audited Financial Statements of the Company for the year ended 31st March, 2016 and the Reports of the Directors and Auditors thereon.
Votes Cast in Favou Votes Cast Against invalid Vote-s
; tat No i Total N.:.) of I No. of
: of , shares/ ' Members 1 Members . votes held .._... .....,..._ , ,
D:tail ct voting i 21 i 2117623 , 21 ., -',0 to total valid ; ,
: vote3s
(2) As an Ordinary Resolution-Item no. 2
Declaration of Dividend on Equity Shares.
. Particulars nsolidated Details 1
of Valid Votes
ICIO, of shares/ Votes 17623
NcTi of No. of Members sitiari,s/Members
Vote, ; 0
0,00%
. Particulars Consolidated Details 1 Votes Cast in of Valid Votes
Total No, i Total No of , No. of No. of , of ; shares' Members shares/ , Members 1 votes hedd Votes - Detail of voting ; 20 1 2117573_ 2O
I -72117573
.i'' . total valid
L votes 100,00%
Favour | Votes Cas Against Invalid Votes
Consolidated Details Votes Cast of Vald Votes
Total No Total No7ofT Nxz of shales/| Members
votes heid 2117623 ^ 21
(3) As an Ordinary Resolution-item no. 3
Appointment of Auditors and fix their remuneration,
Particulars '
4
100.00% % to total valid vote.s 0.00%
Of
Members Detail of voting 21
,o total valid votes
No. of Member
(4) As an Ordinary Resolution-Item no. 4
Appointment of Mr, Rama Kant Sharma (DIN 00640581) as Director of the Company.
Votes Cast in Favour Votes Cast Against invalid Votes
No. or No. of No. of shares/ Members shares/ Votes Votes
0 0 0
Particulars Consolidated Details of Valid Votes
Total No. Total No, o of Members | vales he:Id
Detail of voting 21176'
No. of shares/ Votes
0
Votes Cast Against Invalid Votes
No. of Members
Na of No. of shares/ 1 Members V
22 2 7 7
(5) As an Ordinary Resolution-Item no. 5
Appointment of Mr. Jai BhagwanKapil(DIN 01894348) as Director of the Company.
I PartiCUlars_,
Consolidated Details Votes Cast in Favour Votes Cast Agains Imralid Votes . of Valid Votes
Tot]i l.,k). 7 Tot,,-41 No. of No, of No. of No. of No. of 1 of 1 shar,:::-.! Members ; shares/ Members shares/ , Members i votes held Votes Votes
2.1176-13 .„
: Detail of voting _ 22 22 211767 0 _ . 4 ) to total valid
[ votes „._ 100.00% 1 0.00%
(6) As an Ordinary Resolution-Item no. 6
Appointment of Mr. JamilAhmad(DIN 07171910) as Director of the Company.
i—Partibufars- Consolidated Details VO-tes Cast in Favour Votes Cast Against Invalid' Votes 1 of Valid Votes
Total No. I Total No. No. of No. of I No. of No. of of lbers ! shares/ shares/ shares/ Members 1 votes held ,
i shateY
Votes Votes Votes
' Detail of voting 22 !_'2117673 1 2 0 % to total valid
, votes
No. of No. o Members shares/
Vot 0 0
Votes Cast Against Invalid Votes
No. of shares! Votes
211767
100,00%
No. of embers
No. of shares/ Votes
0
0.00%
No. of No. of Members shares/
Votes 0 0
22
0.00%
2117673
100.00%
0
No. of No. of No of shares/ Members shares/ Votes Votes
0 0
Particulars Consolidated Details I Votes Cast in Favou of Valid Votes Total No Total No. of No. of
of shores/ Members Members votes held
Detail of votin 22 2117673
% to total valid [ votes
(7) As an Ordinary Resolution-Item no. 9
Appointment of Mrs. Namrata Jain(DIN 07310940) as Director of the Company.
Votes Cast Against Invalid Votes
No. of Members
22
No, of shares/ Votes
2117673
100.00% 0.00%
Particulars
L Detail of votin °/(3, to total valid votes
Consolidated Details ' Votes Cast Favour Votes Cast Against Invalid Votes
of Valid Votes ---- _
Total No. Total No of No. of No. of No. of No. of No. of
of shares: Members : shares/ Members shares/ Members Members votes held Votes Votes
No. of shares/ Votes
0 0 22 2117673
Consolidated Details Votes Cast in FavourVotes Cast Against of Valid Votes
Total No. Total No. of No. of No. of No. of No. o of shares/ Members shares/ Members shares/
Members votes held Votes Votes Detail of votin_g, 4_
to total valid' votes
22 2117673 22
Particulars
(7) As an Ordinary Resolution-Item no. 7
Appointment of Mr. Rajiv Sharrna(07418337) as Director of the Company.
Particulars Consolidated Details Votes Cast in Favou of Valid Votes
Total No, ITotal No. o of I shares/
Members otes held
Detail of voting i 22 2117673 `'
%: to total valid votes
No. of Members
(8) As an Ordinary Resolution-Item no. 8
Appointment of Mr. Jeevan Mahaldar(DIN 00137467) as Director of the Company.
(9) As aSpecial Resolution-Item no. 10
Appointment of Mr. Rama Kant Sharma (DIN 00640581) as Managing Director of the Company.
Consolidated Details I Votes Cast in Favou of Valid Votes
. Total No. Total No. of No. of T No. of of shares/ Members shares/ ' i i
Members votes held Votes 1 Detail of voting I 22 2117673 22 2117673
% to total valid 1 votes I
Votes Cast Against Invalid Votes
0
No. of Members
(10) As aSpecial Resolution-Item no. 12
Approval and Adoption of new Articles of Association of the Company.
Particulars
No. c,f shares/
Votes 0
0.00%
No. of Members
100.00%
No, o shares/ Votes
0
(11) As aSpecial Resolution-Item no. 11
Appointment of Mr, Jeevan Mahaldar(DIN 00137467)as Executive Director of the Company.
Pa ■ ticulars
,
Consolidated Details of VaId Votes
Votes Cast in Favour . Votes Cast Against Invalid Votes
Iola? No, of
Members
Total No. of shares!
votes held
No. of Members
22
No. of shares/
L Vot*o 211T873
No. of !embers
No. of shares/ Votes
No. of Members
No. of shares/ Votes
0 1 Detail of voting , 22 2117673 0 0 1 %(o total valid r :, votes
100.00% 0.00%
(12) As anOrdinary Resolution-Item no. 13
Approval of the remuneration payable to the Cost Auditors of the Company.
Votes Cast in Favour Votes Cast AgainstInvalid Votes
6. Based on the votes cast in favour / against on the aforesaid resolutions by remote e-voting
and poll, all the above resolutions (1 to 13) were passed unanimously.
, Particulars Consolidated Details of Valid Votes ,
! Total No, 1 Total No. of i of I shares/
Members votes held . .
L Detail of voting 22 2117673 i % to total valid i votes
Na of | No. of No. of No. of Members shares/ Members shares/
Votes Votes
211767 0
Thanking you,
Yours Sin NO
4jay K Afore Company Secretary in Practice CP No. 993 FCS No. 2191 Date: 11-08-2016 Place: Chandigarh
7, I hereby confirm that the electronic data, registers and all other relevant records related to
remote e-voting and poll is under my safe custody and will be handed over to the Company Secretary for preserving safely after the Chairman consider, approves and signs the minutes
of the AGM,
