PROUD PAST BOLD FUTURE 1969 - 2019dept.clcillinois.edu/pre/board/20200825_Board_Report.pdfAug 25,...

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P R O U D PA S TBOLD FUTURE

COLLEGE OF LAKE COUNTY

REPORT TO THE BOARD OF TRUSTEES August 25, 2020

Community College District 532Grayslake, Illinois

MISSION

The College of Lake County is a comprehensive community college committed to equitable high-quality education, cultural enrichment and partnerships to advance the diverse communities we serve.

VALUES

We hold these values to be the cornerstone to fulfilling the College’s mission.

• Purpose

• Integrity

• Excellence

• Inclusion

• Unity

• Compassion

VISION

The College of Lake County is a leader in providing innovative education and workforce solutions.

STRATEGIC PILLARS

1. Access and Success for Students

2. Equity and Inclusion

3. Teaching and Learning Excellence

4. Community and Workforce Partnerships

5. Collaborative Culture

6. Strategic Use of Resources

College of Lake County Community College District No. 532

August 25, 2020 6:00 PM The Board of Trustees of Community College District No. 532, Lake County, Illinois, will convene a regular meeting in Room A011, 19351 W. Washington St., Grayslake, Illinois. A disaster declaration relating to public health concerns has been issued for at least a portion of the public body’s jurisdiction. In consideration of this and due to the COVID-19 health pandemic, Dr. Lori Suddick has determined that a fully accessible in-person meeting is not practical or prudent. As permitted by 5 ILCS 120/7(e), this meeting may be held without the physical presence of a quorum at the regular meeting location. Dr. Suddick and one or more trustees will be physically present at the regular meeting location, along with other employees performing essential functions. Given COVID-19 considerations, it is not feasible to allow members of the public to attend the meeting in person. Staff and citizens may participate in the meeting via the YouTube live stream: https://www.youtube.com/watch?v=AVfCx3HRFu4. Members of the public will be offered an opportunity to address the board during the public comment portion of the meeting via video/telephone access with prior notice to the College. For those who wish to address the board live via Zoom, please email [email protected] before 3:00 PM on August 25, and a Zoom link will be provided. Your name will be called when it is your time to speak. Alternatively, members of the public may submit public comments by email prior to the board meeting, to be announced during the public comment portion of the meeting. Email submissions should be made by 3:00 PM on the date of the meeting, and sent to [email protected].

AGENDA

01. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call 1.2 Board Chair Comments 1.3 Approval of the Agenda 02. Approval of Minutes * 2.1 Regular Meeting of June 23, 2020 2.2 Closed Meeting of the Regular Meeting of June 23, 2020 * 2.3 Action on Closed Meeting Minutes (p. 1) * 2.4 Action on Closed Meeting Recordings (p. 2) 03. Receipt of Notices, Communications, Hearings, and Petitions 04. Chair’s Report 4.1 Student Trustee Report 05. President’s Report 5.1 Strategic Plan Scorecard Overview 5.2 FY 2021 Enrollment and Budget Update

https://www.youtube.com/watch?v=AVfCx3HRFu4

mailto:[email protected]


Agenda for Regular Meeting of August 25, 2020

06. Approval of Board Policies and Objectives

*6.1 Policy 954 – Clean Air and Smoke-Free Campus – Revised – Second Reading (pp. 3-4)

*6.2 Policy 934 – Title IX – Revision – First Reading and Waive of Second Reading (pp. 5-8)

*6.3 Policy 937 – Non-Discrimination and Harassment – New – First Reading and Waive of Second Reading (pp. 9-11)

*6.4 Policy 933 – Sexual Harassment – Repeal – First Reading and Waive of Second Reading (pp. 12-14)

07. Approval of Financials

7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 15)

* 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 16-31)

08. Approval of Purchasing * 8.1 Biddable Items

• Products o Network & Access Point Low Voltage Wiring (Kace Communications, LLC)

(p. 33) o Various Maintenance, Repair and Operation Supplies (W.W. Grainger) (pp.

34-45) • Services

o Ratification of Grayslake Roofing Replacement Architectural Services (Bauer Latoza Studio, Ltd.) (pp. 36-37)

* 8.2 Non-Biddable Items • Products

o Ratification of Laptop Cart and Computers (CDW Government, LLC) (p. 38) o Ratification of Scheduling Software Maintenance (CollegeNet, Inc.) (pp. 39-

40) o Ratification of Virtual Lab Software (McGraw-Hill, LLC) (pp. 41-42) o Ratification for Virtual Desktop Software (Apporto, Inc.) (pp. 43-44) o Ratification of Fundraising Solutions and Customer Relationship Management

Software (Blackbaud, Inc.) (pp. 45-46) o Candidate Physical Ability Test Course (CPAT Distribution, Inc.) (pp. 47-48)

• Services o Ratification of Student Disability Real-Time Navigation Tool (Aira Tech

Corp) (pp. 49-50) o Ratification for Commercial Driver’s License (CDL) Training School (Kotra

Driving School) (pp. 51-52) o Ratification of Effective Teaching Practices Course (Association of College

and University Educators [ACUE]) (pp. 53-54) o Workers Compensation Claims (Comprehensive Risk Services, Inc.) (pp. 55-

56)

* 8.3 Disposal (pp. 57-58)

Agenda for Regular Meeting of August 25, 2020

09. Approval of Contracts and Grants * 9.1 Acceptance of the U.S. Department of Education’s TRIO: Student Support Services Grant (p. 59) * 9.2 Acceptance of the Illinois Community College Board’s Adult Education and Family Literacy Grant (p. 60) * 9.3 Acceptance of the Illinois Community College Board’s Career and Technical Education Perkins Postsecondary Program Grant (p. 61) * 9.4 Acceptance of the Governor’s Emergency Education Relief Fund Appropriation (p. 62) * 9.5 Acceptance of the Illinois Small Business Development Center’s CARES Act Fund Appropriation (p. 63) 10. Approval of Programs * 10.1 2020-2021 Academic Calendar – Revised (p. 65) 11. Approval of Human Resources Recommendations * 11.1 Resignations and Retirements (p. 67) * 11.2 Personnel and Position Changes (pp. 68-70) * 11.3 Full-Time Employment

• Faculty (pp. 71-73) • Reappointment of Grant-Funded Positions (pp. 74-75) • Probationary Period Completed (pp. 76-82) Note: Copies of all proposed employee contracts are available at http://dept.clcillinois.edu/pre/contracts/ContractsAugust2020.pdf or by contacting the CLC Human Resources office at 19351 W. Washington Street, Room T108, Grayslake, IL.

* 11.4 Promotions and Transfers (p. 83) 11.5 Staff Benefits * 11.6 Other: Administrator Emeritus Status (p. 84) 12. Closed Meeting 13. Other Matters for Information, Discussion, or Action 14. Adjournment * Report Enclosed

http://dept.clcillinois.edu/pre/contracts/ContractsAugust2020.pdf

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Agenda Item 2.2 August 25, 2020

AGENDA ITEM 2.3 – APPROVAL OF MINUTES

ACTION ON CLOSED MEETING MINUTES

Under the Open Meetings Act, it is necessary to review the minutes of past Board

of Trustees closed meetings no less frequently than semi-annually to determine the need

for continued confidentiality of minutes. The most recent review was January 2020.

The President’s designee has reviewed the minutes from August 2019 through

November 2019 and has determined that the need for confidentiality still exists as to

those closed meeting minutes.

It is recommended that the Board of Trustees determine that the minutes from

August 2019 through November 2019 require confidential treatment and not be released

for public inspection.

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AGENDA ITEM 2.4 – APPROVAL OF MINUTES

ACTION ON CLOSED MEETING RECORDINGS

The Open Meetings Act authorizes the destruction of verbatim recordings of closed

meetings no sooner than 18 months after the completion of the meeting recorded. Written

minutes of these meetings are retained in compliance with the Open Meetings Act.

The following is a list of closed meeting recordings that are recommended for

destruction:

August 28, 2018 Committee of the Whole

August 28, 2018

September 25, 2018

September 25, 2018

October 30, 2018

November 6, 2018

November 20, 2018

December 18, 2018

Regular

Committee of the Whole

Regular

Regular

Committee of the Whole

Regular

Regular

It is recommended that the Board of Trustees authorize the destruction of the

verbatim recordings listed above.

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AGENDA ITEM 6.1 – BOARD OBJECTIVES AND POLICY


Responsible Department(s): Student Life

CLEAN AIR SMOKE-FREE CAMPUS

Policy 954 – Revised – Second Reading

The current Board of Trustees Policy 954 – Clean Air Smoke Free Campus – is

presented for revision in order to more fully comply with the Federal Drug-Free Workplace

Act of 1988, the Federal Drug-Free Schools and Communities Act, and the Illinois Smoke

Free Campus Act.

This policy was reviewed through the shared governance process. The work

initiated in the Drug Free Schools Committee during the fall of 2019. The Governance

Coordinating Council reviewed proposed changes, gave feedback, and were updated as to

its newest provisions. In addition, the Student Government Association reviewed proposed

changes and gave feedback. Additional information can be accessed at:

www.clcillinois.edu/smokefree.

Proposed changes are highlighted in red and reflect changes presented as the First

Reading. No changes were recommended for the Second Reading.

It is recommended that the Board of Trustees approve the policy changes.

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http://www.clcillinois.edu/smokefree

AGENDA ITEM 6.1 – BOARD OBJECTIVES AND POLICY


954 CLEAN AIR SMOKE-FREE CAMPUS

To promote a healthy atmosphere for the College of Lake County, support environmenta l sustainability efforts, decrease maintenance costs, and to comply with the Federal Drug-Free Workplace Act of 1988, the Federal Drug-Free Schools and Communities Act, and the Illinois Smoke-Free Campus Act (110 ILCS 64) and the Smoke-Free Illinois Act, the College hereby prohibits smoking, vaping, and any use of tobacco products on all CLC campuses, which includes but is not limited to: buildings, grounds, parking lots and vehicles owned and operated by the College.

