PROUD PAST BOLD FUTURE 1969 - 2019dept.clcillinois.edu/pre/board/2020_04_Board_Report.pdf1969 - 2019...

1 9 6 9 - 2 0 1 9

P R O U D PA S TBOLD FUTURE

COLLEGE OF LAKE COUNTY

REPORT TO THE BOARD OF TRUSTEES April 21, 2020

Community College District 532Grayslake, Illinois

MISSION

The College of Lake County is a comprehensive community college committed to equitable high-quality education, cultural enrichment and partnerships to advance the diverse communities we serve.

VALUES

We hold these values to be the cornerstone to fulfilling the College’s mission.

• Purpose

• Integrity

• Excellence

• Inclusion

• Unity

• Compassion

VISION

The College of Lake County is a leader in providing innovative education and workforce solutions.

STRATEGIC PILLARS

1. Access and Success for Students

2. Equity and Inclusion

3. Teaching and Learning Excellence

4. Community and Workforce Partnerships

5. Collaborative Culture

6. Strategic Use of Resources

College of Lake County Community College District No. 532

April 21, 2020 6:00 PM

The Board of Trustees of Community College District No. 532, Lake County, Illinois, will convene a regular meeting in Room A011, 19351 W. Washington St., Grayslake, Illinois. As permitted by Governor Pritzker’s Executive Order 2020-18, some Board members may elect to attend the Board meeting via remote means. *In consideration of the COVID-19 pandemic, the Governor’s disaster proclamations and the executive orders, members of the public will not be permitted to attend the meeting in person. However, members of the public will be able to view a live stream of all open portions of the meeting at: https://youtu.be/y3aoxcrKa3Q. There will be action before and after the closed session. **The meeting will include an opportunity for public comment. Any member of the public who would like to make a public comment can submit their public comment via email to [email protected] by 3:00 PM on April 21, 2020. Public comments submitted via email will be announced during the public comment portion of the meeting.

AGENDA

01. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call 1.2 Board Chair Comments

1.3 Resolutions Honoring Trustees Catherine Finger and Timothy Powell, and Student Trustee Alexa Waheed 1.4 New Business 1.4.1 Oath of Office and Seating of Newly Elected Student Trustee 1.4.2 Roll Call with Newly Seated Student Trustee 1.5 Approval of the Agenda 1.6 Board of Trustees Reorganization 1.6.1 Election of Chair 1.6.2 Election of Vice Chair 1.6.3 Election of Secretary 1.6.4 Appointment of Treasurer and Establishment of Salary 1.6.5 Appointment of Ethics Officer and Establishment of Salary 1.7 Approval of Rules, Policies, Procedures 02. Approval of Minutes * 2.1 Committee of the Whole Meeting of February 25, 2020 * 2.2 Regular Meeting of February 25, 2020 03. Receipt of Notices, Communications, Hearings, and Petitions

https://youtu.be/y3aoxcrKa3Q

mailto:[email protected]

Agenda for Regular Meeting of April 21, 2020

04. Chair’s Report 4.1 Recognition of College of Lake County Distinguished Alumnus, Outstanding Faculty, and Student Essay Winners and Illinois Community College Trustees Association Award Nominees 4.2 Student Trustee Report 05. President’s Report 5.1 Student Success: Redesign of Onboarding and First-Year Experience 5.2 Business Services & Finance: 3rd Quarter Fiscal Accountability Report 06. Approval of Board Policies and Objectives

*6.1 Resolution Approving the Adoption of the Total Rewards Philosophy (pp. 1-2)

*6.2 Fiscal Year 2021 Meeting Dates (pp. 3-4) 07. Approval of Financials

* 7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 5)

* 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report – January 2020 (pp. 6-21)

* 7.3 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report – February 2020 (pp. 22-36)

* 7.4 Approval of Treasurer’s Bond (p. 37) 08. Approval of Purchasing * 8.1 Biddable Items

• Products o Cellular Distributed Antenna System – Rebid (Wireless Concepts

International, LLC) (pp. 39-40) o Ratification of Robotic Welding System (Weldstar Company) (p. 41) o Ratification of Hotspots and Broadband Internet Services (T-Mobile

USA Inc., pp. 42-43) • Services

o Media Buying Professional Services (Jordan, Ross & Rose) (pp. 44-45) * 8.2 Non-Biddable Items

• Products o Ratification of Biology and Chemistry Lab Supply Purchases (Fisher

Scientific) (pp. 46-47) • Services

o Ratification of Leadership Training and Materials (Boca Leadership, dba VitalSmarts) (pp. 48-49)

o Ratification of Communication Access Real-time Translation (CART) Services (Alternative Communications Services) (p. 50)

o Electronic Lock Security Software Maintenance and Inspections (Esscoe, LLC) (p. 51)

Agenda for Regular Meeting of April 21, 2020

o Information Technology Hardware and Software Strategic Vendor Partnership (CDW-G) (pp. 52-53)

* 08.3 Disposal (pp. 54-59) 09. Approval of Contracts and Grants * 9.1 Approval of Ratification of the Illinois Community College Board Workforce Equity Initiative Grant Subcontracts (p. 61) * 9.2 Approval to Enter an Agreement with Northern Illinois Police Alarm System (pp. 62-69) * 9.3 Adoption of the Partnership Agreement Between College of Lake County and Lake County Partners (pp. 70-74) * 9.4 Acceptance of the Coronavirus Aid, Relief, and Economic Security Act Appropriation (p. 75) 10. Approval of Programs 11. Approval of Human Resources Recommendations * 11.1 Resignations and Retirements (pp. 77-78) * 11.2 Personnel and Position Changes (p. 79) * 11.3 Full-Time Employment

• Administrative Hire (p. 80) • Probationary Period Completed (pp. 81-86) • Faculty Employment Contracts (pp. 87-101) • Reappointment of Grant-Funded Positions (pp. 102-103) • Interim Administrative Assignment (p. 104) Note: Copies of all proposed employee contracts are available at http://dept.clcillinois.edu/pre/contracts/ContractsApril212020.pdf or by contacting the CLC Human Resources office at 19351 W. Washington Street, Room T108, Grayslake, IL.

11.4 Promotions and Transfers * 11.5 Staff Benefits

• Fiscal Year 2021 Staff Benefits (pp. 105-106) • Fiscal Year 2021 Staff Benefits – Non-Union Employee Premium

Contribution (p. 107) 11.6 Other 12. Closed Meeting 13. Other Matters for Information, Discussion, or Action 13.1 Appointment to Fill Board Vacancy as a Result of the Resignation of Trustee Catherine Finger 13.2 Appointment to Fill Board Vacancy as a Result of the Death of Trustee Timothy Powell 14. Adjournment * Report Enclosed

http://dept.clcillinois.edu/pre/contracts/ContractsApril212020.pdf

page intentionally left blank

AGENDA ITEM 6.1 – POLICIES AND OBJECTIVES

Agenda Item 6.1 April 21, 2020

RESOLUTION APPROVING THE ADOPTION OF THE TOTAL REWARDS PHILOSOPHY

Administration is seeking the adoption of the Total Rewards Philosophy. This

document encompasses input from employees, includes best practices, reflects institutional

core values and is aligned with the College of Lake County strategic plan and pillars.

The Total Rewards Philosophy document is available for review by using this link:

http://dept.clcillinois.edu/pre/CLCTotalRewardsPhilosophy.pdf

It is recommended that the Board of Trustees approve the following resolution

adopting the Total Rewards Philosophy.

Page 1

http://dept.clcillinois.edu/pre/CLCTotalRewardsPhilosophy.pdf



RESOLUTION APPROVING THE ADOPTION OF THE TOTAL REWARDS PHILOSOPHY

WHEREAS, the College of Lake County has established a Total Rewards Philosophy;

WHEREAS, the College of Lake County has developed this Total Rewards

Philosophy document based on input from employees, best practices, institutional core

values and has aligned it with the College’s strategic plan and pillars; and

WHEREAS, the College of Lake County Administration seeks Board of Trustees

approval of the Total Rewards Philosophy document as provided.

NOW BE IT RESOLVED by the Board of Trustees of Community College District

No. 532, Lake County, Illinois as follows:

Section 1. The statements in the preamble of this Resolution are hereby incorporated and

made part of this Resolution.

Section 2. The Board of Trustees hereby approves the adoption of the Total Rewards

Philosophy.

PASSED this 21st day of April 2020 by the Board of Trustees, College of Lake County,

Community College District No. 532, Grayslake, Illinois.

BOARD OF TRUSTEES

COLLEGE OF LAKE COUNTY

DISTRICT 532

By: ____________________________

Name: William M. Griffin, Ed.D.

Board of Trustees, Chair

Page 2



FISCAL YEAR 2021 MEETING DATES

N O T I C E

NOTICE is hereby given that the regular monthly meetings of the Board of

Trustees of Illinois Community College District No. 532, College of Lake County,

except where otherwise indicated, will convene on the fourth Tuesday of the month, at

6:00 p.m. in the Office of the Board, 19351 West Washington Street, Grayslake,

Illinois. The dates are:

July 28, 2020 Grayslake Campus, Board Room C213 (Subject to Call)

August 25, 2020 Grayslake Campus, Board Room C213

September 22, 2020 Grayslake Campus, Board Room C213 (ACCT Leadership Congress, September 30-October 3)

October 27, 2020 Lakeshore Campus, Room 1NG-008 1 N. Genesee Street, Waukegan

November 17, 2020 Grayslake Campus, Board Room C213 (Third Tuesday) (Thanksgiving Holiday, November 26-27)

December 15, 2020 Grayslake Campus, Board Room C213 (Third Tuesday) Start time, 5:00 p.m. (Winter Break begins December 23)

January 26, 2021 Grayslake Campus, Board Room C213

February 23, 2021 Grayslake Campus, Board Room C213 (National Legislative Summit, February 7-10) (DREAM Conference in Orlando, FL, February 15-19)

March 16, 2021 Southlake Campus, Room V340 (Third Tuesday) 1120 S. Milwaukee Avenue, Vernon Hills

(Spring Break March 22-26)

April 27, 2021 Grayslake Campus, Board Room C213

Page 3

AGENDA ITEM 6.1 – POLICIES AND OBJECTIVES (Continued)


May 18, 2021 Grayslake Campus, Board Room C213 (Third Tuesday) (Memorial Day Holiday May 24, 2021)

June 22, 2021 Grayslake Campus, Board Room C213

FY2021 Proposed Committee of The Whole Meetings

November 3, 2020 Board Fall Planning Retreat, Location and Time TBD

February 2, 2021 Board Finance Retreat, Location and Time TBD

April 6, 2021 ICCTA Awards and Employee Salary and Benefits Discussion Grayslake Campus, Board Room C213, 6:00 p.m.

