PUBLIC SERVICES 1.
Transcript of PUBLIC SERVICES 1.
Public Service Committee Meeting Commission Chamber- 7/14/2021- 1:00 PM
PUBLIC SERVICES
1. New Location: A.N. 21-20: A request by Ryan Thomas Zadina
for a retail package Beer & Wine License to be used in connection with Express Lottery located at 3252 Wrightsboro
Rd. District 2. Super District 9.
Attachments
2. New Location: A.N. 21-21: A request by Tyson T. Denizhan
for an on premise consumption Beer & Wine License to be used in connection with Ephesus Med, LLC located at 3102
Washington Rd A. District 7. Super District 10.
Attachments
3. New Location: A.N. 21-22: A request by Vincent Ingallinera for an on premise consumption Incidental Beer & Wine License
to be used in connection with Source Code Escape Games located at 1025 Broad Street. District 1. Super District 9.
Attachments
4. Existing Location: A.N. 21-23: A request by Naveed H. Gojali for a retail package Beer & Wine License to be used in
connection with Gate Two Stop N Shop located at 2985 Gordon Hwy. District 3. Super District 10.
Attachments
5. Discussion: A request by Dorothy J. Smith for a Massage
Operator License to be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. District 3. Super District 10.
Attachments
6. Motion to approve submittal of the funding proposal for Federal
Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on
Aging.
Attachments
7. Request Commission approval to enter into Phase V contract with MCCi, LLC as a sole source vendor for the amount of ‘not Attachments
to exceed $90,000.00’ for the purpose of digitizing and indexing historic building plans.
8. Initiate blight ordinance inspections on Cardinal Regency Mall LLC properties at 1200 Gordon Hwy. and 2810 Regency Blvd.
(Requested by Commissioner John Clarke)
Attachments
9. Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner
Jordan Johnson)
Attachments
10. Motion to approve the Daniel Field Airport receiving a 100% federal grant from the American Rescue Plan Act (ARPA) and
approval of the mayor signing a resolution acknowledging the acceptance of said funding.
Attachments
11. Motion to approve the Change Order #2 S.D. Clifton Baggage Handling Replacement Project in the amount of $5,626.00 and a
14 day addition to the contract time.
Attachments
12. Motion to approve the purchase of a second exit lane egress tunnel unit and to authorize staff to amend the original purchase
order to reflect the total costs of two (2) units. Requested by Augusta Aviation Commission.
Attachments
13. Discuss with Parks and Recreation the possibility of organizing
a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke)
Attachments
14. Motion to approve the minutes of the Public Services Committee held on June 8, 2021. Attachments
15. Discuss noise ordinance and fireworks that are not being
followed. (Requested by Commissioner Catherine
S. McKnight)
Attachments
www.augustaga.gov
Public Service Committee Meeting
7/14/2021 1:00 PM
Alcohol Application
Department: Planning & Development
Presenter: JULIETTA H. WALTON
Caption: New Location: A.N. 21-20: A request by Ryan Thomas Zadina for a retail package Beer & Wine License to be used in connection with Express Lottery located at 3252 Wrightsboro
Rd. District 2. Super District 9.
Background: This is a New Location.
Analysis: The applicant meets the requirements of the City of Augusta's Alcohol Ordinance.
Financial Impact: The applicant will pay a pro-rated fee of $665.00
Alternatives:
Recommendation: The Planning & Development approved the application subject to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Public Service Committee Meeting
7/14/2021 1:00 PM
Alcohol Application
Department: Planning & Development
Presenter: JULIETTA H. WALTON
Caption: New Location: A.N. 21-21: A request by Tyson T. Denizhan for an on premise consumption Beer & Wine License to be used in connection with Ephesus Med, LLC located at 3102
Washington Rd A. District 7. Super District 10.
Background: This is a New Location.
Analysis: The applicant meets the requirements of the City of Augusta's Alcohol Ordinance.
Financial Impact: The applicant will pay a pro-rated fee of $625.00
Alternatives:
Recommendation: The Planning & Development approved the application subject to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Public Service Committee Meeting
7/14/2021 1:00 PM
Alcohol Application
Department: Planning & Development
Presenter: JULIETTA H. WALTON
Caption: New Location: A.N. 21-22: A request by Vincent Ingallinera for an on premise consumption Incidental Beer & Wine License to be used in connection with Source Code Escape Games
located at 1025 Broad Street. District 1. Super District 9.
Background: This is a New Location.
Analysis: The applicant meets the requirements of the City of Augustaa's Alcohol Ordinance.
Financial Impact: The applicant will pay a pro-rated fee of $315.00.
Alternatives:
Recommendation: The Planning & Development approved the application subject to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Public Service Committee Meeting
7/14/2021 1:00 PM
Alcohol Application
Department: Planning & Development
Presenter: JULIETTA H. WALTON
Caption: Existing Location: A.N. 21-23: A request by Naveed H. Gojali for a retail package Beer & Wine License to be used in connection with Gate Two Stop N Shop located at 2985 Gordon
Hwy. District 3. Super District 10.
Background: This is an Existing Location. Formerly in the name of Balvant
Mistry.
Analysis: The applicant meets the requirements of the City of Augusta's Alcohol Ordinance.
Financial Impact: The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation: The Planning & Development approved the application subject
to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Public Service Committee Meeting
7/14/2021 1:00 PM
Massage Operator License
Department: Planning & Development
Presenter: JULIETTA H. WALTON
Caption: Discussion: A request by Dorothy J. Smith for a Massage Operator License to be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. District 3. Super District 10.
Background: This is a New License to be used on an Out Call basis only.
Analysis: The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Massage Therapy.
Financial Impact: The applicant will pay a one-time administrative fee of $120.00.
Alternatives:
Recommendation: The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.Cover Memo
Item # 5
Public Service Committee Meeting
7/14/2021 1:00 PM
Motion to approve the Federal Transit Administration (FTA) Section 5310 Grant for FY 2022-2024.
Department: Planning & Development
Presenter: Robert Sherman or Department Designee
Caption: Motion to approve submittal of the funding proposal for Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of
Human Services and Central Savannah River Area – Agency on Aging.
Background: The Federal Transit Administration provides federal funds to the State of Georgia for coordinated human services transportation for elderly and disabled persons. The Augusta Planning and
Development Department (APDD) as the Augusta Regional Transportation Study (ARTS) - Metropolitan Planning Organization (MPO) serving the urbanized area of Augusta
Richmond County, Georgia and Aiken Co., South Carolina. The Lower Savannah Council of Government (LSCOG) is the direct
recipient of these funds and operates Best Friends Express public transit service in Aiken Co. SC. This transit service will serve persons age 60+ and those with disabilities.
Analysis: Without approval of this item, the Augusta Planning Development Department cannot proceed with submitting the
funding proposal to receive federal and state funds designated to the ARTS MPO area by the FTA and State of Georgia. This will increase public transit services to the elderly and disabled
persons in Richmond County and support implementation strategies for Augusta Age-Friendly Program.
Financial Impact: The State of Georgia will provide the state matching funds through the Department of Human Services and the Central Savannah River Area – Agency on Aging. The New Grant
Proposal was approved by the Administrator’s Office on May 17, 2021. There is no financial commitment needed by Augusta
Richmond County. Year 1: $132,000 Year 2: $145,200 Year 3: $159,720
Cover Memo
Item # 6
Alternatives: Forfeiture of the funds and the Section 5310 Enhanced Mobility
for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging for FY 2022-2024. Persons age 60+ and those with
disabilities will lose a vital transportation resource.
Recommendation: Approve submittal of funding proposal to the GA Dept. of
Human Services and Central Savannah River Area – Agency on Aging to receive designated federal and state funds on behalf of the Augusta Regional Transportation Study (ARTS) –
Metropolitan Planning Organization (MPO)
Funds are
Available in the
Following
Accounts:
The New Grant Proposal was approved by the Administrator’s
Office on May 17, 2021. There is no financial commitment needed by Augusta Richmond County. Org key: 220016309 Year 1: $132,000 Year 2: $145,200 Year 3: $159,720
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
APPLICATION PACKAGE GRANT 45
Mobility of Seniors and Individuals with Disabilities
FTA Section 5310 Program
Client Transportation Profile Legal Name of Applicant Organization: Augusta Metropolitan Planning Organization Street Address: 535 Telfair Street City, State & Zip: Augusta, GA 30901 Contact Name: Mr. Robert Sherman Telephone #: 706-821-1801 FEI #:
Organization is Minority Owned/Operated: Yes No (See Appendix C for definitions of minority and minority organizations) Organization Provides Assistance to Minority Communities: Yes No (See Appendix C for definition of minority community) Organization Service Area Includes the Following Counties:
Urbanized portion of Aiken County, SC (LSCOG of Aiken, SC is the “pass-through” recipient of 5310 allocations for
FY22, FY23, and FY24) Following this page are the forms that will complete your application for the Section 5310 project. Complete each form using the legal name of your agency and have each form signed and notarized as required. Submit one (1) original by mail or send an electronic copy of the completed application to the Transportation Services Section as listed in Appendix F. Applications can also be submitted, as part of the package, with the Transportation Proposal for coordinated transportation services.