“Campus” means all College property, including buildings, grounds, parking lots, and vehicles that are owned or operated by the College. The prohibitions on smoking do not apply to instances in which an individual, in a vehicle not owned by the College, travels through or parks on campus.“Smoking” means the carrying, smoking, burning, inhaling, or exhaling of any kind of lighted pipe, cigar, cigarette, hookah, weed, herbs, or other lighted smoking equipment. “Smoke” or “smoking” includes products, such as electronic cigarettes, containing or delivering nicotine for human consumption unless that product is otherwise specifica lly certified for legal sale by the United States Food and Drug Administration for tobacco use cessation or other medical purposes and is marketed and sold solely for that approved purpose. The use of smokeless/chewing tobacco is also prohibited. “Smoke” or “smoking” does not include smoking conducted for the purpose of medical or scientific, health-related research in enclosed laboratories or smoking that is associated with a native recognized religious ceremony or activity by American Indians that is in accordance with the federal American Indian Religious Freedom Act. This policy applies to all College faculty, staff, students, employees, contractors, visitors and guests. Violators will could be subject to discipline and fines disciplinary or restrictive actions; see Clean Air Smoke-Free Procedures on the CLC website at www.clcillinois.edu/smokefree. The Vice President for Administrative Affairs, or designee, will develop procedures to implement this policy and to comply with the Smoke-Free Campus

Adopted 05/27/1997 Amended 10/25/2005 Amended 09/23/2014 Amended 01/27/2015 Amended 08/25/2020

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http://www.clcillinois.edu/smokefree

AGENDA ITEM 6.2 – BOARD POLICIES AND OBJECTIVES


Responsible Department(s): Student Life and Human Resources

TITLE IX

Policy 934 – Revision – First Reading and Waive of Second Reading

The current Board of Trustees Policy 934 – Title IX is presented for revision

and is suggested to be re-named “Prohibition of Sex-Based Misconduct” in order to

comply with new Title IX regulations promulgated by the U.S. Department of

Education. It further incorporates the requirements under Title VII of the Civil

Rights Act of 1964 that exist in Policy 933 – Sexual Harassment, which is being

recommended for repeal in conjunction with the amendment of this policy revision,

and supplements the proposed Policy 937 – Non-Discrimination and Harassment,

which is being recommended as a new policy.

This Policy has been reviewed and approved by the Governance Coordinating

Committee and legal counsel.

The proposed policy changes are highlighted in red and is presented as

the First Reading. It is recommended that the Board of Trustees waive a second

reading and approve this policy as revised.

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934 TITLE IX PROHIBITION OF SEX-BASED MISCONDUCT

The College of Lake County (“College”) is committed to maintaining a safe and healthy educational and employment environment that is free from discrimination, harassment and other misconduct on the basis of sex, which includes sexual orientation and gender-related identity. The College prohibits all forms of sex-based misconduct, including but not limited to sex discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. The College also prohibits discrimination and harassment on the basis of sex, sexual orientation, gender identity or expression, marital status, parental status, pregnancy, and domestic violence under its Policy on Non-Discrimination and Harassment (Board Policy 937). This Policy applies to all College employees, students, visitors, volunteers, independent contractors, elected officials, and third-parties in connection with any College program or activity, whether on or off campus.

It is the policy of the College of Lake County to comply with Title IX of the Education Amendments of 1972 (“Title IX”), the Violence Against Women Reauthorization Act (“VAWA”), Title VII of the Civil Rights Act of 1964 (“Title VII”), the Illinois Human Rights Act, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), the Preventing Sexual Violence in Higher Education Act, and all other applicable laws and local ordinances regarding unlawful sex-based discrimination, harassment or other misconduct.

Individuals found to have engaged in prohibited sex-based misconduct may be subject to corrective or disciplinary action, up to and including termination and/or expulsion from the College. Title IX Compliance As required under Title IX, the College does not discriminate on the basis of sex in the education program or activity it operates. This requirement not to discriminate extends to admission and employment. The College has designated a Title IX Coordinator, who is responsible for coordinating the College’s efforts to comply with its responsibilities under Title IX. Inquiries about the application of Title IX and 34 C.F.R. Part 106 may be directed to the College’s Title IX Coordinator, the Assistant Secretary for Civil Rights at the United States Department of Education, or both. Employees and Elected Officials The College has designated the Executive Director of Human Resources to receive grievances under Title VII. Sex-based misconduct involving elected officials is to be reported to the College Board Chair or the College President.

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Retaliation Prohibited Any form of retaliation, including intimidation, threats, harassment and other adverse action taken or threatened against any complainant or person reporting sex discrimination, sexual harassment or other sex-based misconduct, or against any person cooperating in the investigation of allegations of sex-based misconduct (including testifying, assisting or participating in any manner in an investigation), is strictly prohibited. A person reporting allegations of retaliation may be protected under state or federal law, including but not limited to the Illinois Whistleblower Act, the Illinois Human Rights Act, and the State Officials and Employees Ethics Act. Sanctions for a False Report

A person who knowingly makes a false report under this policy may be subject to corrective or disciplinary actions, including termination from employment and exclusion from the College.

Procedures The College has established, published and maintains procedures implementing this Policy, found in their entirety at (hyperlink pending). The procedures set forth:

• The scope and jurisdiction of the College’s prohibition on sex-based misconduct;

• Definitions of prohibited conduct; • Responsibilities of and contact information for the College’s Title IX

Coordinator(s) and Department of Human Resources; • Options for assistance following an incident of sex-based discrimination,

harassment or other misconduct; • Procedures for reporting and confidentially disclosing alleged sex-based

misconduct, including a mechanism for reporting and independent review of allegations against one elected official by another elected official;

• The College’s response to reports of alleged sex-based misconduct; • The College’s grievance process for complaints alleging Title IX sexual

harassment and/or alleging sexual violence, domestic violence, dating violence, or stalking;

• Prevention and education programming provided to College students; and • Training and education provided to the Title IX Coordinator(s), campus law

enforcement, campus security, and anyone else involved in the receipt of reports of, responding to, investigating or adjudicating alleged incidents of sexual discrimination, harassment or other misconduct, or involved in the referral or provision of services to survivors.

The College of Lake County (“CLC”) complies with the requirements of Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in all programs and activities receiving federal financial assistance, and of the

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Illinois Preventing Sexual Violence in Higher Education Act. It is also the policy of CLC to prohibit discrimination and harassment on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation including gender identity, marital status, civil union status, age, physical or mental disability, military status, or unfavorable discharge from military status in regard to the administration of educational programs, admission of students, employment actions, athletics or other sponsored activities.

To ensure compliance with Title IX, CLC has designated Title IX coordinators who are responsible for developing, adopting and making this policy available to the college community.

The Title IX coordinators will also facilitate CLC’s Title IX compliance and response to inquiries and Title IX compliance requirements with the Athletic Department and other college departments, as appropriate.

Any individual who believes he/she has been discriminated against or harassed because of their gender, who has been subjected to sexual harassment, sexual assault, sexual misconduct, sexual violence, domestic violence, dating violence or stalking in violation of college policy, or who has witnessed such activity against another, may file a complaint or obtain information and assistance from the college’s Title IX coordinators and their respective offices. CLC’s Sexual Misconduct and Title IX Procedures designed to implement this policy may be found at www.clcillinois.edu/TitleIX.

Any individual with questions regarding the application of Title IX may also contact the Office for Civil Rights, U.S. Department of Education, 500 West Madison Street, Chicago, IL 60061, (312) 730-1560 or (800) 421-3481, email [email protected].

Historical Note: Policy 933 – Sexual Harassment, as of 8/14/2020, has been merged with Policy 934 and Policy 937. Therefore, Policy 933 has been repealed.

Adopted 10/27/2015 Adopted 09/27/2016 Amended 08/25/2020

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http://www.clcillinois.edu/TitleIX




Responsible Department(s): Student Development

NON-DISCRIMINATION AND HARASSMENT

Policy 937 – New – First Reading and Waive of Second Reading

This new Board of Trustees Policy 937 – Non-Discrimination and

Harassment is being proposed in order to maintain an environment free from

discrimination and harassment. It incorporates the language, with necessary updates,

that exists in Policy 933 – Sexual Harassment, which is being recommended for

repeal in conjunction with the addition of this new policy, and supplements the

proposed revisions to Policy 934 – Title IX (to be renamed Policy 934 – Prohibition

of Sex-Based Misconduct).

This Policy has been reviewed and approved by the Governance Coordinating

Committee and legal counsel.

The proposed policy is highlighted in red and is presented as the First Reading.

It is recommended that the Board of Trustees waive a second reading and approve this

policy as revised.

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937 NON-DISCRIMINATION AND HARASSMENT

The College of Lake County is committed to providing an educational and workplace environment free from harassment and discrimination and accordingly will not tolerate discrimination or harassment against any person because of race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy, domestic violence, economic status or any other status protected by law.

This Policy applies to all College employees, students, visitors, volunteers, independent contractors, elected officials, and third-parties in connection with any College program or activity, whether on or off campus.

Any person who believes they have been subject to unlawful discrimination or harassment is encouraged to immediately contact one of the following offices:

Student Reports: Title IX Coordinator or Student Conduct Officer Employee and Third Party Reports: Human Resources Assistant Director Elected Officials: College Board Chair or College President Retaliation Prohibited Any form of retaliation, including intimidation, threats, harassment, bullying and other adverse action taken or threatened against any complainant or person reporting non-discriminatory harassment or against any person cooperating in the investigation of allegations of non-discriminatory harassment (including assisting or participating in any manner in an investigation), is strictly prohibited. A person reporting allegat ions of retaliation may be protected under state or federal law, including but not limited to the Illinois Whistleblower Act, the Illinois Human Rights Act, and the State Officials and Employees Ethics Act. Any person found to have engaged in retaliation may be subject to corrective or disciplinary action, up to and including expulsion or termination and/or exclusion from the College. Reports of retaliation should be brought to:

Student Reports: Title IX Coordinator or Student Conduct Officer Employee and Third Party Reports: Human Resources Assistant Director Elected Officials: The College Board Chair or College President

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Sanctions for a False Report A person who knowingly makes a false report under this policy may be subject to corrective or disciplinary action, up to and including termination from employment and exclusion from the College. Procedures The College’s procedures implementing this Policy can be found at: (hyperlink pending). Adopted 08/25/2020

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Responsible Department(s): Human Resources

SEXUAL HARASSMENT

Policy 933 – Repeal – First Reading and Waive Second Reading

The repeal of Policy 933 – Sexual Harassment is recommended as the principles, elements and provisions of Policy 933 have been incorporated into the proposed revisions to Policy 934 – Title IX (to be renamed Policy 934 – Prohibition of Sex-Based Misconduct) and the new proposed Policy 937 – Non-Discrimination and Harassment in order to provide a more comprehensive policy that applies to employees and students in regard to sexual harassment and misconduct and aligns with amended Title IX regulations.

The repeal of this policy has been reviewed and approved by the Governance Coordinating Committee.

Original proposed changes are highlighted in red and reflect changes presented as the First Reading.

It is recommended that the Board of Trustees waive a second reading and approve

repeal of Policy 933.

