PUBLIC SERVICE AT PRESENT

CATEGORY NUMBER GOVT. EXPENDITURE

(Annual) Rs.Bn.PUBLIC SERVICE 1,300,000 300

• PROVINCIAL PUBLIC SERVICE

300,000 72

PENSIONERS 450,000 92

GOVT. INSTITUTIONS INVOLVED IN CADRE MANAGEMENT

• Department of Management Services (DMS)• National Salaries and Cadre Commission• Finance Commission• Department of National Budget• Ministry of Local Government and Provincial

Councils• Relevant Line Ministries

BASIC STEPS FOR SUBMISSION OF A REQUEST

• Review the existing cadre of the institution

• Identify the essential posts on priority basis

• Submit duly completed F.R.71 form & other relevant documents to the DMS with the recommendation of the Chief Secretary

• Provide Justifications and relevant documents

STEPS FOLLOWED BY MSD IN APPROVING A POST

• Examine the F.R. 71 applications

• Obtain recommendations from relevant institutions

• Obtain clarifications from the Chief Secretaries (if necessary)

• Discussions with relevant institutions (if necessary)

• Grant approval

FILLING OF VACANCIES

• As per the MSD 36, 36(1) circular, identify the vacant posts and the dates

• Chief Secretaries are authorized to fill the vacancies after 30th June 2006, based on the above circulars Eg: PL, MN,MT,SL vacancies due to retirement, death, resignation, vacation of posts etc.

• Other vacancies should be filled with the approval of the MSD

FACTS TO BE CONSIDERED IN REVIEWING THE CADRE

• Duration for Cadre Review : 25.02.2011 -25.05.2011• Assess the cadre requirement based on the

approved cadre as at 31.12.2010

• Study the cadre requirement with the scope of the Provincial Councils & identify essential posts, taking into consideration of the Policies and development objectives of the country

Cont………• Suppress unnecessary posts and / or create

essential posts • Provide sufficient justifications for creating

new posts• Clearly mention the designation, service,

salary group etc. of the already approved cadre

• Indicate designations as per the approved service minutes

• Uniformity of posts to be maintained among Provincial Councils

Cont………• Request for posts on performance basis• Avoid requesting permanent cadre for the

services which can be outsourced• Avoid requesting permanent cadre for

projects and community based programmes• Request for “Pool” of Cadre for which work

can be assigned as per the desire of the Head of the Institution

ex:- drivers, labourers etc.

Cont…….• Maintain a data base• Prepare Schemes of Recruitment and assign

duties accordingly, to improve the efficiency of the cadre

• Prepare job descriptions for all the posts• If approved posts are vacant for a long period,

it is necessary to reconsider the requirement of such posts

Further Information….

For any clarification you may please contact following officials of the Department of Management Services assigned to Provincial Councils.• Ms. Anoja Munasinghe - Director - 011-2484871• Mr. Chathura Mohottigedara – Assit. Director - 011-2484951• Mr. M.A. Karunarathna - Assit. Director - 011-2484682Further details could be downloaded from the Department of

Management Services through,

www.treasury.gov.lk/BOM/msd/index.htm web site.