Public Records Act Log 11-3-14

8/10/2019 Public Records Act Log 11-3-14

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Public Records Act

Log

Agenda Item: 7.CCity Council Agenda Packet of Nov. 3, 2014Page 51


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PUBLIC RECORDS REQUEST LOG 2014

Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date

Status CompletedDate

Requested By Info RequestedComments/Date Partial

Completed

2014-1 1/3/14 01/13/14 n/a Complete 1/6/2014 Paterson John Hanson Rejectionclaim and Facilities UsePlan

Referred to websitewhere documents areposted

2014-2 1/5/14 01/15/14 Extension1/31/2014Extension2/21/2014

Complete 2/21/2014 Paterson City's marketing plan forthe leasing of Flanders;Documents related to citystaff time and consultant'sexpenditures for Flandersp;and all disclosable

documents, materials,correspondence, emails,proposals, et cetera relatedto the marketing andleasing of the FlandersMansion property betweenJanuary 1, 2013 and thepresent.

Extension letter sent2/7/2014

2014-3 1/6/14 01/26/14 n/a Complete 1/7/2014 Mary Schley,Pine Cone

Please provide me a copyof any and all contractswith RichardTavener/Wonderspace

preceding the revisedcontract on the Jan. 7council agenda.


How the hours and costsfor fulfilling the PRArequests were calculated?Explain why it took 1.47hours to provide HeidiBurch's letter ofresignation?

Media Inquiry


Policy on memorialbenches

Media Inquiry

2014-6 1/10/14 01/20/14 Extension2/3/2014

Complete 2/3/2014 VirginiaHennessey

Record detailing currentand former employees,elected officials or citycouncil members benefits

Extension letter sent1/21/2014. Informed thatrecords are ready forpick up.

2014-7 1/13/14 01/23/14 n/a Complete 1/23/2014 Arturo SainzFoundation forFairContracting

Inspector's daily logs- Startof work through March 1,2013 Various StreetImprovements

2014-8 1/15/14 01/25/14 Extension2/7/2014

Complete 2/7/2014 Mary Schley,Pine Cone

Benefit information for cityemployees

See original request.Letter sent 2/7/2014


Form 700's for allcandidates for Office

2014-10 1/21/14 01/31/14 Extension2/11/2014

Complete 2/24/2014 Neil Shapiro 1) all records reviewed orcreated in the preparationof the PRA log 2013; and2) records sufficient toidentify individuals involvedin preparation of the PRA

log 2013

City Administrator sentletter dated 2/4/2014.Letter sent 2/7/2014.Email sent 2/21/2014


Lucas Austin Investigation Media Inquiry

2014-12 1/22/14 02/01/14 n/a Complete 1/21/2014 Larry Parsons,MontereyHerald

Lucas Austin Investigation Media Inquiry


Are you satisfied that LucasAustin is a legitimate citycouncil candidate

media Inquiry. CityAdministrator Stilwellresponded

Page 1 Current as of 10/27/2014 Time: 2:58 PM Agenda Item: 7.CCity Council Agenda Packet of Nov. 3, 2014Page 52


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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed


Copies of Mr. Austin'sforms 501, 700 & 410

Inspected file and givencopies on the spot.

2014-15 1/30/14 02/11/14 n/a Complete 2/3/2014 Candace Cate Historical ElectionInformation

May require extension

2014-16 1/31/14 02/10/14 n/a Complete 2/7/2014 William S.Hood, Jr.

Copy of Claims filed bycounsel on behalf of Mr.McInchak & Mr. Hanson

Letter sent 2/7/2014

2014-17 1/31/14 02/10/14 n/a Complete 2/3/2014 Ms. Paterson All documents noted on theagenda as "UnderSeparate Cover"

Referred to websitewhere documents wereposted on 2/3/2014


Forms 460's for Candidatesfor Office and ElectedOfficials

2014-19 2/4/14 02/14/14 n/a Complete 3/14/2014 Candace Cate Elections Information See similar requestsame person RequestNo. 2014-15.Voluminous request.