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933 SEXUAL HARASSMENT

It is the policy of the College of Lake County that no employee, student, or independent contractor or elected official of the College shall be subject to sexual harassment. Sexual harassment is a form of sexual discrimination and is intolerable.

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

01. submission to such conduct is made either explicitly or implicitly a term

or condition of an individual's employment or education, or

02. submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting that individual, or

03. such conduct has the purpose or effect of substantially interfering with

an individual's academic or professional performance or creates an intimidating, hostile, or offensive educational or employment environment, or

04. there is abuse of power as in the case of nonconsensual or consensual

relationships between supervisors and subordinates, and faculty/staff and students where violation of authority and duty to the institution has been compromised.

This policy applies to sexual harassment of any member of one sex against a member of another sex or the same sex at all levels of the college community (e.g., Supervisor-Subordinate, Faculty-Student, Employee- Peer, Student-Peer, Elected Official-Elected Official).

Any employee, student or independent contractor engaging in such prohibited activity shall be subject to disciplinary action up to and including termination or exclusion from the College.

Individuals (non-elected officials) who believe that they have been subject to sexual harassment in violation of this policy can report the matter to their supervisor (unless that person is the subject of the complaint in which case the report should be made to any of the other following entities), the Human

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Resources Department of the College, the College’s EEOC Officers, the Equal Employment Opportunity Commission, the Illinois Department of Human Rights, or any other appropriate person or entity, including those identified in the College procedures posted on the Human Resources’ intranet page.

Reports by an elected official of the College against another elected official of the College shall be submitted to the College’s Executive Director of Human Resources or designee. The Executive Director or designee shall, in consultation with legal counsel for the College, ensure that an independent review is conducted with respect to the allegations of sexual harassment.

Protection from Retaliation The College prohibits any retaliation against any person for reporting sexual harassment allegations, and persons reporting such allegations may be protected under state or federal law, including, but not limited to, the Illinois Whistleblower Act, the Illinois Human Rights Act, and the Illinois State Officials and Employee Ethics Act.

An employee, student, or independent contractor who retaliates against any person who has reported a suspected violation of this policy is subject to discipline including termination of employment or exclusion from the College. Any employee, student or independent contractor who believes that he or she has been retaliated against for making a report should notify the Executive Director of Human Resources of this alleged retaliation.

Sanctions for a False Report A person who knowingly makes a false report under this policy is subject to discipline including termination from employment and exclusion from the College.

Adopted 04/28/81 Amended 04/21/09 Amended 03/27/18 Amended 12/17/19

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AGENDA ITEM 7.1 – FINANCIAL


RESOLUTION APPROVING REIMBURSEMENT OF TRAVEL, MEAL AND LODGING EXPENSES

WHEREAS, the list of reimbursements for travel, meal and lodging expenses are

required to be approved by the Board of Trustees in accordance with the College of Lake

County Policy 960 and 50 ILCS 150/1 et seq.; and

WHEREAS, the monthly expenses to be approved pursuant to 50 ILCS 150/1 et

seq., are set forth below;

NOW BE IT RESOLVED that the Board of Trustees approves the reimbursement

for travel, meal, and lodging expenses in the amount of $6,999.00.

PASSED this 25th day of August 2020 by the Board of Trustees, College of Lake

County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees approve the reimbursement for

travel, meal, and lodging expenses.

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AGENDA ITEM 7.2 – FINANCIAL


RESOLUTION APPROVING AND RATIFYING BILLS, AUTHORIZING BUDGET TRANSFERS

AND ACCEPTING MONTHLY FINANCIAL REPORT

WHEREAS, the list of bills has been provided to the Board of Trustees in

accordance with the College of Lake County Approval of Bills for Payment Policy 713;

and

WHEREAS, the full details of the monthly financial report are contained in this

document, and a summary is attached hereto; and

WHEREAS, budget transfers in the amount of $226,181.65 are recommended to

the Fiscal Year 2020 Budget and budget transfers in the amount of $181,050.00 are

recommended to the Fiscal Year 2021 Budget are attached hereto;

NOW BE IT RESOLVED that the Board of Trustees approves the bills provided

under separate cover, accepts the monthly financial report and approves/ratifies and

authorizes the Treasurer to make budget transfers in the amount of $407,231.65.

PASSED this 25th day of August 2020 by the Board of Trustees, College of Lake

County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees adopt the resolution Approving and

Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report.

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AGENDA ITEM 7.2 – FINANCIAL (Continued)


FY20 BUDGET TRANSFERS

Increase Decrease

Account No. Department Account Description Budget Budget Reason

1) 547000 01 00011 8040 01 Purchasing/Contracts Advertising $800.00 To cover unexpected project/ 552000 01 00011 8040 01 Purchasing/Contracts Travel/Local $800.00 purpose cost increase. 2) 546000 01 00010 8040 01 Auxiliary Services Publications and Dues $750.00 To move funds to correct account 553000 01 00010 8040 01 Auxiliary Services Travel/Out-of-District $750.00 3) 546000 01 01002 8010 01 Bus. Svcs & Finance Publications and Dues $1,025.00 To move funds to correct account 599000 01 01002 8010 01 Bus. Svcs & Finance Other Expenditures $1,025.00 4) 539000 01 00633 1030 01 Welding Other Contractual Svcs $43.00 To cover cost of instructional 541002 01 00633 1030 01 Welding Instructional Supplies $1,230.00 materials. 544000 01 00633 1030 01 Welding Materials $227.00 541002 01 00633 1030 01 Welding Printing $1,500.00 5) 541002 01 00716 1040 02 Dental Hygiene Instructional Supplies $4,200.00 To cover unexpected project/ 534008 01 00716 1040 02 Dental Hygiene Computer Software Maint $900.00 purpose cost increase. 534000 01 00716 1040 02 Dental Hygiene Maintenance Services $3,300.00 6) 534000 01 01008 8020 01 Finance Maintenance Services $685.00 To move funds to correct account. 541001 01 01008 8020 01 Finance Office Supplies $685.00 7) 553000 01 01006 8040 V9 Human Resources Travel/Out-of-District $415.00 To move funds to correct account. 599020 01 00092 8060 V9 Institutional Exp Coronavirus Expenses $415.00

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Increase Decrease Account No. Department Account Description Budget Budget Reason 8) 541002 01 00416 1020 01 Fire Science Instructional Supplies $21,000.00 To cover cost of supplies used for 539000 01 00416 1020 01 Fire Science Other Contractual Svcs $21,000.00 instructional purposes. 9) 522000 12 00092 8060 01 Institutional Exp Workers Comp Ins $55,000.00 To move funds to correct account. 565000 12 00092 8060 01 Institutional Exp General Insurance $40,000.00 524000 12 00092 8060 01 Institutional Exp Unemployment Insurance $15,000.00 10) 539000 52 52000 6010 01 Food Service Other Contractual Svcs $2,000.00 To cover cost of contractual 585000 52 52000 6010 01 Food Service Equipment – Office $2,000.00 services. 11) 553000 01 00010 8040 01 Auxiliary Services Travel/Out-of-District $500.00 To cover cost of PMP training 539000 01 00010 8040 01 Auxiliary Services Other Contractual Svcs $500.00 class through WPDI. 12) 513008 27 29083 2080 01 College Readiness FacultyStipends&Misc/FT $907.26 To cover additional costs for full- 553000 27 29083 2080 01 College Readiness Travel/Out-of-District $907.26 time faculty stipends. 13) 513008 01 01001 1090 01 Ed Affairs FacultyStipends&Misc/FT $20,000.00 Additional funds needed for in- 553000 01 01001 1090 01 Ed Affairs Travel/Out-of-District $10,000.00 correct full-time faculty line. 532000 01 01001 1090 01 Ed Affairs Consultants $10,000.00 14) 546000 01 01002 8010 01 Bus Svcs & Finance Publications and Dues $1,600.00 To cover cost of publications, 539000 01 01002 8010 01 Bus Svcs & Finance Other Contractual Svcs $1,600.00 memberships and dues. 15) 541002 57 01042 4010 01 Personal Enrichment Instructional Supplies $2,000.00 To cover cost of contractual 547000 57 00834 4020 01 Community Program Advertising $2,000.00 services.

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Increase Decrease Account No. Department Account Description Budget Budget Reason 16) 528000 01 00016 8060 01 Comp & Benefits Retirement Health Ins $75,000.00 To move funds to correct account. 519000 01 00016 8060 01 Comp & Benefits Other Salaries $75,000.00 17) 575000 01 00092 8060 V9 Institutional Expense Telephone $16,620.00 To move funds to correct account. 599020 01 00092 8060 V9 Institutional Expense Coronavirus Expenses $16,620.00 18) 513009 01 01017 4030 01 Teaching& Learning FacultyStipends&Misc/PT $8,500.00 To cover ACUE stipends. 599004 01 01001 1090 01 Ed Affairs New Projects $8,500.00 19) 519001 27 29083 2080 01 College Readiness FacultyStipends&Misc/FT $2,000.00 To cover full-time faculty dual 541002 27 29083 2080 01 College Readiness Instructional Supplies $2,000.00 credit stipends. 20) 534000 52 52000 6010 01 Food Service Maintenance Services $100.00 To cover cost of contractual 549000 52 52000 6010 01 Food Service Other Materials/Supplies $100.00 services. 21) 547000 01 01083 8030 01 Public Relations Advertising $3,837.39 To cover cost of Super Charged 547000 01 01043 4010 03 Southlake Campus Advertising $3,837.39 Saturday ads on Google. 22) 534008 02 00078 7080 01 Facilities Admin. Computer Software Maint $7,742.00 To cover cost of contractual 584000 02 00079 8060 01 Annual Capital Proj. Building Remodeling $7,742.00 services.

