PTA General Body Meeting Minutes Wednesday, June 7,...
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PTA General Body Meeting Minutes Wednesday, June 7, 2017 1 PTA President, Debra Olson, called the meeting to order at 5:35 p.m. on June 7 th , 2017 Treasurer’s Update and Financial Year in Review: Treasurer Green and President Olson • 2016-2017 Financial Review Highlights o President Olson and Treasurer Green provided a presentation on the 2016-2017 financial report. Please see PowerPoint presentation for details. § Treasurer Green reported that revenue raised from fundraisers such as the Fall Membership Drive, Holiday Tree Sale, and Auction brought in $141,363, with the Auction bringing in the most proceeds, c. $40K. § Treasurer Green communicated that expenditures totaling $151,502 exceeded budget projections due to overspending in the technology and curriculum categories. President Olson explained that as the Ross PTA funds a wide range of items and programs that DCPS’ budget does not cover, we had to invest in updating computers and audio-visual equipment, as well as purchasing in-class leveled readers required by DCPS. Treasurer Green also clarified that the Board keeps a reserve of funds to retain financial stability in the case of an unforeseen development such as unplanned expenses. § PTA members thanked both President Olson and Treasurer Green for their extensive work both in securing our tax-exempt status under section 501(c)(3) of the IRS code and for modernizing our budget. • 2017-2018 Budget Preview o President Olson and Treasurer Green gave an overview of next year’s proposed budget, reviewing each line item and what is expected to be spent this coming school year. § Treasurer Green highlighted that the PTA has budgeted $145,000 for expenses, with a revenue goal of $147,900. o Budget Discussion § Ms. Lee thanked the PTA for fundraising to provide the best resources for Ross students. § President Olson indicated that this Fall’s Membership Drive will be held during the first two weeks of the school year and that there will be different levels of membership, with a goal of 100% participation by families. § President Olson also indicated that the PTA will pursue community partnerships to raise approximately $3K from neighborhood businesses. o Budget Approval § After discussion, and motion duly made, seconded, and unanimously carried, the PTA approved the SY2017-2018 proposed budget.
Transcript of PTA General Body Meeting Minutes Wednesday, June 7,...
PTAGeneralBodyMeetingMinutesWednesday,June7,2017
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PTAPresident,DebraOlson,calledthemeetingtoorderat5:35p.m.onJune7th,2017
Treasurer’sUpdateandFinancialYearinReview:TreasurerGreenandPresidentOlson• 2016-2017FinancialReviewHighlights
o PresidentOlsonandTreasurerGreenprovidedapresentationonthe2016-2017financialreport. PleaseseePowerPointpresentationfordetails.
§ TreasurerGreenreportedthatrevenueraisedfromfundraiserssuchastheFall MembershipDrive,HolidayTreeSale,andAuctionbroughtin$141,363,withthe Auctionbringinginthemostproceeds,c.$40K.
§ TreasurerGreencommunicatedthatexpenditurestotaling$151,502exceededbudget projectionsduetooverspendinginthetechnologyandcurriculumcategories.President OlsonexplainedthatastheRossPTAfundsawiderangeofitemsandprogramsthat DCPS’budgetdoesnotcover,wehadtoinvestinupdatingcomputersandaudio-visual equipment,aswellaspurchasingin-classleveledreadersrequiredbyDCPS.Treasurer GreenalsoclarifiedthattheBoardkeepsareserveoffundstoretainfinancialstabilityin thecaseofanunforeseendevelopmentsuchasunplannedexpenses.
§ PTAmembersthankedbothPresidentOlsonandTreasurerGreenfortheirextensive workbothinsecuringourtax-exemptstatusundersection501(c)(3)oftheIRScodeand formodernizingourbudget.
• 2017-2018BudgetPreviewo PresidentOlsonandTreasurerGreengaveanoverviewofnextyear’sproposedbudget,
reviewingeachlineitemandwhatisexpectedtobespentthiscomingschoolyear.§ TreasurerGreenhighlightedthatthePTAhasbudgeted$145,000forexpenses,witha
revenuegoalof$147,900.
o BudgetDiscussion§ Ms.LeethankedthePTAforfundraisingtoprovidethebestresourcesforRossstudents.§ PresidentOlsonindicatedthatthisFall’sMembershipDrivewillbeheldduringthefirst
twoweeksoftheschoolyearandthattherewillbedifferentlevelsofmembership,with agoalof100%participationbyfamilies.
§ PresidentOlsonalsoindicatedthatthePTAwillpursuecommunitypartnershipstoraise approximately$3Kfromneighborhoodbusinesses.
o BudgetApproval§ Afterdiscussion,andmotiondulymade,seconded,andunanimouslycarried,thePTA
approvedtheSY2017-2018proposedbudget.