Page 4

AGENDA ITEM 7.1 – FINANCIAL


RESOLUTION APPROVING REIMBURSEMENT OF TRAVEL, MEAL AND LODGING EXPENSES

WHEREAS, the list of reimbursements for travel, meal and lodging expenses are

required to be approved by the Board of Trustees in accordance with the College of Lake

County Policy 960 and 50 ILCS 150/1 et seq.; and

WHEREAS, the monthly expenses to be approved pursuant to 50 ILCS 150/1 et

seq., are set forth below;

NOW BE IT RESOLVED that the Board of Trustees approves the reimbursement

for travel, meal, and lodging expenses in the amount of $5,648.00.

PASSED this 21st day of April 2020 by the Board of Trustees, College of Lake

County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees approve the reimbursement for

travel, meal, and lodging expenses.

Page 5



RESOLUTION APPROVING AND RATIFYING BILLS, AUTHORIZING BUDGET TRANSFERS

AND ACCEPTING MONTHLY FINANCIAL REPORT – JANUARY 2020

WHEREAS, the list of bills has been provided to the Board of Trustees in

accordance with the College of Lake County Approval of Bills for Payment Policy 713;

and

WHEREAS, the full details of the monthly financial report are contained in this

document, and a summary is attached hereto; and

WHEREAS, budget transfers in the amount of $163,645.42 are recommended to

the Fiscal Year 2020 Budget and are attached hereto;

NOW BE IT RESOLVED that the Board of Trustees approves the bills provided

under separate cover, accepts the monthly financial report and approves/ratifies and

authorizes the Treasurer to make budget transfers in the amount of $163,645.42.


County, Community College District No. 532, and Grayslake, Illinois.

It is recommended that the Board of Trustees adopt the resolution Approving and

Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report.

Page 6

AGENDA ITEM 7.2 – FINANCIAL (Continued)


FY20 BUDGET TRANSFERS

Increase Decrease

Account No. Department Account Description Budget Budget Reason

1) 585000 01 01040 3010 01 International Ed Equipment – Office $190.00 To move funds to correct 546000 01 01040 3010 01 International Ed Publications and Dues $190.00 account. 2) 539000 02 00071 7010 01 Maintenance Other Contractual Svcs $15,000.00 To cover cost of contractual 544004 02 00071 7010 01 Maintenance Repair Matls & Supplies $15,000.00 services. 3) 586000 01 01035 3090 01 Disability Services Equipment - Instructional $1,000.00 To move funds to correct 541002 01 01035 3090 01 Disability Services Instructional Supplies $1,000.00 account. 4) 589000 01 01000 8010 01 President’s Office Other Capital Outlay $600.00 To move funds to correct 599000 01 01000 8010 01 President’s Office Other Expenditures $600.00 account. 5) 542000 01 01000 8010 01 President’s Office Printing $1,500.00 To cover accounts that are 545000 01 01000 8010 01 President’s Office Books & Binding Costs $500.00 currently negative. 599000 01 01000 8010 01 President’s Office Other Expenditures $2,000.00 6) 539000 01 01001 1090 01 Ed Affairs Other Contractual Svcs $18,000.00 To cover unexpected project/ 534000 01 01001 1090 01 Ed Affairs Maintenance Services $9,000.00 purpose cost increase. 541001 01 01001 1090 01 Ed Affairs Office Supplies $3,000.00 553000 01 01001 1090 01 Ed Affairs Travel/Out-of-District $30,000.00 7) 536000 01 01020 1090 02 Lakeshore Campus Office Services $8,002.00 To cover cost of temporary/ 519001 01 01020 1090 02 Lakeshore Campus Seasonal/PT Flex $8,002.00 seasonal services. 8) 516004 01 01031 3010 01 Registrar & Records Clerical Staff/O-T $500.00 To fund staff overtime. 536000 01 01031 3010 01 Registrar & Records Office Services $500.00

Page 7



Increase Decrease Account No. Department Account Description Budget Budget Reason

9) 539000 02 00073 7030 01 Grounds Other Contractual Svcs $9,000.00 To cover cost of contractual 518000 02 00073 7030 01 Grounds Student Employees $9,000.00 services.

10) 516004 57 00836 4020 01 Judicial Services Clerical Staff/O-T $150.00 To fund staff overtime. 532000 57 00836 4020 01 Judicial Services Consultants $150.00

11) 541002 01 00712 1040 01 Nursing Instructional Supplies $6,058.00 To move funds to correct 541002 01 00717 1010 01 Health Info Tech Instructional Supplies $388.00 account. 534000 01 00701 1010 01 Chemistry Maintenance Services $6,446.00

12) 512004 01 00716 1040 02 Dental Hygiene Specialist Staff/O-T $1,200.00 To move funds to correct 534000 01 00716 1040 02 Dental Hygiene Maintenance Services $1,200.00 account.

13) 541002 01 00632 1030 01 CNC/MTT Instructional Supplies $2,380.00 To cover cost of contractual 541002 01 00633 1030 01 Welding Instructional Supplies $2,380.00 services.

14) 542000 01 00010 8040 01 Auxiliary Services Printing $435.00 To cover unexpected project/ 552000 01 00010 8040 01 Auxiliary Services Travel/Local $235.00 purpose cost increase. 541010 01 00010 8040 01 Auxiliary Services Computer Supplies $200.00

15) 585000 52 52000 6010 01 Food Service Equipment – Office $4,500.00 Purchase food service equipment that 547001 52 52000 6010 01 Food Service Promotions/Subsidies $4,500.00 will provide a product offering

requested by students.

16) 541010 01 01054 3030 01 CAPS Computer Supplies $1,400.00 To move funds to correct 599000 01 01054 3030 01 CAPS Other Expenditures $1,400.00 account.

Page 8




17) 553000 01 01054 3030 01 CAPS Travel/Out-of-District $4,000.00 To move funds to correct 542000 01 01054 3030 01 CAPS Printing $2,000.00 account. 552000 01 01054 3030 01 CAPS Travel/Local $1,000.00 541001 01 01054 3030 01 CAPS Office Supplies $1,000.00

18) 544003 01 01063 1090 01 CLC Online Postage $3,000.00 To move funds to correct 539000 01 01063 1090 01 CLC Online Other Contractual Svcs $3,000.00 account.

19) 516004 01 12001 7040 01 Police Dept. Clerical Staff/O-T $8,842.42 To fund staff overtime. 541009 01 12001 7040 01 Police Dept. Other Supplies $3,842.42 553000 01 12001 7040 01 Police Dept. Travel/Out-of-District $5,000.00

20) 589000 51 51000 6020 01 Bookstore Other Capital Outlay $16,900.00 To move funds to correct 585000 51 51000 6020 01 Bookstore Equipment – Office $12,900.00 account. 544000 51 51000 6020 01 Bookstore Materials $4,000.00

21) 534000 52 52000 6010 01 Food Service Maintenance Services $2,000.00 To cover cost of contractual 585000 52 52000 6010 01 Food Service Equipment – Office $2,000.00 services.

22) 519000 10 10117 3060 01 Multicultural SC Other Salaries $2,000.00 To cover cost of Professional 532000 10 10117 3060 01 Multicultural SC Consultants $4,000.00 Mentor salary, Gender & Sexuality 542000 10 10117 3060 01 Multicultural SC Printing $250.00 Week and Black Heritage Month 553000 10 10117 3060 01 Multicultural SC Travel/Out-of-District $6,000.00 speakers and a deficit in printing. 599000 10 10117 3060 01 Multicultural SC Other Expenditures $250.00

23) 539000 01 01000 8010 01 President’s Office Other Contractual Svcs $8,600.00 To cover cost of contractual 599000 01 01000 8010 01 President’s Office Other Expenditures $8,600.00 services.

