Supplier/Vendor Registration Guide Page 1

PUBLIC PURCHASE SUPPLIER/VENDOR REGISTRATION GUIDE

How to register as a Supplier/Vendor with the City of Coral Gables

This user’s guide is intended to provide quick and basic instructions for interested suppliers/vendors on how to register with the City of Coral Gables, through the web based e-procurement service, Public Purchase, in order to receive electronic notifications of quotes, bids, and proposals.

Registering is a two-part process. First register with the website. Second register with the City of Coral Gables.

Part 1:

Go to the following website address: https://www.publicpurchase.com/gems/register/vendor/register

The address will take you to this registration page.

You can choose either the Bid Syndication registration or the Free Registration. We recommend the free version.

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Enter your business information. Be sure to fill in any item not listed as Optional.

The Federal Tax ID field is a mandatory requirement for the City of Coral Gables and must be filled in.

Click ‘Next Step’ at the bottom to continue.

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Pick classifications your business may fall under. Buyers pick classifications for each bid, and Public Purchase will notify all vendors who have chosen those classifications of the available bid.

You pick as many or as few as you want.

We recommend visiting Public Purchase at least once per week to look at available bids to see if there’s any for which you’d like to make a submission.

Vendors can submit proposals for any open bid even if the ibid does have the same classifications you have picked.

Click ‘Next Step’ at the bottom to continue.

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You can browse or search with keywords for different classifications.

Click on any subject heading.

Continue clicking on any sub headings until you find the final option for you to add.

Click the ‘Add’ link at the end of each classification.

The ‘Add’ will turn into a trashcan icon. This means you have added it successfully.

Click ‘Next Step’ at the bottom to continue.

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Select the box next to ‘Florida’ to have access to Florida bids.

Click ‘Next Step’ at the bottom to continue.

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Select the boxes next to any of the types of government agencies you wish to work with.

Click ‘Next Step’ at the bottom to continue.

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Public Purchase will ask you if you want to purchase the Bid Syndication Plan. This is your choice, however, we recommend you click ‘No, Thank You’ and continue to use the free version.

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Public Purchase will ask you to confirm all of the information you have entered and selected. Once everything is accurate, click the ‘Next Step’ button at the bottom.

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Your registration activation request has not been submitted. Please note, IT MAY TAKE TUP TO 24 HOURS to have your activation take place. Please read this information carefully.

Once finished, click the ‘Done’ button at the bottom of the page.

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Part 2:

Once you have received your activation email from Public Purchase log into www.publicpurchase.com and accept the terms and conditions of use.

Select the ‘Tools’ tab.

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Select the ‘Agencies’ tab.

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Type City of Coral Gables in the Agency name box.

Leave the “new agency since” box blank.

Make sure Registration Status says “all”

Click the “search” tab

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Click the ‘Register’ link to start the vendor registration with the agency.

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Click the ‘continue’ button

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This is where Agency’s Terms and Conditions will be. You will need to read through the Terms and Conditions and accept or decline the conditions listed there. NOTE: if you decline the terms and conditions you will NOT be able to become a vendor for the agency.

Click on “Continue’ and you will be taken to the next registration step.

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You can browse or search with keywords for different classifications.

Click on any subject heading.

Continue clicking on any sub headings until you find the final option for you to add.

Click the ‘Add’ link at the end of each classification.

The ‘Add’ will turn into a trashcan icon. This means you have added it successfully.

Click ‘Continue’ at the bottom to continue.

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This step will include any forms that the agency requires you fill out in order to work with them. This usually includes a W9 form, and any other tax information that they require. Simply enter your business’ information in the required fields.

Click ‘Continue’ at the bottom to continue.

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Here you will be asked to review all of the information you entered during the Agency Vendor Registration process.

If everything is correct, click “Register”

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You have finished the vendor registration process and are now ready to view and respond to bids from the City of Coral Gables!