Publications Project Scope and Policy Laboratory Meetings
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Transcript of Publications Project Scope and Policy Laboratory Meetings
Publications Project
Scope and Policy Laboratory Meetings
CURRENT SITUATION• Stakeholder Reporting
– Costly and inaccurate data and reports• Researchers
– Must use broken “publications wizard” process– Must then re-report publications multiple times– Maintain own private publication lists/web pages
• NICTA– Different IP approval processes across NICTA– “Publication wizard” ID is not a proper TR number– No coherent view of publications on website
IDEAL SITUATATION
• A simple system that works– Single source of publication status and data– Satisfy NICTA’s reporting needs– Minimize data entry burden for Researchers– Value for Researchers to ensure data quality– Enable presentation on NICTA website– Acceptable NICTA Technical Reports (ID,
quality)
• Standard across NICTA sites– IT system and policy and procedures
Development of Project Plan
Approval of Project Plan
Development of Structure: Scope & Policy Meeting
User Requirement: Questionnaire & Interviews
Review Data
Summarise Results
Review results in Terms of brief and with Users
Review External Products
Review of Internal Capabilities
Review Options & Obtain Costs
Recommendation of Solution(s)
Approval of Solution
Implementation
Final Report
Project Team
Sponsor
Sponsor
Project Team
Project Team
Project Team
Project Team
Project Team
Project Team
Project Team/Users
Project Team
Project Team
Project Team/Users
Project Team
RESPONSIBILITY
Development of User Requirements (inc Questionnaire)
Scope & Policy Decision Meeting
Project Team
ProjTeam/Lab Dir/Proj Lead.
ACTION
Review & Finalise Scope & Policy ProjTeam/Lab Dir
WANTED: AGREEMENT
• Approval policy and procedures– Kinds of approvals required?– Who can approve?– Who requires approval?
• Scope of Publications Project– Types of “Publications” in scope?
USING PUBLICATIONS DATA
• Use publication lists in Performance Reviews
• NICTA official reports
• Researcher biographies/web pages
• NICTA publication web pages
APPROVAL PROCESSES
• What formal approvals are required?– IP approval , Quality approval – Re-submitted papers can reuse 1st IP
approval? • Who can approve publications?
– Program leaders , Lab directors – Project leaders? – Can you approve your own publications?
• In event of unavailable approver…– Delegation? – Researchers choose from a list of approvers?
WHO REQUIRES APPROVAL
• NICTA Students • Students who have assigned IP to NICTA • NICTA-employed Researchers • Contributed NICTA Researchers • Part-contributed staff not listing NICTA
affiliation • Any NICTA staff (researchers or not) writing for
publication in any ICT-related area • Author with a NICTA affiliation, but with non-
NICTA co-author who is primary or contact author
TYPES OF PUBLICATIONS?DB
IP
DB
IP
Journal Publication University Lectures Conference Paper NICTA homepages Unpublished ConferencePresentation
Blog entries 3rd Party web pages
Abstract Email/discussion list Poster Presentation Software (e.g. OSS) ‡ ‡
Book Informal papers Book Chapter Unpublished
manuscript
Technical Report WIP talk at conference
Student Theses Informal workshop
OTHER RELATED PROJECTS
• Data and Metrics– Consolidate & simplify data collection &
reporting– Publications project is a part of this, but
bigger!
• Web Steering Committee– New NICTA website– Need to take data from publications
database to present publication information on website
PUBLICATION PROCESS
Obtain NICTA IP Approval and Finalize Draft
Gain Acceptance for Publication
Have Published
OBTAIN NICTA IP APPROVAL AND WRITE DRAFT
Obtain NICTA IP Approval and Finalize Draft
Seek IP Approval
IP Approval Given?
Finalize Draft
Draft
Approved
Write Draft
Make IP Approval Decision for Draft
Not Approved
Update NICTA Database with for
new Metadata
NIC
TA
NIC
TA
Co
nta
ct A
uth
or
IP A
pp
rove
r
All
Au
tho
rs
Update NICTA Database for Publication Withdrawal
Withdraw
Modify?
Modify
Decide Whether to Modify for IP
Approval
The version eventually submitted may not be identical to the version
originally given IP approval
A Technical Report later re-published as a journal/conference paper must go through the process independently (a “2nd time”, e.g. get a 2nd IP approval). Similarly for a “journal version” or an expanded Technical Report version of a
conference paper.
Create Entry and Initial Metadata in NICTA Database
An “IP Approver” is someone to whom NICTA has delegated authority to make IP approval
decisions for publications. (Usually Program Leaders?) They may
seek advice from the NICTA Legal/IP business unit, but this option is not represented in this diagram.
GAIN ACCEPTANCE FOR PUBLICATION
Gain Acceptance for Publication
Update NICTA Database for Publication Submission
Update NICTA Database for Publication Withdrawal
Submit to PublisherResubmit to
Publisher
Submission
Review Submission and Make
Acceptance Decision
Decision
Response
Decide Whether to Respond to Call for
Revision
Accept
Reject
Revise Submission
Decide Whether to Resubmit Elsewhere
Resubmit Resubmit?
Withdraw
Authors can resubmit a rejected
paper elsewhere and reuse the same internal publication
identifier and IP approval
Revise
Don’t Revise
Revise
Finalize Alternate Submission
Pu
blis
her
/Ed
ito
rN
ICT
A C
on
tact
A
uth
or
All
Au
tho
rsC
on
tact
Au
tho
r
Update NICTA Database for Publication Acceptance
“HAVE PUBLISHED” PROCESS
Have Published
Pu
blis
he
r/E
dit
or
NIC
TA
Co
nta
ct
Au
tho
r
Co
nta
ct A
uth
or
Apply for NICTA Technical Report ID
Update NICTA Database for Final
Publication
Camera-Ready
Prepare Camera Ready Copy
Produce and Distribute Publication
Send Copyright Authorization to
Publisher
if type=”NICTA TR”
NICTA acts as the “publisher” for its technical reports, and may have
performed a review procedure before issuing a technical report number to be included in a “camera-ready” final
report
Send Final “Camera Ready” Copy to
Publisher
Issue NICTA Technical Report
Number and Update NICTA Database with TR NumberP
ub
lica
tio
ns
© Authoization
NIC
TA
NICTA TR ID
Published