Page 9



Increase Decrease Account No. Department Account Description Budget Budget Reason 24) 513009 01 00018 1060 01 Adult Ed/Literacy Faculty,Stipends&Misc/PT $3,900.00 To cover cost of contractual 513009 01 00228 1010 01 Communication Arts Faculty,Stipends&Misc/PT $5,400.00 services. 513009 01 00628 1010 01 EMPS Faculty,Stipends&Misc/PT $4,500.00 515002 01 01021 2010 01 Library Faculty,Non-Cr&Instr/PT $400.00 519000 01 00428 1010 01 Bus & Soc. Sci Div. Other Salaries $5,750.00 519000 01 00728 1010 01 Bio & Health Sci. Other Salaries $5,150.00 515002 01 01032 3020 01 Counseling Faculty,Non-Cr&Instr/PT $650.00 519000 01 00016 8060 01 Comp & Benefits Other Salaries $25,750.00 25) 589000 01 01006 8040 01 Human Resources Other Capital Outlay $1,000.00 To cover cost of desk for new 516004 01 01006 8040 01 Human Resources Clerical Staff/O-T $200.00 HR manager & potential ADA 535000 01 01006 8040 01 Human Resources Legal Services $1,000.00 and clerical overtime. 516001 01 01006 8040 01 Human Resources Clerical Staff/F-T $200.00 26) 512004 01 01049 2090 01 Academic Support Specialist Staff/O-T $550.00 To cover staff overtime and travel 553000 01 01049 2090 01 Academic Support Travel/Out-of-District $1,750.00 expenses for professional 513009 01 01049 2090 01 Academic Support Faculty,Stipends&Misc/PT $300.00 development. 549000 01 01049 2090 01 Academic Support Other Matls & Supplies $250.00 539000 01 01049 2090 01 Academic Support Other Contractual Svcs $1,000.00 541010 01 01049 2090 01 Academic Support Computer Supplies $750.00 27) 512004 01 00018 1060 01 Adult Ed/Literacy Specialist Staff/O-T $2,000.00 To fund staff overtime. 592000 01 00018 9010 01 Adult Ed/Literacy Student Grants/Scholarshp $2,000.00

TOTAL TRANSFERS-ALL FUNDS $163,645.42 $163,645.42

Page 10



Operating Funds Financial Highlights

REVENUE:

The revenues in the operating funds reflect 63.8% of budgeted revenues

through January 2020. At the end of January 2019, the College had received

63.9% of the amount budgeted.

The College has received revenues equal to $34.1 million of the fiscal

year amount for local property taxes. On September 6, 2019, the second

installment was due to the Lake County Treasurer’s Office. The first installment

for the 2019 tax year will be mailed in May 2020 with a due date of June 6;

therefore, not much activity will occur until May. Local source revenue is

budgeted at $70.9 million for Fiscal Year 2020.

As of January 31, 2020, student enrollment reflected 96.9% of the tuition

revenue. At the end of January 2019, the College had received 95.2% of the

amount budgeted. Deferred tuition revenue for summer and fall 2019 was

transferred into the appropriate revenue accounts in October 2019.

Interest rates, for investment purposes, are averaging 1.68% for all

investments, whereas last year at this time, the interest rates were averaging

2.57%.

Page 11



EXPENDITURES:

The expenditures in the operating funds reflect 49.6% of budgeted

expenditures for the year. At the end of January 2019, the College had

expended 46.9% of the amount budgeted. The College is trending on track with

the FY2020 budget plan.

At the April 2020 Board meeting, the Vice President of Business Services

and Finance/CFO will present a Third Quarter Fiscal Accountability

Report/Investment Report to describe the condition of all College funds and to

provide an investment report to the Board for approval.

Page 12



Monthly Financial Report

FOR THE MONTH ENDED

January 31, 2020

Page 13



Educational Fund Balance Sheet

As of January 31, 2020

ASSETS CASH

Cash In Bank 21,375,277.95 Illinois Funds 0.00 Petty Cash 0.00

Change Funds 7,300.00

INVESTMENTS

Investments 50,963,963.10

RECEIVABLES Taxes Receivable - Current Levy 0.00 Corp PRS Prty Replc Tax Rec 0.00 Allowance for Uncoll. Tuition (2,737,145.46) Allowance Acct. Traffic Program 0.00 Governmental Claims Receivable 0.00 Chargebacks Receivables 0.00 Student Tuition Receivable 13,628,516.91 3rd Party Tuition Receivable 0.00 Vendor Receivables 0.00 Traffic System Tuition Receivable 0.00 Family Parenting Receivable 0.00 Contract System Receivable 0.00

Other Receivables 0.00

ACCRUED REVENUE Accrued Interest 0.00 Accrued State Apportionment 0.00

Other Accrued Revenue 0.00

INTER-FUND RECEIVABLE Receivable From Education Fund 65,154.45 Receivable From Maint. Fund 1,791.43 Receivable From O.B.M. Fund 1,673,985.21 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 89,781.82 Receivable From Restr. Purpose Fund 17,418,622.19 Receivable From Working Cash 0.00 Tuition Receivable From Financial Aid 0.00

Receivable From Other Funds 1,436,998.85

Deferred Expenses Deferred Expenses 38,758.00

TOTAL ASSETS 103,963,004.45

Page 14



Educational Fund

Balance Sheet


LIABILITIES AND FUND BALANCE

LIABILITIES

PAYROLL DEDUCTIONS PAYABLE

Payroll Deductions Payable

(577.80) CURRENT OBLIGATIONS PAYABLE

Current Obligations Payable

0.00 ACCOUNTS PAYABLE

Accounts Payable

344,066.11 ACCRUED EXPENS ES

Accrued Expense

456,383.00

INTER-FUND PAYABLE

Payable to Maintenance Fund

6,348.00

Payable to Education Fund

8,376,491.28

Payable to O. B. M. Funds

7,279,153.04

Payable to Bond & Interest Fund

0.00

Payable to Auxiliary Fund

53,850.90

Payable to Restr. Purpose Fund

18,755,932.30

Payable to Working Cash Fund

0.00

Payable to Other Funds

22,131,949.08

DEFERRED REVENUES

Property Taxes

0.00

Total Tuition & Fees

0.00

Miscellaneous Deferred Revenues

0.00

OTHER LIABILITIES

Other Liabilities

1,367,272.48

Vacation Accrual

2,247,181.39

FUND BALANCE

Fund Balance

42,944,954.67

TOTAL FUND BALANCE

42,944,954.67

TOTAL LIABILITIES & FUND BALANCE

103,963,004.45

RECONCILIATION

BEGINNING FUND BALANCE

36,201,379.47

ADD: REVENUE

63,313,947.71

LESS:EXPENDITURES

(49,823,467.51)

OPERATING TRANSFERS

(6,746,905.00)

ENDING FUND BALANCE

42,944,954.67

Page 15



College of Lake County CLC Comparison Education Fund

Statement of Changes in Fund Balance Month Ending: January 31, 2020

Year to Date

Prior Year to Date

Actual Percent Actual Percent

INCOME Current Taxes 26,960,134.39 42.58% 26,333,483.96 42.69% T.I.F.A. 0.00 0.00% 3,495.31 0.01% CPPRT Corp Pers Prop ReplTax 601,896.04 0.95% 353,786.88 0.57% ICCB Credit Hour Grants 5,067,549.08 8.00% 4,675,596.00 7.58% Vocational Education 0.00 0.00% 267,245.00 0.43% Tuition 27,292,269.60 43.11% 26,451,046.35 42.88% Graduation Fees 405.00 0.00% 480.00 0.00% Transcript Fees 56,138.77 0.09% 63,900.93 0.10% On-line Course Fee 264,180.27 0.42% 229,485.50 0.37% Laboratory Fees 536,982.74 0.85% 506,322.31 0.82% Payment Plan Enrollment Fee 37,605.00 0.06% 0.00 0.00% Credit By Exam Fees 1,150.00 0.00% 260.00 0.00% Comprehensive Fees 4,669,041.43 7.37% 4,638,111.74 7.52% Activity Fee Adjustment (3,184,119.00) -5.03% (2,941,581.00) -4.77%Gain(Loss) on Investment 905,121.24 1.43% 1,010,105.04 1.64%Other Interest 0.00 0.00% 28,833.28 0.05%Sweep Accounts 86,548.77 0.14% 68,243.87 0.11%Library Fines 2,808.61 0.00% 5,707.47 0.01%Miscellaneous Revenue 16,695.77 0.03% 3,439.10 0.01%Other Revenue/Rebates 0.00 0.00% 1,701.52 0.00%Over Short 0.00 0.00% (9,067.64) -0.01%Payment Plan Enrollment Fee (460.00) 0.00% 0.00 0.00%Total Income 63,313,947.71 100% 61,690,595.62 100%

Page 16



EXPENDITURES Salaries 37,306,974.96 75% 31,815,143.76 71% Employee Benefits 5,575,152.98 11% 5,893,294.72 13% Contractual Services 2,125,752.42 4% 2,068,330.34 5% General Material & Supplies 1,728,504.68 3% 1,623,478.50 4% Travel/Conference Meeting Exp 408,732.65 1% 320,609.61 1% Fixed Charges 687,919.22 1% 600,519.66 1% Utilities 3,557.13 0% 1,841.87 0% Capital Outlay 166,814.05 0% 175,670.73 0% Other Expenditures 1,819,935.57 4% 2,150,068.50 5% Total Expense 49,823,343.66 100% 44,648,957.69 100%

Beginning Fund Balance 36,201,379.47 27,216,303.41 Add: Revenues 63,313,947.71 61,690,595.62 Less: Expenses (49,823,343.66) (44,648,957.69) Operating Transfers (6,746,905.00) (2,680,561.50)

Ending Fund Balance 42,945,078.52 41,577,379.84

Page 17



Operations & Maintenance Fund Balance Sheet


ASSETS CASH

Cash In Bank 12,129,325.26 Illinois Funds 0.00 Petty Cash 0.00

Change Funds 0.00

INVESTMENTS

Investments 1,606,059.00

RECEIVABLES Taxes Receivable - Current Levy 0.00 Governmental Claims Receivable 0.00 Vendor Receivables 0.00 Traffic System Tuition Receivable 0.00


ACCRUED REVENUE Accrued Interest 0.00


INTER-FUND RECEIVABLE Receivable From Education Fund 15,433.00 Receivable From O.B.M. Fund 1,665,588.15 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 0.00 Receivable From Restr. Purpose Fund 733,103.39 Receivable From Working Cash 0.00

Receivable From Other Funds 92,511.80



Page 18



Operations & Maintenance Fund

Balance Sheet



LIABILITIES CURRENT OBLIGATIONS PAYABLE


0.00

ACCOUNTS PAYABLE

Accounts Payable

290,394.22

ACCRUED EXPENS ES

Accrued Expense

0.00

INTER-FUND PAYABLE


403,288.70


9,058,860.99


0.00


72.24


48,586.59


0.00


0.00

DEFERRED REVENUES

Property Taxes

0.00


0.00

OTHER LIABILITIES

Other Liabilities

0.00

FUND BALANCE

Fund Balance

6,558,447.36

TOTAL FUND BALANCE

6,558,447.36


16,359,650.10

Page 19



College of Lake County

CLC Comparison Operations & Maintenance Fund Statement of Changes in Fund Balance

Month Ending: January 31, 2020

Year to Date

Prior Year to Date

Actual

Percent

Actual

Percent

INCOME Current Taxes

7,172,340.07

97.28%

7,005,586.22

99.37% T.I.F.A.