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FormalVote:ReleaseoffundsforFieldReplacementandP.E.Shed:PresidentOlson• FieldDiscussion
o PresidentOlsonsummarizedthatourall-weatherplayingfieldisovertenyearsoldandneedstobereplaced.ThePTAraised$9Klastyear,$10Kthisyear,andreceivedagrantfor$1500,foratotalof$21Ktoputtowardsanewsyntheticturfsystem.Sincediscussionwentovertheallottedtime,thePTAwillsendoutaDoodlePoolforfamiliestovotetheirpreferencetoreplaceourcurrentSBR(styrene-butadienerubber)infillwithEPDM(EthylenePropyleneDieneMonomer),avirginrubberthathasnotbeenrecycledorGeoFill,anorganiccoconutinfillthatwouldreplacethecrumbrubberplayingfield.
• Shedo AsCoachShegdahasnoroomforthephysicaleducationequipment,avotewastakentorelease
fundstopurchaseone.
ReviewofMiddleSchoolSurveyResults:DanielAdler• DanielAdlerpresentedasummaryoftheMiddleSchoolSurveyResults.Pleaseseethepresentation
fordetails:o SurveyPresentation
§ http://prezi.com/ujppdolfq6qz/?utm_campaign=share&utm_medium=copyo SurveyDiscussion
§ AsuggestionwasmadetoestablishashadowingprogramtogiveourprospectiveRossstudentsaglimpseofanaveragedayatSchoolWithoutWallsatFrancisStevens(SWW@FS).
ELASummerReadingPresentation:BethanyBronson• Ms.BronsonpresentedontheRossSummerReadingProgram.Pleaseseelinkedslidesfordetails
onhowtomaintainourstudents’greatreadinggrowthovertheSummerandtheSummerReadingLogForm.o SummerReadingPresentationo SummerReadingLog
Announcements&OpenForum• Thefollowingannouncementsweremade:
o Itistimetoorderyourchild(ren)’sSchoolSupplyPackageforthe2017-2018schoolyear,which canbeorderedonlineorinpersonattheSchoolPicnic.
o FieldDayisonFriday,June9thatSteadPark,a.m.forthe1stfloorandp.m.forthe2ndfloor).o Don’tmisstheSpringFillmoreArtsPerformancesonMonday,June12that12:45p.m.inthe
HardyMiddleSchoolAuditorium,181935thStreet,N.W.o Joinusforaspecialsurprisethankyou/retirementcelebrationforMs.WilliamsonMonday, June
12thstartingat8:15a.m.forbreakfast,coffee,andmusic,followedwithapresentationofa memorybook.
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o ThankyoutoDebraOlson,ouroutgoingPTAPresident,forhertwoyearsofdedication, outstandingleadership,andservicetotheRosscommunity.
Addendum-ElectionofPTAOfficers&LSATResults• Thefollowingofficerswerevotedintoofficefornextschoolyear:
o 2017-2018PTAOfficers§ President:NoraRigby§ VicePresident:KariCunningham§ Secretary:KateGardner§ Treasurer:MattAdinolfi§ UpperSchoolRepresentative:DebraOlson§ LowerSchoolRepresentative:ShantiSale
o 2017-2018LSATParentRepresentatives§ ShaileeAdinolfi§ EugeneAgia§ AlisonBrody§ SujeeshKrishnan§ AllisonRabin
Meetingadjournedat6:45p.m.
MEETINGMINUTESRESPECTFULLYSUBMITTEDBYKATEGARDNER,SECRETARY
RossPTAExecutiveBoardYearinReviewFinancialPresentation
GeneralMeeting,June7,2017
PTARevenueRaisedJune1– May31,2017
$39,304
$27,870
$12,499
$10,225
$9,653
$37,854
$4,163
Membership
TreeSale
AdditionalRevenue
AnnualSchoolSupplies
Library
Auction
Merchandise
TotalRevenue-- $141,366
PTAExpendituresJune1– May31,2017
TotalExpenses-- $151,502
$10,305
$2,835
$24,950
$7,172
$11,172
$16,500
$9,430
$13,456
$21,279
$1,238
$10,496
$7,284
$15,384
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
RossPTAExecutiveBoardYearinReviewFinancialPresentation
GeneralMeeting,June7,2017
PTARevenueRaisedJune1– May31,2017
$39,304
$27,870
$12,499
$10,225
$9,653
$37,854
$4,163
Membership
TreeSale
AdditionalRevenue
AnnualSchoolSupplies
Library
Auction
Merchandise
TotalRevenue-- $141,366
PTAExpendituresJune1– May31,2017
TotalExpenses-- $151,502
$10,305
$2,835
$24,950
$7,172
$11,172
$16,500
$9,430
$13,456
$21,279
$1,238
$10,496
$7,284
$15,384
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
