PTO General Membership Meeting

Thursday, May 22nd, 2014

Coming together is a beginning;

Keeping together is progress;

Working together is success.

Henry Ford

Prayer and Opening Statements

• Father Del– Opening Prayer– Gospel Reading & Discussion– Introduction/Opening Statements

OVERVIEWST. VERONICA PARISH AND SCHOOL

Christ is at the center of everything we do.Worship, Academics, Outreach, Fellowship, Everything!

We Live, Proclaim and Teach the Gospel of Jesus Christ

Father Del (Shepherd)

Parish Council (Advisory Board)

Faith Formation

Commission

Stewardship Commission

Education Commission

Finance Commission

Worship Commission

• REP• VBS• Bible Study• Nursery• RCIA• Rosary Makers• Young Adults• Youth Ministry• Sacramental

Preparation

• Hospitality/Greeters• Families Helping

Families• Holy Name Society• Seniors• Outreach• 1st Sunday

Fellowship

• School Administration

•PTO• Athletic Boosters• Fine Arts Boosters• Boy/Girl Scouts

• Baptism• Marriage Ministry• Marriage Prep• Bereavement• Eucharistic

Adoration• Lectors• Ushers• Music Ministry• Prayer Ministry• Etc.

• Parish Budget Oversight

• Fiduciary Compliance

Archdiocese of Cincinnati

BENEFITS OF A PARISH SCHOOL

• Part of a Church or Parish

• Responsive to the Archdiocese

• Guided by Religious beliefs

• Exceptional faith-based Educational Experience

• Families with similar beliefs and moral values

• Tuition off-set by Parish donations for BOTH Parish and Non-Parish families

Benefits of a “Parish” School

Tonight’s Agenda Jennifer

• PTO 2014-15

Managing the PTO Crisis ( Cindy )

Mission/Vision ( Jennifer)

New Structure: Board Introduction (Penelope)

Goals and Objectives (Penelope )

Financial Perspective (Grant)

• Survey/Next Steps (Jennifer)

• Questions/Discussion (All)

• Closing Prayer (Father Del )

Note cards on

tables

PTO 2014-2015

Managing the PTO Crisis Cindy

• Critical Issues

PTO President Resigned No President Elect in Place Consistently Poor/Low Attendance at PTO meetings Low Volunteerism Generally Poor Communication (across all channels) Generally Lethargic feeling towards PTO and it’s endeavors

Managing the PTO Crisis

• Crisis Management Vet Potential Board Candidates/Volunteers

Appoint Volunteers to Critical Positions Similar Attitudes about Moving PTO Forward

Shown willingness to take on projects and work well as leaders and team members

Willing to commit an extraordinary amount of time to the PTO’s new mission and objectives

Three (3) Planning meetings held from April 30- May 14

(Meeting minutes to be posted)

PTO Mission/Vision Jennifer

Our Mission:The St. Veronica PTO is a Parish Ministry committed to establishing a close relationship between home and school encouraging all to live, teach and proclaim the Gospel of Jesus Christ.

Our Vision:The PTO is an inclusive, faith-based ministry that provides opportunities for all parents and staff to work together to strengthen the St. Veronica School community and foster the learning and spiritual growth of our children and families. This ministry strives to support the school, the students, the teachers and all parents of St. Veronica as they work together to promote Catholic and Academic excellence and encourage fellowship.

President

President Elect

Vice President Events

Volunteer Coordinator

Recording Secretary

Co-TreasurersPublic Relations

PTO Structure Penelope

Vice President Fundraising

Communications Coordinator

President

President Elect

Volunteer Coordinator

Recording Secretary

Co-TreasurersPublic Relations

Notable Change to Structure

Communications Coordinator

Vice President Events

Vice President Fundraising

•More frequent and family-focused events

•More inclusion between parish/school

•More purpose-driven fundraising

•Adopting a Less is More attitude

President Jennifer Highfield

President ElectPenelope Frigon

Volunteer Coordinator

Recording Secretary

Co-TreasurersPublic Relations

PTO 2014-2015 Board Members

Communications Coordinator

VP-EventsMichelle Trefz

VP – FundraisingBerta Velilla

Laura Wolfram Lisa Frye Grant Dibert and Open Seat

Lisa BernardOpen Seat

• Increase TRANSPARENCY

• Improve COMMUNICATION

• Provide more opportunities for INPUT AND FEED-BACK • (i.e. survey)