0.00

0.00%

929.87

0.01%

Building Rentals

175,234.12

2.38%

20,248.00

0.29% Other Facility Rentals

11,550.00

0.16%

13,860.00

0.20%

Miscellaneous Revenue

14,018.38

0.19%

9,307.32

0.13% Total Income

7,373,142.57

100%

7,049,931.41

100%

EXPENDITURES

Salaries

2,433,149.99

47%

2,074,626.82

44% Employee Benefits

827,461.11

16%

896,572.33

19%

Contractual Services

363,311.97

7%

381,084.15

8% General Material & Supplies

(77,814.43)

-2%

(16,138.91)

0%

Travel/Conference Meeting Exp

1,191.96

0%

5,081.35

0%

Fixed Charges

482,997.20

9%

275,762.65

6% Utilities

1,007,456.75

20%

1,044,937.68

22%

Capital Outlay

93,641.62

2%

80,100.87

2% Other Expenditures

5,634.44

0%

7,239.68

0%

Total Expense

5,137,030.61

100%

4,749,266.62

100%

Page 20



Beginning Fund Balance 5,803,196.40 12,683,267.43 Add: Revenues 7,373,142.57 7,049,931.41 Less: Expenses (5,137,030.61) (4,749,266.62) Operating Transfers (1,480,861.00) (10,968,075.00)


Page 21



RESOLUTION APPROVING AND RATIFYING BILLS, AUTHORIZING BUDGET TRANSFERS

AND ACCEPTING MONTHLY FINANCIAL REPORT – FEBRUARY 2020

WHEREAS, the list of bills has been provided to the Board of Trustees in

accordance with the College of Lake County Approval of Bills for Payment Policy 713;

and

WHEREAS, the full details of the monthly financial report are contained in this

document, and a summary is attached hereto; and

WHEREAS, budget transfers in the amount of $230,337.00 are recommended to

the Fiscal Year 2020 Budget and are attached hereto;

NOW BE IT RESOLVED that the Board of Trustees approves the bills provided

under separate cover, accepts the monthly financial report and approves/ratifies and

authorizes the Treasurer to make budget transfers in the amount of $230,337.00.


County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees adopt the resolution Approving and

Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report.

Page 22



FY20 BUDGET TRANSFERS


1) 541002 57 00837 4020 01 Family Parenting Instructional Supplies $18,000.00 To move funds to correct 539000 57 00837 4020 01 Family Parenting Other Contractual Svcs $18,000.00 account.

2) 589000 01 01008 8020 01 Finance Other Capital Outlay $1,162.00 To cover cost of computer 534008 01 01008 8020 01 Finance Computer Software Maint $1,162.00 equipment for new position.

3) 536000 01 00011 8040 01 Purchasing/Contracts Office Services $10,000.00 To realign budget to actual 539000 01 00011 8040 01 Purchasing/Contracts Other Contractual Svcs $175.00 expenses for remaining FY2020. 512001 01 00011 8040 01 Purchasing/Contracts Specialist Staff/F-T $10,000.00 516004 01 00011 8040 01 Purchasing/Contracts Clerical Staff/O-T $175.00

4) 539000 01 01000 8010 01 President’s Office Other Contractual Svcs $50,000.00 To cover cost of contractual 599000 01 01000 8010 01 President’s Office Other Expenditures $50,000.00 services.

5) 565000 01 00092 8060 01 Institutional General Insurance $3,500.00 To move funds to correct 522000 01 00016 8060 01 Comp & Benefits Workers Comp Insurance $3,500.00 account.

6) 585000 01 00728 1010 01 Bio & Health Sci Equipment – Office $1,174.00 To cover unexpected project/ 541010 01 00728 1010 01 Bio & Health Sci Computer Supplies $1,174.00 purpose cost increase.

7) 541010 01 01021 2010 01 Library Computer Supplies $1,500.00 To cover purchase of HP Streams, 585000 01 01021 2010 01 Library Equipment – Office $8,500.00 calculators for student use, cabinet 545001 01 01021 2010 01 Library Books/Binding $10,000.00 for Hot Spot storage & upgrade to

self-check kiosk to Windows 10.

Page 23




8) 541002 01 00700 1010 01 Biology Instructional Supplies $100.00 To move funds to correct 541002 01 00710 1040 01 Surgical Tech Instructional Supplies $100.00 account. 541002 01 00701 1010 01 Chemistry Instructional Supplies $200.00

9) 513001 01 00720 1040 01 Medical Imaging Faculty/F-T, Reg. Term $33,995.00 To move funds to correct 512001 01 00728 1010 01 Bio & Health Sci Specialist Staff/F-T $33,995.00 account.

10) 544002 01 00017 8080 V9 Technology Support Computer Software $27,331.00 To move funds to correct 599020 01 00017 8080 V9 Institutional Expense Coronavirus Expenses $27,331.00 account.

11) 518000 52 52000 6010 01 Food Services Student Employees $5,000.00 To cover student related cost. 547001 52 52000 6010 01 Food Services Promotions/Subsidies $5,000.00

12) 542000 01 00904 3020 01 Career/Job Plcmnt Printing $1,000.00 To cover cost of printing 553000 01 00904 3020 01 Career/Job Plcmnt Travel/Out-of-District $1,000.00 charges.

13) 539000 01 01083 8030 V9 Public Relations Other Contractual Svcs $5,000.00 To move funds to correct 599020 01 00092 8060 V9 Institutional Expense Coronavirus Expenses $5,000.00 account.

14) 544002 01 00017 8080 V9 Technology Support Computer Software $21,000.00 To move funds to correct 599020 01 00092 8060 V9 Institutional Expense Coronavirus Expenses $21,000.00 account.

15) 541001 01 00011 8040 V9 Purchasing Office Supplies $2,800.00 To move funds to correct 599020 01 00092 8060 V9 Institutional Expense Coronavirus Expenses $2,800.00 account.

Page 24



Increase Decrease Account No. Department Account Description Budget Budget Reason 16) 528000 01 00016 8060 01 Comp & Benefits Retirement Health Ins $30,000.00 To move funds to correct 519000 01 00016 8060 01 Comp & Benefits Other Salaries $30,000.00 account. 17) 585000 01 01002 8010 01 Bus Svcs & Finance Equipment – Office $5,000.00 To cover cost of C113 audio 539000 01 01002 8010 01 Bus Svcs & Finance Other Contractual Svcs $5,000.00 visual upgrade. 18) 542003 01 00018 1060 01 Adult Ed/Literacy Printing – Special $5,000.00 To cover cost of special printing 541009 01 00018 1060 01 Adult Ed/Literacy Other Supplies $2,500.00 activities anticipated for the 553000 01 00018 1060 01 Adult Ed/Literacy Travel/Out-of-District $2,500.00 fall semester.

TOTAL TRANSFERS-ALL FUNDS $230,337.00 $230,337.00

Page 25



Operating Funds Financial Highlights

REVENUE:

The revenues in the operating funds reflect 63.9% of budgeted revenues

through February 2020. At the end of February 2019, the College had received

63.4% of the amount budgeted.

The College has received revenues equal to $34.3 million of the fiscal

year amount for local property taxes. On September 6, 2019, the second

installment was due to the Lake County Treasurer’s Office. The first installment

for the 2019 tax year will be mailed in May 2020 with a due date of June 6;

therefore, not much activity will occur until May. Local source revenue is

budgeted at $70.9 million for Fiscal Year 2020.

As of February 29, 2020, student enrollment reflected 96.4% of the tuition

revenue. At the end of February 2019, the College had received 94.4% of the

amount budgeted. Deferred tuition revenue for summer and fall 2019 was

transferred into the appropriate revenue accounts in October 2019.

Interest rates, for investment purposes, are averaging 1.47% for all

investments, whereas last year at this time, the interest rates were averaging

2.54%.

Page 26



EXPENDITURES:

The expenditures in the operating funds reflect 57.0% of budgeted

expenditures for the year. At the end of February 2019, the College had

expended 52.7% of the amount budgeted. The College is trending on track with

the FY2020 budget plan.

At this April 2020 Board meeting, the Vice President of Business Services

and Finance/CFO will present a Third Quarter Fiscal Accountability

Report/Investment Report to describe the condition of all College funds and to

provide an investment report to the Board for approval.