TOTAL TRANSFERS-ALL FUNDS $226,181,65 $226,181.65

Page 19



FY21 BUDGET TRANSFERS

Increase Decrease

Account No. Department Account Description Budget Budget Reason

1) 539000 01 01000 8010 01 President’s Office Other Contractual Svcs $10,750.00 To cover cost of professional 599000 01 01000 8010 01 President’s Office Other Expenditures $10,750.00 Development. 2) 532000 01 00265 8060 01 Student Success Consultants $12,000.00 To cover unexpected project/ 553000 01 00265 8060 01 Student Success Travel/Out-of-District $12,000.00 purpose cost increase. 3) 586000 01 00025 8080 01 Application Dev Equipment – Instructional $13,000.00 To align accounts with ICCB 539000 01 00025 8080 01 Application Dev Other Contractual Svcs $13,000.00 guidelines. 4) 546000 01 00264 8040 01 Sustainability Comm Publications and Dues $1,800.00 To align accounts with ICCB 539000 01 00264 8040 01 Sustainability Comm Other Contractual Svcs $1,800.00 guidelines. 5) 541009 01 00092 8060 V9 Institutional Expense Other Supplies $100,000.00 To align accounts with ICCB 599020 01 00092 8060 V9 Institutional Expense Coronavirus Expenses $100,000.00 guidelines. 6) 585000 01 01001 1090 01 Educational Affairs Equipment – Office $2,000.00 To move funds to correct account. 599000 01 01001 1090 01 Educational Affairs Other Expenditures $2,000.00 7) 539000 01 01000 8010 01 President’s Office Other Contractual Svcs $4,000.00 To cover cost of contractual 599000 01 01000 8010 01 President’s Office Other Expenditures $4,000.00 services. 8) 539000 01 01001 1090 01 Educational Affairs Other Contractual Svcs $37,500.00 To move funds to correct account. 601000 01 01001 8060 01 Educational Affairs Contingency $37,500.00

TOTAL TRANSFERS-ALL FUNDS $181,050.00 $181,050.00

Page 20



Operating Funds Financial Highlights

REVENUE:

The revenues in the operating funds reflect 68.2% of budgeted revenues

through May 2020. In comparison, at the end of May 2019, the College had

received 66.4% of the amount budgeted.

The College has received revenues equal to $39.0 million of the Fiscal

Year 2020 amount for local property taxes. On September 6, 2019, the second

installment of the 2018 tax levy was due to the Lake County Treasurer’s Office.

The first installment for the 2019 tax levy was mailed to taxpayers in May 2020

with a due date of June 8; therefore, not much activity occurred until the end of

June. Local property tax revenue is budgeted at $70.9 million for Fiscal Year

2020.

As of May 31, 2020, student enrollment reflected 90.4% of the tuition

revenue. At the end of May 2019, the College had received 88.9% of the amount

budgeted. The timing of when students enroll impacts when tuition revenue is

recorded. Comprehensive fees are initially recorded in the Education Fund. The

adjustment to move the majority of these fees to other funds is reflected in this

May 31, 2020 financial report.

Page 21



Interest rates, for investment purposes, are averaging 0.58% for all

investments, whereas last year at this time, the interest rates were averaging

2.25%.

EXPENDITURES:

The expenditures in the operating funds at the end of May 2020 reflect

77.9% of budgeted expenditures for the year. In comparison, at the end of May

2019, the College had expended 77.0% of the amount budgeted. The College is

trending on track with the FY2020 budget plan.

At the September 2020 Board meeting, the Vice President of Business

Services and Finance/CFO will present a Year-End Fiscal Accountability

Report/Investment Report regarding the condition of all College funds and an

investment report for Board approval.

Page 22



Monthly Financial Report

FOR THE MONTH ENDED

May 31, 2020

Page 23



Educational Fund

Balance Sheet

As of May 31, 2020

ASSETS

CASH

Cash In Bank

30,415,116.73

Illinois Funds

0.00

Petty Cash

0.00

Change Funds

7,300.00

INVESTMENTS

Repurchase Agreements

0.00

Treasury Bills

0.00

Certificates of Deposit

0.00

Other Investments

30,082,746.69

RECEIVABLES

Taxes Recvbl - Current Levy

0.00

Corp PRS Prty Replc Tax Rec

0.00

Allowance for Uncoll. Tuition

(3,197,475.07)

Allowance Acct.Traffic Program

0.00

Governmental Claims Receivable

0.00

Chargebacks Receivables

0.00

Student Tuition Receivable

11,511,578.03

3rd Party Tuition Receivable

0.00

Vendor Receivables

0.00

Traffic System Tuition Recvbl.

0.00

Family Parenting Receivable

0.00

Contract System Receivable

0.00

Other Receivables

0.00

ACCRUED REVENUE

Accrued Interest

0.00

Accrued State Apportionment

0.00

Other Accrued Revenue

0.00

INTER-FUND RECEIVABLE

Receivable From Education Fund

65,154.45

Receivable From Maint. Fund

1,791.43

Receivable From O.B.M. Fund

1,731,570.86

Receivable From Bond/Int Fund

0.00

Receivable From Auxiliary Fund

89,781.82

Recvbl From Restr.Purpose Fund

18,807,773.18

Receivable From Working Cash

0.00

Tuit.Rcvbl.From Financial Aid

0.00

Receivable From Other Funds

1,632,265.22

Deferred Expenses

Deferred Expenses

51,342.80

TOTAL ASSETS

91,198,946.14

Page 24



Educational Fund

Balance Sheet

As of May 31, 2020

LIABILITIES AND FUND BALANCE

LIABILITIES

PAYROLL DEDUCTIONS PAYABLE

Payroll Deductions Payable

426.74

CURRENT OBLIGATIONS PAYABLE

Current Obligations Payable

0.00

ACCOUNTS PAYABLE

Accounts Payable

460,777.94

ACCRUED EXPENS ES

Accrued Expense

456,383.00

INTER-FUND PAYABLE

Payable to Maintenance Fund

6,948.00

Payable to Education Fund

8,500,749.32

Payable to O. B. M. Funds

8,773,494.23

Payable to Bond & Interest Fund

0.00

Payable to Auxiliary Fund

57,200.90

Payable to Restr. Purpose Fund

19,186,226.72

Payable to Working Cash Fund

0.00

Payable to Other Funds

22,429,353.59

DEFERRED REVENUES

Property Taxes

0.00

Total Tuition & Fees

10,067,379.00

Miscellaneous Deferred Revenues

0.00

OTHER LIABILITIES

Other Liabilities

1,366,963.25

Vacation Accrual

2,466,925.00

FUND BALANCE

Fund Balance

17,426,118.45

TOTAL FUND BALANCE

17,426,118.45

TOTAL LIABILITIES & FUND BALANCE

91,198,946.14

RECONCILIATION

BEGINNING FUND BALANCE

36,201,379.47

ADD: REVENUE

67,289,080.28

LESS:EXPENDITURES

(77,828,096.30)

OPERATING TRANSFERS

(8,236,245.00)

ENDING FUND BALANCE

17,426,118.45

Page 25



College of Lake County CLC_COMPARISON_FUND_01

Statement of Changes in Fund Balance Month Ending: May 31, 2020

Year to

Date

Prior Year

to Date

Actual

Percent

Actual

Percent INCOME

Current Taxes

29,823,694.49

44.32%

26,883,872.64

41.83% T.I.F.A.

83,986.21

0.12%

82,901.47

0.13%

CPPRT Corp Pers Prop Repl Tax

1,087,796.05

1.62%

985,595.57

1.53%

ICCB Credit Hour Grants

6,620,092.37

9.84%

6,803,340.50

10.59% Vocational Education

537,850.00

0.80%

534,490.00

0.83%

Tuition

26,781,931.71

39.80%

26,191,181.91

40.75% Graduation Fees

510.00

0.00%

14,430.00

0.02%

Transcript Fees

86,581.52

0.13%

89,460.44

0.14% On-line Course Fee

259,271.41

0.39%

316,757.46

0.49%

Laboratory Fees

462,658.41

0.69%

577,893.32

0.90% Payment Plan Enrollment Fee

60,650.00

0.09%

0.00

0.00%

Credit By Exam Fees

1,200.00

0.00%

600.00

0.00% Comprehensive Fees

4,586,840.25

6.82%

4,602,730.93

7.16%

Activity Fee Adjustment

(4,545,024.00)

-6.75%

(4,780,801.00)

-7.44% Gain(Loss) on Investment

1,294,411.38

1.92%

1,709,959.93

2.66%

Other Interest

0.00

0.00%

28,833.28

0.04% Sweep Accounts

124,855.59

0.19%

136,345.68

0.21%

Library Fines

3,501.11

0.01%

7,628.94

0.01% Miscellaneous Revenue

25,601.38

0.04%

42,800.98

0.07%

Other Revenue/Rebates

0.00

0.00%

2,720.23

0.00% Over Short

(7,327.60)

-0.01%

0.00

0.00%

Payment Plan Enrollment Fee

0.00

0.00%

36,603.00

0.06% Total Income

67,289,080.28

100%

64,267,345.28

100%

Page 26



EXPENDITURES Salaries

58,295,736.78

75%

54,588,887.76

74%

Employee Benefits

8,416,982.60

11%

7,937,094.02

11% Contractual Services

3,272,828.09

4%

3,463,528.47

5%

General Material & Supplies

2,491,416.77

3%

2,717,892.29

4% Travel/Conference Meeting Exp

567,737.18

1%

657,142.46

1%

Fixed Charges

1,086,359.33

1%

1,000,610.61

1% Utilities

34,247.27

0%

3,085.01

0%

Capital Outlay

604,296.84

1%

738,179.67

1% Other Expenditures

3,058,491.44

4%

3,075,671.21

4%

Total Expense

77,828,096.30

100%

74,182,091.50

100%

Beginning Fund Balance

36,201,379.47

27,216,303.41

Add: Revenues

67,289,080.28

64,267,345.28 Less: Expenses

(77,828,096.30)

(74,182,091.50)

Operating Transfers

(8,236,245.00)

0.00

Ending Fund Balance

17,426,118.45

17,301,557.19

Page 27



Operations & Maintenance Fund

Balance Sheet

As of May 31, 2020

ASSETS

CASH

Cash In Bank

9,264,848.24

Illinois Funds

0.00

Petty Cash

0.00

Change Funds

0.00

INVESTMENTS

Investments

1,606,059.00

RECEIVABLES

Taxes Recvbl - Current Levy

0.00

Governmental Claims Receivable

0.00

Vendor Receivables

0.00

Traffic System Tuition Recvbl.