• Promote FELLOWSHIP among all families

• Establish PURPOSE-DRIVEN FUNDRAISING

PTO 2014-15: Our goals and Objectives

2011-2012 2012-2013 2013-2014$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

Income

Expense

PTO – Finances by School Year Grant

PTO – SURVEY RESULTS/NEXT STEPSJENNIFER

Please tell us about your PTO membership status :

Current Member

Never a Member

Past Member

0 10 20 30 40 50 60 70 80

Membership Status

Membership Status

Please describe your PTO meeting attendance:

I attend all meetings

I attend between 1-4 meetings

I attend between 5-9 meetings

I do not attend meetings

0 10 20 30 40 50 60 70

Attendance

Attendance

What is important to you about PTO? (check all that apply):

Social

Volunteer/Fundraisers

Getting to know families

Learn what is going on in school

0 10 20 30 40 50 60 70 80 90 100

Importance

Importance

What is important to you about PTO? (Additional comments)

• Be an example to my children about volunteerism, friendship and community

• Supporting the teachers' needs in the classroom. Most teachers supplement materials from their own pockets. To build upon all of the things/attitudes that makes St. Veronica such a great school

• Support teachers and kids

What current fundraisers do you enjoy the most? (check all that apply):

Rewards Cards

Box Tops

Magazine Drive

Market Day

Spring Carnival

Santa's Shop

Scrip Cards

Split the Pot

Euchre Night

Monthly Dinners

0 10 20 30 40 50 60 70 80 90

Fundraisers

Fundraisers

What fundraisers would you like to see take place? (check all the apply):

Walk-a-thon

Larosa's Buddy Cards

Vendor Night

Buy It In Clermont Discount Books

School Wide Talent Show

Out of Uniform Loyalty Card (Fridays Only)

Casino Night

Other

0 10 20 30 40 50 60 70

Fundraisers

Fundraisers

Fundraising. . .Some thoughts from our members!

• St. Veronica 5K Run/Walk • Cookie dough fundraiser sale • Parent's night out (activities at school for the

children like a babysitting program....would be great at Christmas time!)

• Mother-Son dance • Would rather pay higher dues with fewer

fundraisers

What would encourage you to attend more PTO meetings? (check all that apply):

Alternating Meeting Days

Social Hours

Babysitting

Discussing current school events staff

Update on PTO events from Chairpersons

Grade level update from teachers in person

0 10 20 30 40 50 60

Encouragement

Encouragement

Out of the current PTO funded events, which would you support most? (check all that apply) :

Busing for Field Trips

Art Supplies, Speech Team, Right to Read

Professional Development

Religious Pamphlets

School Technology

Teacher Appreciation Gifts

0 10 20 30 40 50 60 70 80

Current Events

Current Events

Additional PTO Funded Events

• Extras that are not provided to teachers. Things above and beyond the regular running of the school.

• Everybody Counts and other similar programs.

• School Directory

Additional Comments

• Friendlier vibe: a Welcoming environment•

• Update on current fundraisers while in the process of “building”

• Post meeting minutes

• A different meeting space: Meeting somewhere other than cafeteria

• Hearing directly from the principal

Which PTO communication do you find most effective?

Email

Facebook

Flyers

Website

0 10 20 30 40 50 60 70 80 90

Communication

Communication

Action Steps based on Survey Results

• Changing PTO meeting space: 2014-2015 school year general meetings will now be held at the Parish Ministry Center, alternating days.

• Social hours prior to meetings: We want to provide a welcoming atmosphere to all St. V families! Please come and socialize prior to meeting start times. This is a chance to get to know different families within the parish school.

• Communication: We are currently working to better address getting communication out consistently, updating the PTO website, making sure approved minutes are on website, and items are shared in a timely manner.

• Events and Fundraisers: We are working on determining new events and replacing fundraisers for the 2014-2015 school year.

PTO – Next Steps

• Events/Fundraisers for next year• Touch-base with new Principal!!• More family/parish-inclusive events for next

calendar year and what we hope to achieve• Change structure of fundraisers:–Less is More: 1-2 strong and successful

fundraisers–Purpose-Driven Fundraising: Clearly

established fundraising objectives

QUESTIONS/DISCUSSION

Cards on tables !!

CLOSING PRAYER