Check Register Questions Media Inquiry


Why you asked forWonderspace to be

removed from agenda andif/when it will return

Media Inquiry

2014-22 2/11/14 02/21/14 n/a Complete 2/11/2014 David Schmalz,MontereyCounty Weekly

Inquiry about WonderspaceCarmel

Media Inquiry

2014-23 2/11/14 02/21/14 n/a Complete 3/20/2014 MichaelW.Stamp

Follow-up to 2013 request.Various claims

See original requestattached. Letter sent on2/28/14. Ms. McNary wasadvised as to the costand process for pick up.


Is sign at 100 Dolorespermitted? And agendadates for planning

commission

Media Inquiry

2014-25 2/18/14 02/28/14 Extension3/14/2014

Ok to Providepartials

Complete 4/29/2014 Anita Taff-Rice,iCommom Law

Copies of Agreements orother authorizations forcommunications provideraccess to public rights ofway

See original request.Letter sent seekingextension. Requestorasked to receiveinformation partially as itbecomes available on3/20/14. Sent Via emailon 4/29/2014 -

2014-26 2/19/14 03/01/14 n/a Complete 2/19/2014 Candace Cate See original request Candidate Inquiry


Various Planning Topics Median Inquiry

2014-28 2/26/14 03/08/14 Extension

3/21/2014Extension3/31/20144/22/20145/21/2014

Complete 5/21/2014 Natalie Clark,

The ClaimsCenter

Information on Street

designated as 3rd &Junipero and Torresrelated to a claim

City continues in

communication withrequestor on thisrequest. Seeking furtherextension to 3/31/2014.


new PRA policy Media Inquiry


Deanna Allen's job title, jobdescription and salary


copy of appeal formsubmitted by Mr. Shield

Media Inquiry



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-32 3/17/14 03/27/14 n/a Complete 3/28/2014 Karen Williams Copy of Catherine Balin(AKA E X T T I)agreement/contract

Attorney Client workproduct. Invoiceprovided.

2014-33 3/17/14 03/27/14 n/a Complete 3/14/2014 MontereyWeekly, KION,KSBW,MontereyHerald

City's Finance Specialistmatter.

Media Inquiry

2014-34 3/17/14 03/27/14 n/a Complete 3/14/2014 Mai Chow,

KSBW

City's Finance Specialist

matter.

Media Inquiry for job

description of FinanceSpecialist. Fulfilled by J.Stilwell.


Have all absentee ballotsfor the April 8 election beendelivered.

Media Inquiry. ActingCity Clerk Betancurresponded.


Copy of CandidateStatements for April 8election

Media Inquiry. ActingCity Clerk providedinformation.

2014-37 3/19/14 03/29/14 Extension4/11/2014


contractors who hold a citycredit card; and provide

Document created;Partial completed

2014-38 3/26/14 04/05/14 n/a Complete 3/26/2014 Daniel J.Turner

Elections Information Media Inquiry

2014-39 3/28/14 04/10/14 n/a Complete 4/10/2014 Cindy Lloyd All documents , logs , notesor other records ofstatement regarding theholiday lights in medianson Ocean Avenue

2014-40 4/1/14 04/11/14 Extension4/25/2014


Copies of checks andinvoices for the following:Mark Alcock 127917($8,400); Extti 127886($6,787.98); Mark Alcock127921 ($18,000); Mike's

Auto Body 127897($5,435.14); SheppardMullen Richter & Hampton127923 ($1,103.71)


Elections Information Media Inquiry

2014-42 4/9/14 04/19/14 n/a Complete 4/16/2014 MichaelW.Stamp

Email showing PRAcommunication regardingPRA 2014-23

2014-43 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV andemployment agreement

2014-44 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Susan Paul CV andemployment agreement



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-45 4/22/14 05/02/14 n/a Complete 5/2/2014 Neil Shapiro (1) any writings submittedto an agent of the City byStilwell or Ms. Paul inconnection with yourrespective applications foremployment, (2) for anywritings between Stilwelland the agent and betweenMs. Paul and the agent that

constituted a part of yourrespective employmentapplications, and (3) forany writings between thatagent and the Cityregarding thoseapplications.