Page 27



Monthly Financial Report

FOR THE MONTH ENDED

February 29, 2020

Page 28



Educational Fund Balance Sheet

As of February 29, 2020

CASH Cash In Bank 23,159,883.13 Illinois Funds 0.00 Petty Cash 0.00 Change Funds 7,300.00

INVESTMENTS Repurchase Agreements 0.00 Treasury Bills 0.00 Certificates of Deposit 0.00 Other Investments 41,172,255.61

RECEIVABLES Taxes Recvbl - Current Levy 0.00 Corp PRS Prty Replc Tax Rec 0.00 Allowance for Uncoll. Tuition (2,737,145.46) Allowance Acct. Traffic Program 0.00 Governmental Claims Receivable 0.00 Chargebacks Receivables 0.00 Student Tuition Receivable 8,742,601.98 3rd Party Tuition Receivable 20.00 Vendor Receivables 0.00 Traffic System Tuition Recvbl. 0.00 Family Parenting Receivable 0.00 Contract System Receivable 0.00


ACCRUED REVENUE Accrued Interest 0.00 Accrued State Apportionment 0.00


INTER-FUND RECEIVABLE Receivable From Education Fund 65,154.45 Receivable From Maint. Fund 1,791.43 Receivable From O.B.M. Fund 1,720,040.32 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 89,781.82 Recvbl From Restr. Purpose Fund 23,615,082.55 Receivable From Working Cash 0.00 Tuition Receivable From Financial Aid 0.00

Receivable From Other Funds 1,472,795.84



Page 29



Educational Fund

Balance Sheet



LIABILITIES

PAYROLL DEDUCTIONS PAYABLE

Payroll Deductions Payable

(0.06) CURRENT OBLIGATIONS PAYABLE



Accounts Payable


Accrued Expense

456,383.00

INTER-FUND PAYABLE

Payable to Maintenance Fund

6,498.00


8,481,223.89


7,283,981.73


0.00


57,200.90


18,800,229.58


0.00


22,330,051.79

DEFERRED REVENUES

Property Taxes

0.00

Total Tuition & Fees

0.00


0.00

OTHER LIABILITIES

Other Liabilities

1,367,272.48

Vacation Accrual

2,247,181.39

FUND BALANCE

Fund Balance

35,992,391.77

TOTAL FUND BALANCE

35,992,391.77


97,360,904.47

RECONCILIATION


36,201,379.47

ADD: REVENUE

63,343,929.17

LESS:EXPENDITURES

(56,806,011.87)

OPERATING TRANSFERS

(6,746,905.00)

ENDING FUND BALANCE

35,992,391.77

Page 30



College of Lake County CLC Comparison Fund 01

Statement of Changes in Fund Balance Month Ending: February 29, 2020

Year to Date

Prior Year to Date

Actual

Percent

Actual

Percent

INCOME

Current Taxes

27,062,872.10

42.72%

26,333,483.96

43.02%

T.I.F.A.

0.00

0.00%

3,495.31

0.01% CPPRT Corp Pers Prop Repl Tax

601,896.04

0.95%

353,786.88

0.58%

ICCB Credit Hour Grants

5,067,549.08

8.00%

4,675,596.00

7.64% Vocational Education

0.00

0.00%

267,245.00

0.44%

Tuition

27,134,414.71

42.84%

26,231,810.22

42.85% Graduation Fees

4,740.00

0.01%

3,725.00

0.01%

Transcript Fees

67,282.32

0.11%

67,202.54

0.11% On-line Course Fee

264,940.27

0.42%

231,253.50

0.38%

Laboratory Fees

536,020.35

0.85%

501,863.81

0.82% Payment Plan Enrollment Fee

37,145.00

0.06%

0.00

0.00%

Credit By Exam Fees

1,200.00

0.00%

260.00

0.00% Comprehensive Fees

4,647,171.78

7.34%

4,603,688.91

7.52%

Activity Fee Adjustment

(3,184,119.00)

-5.03%

(2,941,581.00)

-4.81% Gain(Loss) on Investment

983,503.16

1.55%

705,768.27

1.15%

Other Interest

0.00

0.00%

28,833.28

0.05% Sweep Accounts

99,357.53

0.16%

87,554.79

0.14%

Library Fines

3,062.86

0.00%

6,142.07

0.01% Miscellaneous Revenue

16,892.97

0.03%

30,824.88

0.05%

Other Revenue/Rebates

0.00

0.00%

1,701.52

0.00% Payment Plan Enrollment Fee

0.00

0.00%

22,808.00

0.04%

Total Income

63,343,929.17

100%

61,215,462.94

100%

Page 31



EXPENDITURES Salaries 42,372,728.12 75% 36,753,645.12 72% Employee Benefits 6,438,587.44 11% 6,296,278.21 12% Contractual Services 2,492,872.25 4% 2,362,106.58 5% General Material & Supplies 2,058,281.55 4% 1,908,555.28 4% Travel/Conference Meeting Exp 494,278.05 1% 390,226.85 1% Fixed Charges 779,964.52 1% 686,426.91 1% Utilities 4,101.63 0% 2,114.50 0% Capital Outlay 238,467.02 0% 182,536.19 0% Other Expenditures 1,926,607.44 3% 2,306,157.45 5% Total Expense 56,805,888.02 100% 50,888,047.09 100%

Beginning Fund Balance 36,201,379.47 27,216,303.41 Add: Revenues 63,343,929.17 61,215,462.94 Less: Expenses (56,805,888.02) (50,888,047.09) Operating Transfers (6,746,905.00) 0.00


Page 32




Balance Sheet


ASSETS

CASH Cash In Bank

10,737,708.49

Illinois Funds

0.00

Petty Cash

0.00

Change Funds

0.00

INVESTMENTS

Investments

1,606,059.00

RECEIVABLES

Taxes Recvbl - Current Levy

0.00

Governmental Claims Receivable

0.00

Vendor Receivables

0.00

Traffic System Tuition Recvbl.

0.00

Other Receivables

0.00

ACCRUED REVENUE

Accrued Interest

0.00

Other Accrued Revenue

0.00

INTER-FUND RECEIVABLE

Receivable From Education Fund

15,563.00

Receivable From O.B.M. Fund

1,665,670.15

Receivable From Bond/Int Fund

0.00

Receivable From Auxiliary Fund

0.00

Recvbl From Restr. Purpose Fund

736,728.39

Receivable From Working Cash

0.00

Receivable From Other Funds

94,633.79

Deferred Expenses

Deferred Expenses

117,629.50

TOTAL ASSETS

14,973,992.32

Page 33




Balance Sheet



LIABILITIES CURRENT OBLIGATIONS PAYABLE



Accounts Payable


Accrued Expense

0.00

INTER-FUND PAYABLE


403,288.70


9,058,860.99


0.00


72.24


48,778.53


0.00


0.00

DEFERRED REVENUES

Property Taxes

0.00


0.00

OTHER LIABILITIES

Other Liabilities

0.00

FUND BALANCE

Fund Balance

5,442,827.72

TOTAL FUND BALANCE

5,442,827.72


14,973,992.32

RECONCILIATION


5,803,196.40

ADD: REVENUE

7,474,337.98

LESS:EXPENDITURES

(6,353,845.66)

OPERATING TRANSFERS

(1,480,861.00)

ENDING FUND BALANCE

5,442,827.72

Page 34



College of Lake County CLC Comparison Fund 02

Statement of Changes in Fund Balance Month Ending: February 29, 2020

Year to Date

Prior Year to Date

Actual Percent Actual Percent

INCOME Current Taxes 7,199,671.90 96.33% 7,005,586.22 99.30% T.I.F.A. 0.00 0.00% 929.87 0.01% Building Rentals 240,435.47 3.22% 20,248.00 0.29% Other Facility Rentals 18,480.00 0.25% 18,480.00 0.26% Miscellaneous Revenue 15,750.61 0.21% 10,025.90 0.14% Total Income 7,474,337.98 100% 7,055,269.99 100%

EXPENDITURES Salaries 2,757,164.38 43% 2,484,370.24 42% Employee Benefits 947,796.43 15% 1,026,427.36 18% Contractual Services 417,654.04 7% 460,182.83 8% General Material & Supplies (34,397.68) -1% 9,696.88 0% Travel/Conference Meeting Exp 1,691.96 0% 6,981.35 0% Fixed Charges 509,847.92 8% 515,848.31 9% Utilities 1,613,090.69 25% 1,263,931.25 22% Capital Outlay 132,589.44 2% 86,214.20 1% Other Expenditures 8,408.48 0% 8,648.17 0% Total Expense 6,353,845.66 100% 5,862,300.59 100%

Page 35



Beginning Fund Balance

5,803,196.40

12,683,267.43

Add: Revenues

7,474,337.98

7,055,269.99

Less: Expenses

(6,353,845.66)

(5,862,300.59)

Operating Transfers

(1,480,861.00)

(8,393,941.00)

Ending Fund Balance

5,442,827.72

5,482,295.83

Page 36



APPROVAL OF TREASURER’S BOND

The Illinois Public Community College Act, Section 805/3-19, states that the

Treasurer shall have executed a bond to cover 25% of the money and securities in his or

her custody and conditioned upon the faithful discharge of his or her duties. The Board

approved the appropriation at the December 17, 2019 board meeting. It also is necessary

to file a certified copy of this bond with the Illinois Community College Board and the

Lake County Clerk. The College has secured coverage for $30 million through the

College’s insurance agency R.J. Galla Co., Inc., who solicited four quotes and has

recommended Liberty Surety First as the best coverage for the College. The annual

premium amount is $22,250.00, which provides coverage from April 22, 2020 through

April 23, 2021.

It is, therefore, recommended that the Treasurer of the College of Lake County be

bonded by purchasing the Treasurer’s bond described above at an annual cost of

$22,250.00 and that a copy of this bond be certified and filed with the Illinois

Community College Board and Lake County Clerk as provided by statute.