Attachment number 1 \nPage 1 of 34
Item # 6
Georgia Department of Human Services Page | 2 5310 Application – Grant 45
Client Transportation Profile (for Purchase of Service) Contractor
Name: Lower Savannah Council of Contact Name: Dana Luttrull or Rhonda Mitchell
Governments (LSCOG) Address: 2748 Wagener Rd; Hwy 302 DHS Division of Service: PO Box 850 City/State/Zip: Aiken, SC 29801 DHS Service Region: 7 Phone #: 803-649-7981 Front Desk County(s) Name: Urbanized portion of Aiken Direct Line(s): 803-508-7059 or 508-7061 County, SC
Urban Non-Urban Type of Service Needed: Fixed Route Demand-Response Project Intent: New Service Expansion Transportation Needs in the DHS Service Area. (Data is in number of One-Way Passenger Trips per year): THIS SECTION ONLY DETAILS THE PURCHASE OF SERVICE (trips) PORTION OF THE PROJECT; not the Mobility Management staffing assistance. Client’s Category Estimate Number of
One-Way Passenger Trips for Clients Needing Service (estimate of the size of the individual groups in the community who lack transportation)
Total Number of One-Way Passenger Trips For Clients Currently Receiving Service (On Trend for FFY2020-21)
Estimate Number of Total One-Way Passenger Trips Per Year if Project is Approved Yr 1 / Yr 2 / Yr 3
Mental Disabilities 880 175 200 / 200 / 210 Physical Disabilities 1328 1000 1300 / 1320 / 1350 Elderly 4624 2800 2085 / 2423 / 2778
Transportation Cost for this agency. (Data is an estimate of current cost per One-Way Passenger Trip): Client’s Category Total Cost Services
Needed Cost Per Trip X Total Trips = Total Cost Yr 1/ Yr 2/ Yr 3
What Percentage is Covered by Another Funding Source(s)? % of What Source?
Estimated Cost for the Section 5310 % Cost
Mental Disabilities $ 3,682/ 3,682/ 3,866 20% GDHS 80% FTA 5310
Physical Disabilities $23,933/ 24,301/ 24,854 20% GDHS 80% FTA 5310
Elderly $38,385/ 44,607/ 51,143 20% GDHS 80% FTA 5310
(Request for an increase of 10% in annual funding each consecutive year for program growth) If more than one funding source is applicable, then list the other source indicating the percentages. Fund Source Percentage
Attachment number 1 \nPage 2 of 34
Item # 6
Georgia Department of Human Services Page | 3 5310 Application – Grant 45
Days of Transportation Services Needed Weekly: Monday - Friday (Example: Monday-Friday) Number of Days Transportation Services Needed Annually:.250/250/250 (Yr 1/2/3) (Example: 250 Days) Hours of Transportation Services Needed Daily: POS trip service from 7:00am-5:00pm Mobility Management staffing M-Th 8am – 5pm & Fridays 8am – 4pm
Attachment number 1 \nPage 3 of 34
Item # 6
Georgia Department of Human Services Page | 4 5310 Application – Grant 45
EXHIBITS
Attachment number 1 \nPage 4 of 34
Item # 6
Georgia Department of Human Services Page | 5 5310 Application – Grant 45
EXHIBIT 17 SECTION 5310 PROJECT DESCRIPTION
(See Instructions on next page) 1. Applicant: Augusta MPO on behalf of Lower Savannah Council of Governments 2. Address: LSCOG: 2748 Wagener Rd; Hwy 302; PO Box 850; Aiken, SC 29802 3. Contact Person: Mariah Harris, MPO / Dana Luttrull or Rhonda Mitchell, LSCOG 4. Telephone: 803-508-7059 & 7061 LSCOG / Augusta MPO 706-821-1810
5. New Applicant: (Y) (N) No 6. Urban Status: [ ] Non-urbanized area [ X] Urban area 7. County(s) to be served:
County 1 Aiken 2 3 4 5 6
8. Total project cost: $132,000 Yr 1 / $145,200 Yr 2 / $159,720 Yr 3
One half of each year’s funding request is for trip service with the other half reserved for mobility management service.
9. Types of service provided:
[X ] Demand Responsive [ ] Expand existing service
[ ] Fixed Route [ ] Start new service
[X ] Other (specify)Mobility Man. [ ] Replace existing service 10. Operations:
Hours of service: 7a – 5p M-F Days of Service: Approx. 250 each yr 11. Clients Served; Percent and Number: # of clients over three years
Client Group Number Percentage
Elderly 512 61% Disabled 286 34% Other (Specify) Mental Disability 42 5% Total 840 100%
Attachment number 1 \nPage 5 of 34
Item # 6
Georgia Department of Human Services Page | 6 5310 Application – Grant 45 12. Number of passenger seats available in your fleet as of 10/1/2020: 70 13. Description of current vehicle fleet: include DHS owned, and all other vehicles. (Attach
additional sheets, if needed)
Year Make / model Capacity (Amb / Lift) Owner
2015 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2017 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2017 Cutaway Goshen Impulse 14 / with lift Aiken Senior Life Services 2018 Cutaway Starcraft Allstar 14 / with lift Aiken Senior Life Services 2018 Cutaway Starcraft Allstar 14 / with lift Aiken Senior Life Services THESE ARE THE MOST COMMONLY USED VEHICLES FOR 5310 COORDINATED TRIPS FROM THE SERVICE PROVIDER’S FLEET
14. Project description narrative: (See attached) 15. Does your agency contract with DHS? (No)
16. If yes, for which DHS Program?
PROJECT DESCRIPTION NARRATIVE INSTRUCTIONS FOR COMPLETING PROJECT DESCRIPTION
Attachment number 1 \nPage 6 of 34
Item # 6
Georgia Department of Human Services Page | 7 5310 Application – Grant 45 1-5. General Information – Enter the name of applicant organization, address, contact person
and telephone number - if applicant is not the agency which will provide services, please provide an explanation in your Project Description.
6. Urban Status - An urbanized area has a population of 50,000 or more and is so designated
by the U.S. Bureau of Census. Non-urbanized, rural or small urban area - these terms are used interchangeably to mean any area outside an urbanized area with a population of less than 50,000.
7. County(ies) to be served - List the county(s) in which service is to be provided in. 8. Project cost – Enter the total project cost from your estimated budget. 9. Types of service - Demand responsive includes dial-a-ride and door-to-door specialized
service. Fixed route refers to service following an established route or schedule. 10. Operations - Specify the routine hours of service (example: 9:00 a.m. to 3 p.m.) and days of
service (example; Monday to Friday). 11. Clients Served - Estimate the percent, within each client category, that your agency serves. 12. Project description - Fully discuss the items listed in section II-Application Package, B.
Application Requirements. This section is your opportunity to describe the service to be provided and demonstrate the fiscal, managerial and operational capabilities of your organization. Describe the clientele that will be receiving the service; estimate the monthly number of passenger trips to be provided; document your organizations' ability to provide transportation service in an efficient and effective manner, including data such as operating cost/mile, passenger trips/vehicle mile, operating cost/passenger trip and any other information that reflects the quality and efficiency of your organization; list the type and number of personnel such as, drivers, dispatchers, mechanics, etc. and if the employees are paid or are volunteers and if they are full or part time; describe provisions made to ensure proper maintenance of vehicles and indicate who will provide the maintenance; describe the driver hiring process and training given to the drivers; specify the percentage and dollar amount your organization is willing to contribute towards the total cost of your project (this is also your certification that the local match dollars are available) Once again, your application will be rated on your response to the elements in part I.D. of this guide.
13. Contractor status - circle yes if your organization provides services to DHS as a contractor
or subcontractor. If your response is yes, then list the DHS program that you provide services for. Examples of these programs would be Aging Services, Mental Health, Developmental Disabilities and Addictive Diseases, DFCS, Rehabilitative Services, etc.
Attachment number 1 \nPage 7 of 34
Item # 6
Georgia Department of Human Services Page | 8 5310 Application – Grant 45
EXHIBIT 18 SAMPLE PUBLIC NOTICE FOR SECTION 5310
TO BE POSTED ON PRIME CONTRACTOR’S (APPLICANT ORGANIZATION) WEBSITE
The Department of Human Services, Office of Facilities and Support Services, Transportation Services Section requires a statement be posted on the Prime Contractor’s (Applicant Organization) website notifying the public the Applicant Organization has applied for Section 5310 funds. The below should be posted on the Applicant Organization’s website. Once posted a copy or screen shot should be sent to the Department of Human Services, Regional Transportation Office located in the Applicant Organization’s area.
The Lower Savannah Council of Government is applying for funding under the Section 5310 Mobility of
(Private Nonprofit or Public Body) Seniors and Individuals with Disabilities Transportation Program to meet the special needs of elderly and disabled individuals located in Aiken County (list city/counties or area served). To assure that private for-profit transportation providers have a fair opportunity to participate in the development of this program, the _Lower Savannah Council of Government solicits private sector input and participation. (Private Nonprofit or Public Body) Disadvantage Business Enterprises and any private for-profit transportation operator interested in providing or participating in any or all the above services should submit a written notice of intent to: (Provide contact information.)
Attachment number 1 \nPage 8 of 34
Item # 6
Georgia Department of Human Services Page | 9 5310 Application – Grant 45
EXHIBIT 19 FEDERAL TRANSIT ADMINISTRATION CIVIL RIGHTS ASSURANCE
The Augusta Metropolitan Planning Organization hereby certifies that, as a condition to receiving (Private Nonprofit or Public Body) Federal financial assistance under the Federal Transit Act of 1964, it will ensure that: 1. No person on the basis of race, color, or national origin, will be subjected to discrimination in the level
and quality of transportation services and transit related benefits. 2. The Augusta Metropolitan Planning Organization will compile, maintain, and submit in a timely (Private Nonprofit or Public Body) manner Title VI information required by FTA Circular 1160.1A and in compliance with the Department
of Transportation's Title VI regulation, 49 CFR Part 21.9.Z 3. The Augusta Metropolitan Planning Organization will make it known to the public that those person (Private Nonprofit or Public Body) or persons alleging discrimination on the basis of race, color, or national origin as it relates to the
provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration and/or the U.S. Department of Transportation.
The person whose signature appears below is authorized to sign this assurance on behalf of the recipient. DATED:
Signature
Robert Sherman III Director of Augusta Planning & Development Name and Title of Authorized Officer
Attachment number 1 \nPage 9 of 34
Item # 6
Georgia Department of Human Services Page | 10 5310 Application – Grant 45
EXHIBIT 20 TITLE VI RIDERSHIP INFORMATION
COUNTY: URBANIZED PORTION OF Aiken County AGENCY: Lower Savannah Council of Government Number of Persons likely to receive service. (Estimate).