2014-46 4/27/14 05/07/14 n/a Complete 5/7/2014 Steven Kenny Could you please tell mewho the contractor andarchitect including thecompany name andcontact person are for thisproject demolishing 977sqft SFD built in 1936 tobuild New SFD. Theaddress of the project is:Mission Street. The parcelnumber is: 010-087-016-000,

2014-47 4/29/14 05/09/14 n/a Complete 5/28/2014 Susan M.Goldbeck

Attorney at law

Any writings which relate toany business licensegranted for the operation ofDemetra Caf from 2007 tothe present

2014-48 4/25/14 05/05/14 n/a Complete 4/25/2014 Sarah Ruben-Mntry countyWeekly

Background Media- Inquiry

2014-49 4/29/14 05/09/14 n/a Complete 4/29/2014 Sarah Ruben-Mntry CountyWeekly

Wine tasting-Policy andMoratorium

Media-Inquiry

2014-50 4/24/14 05/03/14 n/a Complete 4/24/2014 Walter Ryce,reporter fromthe MontereyCounty Weekly

Forest Theater notice andorder

Mayor and John Kuehl,both of whom he spokewith prior

2014-51 4/27/14 05/07/14 Extension6/6/2014Extension6/20/14

Complete 6/19/2014 Paterson public records in electronicformat of correspondenceand related materialsbetween all partiesinvolved in the decision toclose Forest Theatergrounds to the public bychains and padlocks ongates surrounding theparkland property onWednesday, April 23, 2014

ADDENDUM: PRArequest specificallyrelated to and including:"What we have learned,much more recently andmuch to our dismay, isthat it would bepotentially dangerous toallow any further use ofthe Forest Theater untilsafety concerns are fullyresolved." This decisionwas not made by me orby the city council. It wasmade by the publicsafety, building safety,and risk managementprofessionals in theinterest of protecting theublic.



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-52 5/1/14 05/11/14 Extension5/16/2014


Please send me thecontracts for EXTTI and forSheppard et al.

Also, please explain theredaction for EXTTI. It isnot a lawfirm, nor is theindividual working for thecity an attorney, so Iquestion the citation ofCA Code of CivilProcedure section 2018.The same is true for

Mark Alcock.

2014-53 4/30/14 05/10/14 Extension5/16/2014

Complete 5/16/2014 Thomas Peele,Reporter fromthe Bay AreaNews Group

Data showing the cost ofcompensation for all fulland part time Carmel-by -the-Sea employees and allelected appointed officials,including but not limited to,board and commissionmembers,

Created a documentbased on the requestedscope of information

2014-54 5/2/14 05/12/14 n/a Complete 5/12/2014 Neil Shapiro Set forth or describe thedocument retention policyof the City of Carmel by thesea as it existed in Januaryof 2011 and as it has beenmodified, it at all, sincethen, with respect toemployment applications

2014-55 4/27/14 05/07/14 n/a Complete 5/7/2014 Steve Kenny Demo 796 sq ft SFD built in1939 to build NEW SFD.Who the contractor andarchitect are for thisproject, including thecompany name andcontact person.

research time : RoxanneEllis 30 Minutes- RobMullane 10 Minutes

2014-56 5/7/14 05/17/14 n/a Complete 5/16/2014 Sue McCloud Please provide a copy ofwhat you (Jason Stilwell)read at last nights (May 6)Council meeting about the

Alcock charges

2014-57 5/7/14 05/17/14 n/a Complete 5/15/2014 Sue Mcloud Please provide a list of all

payments to Carver&Schicketanz since April2012 and 7X14 size for allfinal design documents

2014-58 5/9/14 05/19/14 n/a Complete 5/15/2014 AndreiKondratien

Would like to know when aresolution was passed thatlets each household inCarmel by the Sea to havea PO Box

2014-59 5/15/14 05/25/14 n/a Complete 5/23/2014 Sue McCloud Please provide a fullaccounting of the sale ofthe cities art, which Ibelieve was last November.