0.00

Other Receivables

0.00

ACCRUED REVENUE

Accrued Interest

0.00

Other Accrued Revenue

0.00

INTER-FUND RECEIVABLE

Receivable From Education Fund

16,013.00

Receivable From O.B.M. Fund

1,665,670.15

Receivable From Bond/Int Fund

0.00

Receivable From Auxiliary Fund

0.00

Recvbl From Restr.Purpose Fund

744,021.67

Receivable From Working Cash

0.00

Receivable From Other Funds

95,169.59

Deferred Expenses

Deferred Expenses

281,463.50

TOTAL ASSETS

13,673,245.15

Page 28



Operations & Maintenance Fund

Balance Sheet

As of May 31, 2020

LIABILITIES AND FUND BALANCE

LIABILITIES

CURRENT OBLIGATIONS PAYABLE

Current Obligations Payable

0.00

ACCOUNTS PAYABLE

Accounts Payable

82,557.63

ACCRUED EXPENS ES

Accrued Expense

0.00

INTER-FUND PAYABLE

Payable to Education Fund

403,288.70

Payable to O. B. M. Funds

9,058,860.99

Payable to Bond & Interest Fund

0.00

Payable to Auxiliary Fund

72.24

Payable to Restr. Purpose Fund

48,778.53

Payable to Working Cash Fund

0.00

Payable to Other Funds

0.00

DEFERRED REVENUES

Property Taxes

0.00

Miscellaneous Deferred Revenues

0.00

OTHER LIABILITIES

Other Liabilities

0.00

FUND BALANCE

Fund Balance

4,079,687.06

TOTAL FUND BALANCE

4,079,687.06

TOTAL LIABILITIES & FUND BALANCE

13,673,245.15

RECONCILIATION

BEGINNING FUND BALANCE

5,803,196.40

ADD: REVENUE

8,293,475.85

LESS:EXPENDITURES

(8,536,124.19)

OPERATING TRANSFERS

(1,480,861.00)

ENDING FUND BALANCE

4,079,687.06

Page 29



College of Lake County CLC_COMPARISON_FUND_02

Statement of Changes in Fund Balance Month Ending: May 31, 2020

Year to

Date

Prior Year

to Date

Actual

Percent

Actual

Percent INCOME

Current Taxes

7,934,141.34

95.67%

7,152,008.86

98.80% T.I.F.A.

22,343.27

0.27%

22,054.56

0.30%

Building Rentals

299,209.31

3.61%

25,906.00

0.36% Other Facility Rentals

20,790.00

0.25%

23,100.00

0.32%

Miscellaneous Revenue

16,991.93

0.20%

16,169.36

0.22% Total Income

8,293,475.85

100%

7,239,238.78

100%

EXPENDITURES

Salaries

3,741,447.63

44%

3,538,878.31

42% Employee Benefits

1,314,273.54

15%

1,419,059.30

17%

Contractual Services

613,554.01

7%

636,440.47

7% General Material & Supplies

73,609.98

1%

54,247.53

1%

Travel/Conference Meeting Exp

1,919.06

0%

8,191.74

0%

Fixed Charges

534,108.83

6%

727,899.33

9% Utilities

2,073,040.73

24%

1,897,335.02

22%

Capital Outlay

169,799.94

2%

200,897.97

2% Other Expenditures

14,370.47

0%

9,473.95

0%

Total Expense

8,536,124.19

100%

8,492,423.62

100%

Page 30



Beginning Fund Balance

5,803,196.40

12,683,267.43

Add: Revenues

8,293,475.85

7,239,238.78 Less: Expenses

(8,536,124.19)

(8,492,423.62)

Operating Transfers

(1,480,861.00)

(8,393,941.00)

Ending Fund Balance

4,079,687.06

3,036,141.59

Page 31


Page 32

AGENDA ITEM 8.1 - PURCHASING


BIDDABLE ITEM RFB#20049

Item Account Description 1 539000-01-00021-8080-01 PRODUCTS: NETWORK & ACCESS

POINT LOW VOLTAGE WIRING

LEAD STAFF: Jim Senft, Director, Core Systems & Infrastructure ________________________________ I. BIDS AMOUNT *1. Kace Communications, LLC $ 39,450.00 2. Geary Electric, Inc. $ 62,605.00 3. Applied Communications Group $ 98,352.00 4. Peak Electric $ 143,027.00

II. STATEMENT OF NEED This project extends Network and Access point availability at the Grayslake and Southlake campuses and includes labor and materials to install low voltage wiring. This purchase is within the budgeted amount for FY 2021.

III. EXPLANATION OF PURCHASE Advertisement for the solicitation of bids was released on May 26, 2020 and opened on June 11, 2020. Proactively, the College solicited eight companies, and four contractors submitted a bid. Kace Communications, LLC is the lowest responsive and responsible bidder.

IV. RECOMMENDATION OF AWARD

It is recommended that the Board of Trustees approve an award to Kace Communications, LLC of Libertyville, IL for network & access point low voltage wiring in a not-to-exceed amount of $39,450.00.

*Recommended for Approval

Page 33

AGENDA ITEM 8.1 – PURCHASING (Continued)


BIDDABLE ITEM

Item Account Description 2 VARIOUS ACCOUNTS PRODUCTS: VARIOUS

MAINTENANCE, REPAIR AND OPERATION SUPPLIES

LEAD STAFF: Susan Kilby,

Director, Purchasing & Contracts _________________________ I. BIDS AMOUNT *1. W.W. Grainger $75,000.00 II. STATEMENT OF NEED

This is for the purchase of FY 2021 maintenance, repair and operational supplies for all departments across campuses. During the year, College departments make purchases on an as-needed basis for various supplies. Department usage includes Automotive, Bookstore, Janitorial, Food Services, HVAC and HVAC Instructional Equipment. Items purchased include tools, cleaning supplies, disposal gloves and protective gear. This purchase is within the budgeted amount for FY 2021.

III. EXPLANATION OF PURCHASE

This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under the Educational & Institutional (E&I) Cooperative Contract #CNR01496 for Maintenance, Repair and Operation Supplies. This purchase was competitively bid under consortium and offers discounting pricing to Higher Education customers, as well as growth incentive rebates for volume purchases.

Page 34




It is recommended that the Board of Trustees approve an award to W.W. Grainger, of Lake Forest, IL for the purchase of maintenance repair and operation supplies in a not-to-exceed amount of $75,000.00.


Page 35

AGENDA ITEM 8.1 - PURCHASING (Continued)


BIDDABLE ITEM RFQ #20051

Item Account Description 3 582000-03-03032-8060-01 SERVICES: RATIFICATION OF GRAYSLAKE ROOFING

REPLACEMENT ARCHITECTURAL SERVICES

LEAD STAFF: Mike Welch, Director, Facilities ___________________________ I. QUALIFICATIONS **AMOUNT *1. Bauer Latoza Studio, Ltd. $ 64,700.00 2. Legat Architects $ N/A 3. Doyle & Associates $ N/A 4. Holabird & Root $ N/A 5. Cordogan Clark & Associates $ N/A 6. Kluber, Inc. $ N/A

II. STATEMENT OF NEED

Administration is seeking design services to replace existing roofing on Grayslake campus buildings D, E, L, and T. These roofs were installed several years ago and are in need of replacement. For example, the L-wing roof was installed more than 40 years ago. The average life span for a roof in this region is approximately 20 years. During rain events, staff noted isolated roof leaks in these buildings, and the leaks have forced the College to relocate classes until rooms can be cleaned. In addition, the College is installing a photovoltaic solar array on the Grayslake campus, and in preparation for this project, the existing roof systems of buildings A, B, and C (which all have new roofs) will need to have an additional membrane installed in order to receive the solar panels. The selected design team will provide services for a complete design package that includes architectural, structural, mechanical, electrical, and plumbing, as needed. This purchase is within the budgeted amount for FY 2021.

Page 36




The Request for Qualifications (RFQ) was released on May 26, 2020 and responses were opened on June 11, 2020. Proactively, six architectural and engineering firms were solicited based on prior service relationships with the College and all firms submitted their qualifications. An evaluation committee independently reviewed, evaluated and ranked each firm’s qualifications based on specific criteria, including prior experience, staff qualifications and project timeline. Based on this evaluation and subsequent pricing being within the College’s budget for this project, Bauer Latoza Studio, Ltd., a certified minority-owned firm, was selected as the most qualified firm. Due to unexpected costs that can occur for these type of services, Administration requests a 10% contingency in the amount of $6,470.00 to be added to the base amount of $64,700.00. At the June 23, 2020 Board meeting, Administration provided a Board update regarding the solar project and the need to either replace roofs or move solar arrays from roofs to ground. The Board approved option 1 set forth in agenda item 8.1.4 (pp. 45-47). Subsequently, the College obtained pre-approval on July 17, 2020 from the Board to proceed with Bauer Latoza Studio, Ltd. for these services. Furthermore, at the June 23, 2020 Board meeting, Administration requested Board authorization on either urgent Grayslake campus roof replacements for previously approved solar mounts or moving select roof solar mounts to the ground as displayed in the report. The Board authorized Administration’s recommendation for Option 1, authorizing $4.5 million for Grayslake campus roof replacements to be financed through interim debt financing and maintain previously approved Grayslake campus roof mounted solar arrays (Agenda Item 8.1.4 on pp. 45-47). Subsequently, Administration obtained pre-approval from the Board Chair to proceed with Bauer Latoza Studio, Ltd. for roof replacement architectural services due to the tight schedule required by the solar contract to have roofs replaced.


It is recommended that the Board of Trustees ratify an agreement from July 13, 2020 to January 31, 2021 to Bauer Latoza Studio, Ltd. of Chicago, IL for Grayslake roofing replacement architectural services in the amount of $64,700.00, plus a 10% contingency.

* Recommended for Approval ** RFQ requires pricing to be submitted once firm is selected.

Page 37



NON-BIDDABLE ITEM Item Account Description 1 585000-06-06163-4010-01 PRODUCTS: RATIFICATION OF 585000-06-06157-4010-01 LAPTOP CART AND COMPUTERS

LEAD STAFF: Arlene Santos-George Director of Adult Education

___________________________

I. QUOTES AMOUNT *1. CDW Government, LLC $34,525.20 II. STATEMENT OF NEED This purchase of two laptop computer carts and 40 laptop computers is intended to

assist students in Integrated Career & Academic Preparation System (ICAPS) Adult Education to make a smooth transition to distance learning formats. The laptops can be checked out and will be available to students, as needed. This equipment will support learning outcomes, program completion and improve digital literacy for students in their career programs and future occupations.

This purchase is within the budgeted amount for FY 2021.


This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under the Illinois Public Higher Education Cooperative (IPHEC) contract #D1702TMS for Microcomputer Systems, Products & Services. Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.


It is recommended that the Board of Trustees ratify an award to CDW Government, LLC of Vernon Hills, IL for the purchase of laptop carts and computers in a not-to-exceed amount of $34,525.20.


Page 38



NON-BIDDABLE ITEM Item Account Description 2 534008-02-00078-7080-01 PRODUCTS: RATIFICATION OF

SCHEDULING SOFTWARE MAINTENANCE

LEAD STAFF: Mike Welch, Director of Facilities _________________________ I. QUOTES AMOUNT

*1. CollegeNet, Inc. $34,741.20 II. STATEMENT OF NEED

This contract is for annual hosting fees for the 25Live scheduling database, including room scheduling and instructions, audio-visual and catering. This application is used across all campuses. Since 2000, CollegeNet, Inc. has been integrated with PeopleSoft as the College’s academic scheduling software. The Optimizer tool in this software has greatly increased the efficiency and accuracy of scheduling academic spaces. This purchase is within the budgeted amount for FY 2021.


