From: Brian J. Cummins [mailto:bcummins@clevelandcitycouncil.org] Sent: Monday, April 28, 2014 1:38 PM To: Johanna Hamm; Brian J. Cummins Subject: NOTES FROM MUNICIPAL SERVICES & PROPERTIES COMMITTEE FYI regarding Cleveland Pot holes -- NOTES FROM MUNICIPAL SERVICES & PROPERTIES COMMITTEE 4.28.2014 Information confirmed at today's Municipal Services & Properties Committee: Scheduled for 9:30 am. Ran from 9:55 am to 1:00 pm. CURRENT STATUS - 75% of Primary and Secondary roads are completed. Work began on Residential Streets one week ago. It is anticipated that Residential Streets will be completed within 45 to 60 days (end of June). CREWS working to fill pot holes: There are four types of CREWS and methods deployed.

1) HOT ASPHALT - 12 crews began on March 19th. They are working one 1st shoft from 7:30 am - 3:30 pm. 2) COLD PATCH - 6 to 8 crews worked through the winter months on emergency repairs, and continue to work on

patching pot holes during 1st (8:00 am - 4:00 pm) and 3rd Shift (12:00 midnight - 8:00 am). 3) DURAPATCH - 2 crews working one shift from 7:30 to 3:30 pm. Durapatch Crews do patches on cement streets

and utilize City generated recycled asphalt. 4) POTHOLE KILLER - began with 1 truck on March 11th and now have 3 trucks working 1 shift from 7:00 to 5:00

pm, 7 days per week. Can apply up to 10 tons of materials per day per truck. Contract cost is $235K, 1,100 hours total. Appx half way through the contract.

DETAILS OF WORK BY TYPE OF CREW: 1) HOT ASPHALT - There are 12 hot asphalt crews, working 6-service districts from 7:30 to 3:30 pm. The hot asphalt plants opened on March 20th. They are generally opened from 7:00 to 5:00 pm. There are no 2nd shift crews.

When asked about working a 2nd shift crew, the Administration claims that it would cost too much, i.e., 8-hour payment for 4-hours of work NOTE: a crew works 6 to 8 tons of material per shift, and a truck can typically cary 6 tons. The Administration stated a truck of hot asphalt has to be utilized within approximately 4 hours.

CREW: 1 Truck Driver; 2 to 3 Laborers; 1 Heavy Equipment Operator; 1 Supervisor/vehicle to oversee crew.

2) COLD PATCH - INFO TO FOLLOW. 3) DURAPATCH - 2 crew members, this method requires two days of above freezing conditions, preferred 40 degrees or above. 4) POTHOLE KILLER - 1 person operator. CRACK SEAL - 3-crews will begin when caught up on pot-holes.

MORE INFO: - $1 million budget for overtime, no info on what has been expended.

- there are separate crews that will be assigned to clear bridge sidewalks of debris and stones, no date given for when this will begin. - Street Sweeping: No confirmation of # of equipment or start date for service. - Residents are encouraged to report potholes to 216.664.2510. REQUEST FROM COUNCIL FOR MORE DETAILS 1) List by Crew and Service Districts (6), of the amount of materials utilized and miles of streets repaired. List by day or by week providing some detail of performance per crew and district. NOTE: It was confirmed that although there are normally 2-crews per each of the 6-service districts, there are time when crews across the City are pooled and placed on priority work in specific areas of the City, scheduling and frequency of pooling crews was not provided. 2) Schedule for cleaning bridges and street sweeping 3) Budget spend/unspent for $1 million overtime ADDITIONAL: more questions as to staffing, seasonal staff, street cleaning, use of cold patch vs. DuraPatch in warmer weather etc... My main complaint is that although the Administration reports on past performance. They have not been responsive in reporting approximate service delivery, i.e., how long will it take to get my pot hole or street completed. Today was the first day the Administration gave a time estimate of 45 to 60 days for residential streets to be completed. There is still no explanation of the strategies for completing streets per each District. NOTE: City Administration has put out blog updates on work performed since February 28th: http://clecityhall.com LOG OF REPORTS: [updated a/o 6.27.2014]

- May 7th - – blog posting, streets completed; Repairs in progress; 10 hot asphalt repair crews, 2 Durapatch machines, and 5 Pothole Killers were on duty. Pothole Killer in Wards: 2, 3, 6, 7, 9.