Percentage of Service Area Population By Minority Group
Number of Persons Expected to Be Served
______69___%
White ____50,433_____
_______24__%
Black ____17,891_____
______5___%
Hispanic ___4,031______
____0.08_____%
Asian-Pacific _____60____
______1___%
Asian-Indian ___781______
_____0.1____%
Native American ___97______
___100___%
TOTAL ___73,293______
Attachment number 1 \nPage 10 of 34
Item # 6
Georgia Department of Human Services Page | 11 5310 Application – Grant 45
EXHIBIT 21 STANDARD ASSURANCE OF COMPLIANCE WITH
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 The __Augusta Metropolitan Planning Organization (hereinafter referred to as the
(Private Nonprofit or Public Body) "Recipient") HEREBY AGREES THAT as a condition to receiving any Federal financial assistance from the Department of Transportation it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D-42 U.S.C. 2000D-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, Nondiscrimination Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to the end that in accordance with Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to the project: 1. That the Recipient agrees that each "program" and each "facility" as defined in subsections
21.23(e) and 21.23(b) of the Regulations, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant to, the Regulations.
2. That the Recipient shall insert the following notification in all solicitations for bids for work or
material subject to the Regulations and made in connection with a project under the Federal Transit Act of 1964, (The FTA Act) and, in adapted form in all proposals for negotiated agree-ments:
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D to 2000D-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
3. That the Recipient shall insert the clauses of Appendix A of this assurance in every contract
subject to the Act and the Regulations. 4. That the Recipient shall insert the clauses of Appendix B of this assurance, as a covenant running
with the land, in any deed from the United States effecting a transfer of real property, structures, or improvements thereon, or interest therein.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a
facility, the assurance shall extend to the entire facility and facilities operated in connection therewith.
Attachment number 1 \nPage 11 of 34
Item # 6
Georgia Department of Human Services Page | 12 5310 Application – Grant 45 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition
of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property.
7. That the Recipient shall include the appropriate clauses set forth in Appendix C of this assurance,
as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other parties; (a) for the subsequent transfer of real property acquired or improved under this project, and (b) for the construction or use of or access to space on, over or under real property acquired, or improved under this project.
8. That this assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the project, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the Recipient or any transferee for the longer of the following periods: (a) the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which the Recipient retains ownership or possession of the property.
9. The Recipient shall provide for such methods of administration for the program as are found by
the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard
to any matter arising under the Act, and Regulations, and this assurance. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal Transit Programs and is binding on it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal Transit Program. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Recipient. DATED:_____________________ __ __Robert Sherman III, Director Augusta Planning & Development Signature of Authorized Officer Name and Title of Authorized Officer Attachments: Appendices A, B, and C
Attachment number 1 \nPage 12 of 34
Item # 6
Georgia Department of Human Services Page | 13 5310 Application – Grant 45
(Appendix A to Title VI Assurance) During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter, referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall
not discriminate on the grounds of race, color, sex or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Transit Administration (FTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information is required or a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Recipient, or the Federal Transit Administration, as appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or
b. Cancellation, termination or suspension of the contract in whole or in part.
6. Incorporation of Provisions: The contractor shall include provisions of paragraphs (1) through (5)
in every subcontract, including procurement of materials and leases of equipment, unless exempt by the regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Recipient or the Urban Mass Transportation Administration may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Recipient to enter into such litigation to protect the interests of the Recipient, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
Attachment number 1 \nPage 13 of 34
Item # 6
Georgia Department of Human Services Page | 14 5310 Application – Grant 45
(Appendix B to Title VI Assurance) The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States. (GRANTING CLAUSE) NOW, THEREFORE, the Department of Transportation, as authorized by law, and upon the condition that the Recipient will accept title to the lands and maintain the project constructed thereon, in accordance with the Federal Transit Act and the policies and procedures prescribed by the Federal Transit Administration of the Department of Transportation and, also in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter referred to as to the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000D TO 2000D-4), does hereby remise, release, quitclaim and convey unto the Augusta Metropolitan Planning Organization_ (hereinafter referred to as the (Name of Applicant) "Recipient") all the right, title, and interest of the Department of Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto the Recipient and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the Recipient, its successors and assigns. The Recipient, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, it successors and assigns, that (1) no person shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over and under such land hereby conveyed (,) (and)* (2) that the Recipient shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the Department shall have a right to re-enter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction.* *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.
Attachment number 1 \nPage 14 of 34
Item # 6
Georgia Department of Human Services Page | 15 5310 Application – Grant 45
(Appendix C to Title VI Assurance) The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments entered into by the _Augusta Metropolitan Planning Organization (hereinafter referred to as the “Recipient") (Name of Applicant) pursuant to the provisions of Assurance 10(a). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (add, license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantees, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964; and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the Recipient pursuant to the provisions of Assurance 7(b). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that (1) no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination and (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964), and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)*
Attachment number 1 \nPage 15 of 34
Item # 6
Georgia Department of Human Services Page | 16 5310 Application – Grant 45
That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.
Attachment number 1 \nPage 16 of 34
Item # 6
Georgia Department of Human Services Page | 17 5310 Application – Grant 45
EXHIBIT 22
FTA CERTIFICATIONS AND ASSURANCES
(Completed and Attached by DHS)
Attachment number 1 \nPage 17 of 34
Item # 6
Georgia Department of Human Services Page | 18 5310 Application – Grant 45
EXHIBIT 23 PRIVATE NONPROFIT or PUBLIC BODY BOARD RESOLUTION
WHEREAS, THE (Augusta Metropolitan Planning Organization) hereinafter referred to (Legal Name of Organization) as the "Applicant" has requested assistance from the Georgia Department of Human Services for the purpose of capital assistance; and WHEREAS, this project is considered to be important and necessary to public transportation in __Aiken___________________________; and (City/County) THAT the Applicant while making application to or receiving grants from the Federal Transit Administration will comply with the Federal statutes, regulations, executive orders and administrative requirements as listed in Appendix A of the FTA Circular FTA C 9070.1C and as also included in Appendix B of the Georgia Department of Human Services State Management Plan and Application Package for Elderly and Disabled Transportation inclusive; THAT the Applicant has or will make available in the required amounts non-federal funds to meet local share requirements; THAT ____Robert Sherman III, Director, Augusta Planning and Development is empowered to sign (Name and Title of Designated Official) contract on behalf of the Applicant; and THAT the above named official may sign on behalf of the Applicant any assurance, certification, or other documentation that may be required as a part of the application submitted. Passed this ____________________________day of ____________, 20___ _______________________________________________________________ Board Chairman Signed, sealed and delivered this ________________________day of ____________________, 20____ in the presence of: ____________________________________ _________________________________ Witness Notary Public - Notary Seal
Attachment number 1 \nPage 18 of 34
Item # 6
Georgia Department of Human Services Page | 19 5310 Application – Grant 45
EXHIBIT 24
Georgia Department of Human Services Coordinated Transportation System
Federal Transit Administration Section 5310 Grant Procurement & DBE Documentation
DHS Region:
Amount of 5310 Funds in FY20 Contract:
Contractor:
Did you provide direct transportation services to consumers with some or all the 5310 funds you received from DHS?
Did you purchase transportation services (i.e., trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below.
Do you have written procurement procedures that comply with FTA C
4220.1F?
Did you purchase goods or services (other than purchasing trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below.
If you did not purchase transportation services from subcontractors or purchase other goods and services with the 5310 funds, what were the 5310 funds used for?
Purchases over $100,000
Name of Prime or Subcontractor Item Procured Sealed bid or RFP?
Name of Selected
Bidder/Offeror
Does this entity qualify as a
DBE? If yes, attach
documentation.
How many Bidders/Offerors
responded?
Was the Invitation to Bid or RFP
publicly advertised?
Total Cost (5310 only)
Small Purchases ($3,001 - $99,999)
Attachment number 1 \nPage 19 of 34
Item # 6
Georgia Department of Human Services Page | 20 5310 Application – Grant 45
Name of Prime or Subcontractor Item Procured From whom was it
purchased?
Does this entity qualify as a
DBE? If yes, attach
documentation. Cost
How many quotes were requested
and received before making this purchase?
Are the quotes available for
review?
Micro-purchases (less than $3,000)
Name of Prime or Subcontractor Item Procured From whom was it
purchased?
Does this entity qualify as a
DBE? If yes, attach
documentation. Cost
Is documentation available to support this purchase as
being fair and equitably
distributed?
Attachment number 1 \nPage 20 of 34
Item # 6
Georgia Department of Human Services Page | 21 5310 Application – Grant 45
EXHIBIT 25
Sample Memo for the adoption of the DHS Title VI Plan To Whom It May Concern: In Lieu of developing a separate Title VI Plan, Xyz Contractor, Inc. agrees to adopt and comply with the Georgia Department of Human Services, Transportation Services Section’s Title VI Plan, updated February 2011. The adopted Title VI Plan is attached for reference. Sincerely, _____________________________________ (Signature) _____________________________________ (Title) _____________________________________ (Date)
Attachment number 1 \nPage 21 of 34
Item # 6
Georgia Department of Human Services Page | 22 5310 Application – Grant 45
EXHIBIT 26
SECTION 5310 GRANT APPLICATION CHECKLIST
PREPARED BY: ________________________________ PHONE: ___________ Indicate by N/A any items that are not applicable.
1. Project Description x All sections of (Exhibit 17) complete.
2. Applicant Certifications
x Written certification on nonprofit or public body status x Written certification of equivalent transportation services for persons with disabilities.