This is for the annual maintenance agreement for the 25Live scheduling database. Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.

Page 39



IV. RECOMMENDATION OF AWARD It is recommended that the Board of Trustees ratify a one-year agreement from August 1, 2020 through July 31, 2021 with CollegeNet Inc., of Portland, OR for scheduling software maintenance in a not-to-exceed amount of $34,741.20.


Page 40



NON-BIDDABLE ITEM Item Account Description 3 541002-01-00700-1010-01 PRODUCTS: RATIFICATION FOR

VIRTUAL LAB SOFTWARE

LEAD STAFF: Jeet Saini, Dean, Biological and Health Sciences

Division _________________________ I. PROPOSALS AMOUNT

*1. McGraw Hill, LLC. $45,000.000 II. STATEMENT OF NEED

In response to the COVID-19 pandemic, the Biological and Health Sciences division moved a majority of Biology courses for Fall 2020 to an online format. The Biological and Health Sciences division is seeking approval to purchase 1,125 licenses for the Virtual Labs module from the publisher McGraw Hill Connect. These licenses grant students access to a suite of General Biology and Anatomy & Physiology virtual labs as well as to virtual human donors. This software will benefit over 1,100 students enrolled in Biology courses in Fall 2020 and in future semesters as the codes are active for two years. This purchase is supported through reallocation of budgeted resources in FY 2021.


Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process. Note: Purchasing negotiated an additional 10 licenses at no cost for student use.

Page 41



IV. RECOMMENDATION OF AWARD It is recommended that the Board of Trustees ratify an award to McGraw Hill, LLC of Blacklick, OH for virtual lab software in a not-to-exceed amount of $45,000.00.


Page 42

AGENDA ITEM 8.2 – PURCHASING


NON-BIDDABLE ITEM Item Account Description 4 589000-06-06685-4010-01 PRODUCTS: RATIFICATION FOR

VIRTUAL DESKTOP SOFTWARE LEAD STAFF: Dave Aykroid, Director of Technology Support _________________________ I. PROPOSALS AMOUNT

*1. Apporto, Inc. $228,000.000 II. STATEMENT OF NEED

The intent of this purchase is to provide increased alternative delivery classes in Fall 2020 to Engineering, Math, & Physical Science (EMPS), Digital Media and Design (DMD) and CIT students. The Apporto virtual desktop is a cloud-based service providing students remote access to high-end software applications to utilize lab equipment such as AutoCad, Solidworks, Adobe CS, and Stellarium. This tool will increase student engagement and success in these classes and reduce the “homework gap” for students who do not have high-end computers or technology at home. This purchase is being resourced through the use of CARES Act institutional funds.


As a result of positive industry and analyst feedback, acceptable vendor demonstrations, and vendor willingness to assist with an accelerated implementation timeline, Apporto was selected to assist the College to deliver alternative delivery methods for EMPS and DMD students. Pursuant to 110 ILS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.

Page 43



IV. RECOMMENDATION OF AWARD It is recommended that the Board of Trustees ratify a one-year agreement from August 1, 2020 through July 31, 2021 award to Apporto, Inc. of Palo Alto, CA for the virtual desktop software in a not-to-exceed amount of $228,000.00.


Page 44



NON-BIDDABLE ITEM Item Account Description 5 534008-01-00250-8030-01 PRODUCTS: RATIFICATION OF

539000-01-01034-3040-01 FUNDRAISING SOLUTIONS AND CUSTOMER RELATIONSHIP MANAGEMENT SOFTWARE

LEAD STAFF: Kurt Peterson, Executive Director, CLC Foundation Erin Fowles, Dean, Enrollment Services ___________________________

I. PROPOSALS AMOUNT

*1. Blackbaud, Inc. $ 43,000.00


The College utilizes three Blackbaud products. Raiser’s Edge Software is used in the Foundation for facilitating fundraising processes. Target Analytics is a tool used to evaluate databases in fundraising management. Academic Works software is used by Enrollment Services for online scholarship application management.



The College of Lake County Foundation and Enrollment Services are requesting ratification to renew the Blackbaud annual maintenance agreements and related services for Raiser’s Edge, AcademicWorks and Target Analytics.

Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.

Page 45




It is recommended that the Board of Trustees ratify a one-year agreement from August 5, 2020 through August 4, 2021 with Blackbaud, Inc. of Charleston, SC for fundraising solutions and customer relationship management software in a not-to-exceed amount of $43,000.00.


Page 46



NON-BIDDABLE ITEM Item Account Description 6 586000-57-00906-4010-01 PRODUCTS: CANDIDATE PHYSICAL ABILITY TEST COURSE

LEAD STAFF: Ali O’Brien, Vice President of Community & Workforce Partnerships ____________________________

I. QUOTES AMOUNT

*1 CPAT Distribution, Inc. $75,108.53


The intent of this equipment and services purchase is to provide the tools needed for the College to become a certified provider of the Firefighters Candidate Physical Agility Test (CPAT). This initiative was based on the Fire Chiefs Association recommendation outlined in Resolution 2018-1 dated June 27, 2018. The College appreciates the Association’s recommendation to pursue this endeavor, which was influential in the subsequent research and exploration of this opportunity to better serve the local firefighters of Lake County.

This purchase was budgeted in FY 2020.


This is for the purchase of a built-to-order trailer and associated equipment that is designed specifically for the CPAT course and training. In addition, CPAT will be designing the training course, conducting a transportation study, validating the course and providing training. For the remaining program supplies and equipment, Purchasing sourced items from other vendors at the lowest possible price totaling $14,357.95 Pursuant to 110 ILCS 805/3-27.1 (l), contracts for goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodicals, pamphlets and reports, and for utility services such as water, light, heat, telephone or telegraph, are exempt from the competitive bidding process.

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It is recommended that the Board of Trustees approve an award to CPAT Distribution, Inc. of Murrieta Alto, CA to purchase candidate physical ability test equipment, supplies and services in a not-to-exceed amount of $75,108.53.


Page 48



NON-BIDDABLE ITEM Item Account Description 7 532000-01-01035-3090-01 SERVICES: RATIFICATION OF STUDENT DISABILITY REAL- TIME NAVIAGTION TOOL

LEAD STAFF: Tom Crowe, Director, Disability Services ___________________________

I. QUOTES AMOUNT

*1 Aira Tech Corp $ 27,000.00


Aira is a real-time navigation tool available to students, staff, faculty and community members who have blindness or low vision. The Aira application activates when a user enters the College’s Wi-Fi network and opens the users phone and puts the user into contact with a trained navigation specialist in real time, as needed. The user communicates with the navigation specialist who “sees” through the user’s phone, effectively assisting user around obstacles, locating individuals in a crowd, reading items that are not readily accessible, and generally providing needed access. The tool supports ADA access at CLC by removing barriers, such as an unscheduled repair of an elevator and allows users to engage in College social events.



Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.

Page 49




It is recommended that the Board of Trustees ratify a three-year agreement, from July 1, 2020 through June 30, 2023, with Aira Tech Corp of La Jolla, CA for a student disability real-time navigation tool in a not-to-exceed amount of $27,000.00.


Page 50



SOLICITED AWARD RFP #20013

Item Account Description 8 532000-57-00906-4010-01 SERVICES: RATIFICATION FOR

COMMERCIAL DRIVER’S LICENSE (CDL) TRAINING SCHOOL

LEAD STAFF: Eric Kurtz, Executive Director, Workforce and Professional Development Institute ____________________________ I. PROPOSAL AMOUNT

**1. 160 Driving Academy $898,500.00 *2. Kotra Driving School $930,000.00


This is for truck driver training services leading to an Illinois Commercial Driver’s License (CDL), facilitated through Workforce and Professional Development Institute (WPDI). There is a high demand for individuals with a CDL, and this program will be promoted as part of the 2020 Workforce Equity Initiative. Tuition revenue will cover the full cost of the training expenses. This purchase is within the budgeted amount for the FY 2021 portion of the three-year agreement.


Advertisement for the solicitation of proposals was released on October 18, 2019 for CDL training school and opened on November 5, 2019. Proactively, the College solicited five firms, and two firms submitted a proposal. An evaluation committee independently reviewed, evaluated and ranked each firm’s qualifications based on specific criteria, including quality of services, vendor and staff qualifications, response to RFP and pricing. The committee recommended that 160 Driving Academy be selected at the December 17, 2019 meeting. Despite efforts made by both parties, the College and 160 Driving Academy were not able to reach agreement on final contract terms.

Page 51



The committee now recommends Kotra Driving School as the lowest responsive and responsible bidder. (Note: Subsequent contract negotiations reduced the per-student fee by $100, saving the College approximately $30,000.00 over three years.)


It is recommended that the Board of Trustees rescind the December 17, 2019 action, and ratify a three-year agreement from August 15, 2020 through July 31, 2023 with Kotra Driving School of Park City, IL for commercial driver’s license training school in a not-to-exceed amount of $930,000.00.

* Recommended for Approval ** Non-responsive

Page 52



NON-BIDDABLE ITEM Item Account Description 9 539000-01-01001-1090-01 SERVICE: RATIFICATION OF

EFFECTIVE TEACHING PRACTICES COURSE

LEAD STAFF: Sonya Williams, Vice President of Educational Affairs ___________________________

I. PROPOSALS AMOUNT

*1. Association of College & University Educators $225,000.00


The intent of this purchase is to extend services with the Association of College and University Educators (ACUE) to facilitate six Effective Teaching Practices Course cohorts (2 per year for 3 years). There is a demonstrated need for faculty development offerings in pedagogical principles and teaching techniques, which ACUE delivers through this course. Each cohort allows up to 34 faculty (full-time and part-time/adjunct) to participate in the reflective course that supports peer-to-peer learning and allows faculty to immediately put principles into practice in the classroom.

This course holds the endorsement of a variety of national educational networks, including the American Council on Education, and potential for faculty to earn graduate credit.

This purchase is within the budgeted amount for the FY 2021 portion of the three-year agreement.


The College completed two successful cohorts of the ACUE Effective Teaching Practices Course in FY2020 and extends the Master Services Agreement for an additional six cohorts over three years. Pursuant to 110 ILCS 805/3-27.1(a) “contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part,” this purchase is exempt from the competitive bidding process.

Page 53



(Note: The new agreement, over the next three years, will save the College $6,818.00, as negotiated agreement allows for one additional faculty member to participate in each cohort at no additional cost.)


It is recommended that the Board of Trustees ratify a three-year agreement from July 30, 2020 through December 31, 2023 with Association of College & University Educators of New York, NY for effective teaching practices course in a not-to-exceed amount of $225,000.00.