Page 37


Page 38

AGENDA ITEM 8.1 - PURCHASING


BIDDABLE ITEM RFB #20026

Item Account Description

1 586000-03-03028-8060-01 PRODUCTS: CELLULAR DISTRIBUTED 539000-03-03028-8060-01 ANTENNA SYSTEM - REBID

LEAD STAFF: Greg Kozak, CIO, Information Technology ___________________________

I. BIDS AMOUNT

*1. Wireless Concepts International, LLC $1,597,304.38 2. Pierson Wireless Corporation $2,202,466.20

II. STATEMENT OF NEED

There are many areas in the College where lack of a cellular signal prevents students frommaking phone calls or sending texts (for example, when speaking with an advisor, they mightwant to consult with their parents or guardians), and this solution will correct that deficiency.This purchase will cover materials, labor and installation of a cellular distributed antennasystem to provide extended cellular voice and data service in all buildings across theCollege’s three campuses.

The total FY2020 budgeted amount is $1,757,034.82.

III. EXPLANATION OF PURCHASE

Advertisement for the solicitation of bids was released on January 27, 2020 and opened on March 2, 2020. Proactively, the College solicited five companies, and two companiessubmitted a bid. Wireless Concepts International, LLC is the lowest responsive andresponsible bidder.

Due to unexpected costs that can be incurred with this type of project, Administrationrequests a 10% contingency in the amount of $159,730.44 to be added to the base amountof $1,597,304.38.

The budgeted FY20 amount for this project is $1,500,000.00. Additional funds will beutilized in the amount of $257,034.82 authorized by the Board at the February 25, 2020meeting (Agenda Item 7.7) for the use of urgent capital needs.

Page 39

AGENDA ITEM 8.1 - PURCHASING

Agenda Item 8.1

April 21, 2020

IV. RECOMMENDATION OF AWARD

It is recommended that the Board of Trustees approve an award to Wireless Concepts International, LLC of Waukegan, IL for the materials, labor and installation of a cellular distributed antenna system with $159,730.44 contingency for a not-to-exceed amount of $1,757,034.82.

*Recommended for Approval

Page 40

AGENDA ITEM 8.1 - PURCHASING (Continued)


BIDDABLE ITEM RFB #20025


2 586633-03-03087-8060-01 PRODUCTS: RATIFICATION OF ROBOTIC WELDING SYSTEM

LEAD STAFF: Richard Ammon, Dean, EMPS Division ___________________________

I. BIDS AMOUNT

** 1. Airgas USA, LLC $86,052.62 *2. Weldstar Company $89,835.84

3. Lincoln Electric Company $90,834.00


The advisory committee to the new robotic welding curriculum recommends the purchaseand delivery of a robotic welding system. This system will allow faculty to expand theirteaching capabilities and give students opportunities to use state-of-the-art weldingtechnology and tools. The purchase of this system will also benefit students in the AutoCollision Repair and the Machine Tool Trades programs by providing the opportunity forhands-on experiences with operating equipment that is currently used in industry.

The total FY2020 budgeted amount is $90,000.00.


Advertisement for the solicitation of bids was released on January 21, 2020 and opened onFebruary 4, 2020. Proactively, the College solicited three (3) companies, and three (3)companies submitted a bid. Weldstar Company is the lowest responsive and responsiblebidder. Airgas USA, LLC was deemed a non-responsive bidder due to submitted materialchanges to contractual terms.


It is recommended that the Board of Trustees ratify an award to Weldstar Company ofAurora, IL for the purchase and delivery of a robotic welding system in a not-to-exceedamount of $89,835.84.

*Recommended for Approval** Non-Responsive, Unwilling to Agree to Bid Terms

Page 41



BIDDABLE ITEM #GS35F0503M


3 589000-03-03092-8060-01 PRODUCTS: RATIFICATION OF 539000-06-06659-4010-01 HOTSPOTS AND BROADBAND 539000-06-06660-4010-01 INTERNET SERVICES 539000-06-06661-4010-01 539000-06-06663-4010-01

LEAD STAFF: Tanya Woltmann, Dean, Library, Testing & Academic Success, and Ali O’Brien, Vice President of Community and Workforce Partnerships ___________________________

I. BIDS AMOUNT

*1. T-Mobile USA Inc. $75,212.60


This purchase is to provide students with hotspots and unlimited broadband internetaccess when they are off campus using College-issued laptop computers. Currently,students receive access to laptops through programs coordinated by the Library and thenew Workforce Equity Initiative grant. Combining hotspot technology with laptop accessensures that students will have seamless access to resources and can complete theircoursework when they are off campus. Students return the hotspot access when theyreturn the laptop. As a result, hotspot access and laptops will stay in inventory with theCollege and can be redistributed to other students as needed.

The planned budgeted amount for up to two years is $60,212.60. The budgeted amountfor urgent expenses related to the COVID-19 pandemic for four months is $15,000.00


This government agreement includes 154 free hotspots with the unlimited broadbandinternet services.

Due to the COVID-19 pandemic, the College requested 100 additional hotspots under theexisting agreement. These additional hotspots will be utilized by staff, faculty and

Page 42


Agenda Item 8.1

April 21, 2020

students to support alternative learning delivery methods and remote work environment for up to four months. The College is billed monthly and can terminate services at any time. If Administration continues to utilize these services for up to two years, the College will receive a $6,000.00 credit. This contract was competitively bid under the General Services Administration (GSA Agreement #GS35F0503M) for General Purpose Commercial Information Equipment, Software, and Services. The purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/Governmental Joint Purchasing Act and the College’s Procurement Policy 712.


It is recommended that the Board of Trustees ratify an award with T-Mobile USA Inc., of Washington, DC for hotspots and broadband internet services in a not-to-exceed amount of $75,212.60.


Page 43



NON BIDDABLE ITEM RFP #19015


4 532000-01-01083-8030-01 SERVICES: MEDIA BUYING PROFESSIONAL SERVICES

LEAD STAFF: Derrick Harden, VP Strategy, Planning & Support & Chief of Staff

________________________________

I. PROPOSALS COMMISSION RATE

*1. Jordan Ross & Rose

Original Proposal (March 2019) 7.5% *Renewal Year 1 (2020-2021) 7.65%


The College’s marketing plans are enhanced by working with a consulting firm toprovide annual media buying services. The first year of the current contract has provensuccessful, as the College continues to work toward targeted marketing campaigns.

Benefits to the College for these services have included increased purchasing powerwith multiple clients, resulting in lower rates than the College can achieve on its own;“added-value” opportunities due to purchasing strength and constant negotiations withmedia; discounted production services; coordination of creative placement with allmedia outlets; reconciliation of media invoices to ensure that what the College orderedran correctly and at the right rate; and increased capability of targeting messaging toaudiences during the course of the year.

The planned budgeted amount is not to exceed $77,660.00.


At the April 2019 Board of Trustees’ meeting, the Board approved an award to JordanRoss and Rose for media buying services for four one-year annual renewals.

Page 44



The RFP contract term stated, “The College reserves the right to renew the award for three (3) additional one (1) year terms, subject to acceptable performance by the Consultant and price identified herein”. In addition, the RFP included a maximum annual increase in commission rate up to 2%; however, the increase was 0.15% for this contract year. Administration is requesting approval to renew the agreement for the first one-year term.


It is recommended that the Board of Trustees approve a one-year renewal from May 1, 2020 through April 30, 2021 with Jordan, Ross & Rose of Northfield, IL with a commission rate of 7.65% for Media Buying Professional Services in a not-to-exceed amount of $77,660.00


Page 45

AGENDA ITEM 8.2 – PURCHASING


NON-BIDDABLE ITEM


1 541002-01-00700-1010-01 PRODUCTS: RATIFICATION OF 541002-01-00701-1010-01 BIOLOGY AND CHEMISTRY LAB

SUPPLY PURCHASES

LEAD STAFF: Maureen Robinson, Dean, Biological & Health Sciences Division ___________________________

I. PROPOSALS AMOUNT

*1. Fisher Scientific $35,002.41


Each year, the College purchases instructional lab supplies, such as chemicals,beakers, lens paper, for biology and chemistry classes held on all campuses.



During FY2020, various departments purchased instructional lab supplies for thebiology and chemistry departments.

Administration requests a ratification of the FY2020 cumulative spend through April7, 2020 of $25,002.41.

In FY 2021, Purchasing and Contracts will issue a formal bid for instructionalmaterials; however, to accommodate anticipated FY2020 lab supply needs,Administration is requesting approval of an additional $10,000.00 to cover purchasesthrough the end of FY2020.

This consortial purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/Governmental Joint Purchasing Act and the College’s Procurement Policy 712T andwas competitively bid under the Illinois Public Higher Education Cooperative(IPHEC) Agreement# IPHEC1809 for laboratory supplies and services.

Page 46

AGENDA ITEM 8.2 – PURCHASING (Continued)



It is recommended that the Board of Trustees ratify an award to Fisher Scientific of Chicago, IL for biology and chemistry lab supply purchases in a not-to-exceed amount of $35,002.41.


Page 47



NON-BIDDABLE ITEM


2 539000-01-01006-8040-01 541009-01-01006-8040-01 546000-01-01006-8040-04

SERVICES: RATIFICATION OF LEADERSHIP TRAINING AND MATERIALS

LEAD STAFF: Sue Fay, Executive Director, Human Resources

__________________________

I. PROPOSALS AMOUNT

*1. Boca Leadership, dba VitalSmarts $52,000.00


Crucial Conversations®, a foundational program in values-based culture building, is aleadership training course that the College is incorporating into its new EmployeeSuccess Framework. The purpose of this training is to improve employee dialogue andengagement, create behavioral change and build high-performing teams within acollaborative culture (strategic pillar 5).

VitalSmarts is a training industry leader in providing methods to achieve high levels ofperformance by changing behavior. First published in 2002, Crucial Conversations®

training is accredited by the two primary Human Resources (HR) professionalcertification associations, Society for Human Resources Management (SHRM) and theHuman Resources Certification Industry (HRCI), as well as by the InternationalAssociation for Continuing Education and Training (IACET).


