PT9226. 05/07/04 MCI ® Customized Net Conference Powered by Microsoft ® Office ® Live Meeting...

PT9226. 05/07/04

MCI® Customized Net Conference Powered by

Microsoft® Office® Live Meeting 2005

MCI® Customized Net Conference Powered by

Microsoft® Office® Live Meeting 2005

04/19/232

AgendaAgenda

• Customized Net Conference

• Scheduling a Meeting in Live Meeting 2005

• Meet Now

• Outlook Integration

• Meeting Lobby

• Presenting in Live Meeting 2005

• Controlling the Meeting

• Sharing in Live Meeting 2005

• Creating Special Slides:

– Whiteboard, Web Tour,

– Text, Polling, Snapshot

• Remote Desktop Sharing

PT9226. 05/07/04

Customized Net Powered by Microsoft® Office® Live Meeting 2005

Customized Net Powered by Microsoft® Office® Live Meeting 2005

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Customized Net Conference Powered by Microsoft Office®Live Meeting 2005Customized Net Conference Powered by Microsoft Office®Live Meeting 2005

• Customized Net Conference powered by Microsoft Office® Live Meeting 2005 is a site created just for your company.

• The web address or URL will be specific to your company. For example: http://www.livemeeting.com/yourcompany

• In order to use Customized Net Conference, you will need a login and password.

• You might have received your login when the Customized Net Conference site was created or if you have used the MCI Manage My Meetings or e-Scheduling tools and already have a login.

• If you do not have a login, you will need to have your authorization code (check with your company administrator) and register for one on https://www.mymeetings.com/mm/servlet/RequestLoginAudio

PT9226. 05/07/04

Scheduling a Meeting in Microsoft Office® Live Meeting 2005

Scheduling a Meeting in Microsoft Office® Live Meeting 2005

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Live Meeting 2005 Conference Center: Login Live Meeting 2005 Conference Center: Login

1. Go to your URL: Example: www.livemeeting.com/cc/<your company name

here>

2. Enter your User

Login/Password

3. Click Login

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Live Meeting 2005 Conference Center: My HomeLive Meeting 2005 Conference Center: My Home

Select “Schedule Meeting” to set meeting options

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Live Meeting 2005: Scheduling Your MeetingLive Meeting 2005: Scheduling Your Meeting

• Click the Schedule Meeting icon

• Complete the meeting form fields

• The fields with asterisks must be completed

• Then click Meeting Options

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Live Meeting 2005: Meeting OptionsLive Meeting 2005: Meeting Options

•Use the hyperlinks to jump to the meeting detail areas

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• Customize meeting information

– Meeting ID and key

– Language (currently English or Japanese)

– Meeting size

– Entry control

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• Enable or disable meeting features

– Extended registration (Name, e-mail and company)

– Meeting Lobby (A waiting room for early joiners)

– Content Expiration (Automatically delete old content)

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• Additional features

– Select the default as to which features are available during a meeting

– If the option isn’t selected here, presenters can’t enable them during a meeting

– If they are selected here, presenters may disable them during a meeting.

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Live Meeting 2005: Meeting Options- AudioconferencingLive Meeting 2005: Meeting Options- Audioconferencing

• Customize your Audio preferences

– Enter your Instant Meeting Audioconferencing number with the leader and participant passcode

• Click Set as Default to save these selections for future meetings

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After setting your Meeting Options, you may invite your participants by entering their e-mail addresses either in the “attendees” or the “presenters” area of Schedule Meeting.

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Live Meeting 2005: InvitationsLive Meeting 2005: Invitations

The presenters and the attendees will receive different links to join the meeting.

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Meet Now In Microsoft® Office® Live® Meeting 2005Meet Now In Microsoft® Office® Live® Meeting 2005

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Live Meeting 2005: Meet NowLive Meeting 2005: Meet Now

• Meet Now is a quick way to start a meeting

•The Meet Now link will launch your “Meet Now” meeting. •This is a different “location” than when you schedule a meeting.•Content left in your Meet Now meeting will remain unless deleted.•Default settings are set separately for Meet Now than for scheduled meetings.

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• Set your Meet Now defaults

1. Select “Meet Now Details”

2. Select “Meet Now Options”

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Note the “Meet Now Options” title instead of the “Meeting Options” title found on the same page for scheduled meetings.

The hyperlinks at the top of the page will quickly take you to any section that needs updating.