3. x Copy of public notice or private enterprise notification (Exhibit 18)
4. Civil Rights Requirements a. FTA Civil Rights Assurance (Exhibit 19)
x b. Title VI Ridership (Exhibit 20) c. U.S. D.O.T. TITLE VI Assurance (Exhibit 21)
5. Certifications and Assurances for FTA Assistance DHS All sections of (Exhibit 22) complete
6. Private Enterprise Coordination Private Nonprofit or Public Body Board Resolution (Exhibit 23)
7. Procurement & DBE Documentation (Exhibit 24)
8. N/A Memo for the adoption of the DHS Title VI Plan (Exhibit 25)
LSCOG will not adopt DHS Title VI Plan as LSCOG has a FTA approved Title VI Plan of their own
9. x Original and one copy
10. Application Checklist (Exhibit 26) x All above items have been addressed
Attachment number 1 \nPage 22 of 34
Item # 6
Georgia Department of Human Services Page | 23 5310 Application – Grant 45
APPENDICES
Attachment number 1 \nPage 23 of 34
Item # 6
Georgia Department of Human Services Page | 24 5310 Application – Grant 45
APPENDIX A
PRIVATE ENTERPRISE COORDINATION REQUIREMENTS
Requirements 1-3 are addressed in the application process. 1. The current participation of private providers in Section 5310 supported services. 2. All efforts to provide written notice to private providers of proposed services. 3. All forums, meetings, hearings, or other opportunities for involving the private sector early
in the project development process.
The remaining requirements 4-9 are to be addressed, as appropriate, maintained on file and kept current by the applicant.
4. Description of private sector proposals, if any, offered for consideration, and the rationale
for inclusion or exclusion. 5. Methods for periodically reviewing existing services to determine whether they can be
provided more efficiently by the private sector. 6. Any locally established criteria for making public/private service decisions. 7. The local methodology for making true cost comparisons when there are two or more
operators interested in providing service. 8. Any complaints from private operators and how these were resolved, and the local
mechanism for resolving complaints.
Attachment number 1 \nPage 24 of 34
Item # 6
Georgia Department of Human Services Page | 25 5310 Application – Grant 45
APPENDIX B
LISTS OF STATUTES, REGULATIONS, EXECUTIVE ORDERS, AND ADMINISTRATIVE REQUIREMENTS APPLICABLE
SECTION 5310
(Briefly described and provided for the convenience of the applicant.) STATUTES Section 3(e) of the FTA Act, 49 U.S.C. 1602(E) which requires, among other things, the recipient to provide to the maximum extent feasible for the participation of private mass transportation companies. Section 12(c) of the FTA Act, 49 U.S.C. 1608(C) Which, among other things, prohibits discrimination on the basis of race, color, creed, national origin, sex or age. Section 5310 of the FTA Act, 49 U.S.C. 1612 which provides, among other things, for the planning and design of mass transportation facilities to meet the special needs of the elderly and disabled. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000(d) which, among other things, prohibits discrimination on the basis of race, color or national origin by recipients of Federal financial assistance. Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000(a) which, among other things, prohibits discrimination in employment. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 which, among other things, prohibits discrimination on the basis of handicap by recipients of Federal financial assistance. "Hatch Act,” 5 U.S.C. 1501, et seq. which, among other things, imposes certain restrictions on political activities of recipients of federal financial assistance. "Buy America Requirements," Section 5310 of the Surface Transportation Assistance Act of 1982, P.L. 97-424. Which, among other things, requires that steel, cement and manufactured products procured under FTA-funded contracts of a certain size be of domestic manufacture or origin (with four exceptions). Contract Work and Safety Standards Act, 40 U.S.C. 327-333 which, among other things, establishes the required basis and conditions for hours of work and for overtime pay of laborers and mechanics, and directs the Department of Labor to formulate construction safety and health standards. National Environmental Policy Act of 1969, 42 U.S.C. 4321, ET. SEQ. which, among other things, prohibits Federal assistance that will adversely affect the quality of the environment. Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977, 33 U.S.C. 1251, ET SEQ which, among other things, sets limits on pollutants discharged in international waterways and requires safeguard against spills from oil storage facilities. Clean Air Act of 1955, as amended, 42 U.S.C. 7401, ET SEQ. which, among other things, establishes national standards for vehicle emissions Energy Policy and Conservation Act, 42
Attachment number 1 \nPage 25 of 34
Item # 6
Georgia Department of Human Services Page | 26 5310 Application – Grant 45
U.S.C. 6321 which, among other things, authorizes development and implementation of state energy conservation plans. National Flood Insurance Act of 1969, 42 U.S.C. 4011, ET SEQ. which, among other things, authorizes a national flood insurance program. Flood Disaster Protection Act of 1973, 42 U.S.C. 4012A, ET SEQ. which among other things, requires the purchases of flood insurance by recipients of federal financial assistance who are located in areas having special flood hazards. The Safe, Accountable, Flexible, Efficient Transportation Equity Act, a Legacy for Users (Public Law 109-059) signed into law on August 10, 2005,and codified in 49 U.S.C. Chapter 53. REGULATIONS 49 C.F.R. Part 600, et seq. regulations promulgated by FTA 49 C.F.R. Parts 18,20,21, 23, 24, 25, 27, 29, 37, 38,639,661,663 and 665 regulations promulgated by the Department of Transportation governing Title VI of the Civil Rights Act of 1964, Minority Business Enterprise, Relocation and Land Acquisition, Uniform Relocation Assistance and Real Property Acquisition, Nondiscrimination on the Basis of Handicap, Drug-Free Workplace Act of 1988, Bus Testing, Transportation for Individuals with Disabilities, Pre-award and Post-delivery audits, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, New Restrictions on Lobbying, Capital Leases, 56 Fed. Reg. 51786, dated 10-15-91, Buy America Requirements: Surface Transportation Assistance Act of 1982, respectively. 0 C.F.R. Part 601 regulations promulgated by the Department of Energy governing Restrictions on Lobbying. 36 C.F.R. Part 800 regulations promulgated by the Advisory Council on Historic Preservation. 46 C.F.R. Part 381 regulations promulgated by the Maritime Administration governing cargo preference requirements. 31 C.F.R. Part 205 regulations promulgated by the Department of Treasury governing letter of credit. 40 C.F.R. Part 15 regulations promulgated by the Environmental Protection Agency pertaining to administration of Clean Air and Water Pollution requirements for grantees. EXECUTIVE ORDERS E.O. 11988 which establishes certain specific requirements related to flood protection and control. E.O. 12372 which rescinds OMB Circular A-95 and establishes new requirements currently being implemented.
Attachment number 1 \nPage 26 of 34
Item # 6
Georgia Department of Human Services Page | 27 5310 Application – Grant 45
APPENDIX B (continued) ADMINISTRATIVE REQUIREMENTS Office of Management and Budget (OMB) Circular A-87 which provides costs principles applicable to grants and contracts with State and local governments. Office of Management and Budget (OMB) Circular A-102 which provides uniform requirements for assistance to State and local governments. Federal Transit Administration Circular FTA C 9070.IF Dated May 1, 2009, Elderly Individuals and Individuals with disabilities Program Guidance and application Instructions
Attachment number 1 \nPage 27 of 34
Item # 6
Georgia Department of Human Services Page | 28 5310 Application – Grant 45
APPENDIX C
DEFINITIONS Applicant - A private nonprofit organization or public body which applies to the department for financial assistance under the Section 16 capital assistance program. Capital Equipment - Vehicles and ancillary support equipment with a multi-year usable life. For the purpose of this program this includes, but is not limited to vehicles, radios, passenger shelters, etc. Elderly Person - All persons age 60 and over. Eligible Services - Transportation services intended for regular non-emergency passenger use with priority given to the elderly and disabled. Other services (e.g., special charters) are allowed, however, these must be incidental and not in conflict with regular schedules or services. Disabled Person - Individuals who, by reason of illness, injury, age, congenital malfunction, or other permanent or temporary incapacity or disability, including those who are non-ambulatory wheelchair bound and those with semi-ambulatory capabilities are unable, without special facilities or special planning or design, to utilize mass transportation facilities and services effectively. Incidental Use - The use of equipment or facilities purchased under this grant program for other than principle grant related purposes. Metropolitan Planning Organization (MPO) - Organizations designated by the Governor which, together with the state, are responsible for transportation planning in urbanized areas. Program of Projects means a list of projects to be funded in the grant application submitted to FTA by a State. The program of projects (POP) lists the sub recipients and indicates whether they are private non-profit agencies or local government authorities, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost and Federal share for each project, and the amount of funds used for program administration from the 10 percent allowed. Human Service Transportation means transportation services provided by or on behalf of a human service agency to provide access to agency services and/or to meet the basic, day-to-day mobility needs of transportation-disadvantaged populations, especially individuals with disabilities, older adults, and people with low incomes. Locally Developed Coordinated Public Transit-Human Services Transportation Plan means a plan that identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting those local needs, and prioritizes transportation services for funding and implementation. Minority Communities – A community that has a percentage of minority population greater than the percentage of minority population in the state. Minority Individual – A person whose origins are in any of the black racial groups of Africa; a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race; a person who is an American Indian, Eskimo,
Attachment number 1 \nPage 28 of 34
Item # 6
Georgia Department of Human Services Page | 29 5310 Application – Grant 45
Aleut, or Native Hawaiian; a person whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the US Trust Territories of the Pacific, or the Northern Marianas; or a person whose origins are from India, Pakistan, or Bangladesh. Minority Organization – A small business concern which is at least 51 percent owned by one or more minority individuals or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minority individuals, and whose management and daily business operations are controlled by one or more of the minority owners. Nonprofit Organization - A corporation or association determined by the Secretary of the Treasury to be an organization described by 26 USC Section 501(C) which is exempt from taxation under Section 501(a) or 101 or one which has been determined under state law to be nonprofit and for which the department has received documentation certifying the status of nonprofit organization. Non-Urbanized Areas - Areas with a population of less than 50,000. Private - means nonpublic, to wit: bodies which are not municipalities or other political subdivisions of states; are not public agencies or instrumentalities of one or more states; are not Indian tribes; are not public corporations, boards, or commissions established under the law of any state; or are not subject to control by public authority, state or municipal. Recipient - An applicant which has been awarded financial assistance under the Section 5310 capital assistance program. Sub-Recipient – means a private non-profit organization, if the public transportation service provided is unavailable, insufficient, or inappropriate; or a governmental authority that is approved by the State to coordinate services for elderly individuals and individuals with disabilities or certifies that there is not any non-profit organizations readily available in the area to provide services. Service Area – Is the geographic area which elderly and disabled clients will be served using funds from this grant. Transportation Improvement Program (TIP) - A list of transportation projects for which funding will be sought over a three to five year period prepared by the MPO representing an urbanized area. Urbanized Areas - Areas designated by the Bureau of Census, with a population of 50,000 or more.
