PUBLIC

HSBC ArchivesHong Kong Library Education & Career Forum 2012

Date: July 2012Prepared by: Matthew Edmondson

Inse

rt G

PS

num

ber

here

2 PUBLIC

HSBC ARCHIVES

What are Archives?

– Difference between Libraries and Archives

– Unique nature and irreplaceable nature of archives

– Practice and theory of archival management

Inse

rt G

PS

num

ber

here

3 PUBLIC

HSBC Archives

What is in the HSBC Archives?

The archive collections represent the organisations corporate memory

One of the most heavily used business collections in the world; representing HSBC and many of the banks which have been acquired by HSBC and its predecessor companies

– Annual reports; committee minutes; correspondence, strategic files and papers; accounting and customer ledgers

– Personal letters, diaries, photographs, cartoons, films, advertising, banknotes, architectural drawings,

– Oral history interviews

In both hard copy and soft copy (digital) formats.

Inse

rt G

PS

num

ber

here

4 PUBLIC

HSBC Archives

ChicagoLondon

Paris

Hong Kong

The HSBC Archives global network

Inse

rt G

PS

num

ber

here

5 PUBLIC

HSBC Archives

Global Head of Archives

Global History Manager

[UK]

HQ Archives Manager

[UK]

UK Archives Manager

[UK]

Administrative Assistant

HQ Corporate Archivist

Senior Asia Pacific

Archives Manager

[HONG KONG]

North America Archives Manager

[USA]

France Archives Manager

[FRANCE]

Asia Pacific History

Manager

UK Corporate Archivist

Trainee Archivist

Archive Collections

Manager

Corporate Archivist

The HSBC Archives team structure 2012

Inse

rt G

PS

num

ber

here

6 PUBLIC

HSBC Archives

What is a typical day like for a HSBC archivist?

Select, appraise, describe and preserve historical archives in line with international archival standards– eg, International Standard for Archival Description ISAD (G), PD 5454:2012

Develop global and regional policy and procedures in line with best practice

Subject matter expertise in heritage and history of the Bank

Research, presentation, writing and publications expertise

Inse

rt G

PS

num

ber

here

7 PUBLIC

HSBC Archives

Utilisation of the collections

Knowledge and research– Answer enquiries, internal and external

– Support senior management; speeches, management information

– Internal communications

Supporting brand, values and business objectives– Marketing campaigns

– Exhibitions; local and country anniversaries

Support employee engagement

Sustainability– School and community programs

Cultural sponsorship– Support museum exhibitions, through museum loans

Inse

rt G

PS

num

ber

here

8 PUBLIC

HSBC Archives

Supporting brand, values and business objectives

Inse

rt G

PS

num

ber

here

9 PUBLIC

HSBC Archives

The Archive profession in Hong Kong and more information:

Hong Kong Archives Society– www.archives.org.hk/news.html

Hong Kong Business Records Group– http://www.archives.org.hk/businessrecords/

International Council on Archives, East Asian Branch (EASTICA)– www.eastica.org.hk

– Postgraduate Certificate in Archival StudiesOctober 8 - 27, 2012 organized by EASTICA and The University of Hong Kong

– http://hkuspace.hku.hk/prog/postgrad-cert-in-archival-studies

HSBC Archives– http://www.hsbc.com/1/2/about/history/hsbc-s-archives

Inse

rt G

PS

num

ber

here

10 PUBLIC

HSBC Archives

Thank you, any questions?