The Meet Now Options choices are the same as for scheduled calls, but you may make and save different options.

PT9226. 05/07/04

Outlook® Integration with Microsoft® Office® Live Meeting 2005

Outlook® Integration with Microsoft® Office® Live Meeting 2005

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Outlook® Integration: Installing the Add-Ins Outlook® Integration: Installing the Add-Ins

• Visit the Downloads page. (https://e-meetings.mci.com/netconferencing/join/plugins.php)

• Click on the Live Meeting Add-in pack for Microsoft® Outlook® and follow the instructions.

• Double-click the downloaded installation file (LMADDIN.EXE) to begin the installation, and then follow the instructions.

• You must set-up login information and fill in the preferences to use the integration. The Preference dialog box will now appear.

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Outlook® Integration: Setting Your PreferencesOutlook® Integration: Setting Your Preferences

• Select the Schedule Meeting Preferences tab

• Add in your Instant Meeting Audioconferencing number in the format seen below. The word “Dial”, the number you would dial, the word “PIN”, the “:” and the passcode.

• Select the Meet Now Preferences and add in your Instant Meeting number and password there as well.

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Outlook® Integration: Setting Login InformationOutlook® Integration: Setting Login Information

• From the Preference dialog box* select the Organizer Information tab.

• Enter your user ID, Password, and the last part of your Live Meeting Web Address, then click OK.

–Ex. http://www.livemeeting.com/cc/companyname

– Note: Since the organizer information has not yet been defined, the first time you set the Preferences a message indicates that the add-in cannot log into Live Meeting. Click “OK” to continue.

Last part of your Live Meeting web address

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Outlook® Integration: Meet NowOutlook® Integration: Meet Now

• A Live Meeting Toolbar now appears in Outlook

• Click “Meet Now”

• An e-mail message with the Meet Now meeting information will appear.

• Send it to your attendees just as you would send any other e-mail.

• The text includes a link to the meeting as well as the meeting ID and key.

• After sending the e-mail, the add-in automatically launches your browser and the Live Meeting.

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Meeting Lobby in Microsoft® Office® Live Meeting 2005

Meeting Lobby in Microsoft® Office® Live Meeting 2005

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Meeting Lobby: Login

What the lobby attendee sees

Meeting Lobby Entry Message

Custom Greeting

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Meeting Lobby: Attendees ViewMeeting Lobby: Attendees View

Meeting Entry Message

What the lobby attendee sees

PT9226. 05/07/04

Presenting in Microsoft® Office® Live Meeting 2005Presenting in Microsoft® Office® Live Meeting 2005

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Presenter ConsolePresenter Console

Familiar Microsoft

Office interface

creates an intuitive

interface

Easy to Access

annotation tools

Easy navigation between

documents

No need to open a new window to change to a new presentation or select an annotation tool.

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Starting the AudioconferenceStarting the Audioconference

When using the Join Conference and/or Audio Broadcast feature, the Audio and Recording Setup window will appear.

Click Join Conference to have Live Meeting phone you (if you selected this option in Meeting Options in the scheduling or Meet Now tool.)

Click Start Broadcasting to have Live Meeting broadcast your audio presentation one-way to your audience (if you selected this option in Meeting Options)

Note: The Recording area does not appear for attendees.

Note: The Recording area does not appear for attendees.

To reopen the Audioconferencing window, if it is closed, click on the phone icon on the toolbar

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Starting the AudioconferenceStarting the Audioconference

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Sending Out InvitationsSending Out Invitations

• You may send out an e-mail invitation from the presenter’s console.

• The person will receive either the presenter’s passcode or the attendee’s passcode based the line you enter their e-mail address.

You may enter a personalized message, or

meeting information will

automatically be sent.

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Sending Out InvitationsSending Out Invitations

• A presenter will receive the e-mail below if no message is added.

Meeting name

An attendee would be invited to attend.

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Uploading DocumentsUploading Documents

• Presenters may upload any printable document

Excel and Word are only two of

the new types of documents that can be uploaded to the meeting.

Great for highlighting on

diagrams or documents

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Uploading Documents- Drag and DropUploading Documents- Drag and Drop

Upload documents, quickly and simply with the new “Drag and Drop” feature.

Drag and Drop can be used from any location that you can select a file.