2014-60 5/18/14 05/28/14 Extension6/11/14

6/25/2014

Complete 6/13/2014 Sue Mccloud Please provide costs todate from April 201 forDuckbrew, Inc. NeilEngineers (only for Scenicrestrooms) MontereyEnergy Group, and MiragFS Limited

Per Sue McCloud, whenshe wants to restart thisshe contact us.



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-61 5/19/14 05/29/14 n/a Complete 5/28/2014 Mary Schley Could you please send methe job description andsalary range of theExecutive Assistantposition? I dont recall that

going through City Council,but may have missed it.

2014-62 5/25/14 06/04/14 n/a Complete 6/4/2014 Steve Kenny Could you please tell me

who the contractor andarchitect are for this projectincluding the companyname and contact person,contact address of project ,DoloresSt, NE corner at2nd

2014-63 5/27/14 06/06/14 n/a Complete 6/3/2014 Steve Kenny Remodeling Interior ofSFD, address is Forest

Ave, 2 NW of 7th St. Couldyou please tell me who thecontractor and architect arefor this project, includingthe company name andcontact person?

2014-64 5/29/14 06/08/14 Extension6/20/14

Complete 6/20/2014 SusanGoldbeck

Any writing which pertain tothe hearing wich isreferenced in exhibit Arelates to a usepermitamendment for livemusic and for a seperatuse permit

2014-65 6/2/14 n/a Complete 6/2/2014 Larry ParsonsMontereyHerald

would like to know thatname of the new person forthe Planning CommisionBoard.

media inquiry

2014-66 6/3/14 06/13/14 Extension6/27/14

Complete 6/13/2014 Mary SchleyCarmel PineCone

Please provide me copiesof all the applicantssubmitted for appointment

to the planning department.

Mary sent email sayingthat she has the infoneeded.

2014-67 6/11/14 06/21/14 n/a Complete 6/13/2014 Mr. NorbertKammer

A copy of the punch list forForest Theater when it isposted online

2014-068 6/12/14 06/22/14 na Complete 6/13/2014 Robert Killian Agalli Fortunato Statue ofVenus sold at auction , howmuch did it sell for ?

called Mr.Killian to lethim know the info isready for pick up at CH

2014-069 6/16/14 06/26/14 n/a Complete 6/16/2014 LarryParsons/Monterey Herald

Information on Franchiseagreement.

media inquiry

2014-070 6/16/14 06/26/14 n/a Complete 6/17/2014 ClaudiaMelendez/Monterey Herald

Information on IT Managerand the lawsuit

media inquiry

2014-071 6/17/14 06/27/14 n/a Complete 6/24/2014 SA SandraFlores

City Council Meetingvideos,and agendas fordates3/3,3/4,3/18,4/1,3/26/5/6amd any other dates thatPG&E reps spoke.

2014-072 6/17/14 06/27/14 n/a Complete 6/27/2014 Stephen Moore Acopy of Bill Camillesphasing plan for the ForestTheater



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-073 6/19/14 06/28/14 n/a Complete 6/27/2014 Jeffery Svihus Request a copy of theagreement between theCarmel Post Office/PostMaster and the City of

Acrmel which provieds a nofee PO Box to residents ofthe city



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-074 6/26/14 07/06/14 n/a Complete 7/1/2014 Tonja Posey Need to know what yourtop pay step is for a PoliceOfficer

2014-075 6/26/14 07/06/14 n/a Complete 6/26/2014 Stephen

Moore

For Farmers MarketGuidelines and Contract

2014-076 6/27/14 07/16/14 Extension7/16/2014

Complete 7/16/2014 CandiceWisaksono

collecting building permitinformation on a weeklu or

monthlyu basis2014-077 6/26/14 07/06/14 n/a Complete 7/3/2014 Anthony

Lombardo

Can you send me theapproved plan set and theelevation measurement forthe existing construction?