Attachment number 1 \nPage 29 of 34
Item # 6
APPENDIX D
REQUIRED CERTIFICATIONS FOR PURCHASES OF SERVICES Appendix D is not used as part of the application process for FTA Program 5310 funds in the State of Georgia. Funds under this grant will be used in purchase of service agreements.
Attachment number 1 \nPage 30 of 34
Item # 6
Georgia Department of Human Services Page | 31 5310 Application – Grant 45
APPENDIX E DHS COORDINATED TRANSPORTATION MAP
Attachment number 1 \nPage 31 of 34
Item # 6
Georgia Department of Human Services Page | 32 5310 Application – Grant 45
APPENDIX F
DHS REGIONAL TRANSPORTATION COORDINATORS
Attachment number 1 \nPage 32 of 34
Item # 6
Georgia Department of Human Services Page | 33 5310 Application – Grant 45
Attachment number 1 \nPage 33 of 34
Item # 6
Georgia Department of Human Services Page | 34 5310 Application – Grant 45
APPENDIX G FEDERAL REGISTER
(www.fta.dot.gov)
Attachment number 1 \nPage 34 of 34
Item # 6
Public Service Committee Meeting
7/14/2021 1:00 PM
Digitizing and Indexing Historic Building Plans
Department: Planning & Development
Presenter: Rob Sherman
Caption: Request Commission approval to enter into Phase V contract with MCCi, LLC as a sole source vendor for the amount of ‘not to exceed $90,000.00’ for the purpose of digitizing and indexing
historic building plans.
Background: The State record retention code requires that building plans be
retained for the life of the structure. We had approximately twenty-five years of building plans stored in the attic of the building at 1815 Marvin Griffin Road when we began Phase I of
this project. The plans have deteriorated over the years because of the exposure to the humid environment when the plans were stored at the old License & Inspection office at 1815 Marvin
Griffin Road. The goal for this project is to have the building plans scanned in to a database where they can be stored and
easily accessed.
Analysis: The Information Technology Department is working with the Planning & Development Department for the conversion and
indexing service to store building plans. The Planning & Development Department / Building Division 2021 Budget
includes funds for this project…. In 2017, the Planning Department began the scanning project using MCCi because of their established vendor relationship within the Procurement
Department and the Information Technology Department. Approximately 182,488 pages have been scanned in Phases I, II,
III & IV at a total cost of approximately $195,000….The last contract with MCCi was approved May 21, 2019 for an amount not to exceed $85,000.00. The use of MCCi as the Sole Source
vendor has been approved by the Procurement Department and the Administrator.
Financial Impact: Not to exceed $90,000. Cover Memo
Item # 7
Alternatives: Do not approve.
Recommendation: Approve
Funds are
Available in the
Following
Accounts:
The funds are in Org. Key 217-07-2210, Object Code 5213110
Data Processing.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
PLANNING & DEVELOPMENT DEPARTMENT535 Telfair Street o Suite 300
Augusta, Georgia 309011.803 Marvin Griffin RoadAugusta, Georgia 30906
TO: MR. ODIE DONALD, ADMINISTRATOR
MS. GERI SAMS, DIRECTOR OF PROCUREMENT
?M9ROB SHERMAN, DIRECTOR
PLANNING AND DEVELOPMENT
CONVERSION & INDEXING SERVICE PROJECT FOR PLANNING AND DEVELOPMENT _PHASE V
JUNE 15,2021
FROM:
SUBJECT:
DATE:
The lnformation Technology Department (lT) is working with the Planning and DevelopmentDepartment for the conversion and indexing service to store building plans. These plans are currentlystored at the Record Retention site at 1815 Marvin Griffin Road.
The Planning and Development Department is requesting to use MCCi LLC for the project continuation,Phase V. MCCi completed the first four phases of this project, is an established vendor within AugustaProcurement, and the lT Department has a contract with the company for the use of the LaserFicheDatabase software.
The purpose of this project is to have the building plans scanned into a database where they can bestored and easily accessed. Enclosed is a Sole Source Justification form as well as the proposedcontract with MCCi with a "not to exceed cost" of 590,000.00. The funds for this project are included inthe 2021 Budget, Org. Key 2L7-07-2210 and Object Code 5213110.
Upon your approval, we will proceed to create an agenda ltem for Commission approval. Please donot hesitate to contact me if you have questions.
o",", (, f z//u zr
Date: b/zA/z"u/
Ms. GeriSams, Dir tor of Procurement
Approve
Phone:7OG - 827 - 7796 o Fax: 706 - 82! - 1806 o www,augustaga.gov
Attachment number 1 \nPage 1 of 2
Item # 7
Print Form
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods andContract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT
Vendor: Mari E-Verify Number: 4)1n')
Commodity: Project Software
Estimated annual expenditure for the above commodity or service: $ 9o,ooo
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing completejustification and support documentation as directed in initialed entry. (More than one entry will apply to mostsole source products/services requested).
1. SOLE SOLIRCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER,THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's writtencertification that no regional distributors exist. Item no. 4 also must be completed.)
SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREADISTRIBUTOR oF THE ORIGINAL MANUFACTURER oR pRovIDER. (Attach rhemanufacturer'5 - 1161 the distributel's - written certification that identiflres all regionaldistributors. Item no. 4 also must be completed.)
THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OFANOTHER MANUFACTURER. (Explain in separate memorandum.)
THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZEDNEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FLINCTION. (Attachmemorandum with details of specialized function or application.)
THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMITSTANDARDIZATION. (Attach memorandum describing basis for standardization request.)
NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATIONFOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplierof the service or material described in this sole source justification be authorized as a sole source for the r.*i".or material.
Name: Robert H. Sherman.lll Department: ?lann inq & Development Date: 6/15/2021
2.
J.
4.
5.
6.
v
Department Head Si
Approval Authority:
Date:
Date:
Admini strato, Appro'ul@ no,
COMMENTS:
Rev. 09/'10/12
7<'^n\/
'z*/uztO^nr@
Attachment number 1 \nPage 2 of 2
Item # 7
Scanning Order
Issued:
May 28, 2021 Valid for 30 Days
City of Augusta
Attachment number 2 \nPage 1 of 9
Item # 7
| Scanning Order Page 2 of 9
PROJECT SCOPE
Client will furnish MCCi with all hardcopy/electronic documents for its use in preparing the document imaging project
and that need to be converted.
GENERAL DESCRIPTION DOCUMENT SIZE Large Format up to 42” wide
DEPARTMENT Planning and Development
DOCUMENT TYPES Plans
DOCUMENT/ROLL/FICHE
COUNT
1,644
IMAGE COUNT 65,777
IMAGES PER
DOCUMENT/ROLL/FICHE
40
DOCUMENT PREPARATION CURRENT STORAGE
METHOD
Offsite Warehouse
CONDITIONS OF
DOCUMENTS Good
IMAGE PROCESSING & INDEXING DPI & COLOR 300 DPI, Black & White
NUMBER OF INDEX
FIELDS
Up to 4 Fields (Document name counts as an index)
DOCUMENT NAMING
CONVENTION
Existing LF Template
FIELDS TO BE INDEXED Document Name, year, type, TBD
OPTICAL CHARACTER
RECOGNITION
Not Included
IMAGE OUTPUT DELIVERY METHOD Secure FTP Transfer
OUTPUT TYPE Laserfiche Briefcase
MATERIAL HANDLING SHIPPING LOGISTICS MCCi Pickup
SHIPPING & DELIVERY
TERMS
Up to 1 shipment
SPECIAL NOTES Any corrections such as rescans or indexing changes must be brought to MCCi’s attention within 90 days of the date
that MCCi delivers the data to the Client. Corrections will not be made after 90 days.
Attachment number 2 \nPage 2 of 9
Item # 7
| Scanning Order Page 3 of 9
PRICING
Project I – Conversion of Documents estimated cost Not to Exceed $90,000.00
Excess Images @ $1.43
ALL QUOTES EXPIRE IN 30 DAYS
PAYMENT & BILLING TERMS MCCi will invoice project on a monthly schedule, based on deliverables (via Electronic media or the internet). Payment
is due upon receipt of an invoice.
Attachment number 2 \nPage 3 of 9
Item # 7
| Scanning Order Page 4 of 9
SCANNING ASSUMPTIONS
ERROR RATE
MCCi’s acceptable error rate will be less than 0.5% for the overall project, unless otherwise stated in writing. MCCi
cannot be accountable for records not reflected in original inventory report provided by Client. MCCi will correct only
those valid discrepancies above the acceptable error rate reported within 90 days after delivery of electronic data to
Client.
DOCUMENT STORAGE
MCCi’s facilities contain secure rooms for hardcopy “work in progress” document storage. MCCi will arrange for the
return of hardcopy documents to Client after completion of scanning. If documents reside at MCCi facilities for a
period longer than 90 days after converted electronic data is delivered to Client, storage charges of $2.50 per cubic
foot per month will apply.
DATA STORAGE
MCCi is not responsible for maintaining a copy of Client data, with the exception of Clients who contractually and on
a recurring basis, utilize MCCi’s Online Document Hosting Services. MCCi periodically reviews and deletes Client data
from previous projects. The timing of the periodic review and deletion of data is at MCCi’s discretion. MCCi recognizes
that for records retention and security compliance, Client may require MCCi to delete copies of its data prior to MCCi’s
process of deleting data; if so, Client is responsible for making the request in writing and for obtaining confirmation
of data deletion.
ENTERPRISE WIDE SCANNING SERVICES
MCCi can provide any department in the organization with scanning services for documents other than those
described in this pricing proposal. All costs are volume based and can be provided upon request. MCCi will consult
with each department interested in beginning their own project to determine individual scanning and indexing needs.
MICROFILM & FICHE CONVERSION SERVICES.