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Uploading a File to Present- Click and Select Uploading a File to Present- Click and Select

1. Click

2. Browse for your file or document

3. Highlight the file or document and click “Open”

4. Live Meeting will import your file or document into the Resources Panel.

• Please note: you may import most printable document types, including Adobe Acrobat, Excel, PowerPoint, Project, Visio and Word.

• Most PowerPoint slide transitions and animations are supported.

• You can import multiple resources into your meeting room.

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Selecting Your Document to PresentSelecting Your Document to Present

1. Select the document to be shown in the Resources panel

(An alternate way to choose your document: Click Tools Manage Resources from drop down menu)

2. To switch to a different resource (document), click on another one in the Resources panel

3. Click on any slide in the Thumbnail Navigation panel to begin showing your document’s content

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Moving Through a PresentationMoving Through a Presentation

There are three easy ways to move through your document.

1. Click on the Up/Down arrows on the menu

2. Click on any slide in the Thumbnail Navigation panel

3. Use Keypad: Right or Down to move forward

Left or Up to move backward

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• Presenters can use the annotation tools to illustrate points during their meeting.

Annotating A PresentationAnnotating A Presentation

Annotation tools do not change the document, but do show during the meeting

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Annotating A PresentationAnnotating A Presentation

• Presenters have a selection of different tools

Arrow Pointer(default)

Red Ball Pointer

Drawing tools

Highlighter

Stamp shapes

Typing

Eraser

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Slide-Building with PowerPointSlide-Building with PowerPoint

• Presenters may increase attendees interest with show slide-builds and PowerPoint animations

– Animations built in PowerPoint now translate to Live Meeting

PT9226. 05/07/04

Controlling the Meeting in Microsoft® Office® Live Meeting 2005

Controlling the Meeting in Microsoft® Office® Live Meeting 2005

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Adjusting Your Viewing Area- 3 WaysAdjusting Your Viewing Area- 3 Ways

• Hide Console Panels (Minimized programs and thumbnails will still be

across the bottom of the screen)

-Click ViewHide Panels from the menu or use Ctrl + H

-To return, repeat the steps ViewShow Panels or Ctrl + H

• True Full Screen (Similar to PowerPoint slideshow- only the slide will

appear on screen)

Click View Full Screen Mode, click the full-screen icon on the menu bar or use F5

– To return, right click and select Full Screen Mode from the menu that appears

or use Esc.

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Adjusting Your Viewing Area (continued)Adjusting Your Viewing Area (continued)

• Zoom into Documents

Click View Zoom or Click

– Available when displaying documents other than PowerPoint Presentations

– Can be adjusted to larger or smaller view at any time

– Now see each document at its best view

Note: Audience view is independent of the presenter viewEvery attendee may choose the view that is best for him regardless of his resolution or eyesight.

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Elevating an Attendee to PresenterElevating an Attendee to Presenter

Presenters can make an attendee a presenter during a meeting.

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Designating the Active PresenterDesignating the Active Presenter

•The Active presenter role can be given to other presenters

Keep other presenters from changing slides during a meeting. This is a great tool for “All Hands calls” or company announcements when groups of leaders are presenting to a large number of attendees.

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Adding Attendee ProfilesAdding Attendee Profiles

• Attendees can add their own profiles including pictures, e-mail address and phone number.

Once entered, the attendee’s profiles can appear in all meetings or be deleted by the attendee. This is a great way for Trainers and Sales Reps to make their information available.

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Locking the MeetingLocking the Meeting

• Presenters may lock the meeting for additional security.

– No new attendees may join.

– New presenters may still join

Prevent early joiners for your next meeting from hearing confidential information.

Prevent stragglers from joining.

Control who should attend your meeting

PT9226. 05/07/04

Sharing in Microsoft® Office® Live Meeting 2005Sharing in Microsoft® Office® Live Meeting 2005

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How to Show or ShareHow to Show or Share

1. Click the Insert Sharing Slide icon

(or on the menu bar click on Share-> Document with Application Sharing)

2. Choose what to share

Desktop,

The Sharing Frame or,

Share a specific application

3. Click OK when ready

Share a singleapplication

Application Sharing is a great way to collaborate on creating presentations

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Application Sharing – DisplayApplication Sharing – Display

There are some preferences that can be changed each time you share. Or you can click “OK” and share with the defaults.

On the Display tab, select the appropriate color depth for your application sharing session.