- APRIL 24th – Administration’s email providing explanation Since January 10 to 12 crews.

- APRIL 23rd – blog posting, streets completed; Repairs in progress; one durapatch crew; 10 asphalt crews; ?Pot Hole Killer. In process: West 56th Street (Storer Avenue to Denison Avenue)

- APRIL 21st - blog posting, streets completed; Repairs in progress; 1 durapatch; 9 asphalt crews. Pot Hole Killer (NOT ACTIVE A/O 4/21)

- APRIL 16th - blog posting, streets completed; Repairs in progress; 11 asphalt crews; 2 Durapatch crews; Pot Hole Killer. In process: West 44th Street (Storer to Bush Avenue); West 36th Street to West 39th Street

- APRIL 7th - blog posting, streets completed; Repairs in progress; 12 asphalt crews; 1 Durapatch crew; Pot Hole Killer. In process: Pearl Road (I-71 to Brookpark Road)

- APRIL 1st - blog posting, streets completed; Repairs in progress; 12 asphalt crews; 2 Durapatch Crews; ? Pot Hole Killer – mentioned on 3/31 third PotHole Killer comes on line. Repair Completions: West 25th Street (Clark Avenue to Lorain Avenue), Train Avenue (Clark Avenue to Scranton Road), Fulton Road (Clark Avenue to Lorain Avenue), West 25th Street (Clark Avenue to Metrohealth Hospital), Intersection of Scranton Road & Auburn Avenue)

- MARCH 31st - blog posting, streets completed; Repairs in progress; 11 asphalt crews; 2 Durapatch Crews; ?Pot Hole Killer Repairs in Progress: West 25th Street (Lorain Avenue to Clark Avenue), Train Avenue (Clark Avenue to Scranton Road), Fulton Road (Lorain Avenue to Clark Avenue) Repair Completions: West 25th Street (Franklin Boulevard to Detroit Avenue), West 25th Street (Lorain Avenue to Vega Avenue), West 25th Street (Clark Avenue to I-90 entrance/exit ramp)

- MARCH 28th - blog posting, streets completed; Repairs in progress; 11 asphalt crews; 2 Durapatch Crews; ? Pot Hole Killer Repairs in Progress: Fulton Road (Lorain Avenue to Clark Avenue), Train Avenue (Clark Avenue to Scranton Road), Fulton Road (Lorain Avenue to Wade Avenue southbound lanes)

- MARCH 27th - blog posting, streets completed; Repairs in progress; 11 asphalt crews; 2 Durapatch Crews; ? Pot Hole Killer We went from 6 to 8 to 10 to 12 Crews

- MARCH 25th & 26th - blog posting, streets completed; Repairs in progress; 10 asphalt crews; 2 Durapatch Crews; ? Pot Hole Killer operating 3/25; not active 3/26.

- MARCH 20th - blog posting, streets completed; Repairs in progress; 11 asphalt crews; 2 Durapatch Crews; 2 Pot Hole Killer HOT ASPHALT PLANTS OPEN.

- MARCH 19th - blog posting, streets completed; Repairs in progress; 12 asphalt crews; 2 Durapatch Crews; PotHole Killer on contract.

- MARCH 11TH - blog posting, streets completed; Repairs in progress; ? asphalt crews; ? Durapatch Crews; 1 Pot Hole Killer – START OF POT HOLE KILLER CONTRACT. Patch Management will begin with one “Pothole Killer” unit working from 7:00 a.m. to 12:00 a.m. five days a week. Within ten days, Patch Management will increase their fleet to three “Pothole Killer” units, at which time their schedule will shift to five days a week from 7:00 a.m. to 5:00 p.m. …The Division of Streets will continue to deploy six to eight repair crews per day and service additional streets as the weather permits. Residents are encouraged to report potholes to 216.664.2510.

- MARCH 7TH - blog posting, streets completed; Repairs in progress; 8 asphalt crews; 2 Crews Cold Patch.

- MARCH 6th - blog posting, streets completed; Repairs in progress; 8 Durapatch Crews; ? Cold Patch Crews

- MARCH 4th - blog posting, streets completed; Repairs in progress; ? Durapatch Crews. ? Cold Patch Crews

- FEBRUARY 28th - ? Cold Patch Crews Brian J. Cummins, Cleveland City council, Ward 14, 216-664-4238, bcummins@clevelandcitycouncil.org; http://brian-cummins.blogspot.com/ -#-