MCCi offers electronic conversion services for microfilm, microfiche, and aperture cards. Client will provide MCCi with
data to be converted to electronic format. MCCi will extract the images contained on the film/fiche and migrate them
to Laserfiche or to another industry standard format as requested by Client. The images will be captured based upon
the reduction ratio and threshold between the beginning and ending of new images on the original film. MCCi is not
responsible for the accuracy of existing image quality, such as black borders, skewed images, blurry images, non-
legible images, or other errors that are not controllable by MCCi. Unless otherwise specified in the project scope,
MCCi will index by the roll/card number or unique identifier.
LASERFICHE SEARCH ENGINE MEDIA
If included in the Scope of Services, MCCi will integrate the documents with the Laserfiche Software to provide Client
with the most powerful index retrieval search engine available with the following features: intuitive browse window,
index cards, and full text word search. MCCi will provide Client with the appropriate media containing all documents
scanned and integrated with Laserfiche.
ONLINE DOCUMENT HOSTING
MCCi will post the documents to the web for a minimal annual fee. MCCi provides Client with a direct link which can
then be linked to Client’s website for public access if desired. Document storage cost is determined upon actual image
count. All documents on the site are integrated with a search engine, and updates are incorporated as the database
is amended. This recurring web posting service will automatically renew and be billed unless Client has terminated
the Agreement or provided sixty (60) days written notice prior to the scheduled renewal date of the recurring Services.
No refunds are available in the event of cancelling prior to the expiration of a renewal term.
Attachment number 2 \nPage 4 of 9
Item # 7
| Scanning Order Page 5 of 9
PROJECT TIMELINE
MCCi will complete and deliver the project within the predetermined project timeline as agreed upon with Client.
Should MCCi require additional time, Client will be notified immediately.
DOCUMENT TRANSPORTATION
Client is required to package all materials per MCCi’s instruction prior to delivery of materials to MCCi facilities. If
Client chooses to utilize MCCi’s pickup and delivery service (offered in select states), pricing is based on picking up the
entire project described in the scope of services in one shipment. At the time of updating or if additional trips are
required due to Client not having all the documents ready for pick up, additional charges will be applied. If Client
chooses to ship via a certified carrier, Client incurs all shipping costs.
PRICING
Charges apply on a per project basis and are dependent upon size and volume of documents. MCCi requires having
the entire project in bulk, rather than in small quantities. Breaking the project into smaller quantities will affect the
volume pricing, and additional charges per image may apply. A sample may be required prior to confirming large
volume job pricing.
UNANTICIPATED DOCUMENT TYPES & SIZES
The prices quoted are made with the expectation that Client will properly prepare and annotate materials for scanning
bureau use and that documents are consistent with the description provided in the scope of services. If documents
are not as initially represented, additional charges will apply. MCCi will call for authorization to proceed with the
project.
LASERFICHE SYSTEM CLIENTS
Due to requirements by Laserfiche systems regarding the importing of images and indexing information, it is highly
recommended that Clients who already have a Laserfiche system have their documents scanned using only Laserfiche
software. This will ensure that all associated indexing information will be properly retained after the importing of
images into the Laserfiche system. MCCi has knowledge of the software versions, indexing requirements, and
compatibility issues for each of our Laserfiche system Clients. For these reasons, MCCi should be considered as a
Preferred/Best Value provider for scanning services. Additionally, Laserfiche System Clients are required to supply
MCCi with a Laserfiche Briefcase of their current folder/template structure, prior to each scanning project / updates
to existing projects.
MCCi CERTIFIED PARTNERS
MCCi maintains partnerships for the purpose of additional capacity and flexibility in meeting Client expectations. In
the event partners are used for a project, the management and support of the project is handled directly by MCCi. .
Physical documents will never leave the United States, but our partners may utilize offshore resources to handle
document indexing, quality control, and other processes.
SERVICES PROVIDED
The services provided in this order will be in full force and effect for a period of 90 days from the date of shipment of
the completed product to the organization.
INDEMNIFICATION AND LIMITATION OF LIABILITY
(a) Mutual Indemnification.
Each Party shall indemnify, defend and hold the other harmless against any loss, damage or costs (including
reasonable attorneys' fees) in connection with third Party claims, demands, suits, or proceedings ("Claims"):
▪ For bodily injury or personal property damage arising out of the indemnifying Party’s performance within the
scope of its responsibilities under this Agreement.
▪ A breach of such Party’s obligations with respect to confidentiality
▪ A breach by such Party of laws.
▪ Caused by negligent acts, omissions or willful misconduct
Attachment number 2 \nPage 5 of 9
Item # 7
| Scanning Order Page 6 of 9
(b) MCCi Indemnification.
MCCi shall defend, indemnify and hold Client harmless against Claims made or brought against Client by a third Party
alleging that the use of any Deliverable as provided to Client under this Agreement or any Order hereto and used in
accordance with this Agreement and relevant documentation, infringes any third Party’s intellectual property rights.
Notwithstanding the foregoing, MCCi shall not be required to indemnify Client to the extent the alleged infringement:
(x) is based on information or requirements furnished by Client, (y) is the result of a modification made by a Party
other than MCCi, or (z) arises from use of a Deliverable in combination with any other product or service not provided
by MCCi. If Client is enjoined from using the Deliverable or MCCi reasonably believes it will be enjoined, MCCi shall
have the right, at its sole option, to obtain for Client the right to continue use of the Deliverable or to replace or modify
the Deliverable so that it is no longer infringing. If neither of the foregoing options is reasonably available to MCCi,
then this Agreement may be terminated at either Party’s option and MCCi’s sole liability shall subject to the limitation
of liability provided in this Section.
(c) Client Indemnification.
If the Services require MCCi to access or use any third Party products provided or used by Client, Client warrants that
it shall have all rights and licenses of third Parties necessary or appropriate for MCCi to access or use such third Party
products and agrees to produce evidence of such rights and licenses upon the reasonable request of MCCi and to
indemnify, hold harmless and defend MCCi from and against any claims, actions, demands, lawsuits, damages,
liabilities, settlements, penalties, fines, costs and expenses (including reasonable attorneys’ fees) to the extent arising
from MCCi’s access to or use of such third Party products.
(d) Indemnification Procedure.
Each indemnified Party shall give the indemnifying Party (a) prompt written notice of the Claim; (b) sole control of the
defense and settlement of the Claim (provided that the indemnifying Party may not settle any Claim unless it
unconditionally releases the indemnified Party of all liability); and (c) at indemnifying Party's cost, all reasonable
assistance.
(e) Limitation of Liability.
In no event shall either Party be liable for special, exemplary, incidental, or consequential damages (including, without
limitation, lost revenues, profits, savings or business) or loss of records or data, whether or not the possibility of such
damages has been disclosed to such Party in advance or could have been reasonably foreseen by such Party, and
whether in an action based on contract, warranty, strict liability, tort (including, without limitation, negligence) or
otherwise. Except for a Party’s indemnification obligations, each Party's maximum aggregate liability for all claims,
losses or other liability arising out of, or connected with, this Agreement, the Services contemplated hereunder or
Client’s use of any such Services or Deliverables, and whether based upon contract, warranty, strict liability, tort
(including, without limitation, negligence), or otherwise, shall in no case exceed the aggregate amounts paid to MCCi
by Client under the applicable Order, giving rise to such claim during the last six (6) months. Each Party's entire liability
and Client's remedies under this Agreement shall be subject to the limitations contained in this Section 11. The
limitations on warranty and liability specified in Sections 10 and 11 hereof will survive and apply even if any limited
remedy herein is found to have failed of its essential purpose.
The Parties acknowledge that the limitation of warranties and liabilities as set out in this Agreement are an essential
basis of this Agreement and that the prices agreed to be paid by Client for Services reflect these limitations.
USE OF BASECAMP
Through the course of this project, MCCi may choose to utilize the third-party service Basecamp
(http://www.basecamp.com) for project management and team collaboration. Documentation and correspondence
exchanged between MCCi and Client may be stored in Basecamp.
Attachment number 2 \nPage 6 of 9
Item # 7
| Scanning Order Page 7 of 9
MCCi, LLC CITY OF AUGUSTA
By: _______________________________________________ By: ______________________________________________________
Name: ____________________________________________ Name: __________________________________________________
Title: ______________________________________________ Title: ____________________________________________________
Date: _____________________________________________ Date: ___________________________________________________
Attachment number 2 \nPage 7 of 9
Item # 7
| Scanning Order Page 8 of 9
ADDENDUM TO PROFESSIONAL SERVICES CONTRACT
The following will constitute an Addendum to the contract between MCCi, LLC (a wholly owned subsidiary of
Municipal Code Corporation) and Augusta GA Government according to the following:
AGREEMENT
This agreement is made on by and between MCCi, LLC (a wholly owned subsidiary of
Municipal Code Corporation) located at 1958-A Commonwealth Lane, Tallahassee, FL 32303, and Augusta GA
Government located at 535 Telfair St Bldg 2000, Augusta, GA 30901 (hereafter referred to as the Client) and is
intended to document the understanding of both parties regarding the destruction of city documents.
UNDERSTANDING
It is hereby understood that the Client has forwarded certain documents to MCCi for the purpose of scanning. Client
is in receipt of the scanned images, and the Client has no further interest in the documents. It is the Client’s intention
that MCCi dispose of the documents at this time. The manner of destruction is at the discretion of MCCi. If any costs
are associated with the destruction of these documents, the client will be responsible for any cost incurred by MCCi.
These documents are in no way confidential or sensitive and MCCi may recycle, shred, burn, or in any other manner
destroy the documents. In no event will MCCi be held in any way responsible for any aspect of the destruction of
said documents. Files to be destroyed are described in attached document.