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Application Sharing - ControlApplication Sharing - Control

On the Control tab, elect to allow meeting participants request control during your application sharing session, by clicking the Allow requests for control checkbox.

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Application Sharing - Screen ResolutionApplication Sharing - Screen Resolution

On the Screen Resolutions tab, view the screen resolutions of all meeting participants, select the best resolution for your application sharing session then click OK.

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Showing Your ApplicationShowing Your Application

• Your application or desktop will automatically be shown to your audience

• The Live Meeting Sidebar allows you to pause or end sharing and provides easy access to common tasks.

Return to Live Meeting

End App Sharing

Share Control

Pause Sharing

Question Manager

Seating Chart

Attendee List

Resources

Sharing Options

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Sharing an Application: Passing ControlSharing an Application: Passing Control

3. Confirm by clicking Yes

Nancy

1.

2. Choose the participant and click OK

4. To take control back, click Take Control

Click Share Control

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Using the Share FrameUsing the Share Frame

Sidebar

Light area is visible to the audience

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Application Sharing – Requesting ControlApplication Sharing – Requesting Control

• During Application Sharing, attendees may request control

• As issues come up, attendees can signal presenters their willingness to take control

PT9226. 05/07/04

Creating Special Slides in Microsoft® Office® Live Meeting 2005

Creating Special Slides in Microsoft® Office® Live Meeting 2005

Whiteboard, Web Tour, Text Slide, Polling and SnapshotWhiteboard, Web Tour, Text Slide, Polling and Snapshot

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Creating Special Slides: Menu BarCreating Special Slides: Menu Bar

• Presenters may create special slides during their meeting. These special slides are: Whiteboard, Web Tour, Text, Polling and Snapshot.

• Application Sharing included on the menu bar, but is discussed separately because it includes more than just creating a slide.

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WhiteboardWhiteboard

• The Icon that looks like a slide with a pencil launches a whiteboard slide.

• Presenters may use all the annotation tools on the whiteboard.

Annotation toolsWhiteboard Icon

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Web TourWeb Tour

• The Web Tour icon will take all attendees to the entered web site.

• Once there all attendees may interact with the web site.

• Great for getting attendees to fill out surveys or sign up for additional information.

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Text SlideText Slide

• The Text slide allows presenters to type in messages.

• Great for taking notes and action items during the meeting.

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PollingPolling

• Polling allows a presenter to get feedback from attendees.

Type in your questionsAttendees will then vote online

Feedback appears

immediately

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SnapshotSnapshot

• Snapshot allows presenters to capture part of a document or picture and add that into the meeting as a slide.

• Snapshot is great for showing just part of a document

• Snapshot is great for capturing intense graphics and displaying it within the meeting.

Snapshot frame

PT9226. 05/07/04

Remote Desktop Sharing in Microsoft® Office® Live Meeting 2005

Remote Desktop Sharing in Microsoft® Office® Live Meeting 2005

Great for Help Desk ApplicationsGreat for Help Desk Applications

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Starting Remote Desktop SharingStarting Remote Desktop Sharing

•Any presenter can Start Remote Desktop Sharing with any other presenter.

•If the other person is not a presenter, he or she can be promoted to a presenter.

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Starting Remote Desktop SharingStarting Remote Desktop Sharing

• To start Remote Desktop Sharing, select it under Tools on the menu bar.

• Select the presenter whose desktop you want to share.

• They will have to accept the sharing.

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Questions?Questions?

Thank you for reviewing Microsoft Office® Live Meeting 2005.

If you have any questions you or need technical assistance, please contact us at 866-449-0701. Our E-mail address is [email protected].

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PROPRIETARY STATEMENTPROPRIETARY STATEMENT

This document and any attached materials are the sole property of MCI® and are not to be used by you other than to evaluate MCI’s service. This document and any attached materials are not to be disseminated, distributed, or otherwise conveyed throughout your organization to employees without a need for this information or to any third parties without the express written permission of MCI.

©2004 Microsoft Corporation. All rights reserved. PlaceWare is a wholly-owned subsidiary of Microsoft Corporation. Microsoft, the Microsoft Office Logo, and PlaceWare are either registered trademarks or trademarks of Microsoft Corporation or PlaceWare, Inc. in the United States and other countries. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.

PT9226. 05/07/04 MCI ® Customized Net Conference Powered by Microsoft ® Office ® Live Meeting...

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