Page 54



OTHER AWARD

Item Account Description 10 522000-12-00092-8060-01 SERVICES: Workers Compensation

Claims LEAD STAFF: Connie Kravitz,

Controller, Finance Department _________________________ I. ESTIMATE AMOUNT *1. Comprehensive Risk Services, Inc. $ 445,000.00


This request is to approve an additional $295,000.00 for calendar year 2020 to reimburse Comprehensive Risk Services. Inc. (CRS) for self-insured workers compensation claims paid on behalf of the College. This purchase is supported through utilization of existing FY 2020 surplus funds.


The College uses CRS for workers compensation administrative services. These services include self-insurance “pass-through” claims paid by CRS on behalf of the College and subsequent reimbursement to CRS. The estimated amount for the calendar year 2020 to pay these self-insured claims is $445,000.00 and includes a Loss Fund Holding Account of $50,000.00 with CRS. The request for the additional $295,000.00 for the reserve is to address anticipated future medical, indemnity, settlement, and legal expenses for open claims being managed by the third party administrator, which may close at a lower amount. Pursuant to 110 ILCS 805/3-27.1 (a), contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, are exempt from the competitive bidding process.

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It is recommended that the Board of Trustees approve an additional spend to Comprehensive Risk Services, Inc. for self-insured workers compensation claims paid on behalf of the College of Lake County from January 1, 2020, through December 31, 2020, in the not-to-exceed amount of $445,000.00.


Page 56


DISPOSAL


According to Policy 915, Disposal, the Vice President for Business Services and

Finance/CFO shall report damaged, surplus or not needed property for College of Lake

County (College) purposes to the Board of Trustees 30 days prior to disposal. Pursuant to

Policy 915, upon Board approval, this process is as follows: (1) items are advertised for

public sale; (2) items not sold are offered to in-district public school districts; (3) any

unclaimed items may be made available to the general public to enhance the College’s

sustainability goals on a first-come, first-served basis; and (4) items not claimed are placed

in the garbage for pickup. Business Services and Finance may dispose of hazardous

materials or property in advance of Board approval to ensure student and staff safety and

request that the Board ratifies this action at a subsequent Board meeting.

The College has 1,315 obsolete items from different departments at all three

campuses. Many of the items are directly from the Classroom Modernization Renovation

project (see list on the following page). Administration will repurpose, donate, sell or

dispose of these items on a date to be determined.

It is recommended that the Board of Trustees approve the donation, sale or disposal

of 1,315 obsolete items listed on the following page.

Page 57


DISPOSAL


ASSET DISPOSAL ITEMS POLICE DEPARTMENT Portable Jump Starter (1) PACO Body Armor Vest Carrier (1) US Armor Body Armor Vest (3) MEDIA SERVICES VHS/DVD Combo (103) Projections Screens (82) Speakers (18) CLASSROOM MODERNIZATION RENOVATION ALL CAMPUS LOCATIONS Assorted Chairs (511) Assorted carts (10) Assorted Tables (227) Tab Arm RH & LH (248) Computer Station (38) Assorted Cabinets (11) Desk (7) Teacher Station (14) File Cabinets vertical & horizontal (14) Bookcases, assorted sizes (4) Stools, assorted colors (6) Benches, assorted color (4) Podiums, assorted sizes (4) Couch sectional (5) Credenza Easel Examination station (2) FOR INFORMATIONAL PURPOSES ONLY Since August 1, 2020, the College has recovered $6,200.00 from the sale of auctioned or recycled items for FY 2020.

Page 58

AGENDA ITEM 9.1 – CONTRACTS AND GRANT


ACCEPTANCE OF

THE U.S. DEPARTMENT OF EDUCATION’S TRIO: STUDENT SUPPORT SERVICES GRANT

Grantor: U.S. Department of Education Lead Staff:

Cynthia Padilla-Gaytan; Manager, TRIO: Student Support Services Grant

Type: Competitive Amount: $1,309,440.00 total; $261,888.00 annually Period: 9/1/20 to 8/31/25 Matching Funds: None PURPOSE: The College of Lake County has been awarded $1,309,440.00, or $261,888.00

annually, from the U.S. Department of Education under its TRIO: Student Support Services

grant. The five-year grant would be used annually to continue direct student services to

140 CLC students who have low income, are first-generation college students or have

disabilities.  Services include education and counseling services designed to increase

graduation rates and to acquaint students with career options, exposure to cultural events

and academic programs, mentoring, academic tutoring, and to assist these students with

applying for admission to a four-year university.

It is recommended that the Board of Trustees approve acceptance of the TRIO: Student

Support Services grant in the amount of $1,309,440.00 from the U.S. Department of

Education.

Page 59

AGENDA ITEM 9.2 – CONTRACTS AND GRANTS


ACCEPTANCE OF

THE ILLINOIS COMMUNITY COLLEGE BOARD’S ADULT EDUCATION AND FAMILY LITERACY GRANT

Grantor: Illinois Community College Board Lead Staff:

Dr. Arlene Santos-George, Dean, Adult Education and English as a Second Language

Type: Competitive Amount: $1,493,875.00 Period: 7/1/20 to 6/30/21 Matching Funds: 25% (budgeted)

PURPOSE: Grant monies provide funding for the operation of the College’s Adult Basic

Education, Adult Secondary Education, English as a Second Language, Adult Education

Bridge programs, as well as other transition-to-college programming.

It is recommended that the Board of Trustees approve acceptance of the Adult Education

and Family Literacy grant in the amount of $1,493,875.00 from the Illinois Community

College Board.

Page 60



ACCEPTANCE OF THE ILLINOIS COMMUNITY COLLEGE BOARD’S

CAREER AND TECHNICAL EDUCATION PERKINS POSTSECONDARY PROGRAM GRANT

Grantor: Illinois Community College Board Lead Staff: Dr. Arlene Santos-George Dean, Adult Education and ESL

Type: Non-Competitive Amount: $467,582.00

Period: 7/1/20 to 6/30/21 Matching Funds: None

PURPOSE: Grant monies will be used to improve skill attainment and program

performance for career and vocational students, including students in special populations.

In addition, funding will be used to improve students’ academic and technical skills, assist

with degree and certificate completion, increase students’ employment placement and

retention, and increase the enrollment and retention of students seeking instruction for

nontraditional careers.

It is recommended that the Board of Trustees approve acceptance of the Career and

Technical Education Perkins Postsecondary Program grant in the amount of $467,582.00

from the Illinois Community College Board.

Page 61



ACCEPTANCE OF THE GOVERNOR’S EMERGENCY EDUCATION RELIEF (GEER)

FUND APPROPRIATION

Grantor: U.S. Department of Education, CARES Act Education Stabilization Fund Amount: $265,111.00 Type: Appropriation Lead Staff: Kenneth Gotsch, Vice President of Business Services and Finance/CFO Purpose: The Coronavirus Aid, Relief, and Economic Security (CARES) Act funding,

provided to the State of Illinois under the U.S. Department of Education’s Education

Stabilization fund, is for efforts to overcome barriers facing students related to the COVID-

19 pandemic. The College of Lake County was allocated $265,111.00 in CARES funding.

Monies in this Governor’s Emergency Education Relief (GEER) fund can be used for

access to laptops, wireless hotspots, targeted advising, mentoring, tutoring, books,

childcare, transportation, and all strategies to assist with recruiting and retention. The State

of Illinois allocated funds utilizing a formula based on the percentage of an institution’s

distribution of Pell Grants.

It is recommended that the Board of Trustees approve the acceptance of the Governor’s

Emergency Education Relief (GEER) Fund appropriation in the amount of $265,111.00

from the U.S. Department of Education: CARES Act Education Stabilization Fund.

Page 62



ACCEPTANCE OF THE ILLINOIS SMALL BUSINESS DEVELOPMENT CENTERS CARES ACT FUND

APPROPRIATION

Grantor: U.S. Small Business Administration, CARES Act Fund Amount: $175,000.00 Type: Appropriation Lead Staff: Mitch Bienvenue, Director IL Small Business Development Center/International Trade Center Purpose: The Coronavirus Aid, Relief, and Economic Security (CARES) Act funding

provided to the State of Illinois from the U.S. Small Business Administration provides

additional resources to the Illinois Small Business Development Centers system for

expanded education, training and professional business advising to small businesses that

have experienced supply chain disruptions, staffing challenges, a decrease in gross receipts

or customers, or a closure as a result of COVID-19. The College of Lake County’s Small

Business Development Center was allocated $175,000.00.

It is recommended that the Board of Trustees approve the acceptance of the Illinois Small

Business Development Centers CARES Act Fund appropriation in the amount of

$175,000.00 from the U.S. Small Business Administration.

Page 63


Page 64

AGENDA ITEM 10.1 – PROGRAMS 2020 - 2021 ACADEMIC CALENDAR – REVISED

2020 Fall Semester Monday, August 17 - Saturday, August 22 Monday, August 24 Monday, September 7- Tuesday, September 8 Tuesday, November 3 Wednesday, November 25 - Sunday, November 29

Saturday, December 12 - Friday, December 18 Friday, December 18

Faculty Development Week Classes Begin Labor Day Recess (no classes) Election Day (no classes) Thanksgiving Recess (no classes) Final Exams Semester Ends

2021 Winter Intersession Monday, January 4 Friday, January 15

Classes Begin End of Session

2021 Spring Semester Monday, January 11 - Saturday, January 16 Monday, January 18 Tuesday, January 19 Monday, March 22 - Sunday, March 28 Saturday, May 8 - Friday, May 14 Friday, May 14 Saturday, May 15

Faculty Development Week Martin Luther King, Jr. Day (no classes) Classes Begin Spring Vacation (no classes) Final Exams Semester Ends Commencement

2021 Summer Intersession Tuesday, May 18 Monday, May 31 Friday, June 4

Classes Begin Memorial Day Holiday (no classes) End of Session

2021 Summer Session Monday, June 7 Monday, July 5 Friday, July 30

Classes Begin Independence Day Observed (no classes) End of Session

It is recommended that the Board of Trustees approve the 2020-2021 Academic Calendar, as amended, to recognize the 2020 General Election Day as a State holiday.

Agenda Item 10.1 August 25, 2020 Page 65


Page 66

AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS


RESIGNATIONS AND RETIREMENTS

Reason Employee Name

Current Job Classification, Position Number, Position Title,

Department Effective Date 1 Resignation Tanner, Sharon Classified

Position Number: 0297 Senior Accounting Associate,

Student Accounting

July 17, 2020

2 Retirement Bochantin, Joe Specialist Position Number: 1181

Veteran Student Services Coordinator, Financial Aid

August 21, 2020

It is recommended that the Board of Trustees approve the above actions.