Submitted by:
MCCi, LLC (a wholly owned subsidiary of Municipal Code Corporation)
President/CEO
Accepted by:
Augusta GA Government
Name and Title
Date
Attachment number 2 \nPage 8 of 9
Item # 7
Public Service Committee Meeting
7/14/2021 1:00 PM
Cardinal Regency Mall LLC Properties
Department:
Presenter:
Caption: Initiate blight ordinance inspections on Cardinal Regency Mall LLC properties at 1200 Gordon Hwy. and 2810 Regency Blvd. (Requested by Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
AGENI}A ITEM REQUEST FORM
commission meetings: First and third ruesdal,s of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - 1:00 p.m.
commission/commiffee: (prease eheck one and insert meeting date)
Public Services Committee
CommissionPublic Safety Committee
Administrative Services CommitteeEngineering Services CommitteeFinance Committee
Date of MeetingDate of MeetingDate of MeetingDate of MeetingDate of MeetingDate of Meeting
contact Information for Individuaupresenter Making the Request:
fT"'Address:Telephone Number:Fax Number:E-Mail Address:
on.the Agenda:
Please send this request form to the
Ms. Lena J. BonnerClerk of CommissionSuite 220 Municipal Building535 Telfair StreetAugusta, GA 30901
following address:
Telephone Number:Fax Number:E-Mail Address:
706-82t482A706-821-r838nmorawski@au gustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,soffice no later than 9:00 a.m. on the Thursday preceding the Commission or commiffeemeeting of the following week. A five-minute time limit wiII be allowed for presentations.
Attachment number 1 \nPage 1 of 2
Item # 8
Public Service Committee Meeting
7/14/2021 1:00 PM
establishment of cigar lounges.
Department: Augusta Commission
Presenter: Commissioner Jordan Johnson
Caption: Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (Requested by Commissioner
Jordan Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Public Service Committee Meeting
7/14/2021 1:00 PM
Daniel Field Airport Coronavirus (ARPA) Grant
Department: Daniel Field Airport
Presenter: Becky Shealy
Caption: Motion to approve the Daniel Field Airport receiving a 100% federal grant from the American Rescue Plan Act (ARPA) and approval of the mayor signing a resolution acknowledging the
acceptance of said funding.
Background: On March 11, 2021, The American Rescue Plan Act (ARPA)
was signed into law, providing approximately $8 billion in economic relief to eligible U.S. airports due to the COVID 19 pandemic, of which the Georgia Non-Primary Airports (General
Aviation) will receive $3,458,000.
Analysis: The Federal Aviation Administration (FAA) determined Daniel Field Airport as a regional asset airport according to the National
Plan of Integrated Airport Systems (NPIAS) and has allocated a $59,000 ARPA grant to Daniel Field. This grant is 100%
federally funded and will be administered through the Georgia Department of Transportation (GDOT) Aviation Program.
Financial Impact: ARPA funding must follow the FAA's Revenue-Use Policy and
can be used for payments such as grounds/building repairs and maintenance, supplies and airport utilities incurred beginning on
January 20, 2020 (last January) to present and future expenses. Sponsors cannot apply for the same expenses that were documented in the previous CARES nor CRRSAA
reimbursement programs.
Alternatives: Deny the recommendation of the Daniel Field General Aviation
Commission.
Recommendation: It is the recommendation of the Daniel Field General Aviation Commission to approve acceptance of the ARPA grant and also
Cover Memo
Item # 10
to approve the mayor printing on City letterhead and signing the
resolution included in this packet.
Funds are
Available in the
Following
Accounts:
Funds will be set up in the enterprise fund 552 for Daniel Field for the $59,000 grant. FUNDING: Federal - 100% Fund: 552
State - 0% Local - 0% EEO Required: NO EEO Department Notified: NO
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
A RESOLUTION APPROVING ACCEPTANCE OF THE AMERICAN RESCUE PLAN ACT (ARPA) 100% GENERAL AVIATION AIRPORT FUNDING THROUGH THE FEDERAL AVIATION ADMINISTRATION AND/OR GEORGIA DEPARTMENT OF
TRANSPORTATION (GDOT) FOR ALLOWABLE AIRPORT EXPENDITURES AT DANIEL FIELD AIRPORT.
WHEREAS, on 11 March 2021, The American Rescue Plan Act (ARPA) was signed into law, providing approximately $8
billion in economic relief to eligible US airports due to the COVID 19 pandemic, of which the Georgia Non-Primary
Airports (General Aviation) will receive $3,458,000; and
WHEREAS, the Federal Aviation Administration (FAA) determined that grant amounts for eligible general aviation
airports will be based on their National Plan of Integrated Airport Systems (NPIAS) ASSET category, will be 100% federal
funds without a local airport sponsor match requirement, and are available to be used on any allowable airport
expenses in accordance with the FAA’s Revenue-Use Policy, including operations, maintenance and repairs incurred
since 20 January 2020 to present plus future expenses; and
WHEREAS, Daniel Field Airport is an eligible general aviation airport, categorized as a Regional ASSET airport according
to current the NPIAS report, which has been allocated a $59,000 ARPA grant; and
WHEREAS, it is anticipated that the FAA intends to award these ARPA grants expeditiously to airport sponsors and State
Block Grant Program participants, of which the GDOT Aviation Program is a participant; and
WHEREAS, when the Daniel Field Airport is requested to execute its ARPA grant contract with the FAA through the GDOT
Aviation Program, the Augusta Commission desires to accept the grant and to execute and return all required
documents swiftly in order to receive the grant for Daniel Field Airport by authorizing Becky Shealy to process all
requested and required documents for same;
NOW, THEREFORE, be it resolved by the Augusta Commission and it is hereby resolved, by the authority of the same, as
follows:
The Augusta Commission hereby authorizes Becky Shealy to accept the ARPA 100% federal funded grant through the
FAA’s agent, GDOT Aviation Program, upon notification of a grant contract, and Becky Shealy is authorized to execute
and return all required documents swiftly.
Adopted the 20th of July 2021.
Signatories
The Honorable Hardie Davis, Jr. David Fields
Mayor, Augusta, Georgia Chairman, Daniel Field General Aviation Commission
Attachment number 2 \nPage 1 of 1
Item # 10
Public Service Committee Meeting
7/14/2021 1:00 PM
Change Order #2 SD Clifton Baggage Handling Replacement Project
Department: Augusta Regional Airport
Presenter: Herbert Judon
Caption: Motion to approve the Change Order #2 S.D. Clifton Baggage Handling Replacement Project in the amount of $5,626.00 and a 14 day addition to the contract time.
Background: S.D. Clifton Construction is contracted to construct the Baggage Handling System Replacement project at the Augusta Regional
Airport. This work is taking place inside the Terminal Building Baggage Claim and Ticketing make-up areas. Phase one for this project is underway. Construction began on April 26, 2021. Due
to material availability delays resulting in a force majeure claim, this requested Change Order 02 will have S.D. Clifton Construction switching terrazzo sub-contractors from Doyle
Dickerson Terrazzo to David Allen Company. Doyle Dickerson was unable to procure and deliver on the commitment to S.D.
Clifton in a timely manner and remaining with this subcontractor would have resulted in additional time delay and cost to the project. To keep the project moving and minimize impact, S. D.
Clifton secured release from Doyle Dickerson and commitment from David Allen Company to complete the terrazzo scope of
the project. The amended contract value for S.D. Clifton after Change Order #1 was $2,352,921.00 and this Change Order #2 in the amount of $5,626.00 amends their contract total to
$2,358,547.00 and contract time to 156 days
Analysis:
Financial Impact: This change order will result in a Net Increase of 0.239%. The additional costs will be funded with Federal Airport Improvement Program (AIP) Grant #46. There are no enterprise
funds or cost match required.
Alternatives: To Deny
Cover Memo
Item # 11
Recommendation: Augusta Aviation Commission recommends approval.
Funds are
Available in the
Following
Accounts:
Federal Funding (AIP Grant) 551181302-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
CHANGE ORDER
OWNER - Augusta Aviation Commission Augusta Regional Airport
ARCHITECT / ENGINEER – Mead & Hunt, Inc.
1501 Aviation Way Augusta, GA 30906
5955 Core Road, Suite 515, North Charleston, SC 29406
Ph: 706-796-4010 Ph. (843)486-8330
DESCRIPTION of CHANGE:
CP No. Description Amount
COP-03 Terrazzo Subcontractor Change Force Majeure Claim $5,626.00
TOTAL $5,626.00
ADJUSTMENT of CONTRACT SUM ADJUSTMENT of CONTRACT TIME
Original Contract Sum: $ 2,346,083.00 Original Contract Time: 142 (days)
Prior Adjustments: $ 6,838.00 Prior Adjustments: 0 (days)
Contract Sum Prior to this Change: $ 2,352,921.00 Contract Time Prior to this Change: 142 (days)
Adjustment for this Change: $ 5,626.00 Adjustment for this Change: 14 (days)
Revised Contract Sum: $ 2,358,547.00 Revised Contract Time: 156 (days)
Contractor waives any claim for further adjustments of the Contract Sum and Contract Time related to the above described change in the work.
ARCHITECT OWNER’S REPRESENTATIVE Recommended by: Recommended by:
Architect Date Representative Date
CONTRACTOR OWNER Accepted by: Approved by:
Date Date
PROJECT:
AGS Baggage Handling System Replacement
Project No.: 0119700-182115.02
CONTRACTOR: SD Clifton Construction, Inc.
4324 Wheeler Road, Martinez, GA 30907
CHANGE
ORDER NO.: 02
Date: 05/12/2021
Cc:
Attachment number 1 \nPage 1 of 9
Item # 11
P.O. Box 949 – Evans, GA 30809 – 706-836-3238 - Fax: 706-733-4030- E-mail: [email protected]
March 24, 2021 Mead & Hunt Inc. 5955 Core Road Suite 515 Charleston, SC 29406 Attn: Robert Moore Via email: [email protected]
Re: Augusta Regional Airport Baggage Handling Project – 1501 Aviation Way
Dear Robert: This is the cost associated with switching Terrazzo subcontractors in order to accommodate the schedule demands and sever ties with Doyle Dickerson Terrazzo due to them claiming Force Majeure to their subcontract and delaying the construction schedule for the foreseeable future by paying this premium we have the option to move forward with another supplier and/or terrazzo subcontractor. Cost to Move to David Allen Company in lieu of Doyle Dickerson Terrazzo = $5,626.00 Cost for the Change = $5,626.00
Approved By: _______________________________________________
Please let me know if you have any questions about any of the items listed above.