III. EXPLANATION OF AWARD

More than 115 staff members, including College leaders and HR team members, willcomplete the training. This award is for training workshops, which offer a total of 56hours of highly interactive classroom time for four cohorts (14 hours per cohort)facilitated by certified trainers, more than 60 original video clips of “before and after”situations and training materials. Workshop activities include extensive skilldevelopment and practice, group participation and personal reflection. After staffmembers complete the course, a master trainer and professional staff members from

Page 48



the College’s HR team will facilitate individualized coaching and learning circles to ensure that those who are trained continue to use and hone these skills. Pursuant to 110 ILCS 805/3-27.1 (a), contracts for services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bid process.


It is recommended that the Board of Trustees ratify an award to Boca Leadership, dba VitalSmarts, of Provo, UT, to provide leadership training and materials in a not-to-exceed amount of $52,000.00.


Page 49



NON-BIDDABLE ITEM


3 532000-01-01035-3090-01 SERVICES: RATIFICATION OF COMMUNICATION ACCESS REAL-TIME TRANSLATION (CART) SERVICES

LEAD STAFF: Thomas Crowe, Director, Disability Services ___________________________

I. PROPOSALS AMOUNT

*1. Alternative Communications Services $35,000.00


The College provides captioning services for students, staff and visitors who are deafand hard of hearing during classes, tutoring sessions and meetings on all campuses.This purchase will cover the needed communication access real-time translation(CART) services.



During FY2020, the Disability Services department purchased CART services forstudents on campus.

Administration requests a ratification of the FY 2020 cumulative spend through April8, 2020 of $27,116.25.

Purchasing and Contracts has issued a formal solicitation for CART and textinginterpreting remote and onsite services for FY2021 purchases; however, toaccommodate anticipated FY2020 CART service needs, Administration is requesting approval of an additional $7,883.75 to cover services though the end of the FY2020.


It is recommended that the Board of Trustees ratify an award to AlternativeCommunication Services of Carol Stream, IL for communication access real-timetranslation (CART) services in a not-to-exceed amount of $35,000.00.


Page 50



NON-BIDDABLE ITEM Item Account Description

4 534008-02-00078-7080-01 SERVICES: ELECTRONIC LOCK SECURITY SOFTWARE MAINTENANCE AND INSPECTIONS

LEAD STAFF: Mike Welch, Director of Facilities

_________________________ I. PROPOSALS AMOUNT *1. Esscoe, LLC $232,260.00 II. STATEMENT OF NEED

The College’s electronic lock system is highly sophisticated technology that controls physical access to external and internal doors across the three campuses. The College does not have in-house capabilities or an approved vendor to address equipment failures, software configura t ion or daily maintenance needs. Esscoe, LLC offers the expertise to service and inspect the Lenel OnGuard software in order to maintain the College’s electronic lock system in a high state of readiness. The planned budgeted amount for a five-year security software maintenance and inspection agreement is $232,260.00.


Pursuant to 110 ILCS 805/3-27.1 (a), contracts for services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bid process. Pursuant to 110 ILCS 805/3-27. (e), contracts for the maintenance or servicing of equipment or provision of repair parts for equipment which are made with the manufacturer or authorized service agent of that equipment where the provision of parts, maintenance or servicing can best be performed by the manufacturer or authorized service agent are exempt from the competitive bidding process.


It is recommended that the Board of Trustees award a five-year agreement from August 9, 2019 through August 10, 2024 for security software maintenance and a five-year agreement from May 1, 2020 through March 31, 2025 for equipment inspections with Esscoe, LLC of Lake Zurich, IL in a not-to-exceed amount of $232,260.00.


Page 51



NON-BIDDABLE ITEM RFI #20028


5 Various Accounts PRODUCTS AND SERVICES: INFORMATION TECHNOLOGY HARDWARE AND SOFTWARE STRATEGIC VENDOR PARTNERSHIP

LEAD STAFF: Greg Kozak, CIO, Information Technology ____________________________

I. PROPOSALS

*1. CDW-G2. SHI3. MNJ TECHNOLOGIES


The College is seeking to optimize the value of its technology hardware and softwarespend by establishing a strategic vendor partnership in which the majority spend will bewith a single company. In return for the College’s spend commitment, the vendor willadd value and be held to a high standard, through the use of a balanced scorecard forcontractual commitments, student success, quality, delivery, service levels and pricing.The value of this partnership will be assessed quarterly to document success against whatthe College could have achieved if the same spend had been distributed in a less strategicmanner.

In addition, the College requests approval to include in this purchasing relationshipservices that are associated with implementing hardware or software purchased from thisvendor.

The planned budgeted amount for each year is $4,000,000.00, $4,200,000.00 and$4,410,000.00, respectively, for a three-year total of $12,610,000.00.

The contract will include a termination clause for convenience and for any two successivequarters in which the vendor does not achieve an acceptable score on its balancedscorecard rating assessment. A copy of the balanced scorecard was provided to the Boardduring the IT Strategy Update at the February 25, 2020 meeting.

Page 52




Advertisement for request for information (RFI) was released on January 31, 2020 andopened on February 21, 2020. Proactively, the College solicited three (3) companies,and three (3) companies responded to the RFI. A cross-functional evaluation committeeindependently reviewed, evaluated and ranked each firm’s qualifications based onspecific criteria, including student success, pricing, quality and service, and strategicrelationship. The two highest scoring companies were invited to provide oralpresentations and subsequently presented their response to clarifying questions. Basedon the overall evaluation and the best and final offer, the committee recommends CDW-G as the most responsive and responsible respondent.

This consortial purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and wascompetitively bid under the Illinois Public Higher Education Cooperative (IPHEC)Agreement #D1702TMS for microcomputer systems, products and services.

Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase,delivery, movement, or installation of data processing equipment, software, or servicesand telecommunications and inter-connect equipment, software and services, are exemptfrom the competitive bidding process.


It is recommended that the Board of Trustees approve a three-year agreement from July1, 2020 through June 30, 2023 with CDW-G of Vernon Hills, IL for the informationtechnology hardware and software strategic vendor partnership in a not-to-exceed amountof $12,610,000.00.


Page 53

AGENDA ITEM 8.3 – PURCHASING

DISPOSAL


According to Policy 915, Disposal, the Vice President for Business Services and

Finance/CFO shall report damaged, surplus or not needed property for College of Lake

County (College) purposes to the Board of Trustees 30 days prior to disposal. Pursuant to

Policy 915, upon Board approval, this process is as follows: (1) items are advertised for

public sale; (2) items not sold are offered to in-district public school districts; (3) any

unclaimed items may be made available to the general public to enhance the College’s

sustainability goals on a first-come, first-served basis; and (4) items not claimed are placed

in the garbage for pickup. Business Services and Finance may dispose of hazardous

materials or property in advance of Board approval to ensure student and staff safety and

request that the Board ratifies this action at a subsequent Board meeting.

Administration requests the Board of Trustees to waive Board Policy 915 for the

approved donation of one table and 28 chairs to Round Lake School District 116 and eight

tables and two loveseat chairs to the Village of Lake Zurich. These items were in the Library

prior to renovation.

The College has 30 obsolete items from five departments (see list on the following

page). Administration will repurpose, donate, sell or dispose of these items on a date to be

determined.

In addition, the College donated 45,549 Personal Protection Equipment (PPE) items

from various instructional and operational departments to help mitigate critical shortages of

PPE items experienced by hospitals in Lake County during the coronavirus (COVID-19)

pandemic.

It is recommended that the Board of Trustees approve the donation, sale or disposal

of 30 obsolete items and the ratification of 45,549 donated PPE items to hospitals in Lake

County listed on the following pages.

Page 54


DISPOSAL


ASSET DISPOSAL ITEMS ATHLETICS PERSONAL ENRICHMENT Chairs (5) Printer Cart (1) CAREER AND PLACEMENT POLICE DEPARTMENT Photo Frames (5) Body Armor Vests (3) FACILITIES Burnisher (1) Carpet Extractors (7) Floor Scrubbers (5) Vacuum (1) Wet Vacuums (2) DONATION OF PPE SUPPLIES Advocate Condell Medical Center Libertyville, IL 60048 Items Total Quantity Surgical Gowns 64 Surgical Gloves 1,000 Anti fog Surgical Mask with Ties 300 Fluid Resistant Face Mask with Ties and Shield 100 Sterile Surgical Gloves 100 Black Nitrile Gloves 600 N95 Masks 48 Cancer Treatment Centers of America Zion, IL 60099

Items Total Quantity Sterile surgical gloves 35 Medium exam gloves 200 Small exam gloves 700 Large exam gloves 900 XS exam gloves 900 XL exam gloves 1,300 Medium exam gloves 1,400 Gloven Nitrile Exam Gloves - M 4,000

Page 55


DISPOSAL


2 XL lab coats 2 Large lab coats 3 XL lab coats 10 3 XL lab coats 10 Large lab coats 20 XL Medline disposable lab jackets 30 Large Medline disposable lab jackets 30 2 XL lab coats 60 XXL Medline disposable lab jackets 60 Small lab coats 100 Large Benco Dental disposable lab jackets 100 Medium lab coats 140 Full Kit of PPE 9 Antibacterial Soap 1 Blue Plastic PPE Gowns 9 Blue Plastic PPE Gowns 30 Face Masks 6 Tie On Surgical Face Masks 15 Face Mask with Shield 16 Procedure masks 450 Procedure masks 500 Cavi Wipes 1 Sani-Wipes (160 per canister) 2

NorthShore University HealthSystem Highland Park Hospital EMS System Highland Park, IL 60035