2014-078 6/30/14 07/10/14 n/a Complete 7/10/2014 Chris Mack Bath bid ScienicRestrooms, breakdown onprevailing wage scheduleof constrution

2014-079 7/1/14 07/11/14 n/a Complete 7/8/2014 Robert Fellner A copy of the CBTCEmployee CompensationReport for Calender yr.2013

2014-080 7/1/14 07/11/14 n/a Complete Mary Schley requesting copies of priorappraisals

Request of documents iswithdrawn and request ifpending docs is noted.

2014-081 7/2/14 07/07/14 Complete 7/7/2014 Brynn Wittaker Would like to know theprocedures for temporaryrentals.

Spoke to her over thephone and answered herquestions.

2014-082 7/2/14 07/11/14 n/a Complete 7/3/2014 RichardCalhoun

Review a copy of thePolice or Sheriff Depart.Patrol duty manual policy

on elder Abuse

2014-083 7/8/14 07/18/14 n/a Complete 7/17/2014 Richard Hopp Requesting informationregarding the CaliforniaSenate Bill

2014-084 7/10/14 07/18/14 Extension8/1/14Extension

8/15/14

Complete 8/7/2014 Neil Shapiro Responses if any to eachof the requests referencedin 1)and 3) recordsreflecting the amount oflegal fees incurred by theCity.

2014-085 7/11/14 07/21/14 Complete 8/4/2014 VanessaCintron

FOI Request for allbusiness occupational andsales tax licenses with EIN

2014-086 7/11/14 07/21/14 n/a Complete 7/21/2014 Chris Mack for the entire f ile for thenew public bathroomslocated at Santa Lucia andSenic at the Beach



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-087 7/18/14 07/28/14 n/a Complete 7/28/2014 Steve Morton Would like a copy of everyposition with salary ranges

2014-088 7/25/14 08/04/14 8/14 Complete 8/7/2014 Mary Schley Please provide letters ofengagement and any othersort of contract relateddocuments that might exist

for EXTTI2014-089 7/25/14 08/04/14 n/a Complete 8/5/2014 Mary Schley Provide copies of all

documents, letters,emails,and othercorrespondence related tothe investigation , includinginvoices from outsideattorneys, investigators andother consultants related toMcInchak Case

2014-090 7/28/14 08/07/14 Extension8/20/14

Complete 8/14/2014 Mary Schley Please forward copies ofany complaints filed by theDFEH and any other stateand federal agencies since1/1/14

2014-091 7/30/14 08/08/14 na Complete 8/8/2014 Sanford Jossen See original request

2014-092 7/29/14 08/08/14 n/a CLOSEDVOID

Mary Schley a potential court order per Leanne and Don thisis not considered a PRArequest. 2014-092 isVOID

2014-093 8/1/14 08/11/14 Extension8/22/14

Complete Leyne Milstien work email address of youragencies active PERSmembers,

2014-094 8/6/14 08/15/14 Complete 8/13/2014 Chris Mack continuation of previousrequest

2014-095 8/10/14 08/20/14 N/A Complete 8/12/2014 Ross Anderson Vertex INC. a tax softwatedeveloper that specializesin indirect taxes, isresearching lodging taxes.

A copy of the return formsfor the transient occupancytax and the hotel businessimprovement districtassesment.