Sincerely,
Brandon Dominy Project Manager S.D. Clifton Construction, Inc.
Attachment number 1 \nPage 6 of 9
Item # 11
Augusta Regional Airport Notice
3/29/21
Dear Executive Director,
We would like to present our current situation having to do with our Force Majeure notice. We
have been notified by the current Terrazzo sub (Doyle Dickinson Terrazzo) that their supplier has
incurred major damage to their manufacturing plant during the winter storm that went through Texas a
few weeks back. As of now they cannot give us any date on when they will be able to get epoxy
materials. While we were trying to confirm their statement, we reached out to other Terrazzo subs and
we have found another sub that is willing to commit taking their place with less delay. David Allen
Company is one of the largest Terrazzo subs in the nation. They also confirmed that one of the
manufactures is having major supply issues but they have another manufacture that will commit to
having them materials. The only setback is there has been a price increase on epoxy resign.
We believe we currently have 2 options. #1 is to stay with Doyle Dickinson and delay the project
under the Force Majeure clause in the contract. Again, as of today we have no commitment on when
they will get materials. If this is the route being considered I have listed our General Conditions on a per
week basis.
Item Cost
Superintendent $ 1,600.00
Gas $ 250.00
PM $ 1,200.00
Toilet $ 35.00
Phone $ 60.00
Super Truck allowance $ 175.00
PM Truck Allowance $ 90.00
O&P per Week $ 6,250.00
Total GCs per Week if
Extended $ 9,660.00
Attachment number 1 \nPage 7 of 9
Item # 11
Option #2 would be to move to David Allen Company and have them proceed with the project.
We have spoken with Doyle Dickinson and they are willing to relinquish the contract as long as they are
not responsible for delays or price increases. David Allen Company has committed to having us samples
and shop drawings within a week or two to impact our schedule as little as possible. We will have to
redo samples and shop drawings if we switch so our goal would be to keep our schedule but there is a
small possibility of having a week or so of impact on the schedule. If we moved to David Allen Company,
there would be an additional cost of $5,626.00 due to the price increase in epoxy and if we did push the
schedule a week or so, we would ask for a contract extension to not have liquidated damages. However,
if we move to David Allen Company, we would not ask for any additional General conditions due to an
impact from David Allen Company.
Our suggestion would be to move to David Allen Company. We ask you consider the $5,626
price increase as a much better scenario than the $9,660 per week general conditions. We will wait for
your direction on how to proceed.
Thanks
Rob Clifton
CEO
Attachment number 1 \nPage 8 of 9
Item # 11
Public Service Committee Meeting
7/14/2021 1:00 PM
Exit Lane Security Equipment Sole Source -2nd Purchase
Department: Augusta Regional Airport
Presenter: Herbert Judon
Caption: Motion to approve the purchase of a second exit lane egress tunnel unit and to authorize staff to amend the original purchase order to reflect the total costs of two (2) units. Requested by
Augusta Aviation Commission.
Background: In April, Airport staff, after further analysis proposed the
addition of a second exit lane egress tunnel. The purchase of the first tunnel was approved in late 2020. The second tunnel will allow for future growth and more egress capacity. These egress
tunnels, a security enhancement, allows one-way egress and eliminates the need to man the exit lane. The purchase of a second unit was approved “not to exceed” $105,000.00 by the
Augusta Aviation Commission on April 29, 2021.
Analysis: The Augusta Commission approved the sole source purchase
action titled “Exit Lane Security Equipment” of the first unit on November 04, 2020 from vendor, RECORD-USA.
Financial Impact: The purchase of a second unit was approved “not to exceed”
$105,000.00 by the Augusta Aviation Commission on April 29, 2021
Alternatives: To Deny
Recommendation: Augusta Aviation Commission approved with a not to exceed cost of $105,000.00 cost on April 29, 2021 and is recommending
Augusta Commission Approval.
Funds are
Available in the
Following
Accounts:
Federal funding (CARE ACT Grant) 551081118-5421110Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Public Service Committee Meeting
7/14/2021 1:00 PM
Fishing Day
Department:
Presenter:
Caption: Discuss with Parks and Recreation the possibility of organizing a Fishing Day for city youth at the Mayor's Fishing Hole or Diamond Lakes. (Requested by Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Public Safety Committee----7- Public Services Committee
AGENDA" ITEM REQUEST FORM
Commission meetings: First and third TuesdaS.s of each month - 2:00 p.m.Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Commission Date of MeetingDate of MeetingDate of MeetingDate of MeetingDate of MeetingDate of Meeting
Contact Information for ludividuaVPresenter Making the Request:
Name:Address:Telephone Number:Fax Number:E-Mail Address:
opic of Discussion to placed on the A
Administrative Services CommitteeEngineering Services CommitteeFinance Committee
Please send this request form to the following address:
Ms. Lena J. BonnerClerk of CommissionSuite 220 Municipal Building535 Telfair StreetAugusta, GA 30901
Telephone Number: 706-821-1820Fax Number: 706-821-f 838E-MailAddress: [email protected]
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOffice no later than 9:00 a.m. on the Thursday preceding the Commission or Committeemeeting of the following week. A five-minute time limit will be allowed for presentations.
Attachment number 1 \nPage 1 of 2
Item # 13
Public Service Committee Meeting
7/14/2021 1:00 PM
Minutes
Department:
Presenter:
Caption: Motion to approve the minutes of the Public Services Committee held on June 8, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Public Service Committee Meeting Commission Chamber - 61812021
ATTENDANCE:
Present: Hons. Johnson, Vice Chairman; Clarke and Sias, members.Absent: Hon. Hardie Davis, Jr., Mayor; Frantom, Chairman.
PUBLIC SERVICES
1. New Location A. N. 2l-16: A request by Florence P. Henley for an on Itempremise consumption Liquor, Beer & Wine License to be used in connection Action:with Tiffany's Eatery located at 828 Broad Street. District l. Super District 9. Approved
2. Discussion: A request by Tina Houston for a Massage Operator License to be Itemused in connection with Tina Therapeutic located at l9l3 Olive Road. District Action:2. Super District 9. Approved
Motions
Motion Motion Text'l'ype
Motion to. aDDrove.APProve
Motion passes
3-0.
Motions
Motion-
------ Motion Text'l ype
Motion to
^ aDDrove.APProve vtotion passes
3-0.
Made By
CommissionerSammie Sias
Made By
CommissionerSammie Sias
Seconded By
CommissionerJordan Johnson
Seconded By
CommissionerJordan Johnson
MotionResult
Passes
MotionResult
Passes
3.
Attachment number 1 \nPage 1 of 4
Item # 14
Discuss R&B Hall of FameCommissioner Sean Frantom -Services Committee)
Induction ceremony.deferred from May
(Requested by Item25, 2021Public Action:
Disapproved
3-0.
Motion to approve applying to Georgia Association of Metropolitan Planning ItemOrganizations (GAMPO) for the FY 2022 Bike and Pedestrian Plan Update Action:funds. Approved
Motion Text Made By
Motion toapprove. CommissionerMotion Passes Sammie Sias
3-0.
6. Motion to approve the minutes of the Public Services Committee held on May Item25,2021. Action:
Approved
Motions
Motion Motion TextI ype
Motion to refer thisitem to the Attorneyand the
Defer Administrator forconsideration. Mr.Clarke votes No.Motion Fails 2-1.
Made By
Motion Text Made By
Motion toapprove. CommissionerMotion Passes Sammie Sias
Commissioner CommissionerSammie Sias J"rd;;;ir;; Fails
MotionSeconded B.v
Resutt
seconded By [:li|
CommissionerJordan Johnson Passes
seconded By f*i|
CommissionerJordan Johnson Passes
Motion to approve awarding East Coast Pyrotechnics, Inc. bid item #21-194 Itemfor Fireworks for Independence Day Celebration in the amount of $30,000. Action:
Approved
Motions
MotionType
Approve
Motions
MotionType
Approve
Attachment number 1 \nPage 2 of 4
Item # 14
Motions
X::*lIl Motion Text Made By seconded By MotionI YPe
'''--- -r vlvv'uvu sJ ReSUlt
Motion to
Approve ffi3,1oo;'iu,,., ;;ffi,'j'Jil.' ;"?T#T:i,",lL passes
3-0.
7. Request Commission approval to amend Augusta, Georgia Code, Title 3, ItemArticle 18, Chapter 6: Noise Ordinance, Section 3-6-l through Section 3-6-3 Action:so as to provide clarity with regards to enforcement. Approved
Motions
X:tl" Motion Text Made By Seconded By MotionI YPe - ---- -r Result
Motion to
Approve ffif,',ool'ru,,., ff,T,T,:'Jil.' :;T?;l';.*' passes
3-0.
8. Motion to approve Augusta Transit's (AT) reinstatement of bus fares and Itemending rear door boarding. All Patrons will continue to wear mask on the bus Action:and in the Transit Facilities until such practices are suspended. Approved
Motions
Motion Motion Text Made Seconded Motion
rYPe By By Result
Unanimous consent is given toadd this item to the agenda.
Motions
[]11" Motion Text Made By seconded By MotionI ype '-""- "r vvlv'svs uJ
ResultMotion to approve withan effective date of July
A nnrn,,o 15,2021 and bus signs Commissioner Commissioner^PProvc in place by the ena or Sammie Sias Jordan Johnson Passes
the year.Motion Passes 3-0.
www.augustaga.gov
Attachment number 1 \nPage 3 of 4
Item # 14
Public Service Committee Meeting
7/14/2021 1:00 PM
Discuss Noise Ordinance and Fireworks
Department: Augusta Commission
Presenter: Commissioner Catherine S. McKnight
Caption: Discuss noise ordinance and fireworks that are not being followed. (Requested by Commissioner Catherine
S. McKnight)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15