Public Speaking Public Speaking with Bazzwith Bazz

AgendaAgenda 1. Introduction2. Technical tips for good

speeches3. How to use PPT and Flipcharts4. Tips on crowd control

“Who the hellhell is BazzBazz?• San Diego, CA• CED Group 15 – Galati• Returned PCV• AIESEC

– Largest student NGO– International exchange

• Have experience– Speeches– Trainings– Press conferences– Radio shows– Chaired conferences

“And why is he givingus this training?”

• To help prepare you for public speaking… an important skill!

Technical Technical TipsTips

General TipsGeneral TipsK.I.S.S.K.I.S.S.

– Keep – It – Simple – Stupid!

• Don’t over do it!• Don’t waste your time!• Easier to modify• Use language that is

easy for everyone to understand

• Expect the unexpected!

PreparationPreparation• Practice your speech• Try to see the

location• Arrive early• Make sure

everything works• Understand the room

layout• Don’t try to

memorize!• Don’t read it either!

Preparation TipsPreparation TipsFlowFlow

• Traditional – Tell what you will tell– Tell them– Tell what you told

• Attention getter– anecdote, joke, ice

breaker

• Don’t apologize• Define words• Pause for questions• Close

Know the audienceKnow the audience

• Age?• Sex?• English level?• Education level?• Translator?

– How good is he/she?– 1st time?– Knowledge of the topic?

More TipsMore TipsBody LanguageBody Language

• Posture– Be confident and open

• Movement– Don’t be a rock don’t be a

rabbit

• Hands/arms– Hold a marker– Use gestures

• Eye contact– Interaction with audience

• Do what feels natural

VoiceVoice

• R.S.V.P.– Rhythm– Speed– Volume– Pitch

• Make sure the last row can hear

• Your speaking a foreign language, go slower

• Emphasize points• Don’t chew gum

Questions so far?Questions so far?

Next: PPT and FlipchartsNext: PPT and Flipcharts

Flipcharts and PPTFlipcharts and PPTFlipchartsFlipcharts

• Almost always available• Allows more flexibility• Check the markers• Write major points• Limit time with your

back to the audience• Write BIG!• Write legibly!• Explain any

abbreviations

PPTPPT

• More time to create• May not have access

to a computer or video projector

• More potential for problems

• Can make some really cool presentations

• Allows the use of images

by: Bazz!by: Bazz!

Tips forTips forCreation & PresentationCreation & Presentation

of PowerPointof PowerPoint

Why???Why???

This TrainingThis Training• PowerPoint being

misused• Too much time spent

on creation• Unprofessional• Unprepared• Constant problems• New perspective

BazzBazz• Experience• Created and/or

presented 30+ PPT presentations

• Made many mistakes• I want to!• Its my job!

(De Ce?)(De Ce?)

Slide Layout Tips • Use pre-fabricated

layouts provided by the program

• Reduces problems and stress

• Conserves time• Placeholders are pre-

programmed– Tab button reduces

font and changes bullet style

– Automatically changes font sizes based on placeholder size

BackgroundsBackgrounds• Can be a distractionCan be a distraction• Try to get something Try to get something

related to the related to the presentationpresentation

• Make sure it doesnMake sure it doesn’’t t overshadow the textovershadow the text

• Can brighten or switch to Can brighten or switch to grayscale to reduce grayscale to reduce competition with textcompetition with text

AlignmentAlignment• Centering is good for titles or you can experiment,

but be consistent

• Left justify info

• Use two columns if you have lots of info

• Do not “Justify” info, it spaces it real s h it t y

• To ensure proper centering move the edges of the textbox to the edges of the slide

• Do not use the space bar to center or move over!

• Use the Tab key

Slide Layout Tips

Text Text CCoolloorr• Stay away fromStay away from bright colors on colors on

bright backgroundsbright backgrounds

• Stay away fromStay away from dark colors on dark colors on dark backgroundsbackgrounds

Slide Layout Tips

When in doubt, SHADOW!SHADOW!

TTeexxt t SSiizzee

• Make it BIG!• Assume you are in the last row, will you

be able to read it?• Be very careful with

charts and graphs– they are difficult to

work with and often need to be fixed!

Slide Layout Tips

Font StyleFont Style• Don’t be afraid to

experiment

• make sure it is

easy to read• I use “Arial Black”• Stay away from

cursive fonts

What to WriteWhat to Write• Short, simple text

• No long sentences– Boring– Hard to read– Can lose attention

• Words that need to be clearly defined

• Text that reinforces what you are saying

Slide Layout Tips

BrandingBranding• Put your logo or name on every

slide– Find a corner for it and apply it to all

slides in the same way• Reminds them who you are• Constant image in front of them• Color code your name

– Each AIESECAIESEC should be blue

Slide Layout Tips @@

OpeningOpeningSlideSlide

• Have an opening Have an opening slide for waitingslide for waiting

• Something simple Something simple like the title of the like the title of the presentation or presentation or logologo

• Make it big and Make it big and colorfulcolorful

ClosingClosing

SlideSlide• Contact infoContact info• ““Thank you for Thank you for

comingcoming””• Title of Title of

presentation againpresentation again

Slide Layout Tips

AnimationAnimationCustom AnimationCustom Animation

• Good but don’t over do it• Can slow down the presentation

• DonDon’’tt use crawlcrawl or swivelswivel, they can go way too slow and cause awkward pause during your presentation

• DonDon’’tt use randomrandom because you may get bad ones and it changes every time so you won’t know what to expect

Slide Transitions

• Found under “slideshow” on toolbar

• Quick and easy way to add animation when out of time

• Set it to randomrandom and apply to all

AnimationAnimation

JunkJunkYour Computer?

• Find out before you create the presentation

• May cause speed problems• Font problems• Size problems• Animation differences

• Know your audience• Know your time• Know your location• Practice• Get their early• Music/sound effects

– Keep it to a minimum– Depends on your

audience

JunkJunk•Pictures/images/charts

-Use it to reinforce the message

• Funny is good if it is a young audience

• A picture says a thousand words

• Describe the image/talk about it

Tips and tricksTips and tricks

Crowd ControlCrowd ControlSleepy PeopleSleepy People

• Ask them questions• Re-direct questions to them

– Repeat quiet questions

• Ask for help– writing on flipchart– translations

• Sympathize• Watch for body language• Don’t go overtime• Give them the unexpected

– Stimulate the brain

• Don’t lose your momentum

Stupid PeopleStupid People

• Trouble makers• Audience can smell fear• Laugh with them• Bring them unwanted

attention• Sympathize• Don’t lose your cool• Stay in control• Remain calm• Eye-contact• Ask his/her name

– Use in example

Questions?Questions?

Bazz: barrettstork@cox.netBazz: barrettstork@cox.net