2014-096 8/10/14 08/20/14 N/A Complete 8/12/2014 Tim Sloat Resolution adopting aplatoon

2014-097 8/18/14 08/28/14 n/a Complete 8/27/2014 Jim Dougherty resolution for mail service

2014-098 8/13/14 08/22/14 8/21 Complete 8/25/2014 Chris Mack Several different request,email attached. email sentto Sharon



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Request

No.

RequestDate

10-DayDue Date

14-DayExt. Date



Completed

2014-118 9/17/14 09/27/14 completed 9/18/2014 Bayne Mark Alcock contracts andinvoices

2014-119 9/16/14 09/26/14 complete 9/19/2014 Bayne Sue Paul employmentcontract looking for John Barker

2014-120 9/23/14 10/03/14 completed 9/23/2014 C Hardy Sue Paul employmentcontract

2014-121 9/25/14 10/05/14 Complete 9/30/2014 cbayne Invoices and contract forJohn Barker. Receiveddocument from Mike

Calhoun. sent email to Dept Heads2014-122 9/24/14 10/05/14 completed 9/30/2014 Paterson PRA 41-51-65-79-83

2014-123 9/26/14 10/03/14 completed 10/1/2014 Paterson Info on Chilone Paytondeparture. Exempt records,letter sent

2014-124 9/30/14 10/09/14 Completed 10/7/2014 bayne Deposits and withdrawals

Paul, Mike

2014-125 10/1/14 10/11/14

Complete

10/3/2014 McCloudJason Stilwell resignationfor closed session

Lori

2014-126 9/26/14 10/06/14 complete 10/3/2014 McCloud Ian Marin't application Lori

2014-127 10/3/14 10/13/14

complete

10/8/2014 Patersoncontracts atigh, trainer,independent audior

waiting for independentauditors contract fromDon, have not enteredinto contract as of

10/16/14 10/17/14 noindependent contractCity Treasurer to dowork.

2014-128 10/1/14 10/11/14

completed

10/8/2014 patersonJason Stilwell resignationfor closed session

Paul, Lori - did not havecontract until 10/7 andsent out on 10/8

2014-129 10/8/14 10/21/14completed

10/11/2014 Carolina Bayne Credit card statements

2014-130 10/7/14 10/17/14 completed 10/8/2014 Mary Schley Friedrichson resume Lori

2014-131 10/7/14 10/17/14

Completed

10/14/2014 Paterson greenwate contract

dropbox to Paterson -send emails from Sharonon 10-14-14

2014-132 10/7/14 10/17/14completed

10/8/2014 Mary Schleycontracts granicus, davis,springbrook

No Davis contract on file

2014-133 10/7/14 10/17/14 completed 10/9/2014 Paterson various PRA's Sent PRA requests

2014-134 10/9/14 10/19/14

Completed10/19/2014 Chris Mack

various documentregarding bathrooms

Paul, Lori, Sharon

2014-135 10/13/14 10/23/14

Complete

10/17/2014 nshipirocontract - PCG, Alcock,SYC&R, MarTech

Paul and Lori waiting formarTech invoiceswaiting for invoices formStradling, Yocca

2014-136 10/15/14 10/25/14

complete10/15/2014 Ross Anderson Ord and Reso for HID

emailed to Ross

2014-137 10/15/14 10/25/14

Complete

10/17/2014Carolyn HardyCarolina Bayne

receipts for all statementsregarding city credit card

Lori, Paul

2014-138 10/15/14 10/25/14

complete10/23/2014 Chilone Payton

emails from various staffmembers

2014-139 10/16/14 10/26/14

pendingStoner, Welsh& Schmidt

C. Hendricks with Dinkinwill be processing thisPRA, legal matters

C. Hendrick, Dinkin

2014-140 10/17/14 10/27/14

completed10/23/2014 Paterson various PRA's

Lori sent portion on10/17/14

P 11 C t f 10/27/2014 Ti 2 58 PM A d It 7 CCit C il A d P k t f N 3 2014

Public Records Act Log 11-3-14

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