Page 67


PERSONNEL AND POSITION CHANGES


Below is the correct DBM for the Communication Specialist, Enrollment Services position. This position

was approved as part of the FY 2021 budget.

The proposed position DBM correction is as follows:

Reason Employee

Name

Current Job Classification, Position

Number, Position Title, Department

Proposed Job Classification,

Position Number, Position Title, Department

Current DBM, Salary, FLSA

Proposed DBM, Salary, FLSA

Effective Date

Contract Dates

1 DBM Correction

Vacant Specialist Position Number: TBD

Communication Specialist,

Enrollment Services

NA B32 Exempt

B24 Exempt

8/26/2020 TBD

It is recommended that the Board of Trustees approve the position DBM correction, effective August 26, 2020.

Page 68

AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS (Continued)



The College of Lake County was awarded $78,608 by the Illinois Community College Board (ICCB) for FY 2021 to

support an additional College and Career Navigator position, which will support high school to college transition. The Career

and Technical Education (CTE) Improvement Grant aims to support the improvement, innovation, and expansion of CTE

programming throughout the Illinois community college system. This grant is made available through Perkins Title I

Leadership funds. The grant period begins August 1, 2020 and ends December 31, 2021.

The proposed new grant-funded position is as follows:

Reason Employee

Name

Current Job Classification,






Effective Date

Contract Dates

1 New Position

Vacant N/A Specialist Position Numbers: TBD

College and Career Navigator*, Student

Recruitment and Onboarding

N/A B32 Exempt

8/26/2020 TBD

It is recommended that the Board of Trustees approve the proposed new grant-funded position, effective August

26, 2020.

*Grant/externally funded position.

Page 69




Due to a full-time faculty member’s death, there is an immediate need to fill a short-term position to continue

instruction in the Nursing A.A.S. program, through one (1) limited term employment (LTE) contract. Administration is

requesting approval to make an offer of employment and set the start date prior to the September 22, 2020 Board meeting.

This LTE position will be funded by reallocation from the vacant position in the FY 2021 budget.

The proposed position approval is as follows:

Reason

Proposed Job Classification, Position Number,

Position Title, Department

Effective Date 1 New -

Limited Term Position

Limited Term Faculty Position Number: TBD

Instructor, Nursing Biological and Health Sciences Division

August 26, 2020

It is recommended that the Board of Trustees approve the proposed limited term faculty position and the search

process begin, effective August 26, 2020.

Page 70



FULL-TIME EMPLOYMENT – FACULTY

Reason Employee

Name







Effective Date

Contract Dates

1 New Hire Full-Time Faculty

Ahchiyski, Vasko

Faculty Position Number: 1692

Instructor, Mechatronics,

Engineering, Math and Physical Sciences

Division

N/A F2 $77,548/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021


Lozano, Christina


Instructor, Medical Imaging, Biological and Health Sciences

Division

N/A A10 $71,904/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021


Singh, Neeru Kaur


Instructor, Health Information

Technology, Biological and Health Sciences

Division

N/A A1 $59,807/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021

Page 71




Reason Employee

Name


Department





Effective Date

Contract Dates

4 New Hire Limited Term

Faculty

Johnson, Rebecca

Limited Term Faculty Position Number: 1761 Instructor, Mathematics, Engineering, Math and

Physical Sciences Division

N/A B5 $68,061/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021


Faculty

Thompson, Charles

Limited Term Faculty Position Number: 1766

Instructor, Heating, Ventilation, and Air

Conditioning Engineering Technology, Engineering,

Math and Physical Sciences Division

N/A A6 $66,236/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021


Faculty

Santiago, Eddie

Limited Term Faculty Position Number: 1767 Instructor, Automotive

Collision Repair, Engineering, Math and

Physical Sciences Division

N/A A14 $78,145/ Exempt

N/A 8/17/2020 8/17/2020 - 5/15/2021

It is recommended that the Board of Trustees approve the above full-time and limited term faculty employment, as

budgeted in FY2021.

Page 72




Reason Employee

Name


Department





Effective Date

Contract Dates

1 Replacement Full-Time Faculty

Vacant Faculty Position Number: 0926

Instructor, Nursing, Biological and Health

Sciences Division

N/A TBD N/A Spring 2021 TBD

It is recommended that the Board of Trustees approve the above replacement full-time faculty position and the

search process to begin, effective August 26, 2020.

Page 73



FULL-TIME EMPLOYMENT – REAPPOINTMENT OF GRANT-FUNDED POSITIONS

The College has been notified the TRIO Student Support Services grant has been awarded for five (5) years.

The proposed reappointments are as follows:

Reason Employee

Name


Department


Position Number,




Effective Date

Contract Dates

1 Reappointment Padilla-Gaytan, Cynthia

Professional Position Number: 1256

Manager*, TRiO-Student Support

Services

N/A C45 $70,521/ Annual Exempt

N/A 9/1/2020 9/1/2020-6/30/2021

2 Reappointment Padilla Cruz, Carlos

Specialist Position Number: 1258

Student Services Specialist*, TRiO-

Student Support Services

N/A B24 $21.77/Hour Nonexempt

N/A 9/1/2020 9/1/2020-6/30/2021

3 Reappointment Brown, Jennifer

Classified, Part-time Position Number: 1257

Office Associate*, TRiO-Student Support

Services


N/A 9/1/2020 N/A


Page 74



FULL-TIME EMPLOYMENT – REAPPOINTMENT OF GRANT-FUNDED POSITIONS

Reason Employee

Name


Department


Position Number,




Effective Date

Contract Dates

4 Reappointment Datar, Sujata Specialist, Part-time Position Number:1543

Student Services Specialist*, TRiO-

Student Support Services


N/A 9/1/2020 N/A

It is recommended that the Board of Trustees approve the above reappointments.


Page 75



FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED

The following employees have successfully completed the appropriate probationary period and are recommended for

continued employment, in the following Board-appointed positions, in accordance with Board Policy 611 (Appointment and

Status of Employment).

Reason Employee

Name


Department


Position Number,



Proposed DBM, Salary, FLSA Effective Date

Contract Dates

1 Probationary Period

Completed

Armstrong, Sara

Specialist Position Number: 1733 Software Developer,

Application Development


N/A Date of Hire: 12/9/2019 Date of Probationary Completion: 6/6/2020

7/1/2020 - 6/30/2021


Completed

Boettle, Deidre


Lead Teacher II, Children's Learning Centers, Lakeshore

Campus

N/A B23 $19.15/ Hour

Nonexempt


7/1/2020 - 6/30/2021


Completed

Diaz, Jessica

Specialist Position Number: 1479 Educational Technology and Instructional Design Specialist, Educational

Technology

N/A B24 $43,543/ Annual Exempt


7/1/2020 - 6/30/2021

Page 76




Reason Employee

Name


Department


Position Number,




Contract Dates


Completed

Greathouse, Marissa


Career Programs Coordinator*, Lakeshore

Campus



7/1/2020 - 6/30/2021


Completed

Hebert, Vanessa


Senior Program Coordinator, Personal

Enrichment



7/1/2020 - 6/30/2021


Completed

Martinez Rodriguez,

Erick

Specialist Position Number: 1726 Laboratory Specialist, Automotive Collision

Repair

N/A B22 $17.39/ Hour

Nonexempt


7/1/2020 - 6/30/2021


Page 77




Reason Employee

Name


Department


Position Number,




Contract Dates


Completed

McNabb, Matt


Patron Services Coordinator, James

Lumber Center for the Performing Arts

N/A B23 $18.59/ Hour

Nonexempt


7/1/2020 - 6/30/2021


Completed

Otterbacher, Benjamin

Specialist Position Number: 1727 Laboratory Specialist,

Electrical Tech

N/A B22 $17.39/ Hour

Nonexempt


7/1/2020 - 6/30/2021


Completed

Reeves, Kellen


Talent Development Consultant, Talent

Development Services



7/1/2020 - 6/30/2021

Page 78




Reason Employee

Name


Department


Position Number,




Contract Dates


Completed

Wuerl, Nicole


Therapist and Prevention Specialist*, Counseling

and Psych Services



7/1/2020 - 6/30/2021

It is recommended that the Board of Trustees approve the above full-time employment.


Page 79





continued employment, in the following Board-appointed positions, in accordance with Board Policy 502 (Employees

Practices and Procedures).

Reason Employee

Name




Position Number,


Current DBM, Salary,

FLSA


Contract Dates


Completed

Gregory, Mandy

Classified Position Number: 0824

Office Associate, Southlake Campus



N/A


Completed

Niles, Jody Classified Position Number: 1304

Administrative Assistant, Community

Education



N/A


Page 80





continued employment, in the following Board-appointed positions, in accordance with the collective bargaining agreement

between the Board and the College of Lake County Staff Council, LCFT, Local 504.

Reason Employee

Name




Position Number,




Contract Dates


Completed

Brown, Michael

Classified LCFT Position Number: 0378 Custodian, Custodial

N/A LCFT Union $15.68/Hour Nonexempt


N/A


Completed

Garcia, Alexander

Classified LCFT Position Number: 1725

Groundsperson, Grounds



N/A


Completed

Leber, Keith Classified LCFT Position Number: 0965

Groundsperson, Grounds



N/A

Page 81




Reason Employee

Name




Position Number,




Contract Dates


Completed

Martinez, Maria




N/A


Completed - Classified

Union

Thomas, Varughese




N/A


Page 82



PROMOTIONS AND TRANSFERS

The following employee(s) applied for and have been selected for a promotion or transfer in Board-approved positions,

noted below.

Reason Employee

Name


Department

Proposed Job Classification, Position

Title, Department



Effective Date

Contract Dates

1 Promotion De Leon, Anny

Classified Position Number: 0298 Accounting Assistant, Student Accounting

Classified Position Number: 0297

Senior Accounting Associate,

Student Accounting

A13 $15.63/Hour Nonexempt

B21 $18.59/Hour Nonexempt

9/1/2020 N/A

2 Promotion Giertych, Janet

Specialist Position Number: 1035 Financial Aid Specialist,

Financial Aid


Compliance Officer, Financial Aid

B32 $26.90/Hour Nonexempt

C42 $59,319/ Annual Exempt

9/1/2020 9/1/2020-6/30/2021

It is recommended that the Board of Trustees approve the above actions.

Page 83


ADMINISTRATOR EMERITUS STATUS


Name Effective Date Richard Haney,

Former Vice President, Education and Interim President

8/25/2020

It is recommended the Board of Trustees approve the status of Administrator Emeritus be granted,

effective August 25, 2020.

Page 84

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