Items Total Quantity Surgical Gowns 64 Surgical Gloves 200 Anti fog Surgical Mask with Ties 300 Fluid Resistant Face Mask with Ties and Shield 100 Sterile Surgical Gloves 500 Sterile Surgical Gloves 80 3M Filtron Surgical mask with face shield 50 Gloven Vigor LC Nitrile powder free gloves-size medium 700 Gloven Vigor LC Nitrile powder free gloves-size large 300

Page 56


DISPOSAL


Gloven Vigor LC Nitrile powder free gloves-size X-large per box) 200 Gloven Vigor LC Nitrile powder free gloves-size XX-large 160 Raven Nitrile powder free gloves-size XX-large 100 Bold Annelia Nitrile gloves-size medium 100 Examining gloves stretch vinyl- size small 1,000 Examining gloves stretch vinyl- size medium 1,000 Examining gloves stretch vinyl- size large 1,000 Examining gloves stretch vinyl- size X-large 1,000 N95 Masks 60

Northwestern Lake Forest Hospital Lake Forest, IL 60045 Items Total Quantity Surgical Gowns 64 Surgical Gloves 200 Fluid Resistant Face Mask with Ties and Shield 175 Sterile Surgical Gloves 600 Procedure Face Masks w/ear loop and plastic shield 200 Thickster latex gloves-size medium 250 Thickster latex gloves-size large 100 Thickster latex gloves-size X-large 150 Thickster latex gloves-size XX-large 100 Examining gloves stretch vinyl- size small 1,000 Examining gloves stretch vinyl- size medium 1,000 Examining gloves stretch vinyl- size large 1,000 Examining gloves stretch vinyl- size X-large 1,000 N95 Masks 60

Page 57


DISPOSAL


Vista Health System - Vista Medical Center East Waukegan, IL 60085

Items Total Quantity Surgical Gowns 160 Surgical Gloves 400 Anti-fog Surgical Mask with Ties 100 Surgical Face Masks 75 Fluid Resistant Face Mask with Ties and Shield 175 Sterile Surgical Gloves 650 Exam Gloves 860 Exam Gloves 150 Exam Gloves 750 Pocket Nurse Hair Covers 100 Hand Sanitizer 9 Gowns 40 Procedure Face Masks 300 Orange Nitrile Gloves 100 N95 Masks 52 3M N95 masks 10 Gloven Vigor LC Nitrile powder free gloves size-XL 1,800 Examining gloves stretch vinyl- size small 1,000 Examining gloves stretch vinyl- size medium 1,000 Examining gloves stretch vinyl- size large 1,000 Sunset Latex Gloves 1,700 Gloven Nitrile Exam Gloves - XL 900 Gloven Nitrile Exam Gloves - L 1,000 Gloven Nitrile Exam Gloves - S 2,300 Gloven Nitrile Exam Gloves - M 2,300 Full Kit of PPE 4 Procedure masks 2,500 Procedure masks 50

Page 58


DISPOSAL


FOR INFORMATIONAL PURPOSES ONLY Since July 1, 2019, the College has recovered $17,742.94 from the sale of auctioned or recycled items for FY 2020. This is up from the $16,408.94 amount reported at the February 2020 Board meeting. REPURPOSED ITEMS DONATED ITEMS 2001 Chevrolet Pick Up (1) Tables (9) 2002 Chevrolet Pick Up (1) Chairs (28) 2004 Chevrolet Minivan (1) Loveseat Chairs (2) File Cabinet (1) HP Dock Station (1)

Page 59


Page 60

AGENDA ITEM 9.1 – CONTRACTS AND GRANTS


APPROVAL OF RATIFICATION OF THE ILLINOIS COMMUNITY COLLEGE BOARD WORKFORCE EQUITY INITIATIVE GRANT SUBCONTRACTS

In September 2019, the Board accepted the Illinois Community College Board’s

(ICCB) Workforce Equity Initiative grant. As part of the grant plan and budget approved

by ICCB, there were two subcontracts with external partners to supplement support

services for students. Because the subcontract amounts exceed $25,000.00, Administration

is bringing them forward for Board ratification.

The first executed subcontract is with The Community Works, a non-profit agency

that is providing case management services to remove barriers for students to ensure they

remain enrolled and successfully complete a career program certificate.. The term of this

agreement is January 1, 2020 through September 16, 2020, with a not-to-exceed amount of

$59,000.00 for case management services and supplies.

The second executed subcontract is with the Lake County Workforce Development

Department, a Lake County government department that provides career services to

prepare students for and to secure employment. The term of this agreement is March 1,

2020 through September 16, 2020, with a not-to-exceed amount of $32,564.00 for career

services and supplies.

Copies of the fully executed Illinois Community College Board Workforce Equity

Initiative Grant subcontracts are located in the Board portal.

It is recommended that the Board of Trustees approve the ratification of the Illinois

Community College Board Workforce Equity Initiative grant subcontracts.

Page 61



APPROVAL TO ENTER AN AGREEMENT WITH NORTHERN ILLINOIS POLICE ALARM SYSTEM

The Northern Illinois Police Alarm System (NIPAS) is an emergency services

organization equipped and trained to respond to high-risk incidents, such as active shooters,

barricaded subjects, hostage incidents and dignitary protection. NIPAS is comprised of

dues-paying members from 87 police Illinois municipal and county agencies. Currently,

these services are not available to the College of Lake County (College). NIPAS has

approached the College, through the Police Department, with a proposal to provide its

emergency response services to the College’s three campus locations at no cost in exchange

for allowing NIPAS to construct an equipment storage building on College property in

Grayslake.

The following fees will be waived by NIPAS should the College enter into this

agreement:

• First Year: $26,000 ($4,800 annual assessment, $20,000 for equipment andapproximately $1,200 for training and testing, plus assignment of one CLC PoliceOfficer to the team.

• Recurring Annual Assessment: $4,800, plus assignment of one CLC Police Officer tothe team.

The following benefits are associated with entering into this agreement:

• Continued engagement in community partnerships.

• Opportunities for criminal justice students, Criminal Justice Club members, or both.• Enhanced ability on the part of the College to secure the authority to operate a police

training academy.

Alignment with College’s 2024 Strategic Plan A partnership with NIPAS aligns with Pillar 4: Community and Workforce Partnerships

and Pillar 6: Strategic Use of Resources.

Pillar 4

• Students taking courses in the Criminal Justice program might participate in field

trips, equipment demonstrations and training scenarios conducted by NIPAS.

Page 62



• Students taking Automotive Technology courses could potentially provide routine

maintenance and repair on NIPAS’ specialty vehicles.

• Students taking Automotive Collision Repair courses could be engaged with repairing

body damage and assist with making special modifications to the vehicles.

Pillar 6

• The College has the resource of land available to enter into the agreement.

Costs to the College

NIPAS will be responsible for all costs associated with planning and construction of the

equipment storage building. The photo below shows the prospective location for the

proposed NIPAS building on the College’s Grayslake campus. A draft agreement is

provided on the next page.

Page 63



It is, therefore, recommended that the Board of Trustees approve the College of

Lake County to enter an agreement with Northern Illinois Police Alarm System.

Page 64



AGREEMENT

THIS AGREEMENT is made and entered into this day of ________________, 2020, by and between the COMMUNITY COLLEGE DISTRICT NO. 532, Lake County, an Illinois community college ("the College of Lake County") and the NORTH ERN ILLINOIS POLICE ALARM SYSTEM ("NIPAS").

RECITALS AND UNDERTAKINGS:

WHEREAS, the College of Lake County is a community college district

organized pursuant to the provisions of 110 ILCS 805/3-1 et. seq. The Northern Illinois

Police Alarm System is a not-for-profit, tax-exempt joint venture of suburban police

departments spanning five counties. The provisions thereof are recognized as applyi ng

to this Agreement; and

WHEREAS, the parties recognize that cooperation between the College of Lake

County and NIPAS in the development of suitable storage facilities is in the best public

interest for residents of Northern Illinois and Lake County; and

WHEREAS, irrespective of its location in Lake County, property of the College of

Lake County is designated as the location for a NIPAS storage facility; and

WHEREAS, the Grayslake Campus of the College of Lake County at 19351 West

Washington, Grayslake, Illinois, has available space and both the NIPAS officials and the

College of Lake County Board of Trustees have been receptive to the placement thereon of

the Northern Police Alarm Systems storage facility. The storage facility will be financed by

NIPAS and owned by the College of Lake County (which may be referred to herein as

"Lessor"), and when completed, will be leased without rental charge to the Northern Illinois

Police Alarm System (which may be referred to herein as "Lessee") for a period of ten (10)

years, which may be renewed by mutual agreement of the College of Lake County and

NIPAS. All costs of operation and maintenance of the building being the responsibility of

Page 65



NIPAS; and

WHEREAS, pursuant to the construction of a building on the west side of Willow

Way, behind building 7, on real property, currently tennis courts, owned by the College of

Lake County (hereinafter "NIPAS Building"); and

WHEREAS, during the Term of this agreement, or any subsequent renewal, NIPAS

will waive all membership fees and requirements and provide the full services of the

Northern Illinois Police Alarm System Emergency Services Team to the College of Lake

County at no cost; and

WHEREAS, the parties mutually agree that this Agreement is an appropriate method

to document their mutual understandings, preliminary agreements and respective

obligations concerning the NIPAS Storage Building;

NOW, THEREFORE, in consideration of the mutual covenants and understandings set forth herein, the parties agree as follows:

1. The Recitals and Undertakings are hereby incorporated as part of this Agreement.

2. The Term of this Agreement shall be for ten (10) years, subject to renewal by

mutual agreement by both The College of Lake County and NIPAS.

3. The Northern Illinois Police Alarm System will have use of the NIPAS Storage

Building, which is owned by the College of Lake County. The Northern Illinois

Police Alarm System will lease the NIPAS Storage Building during the Term of this

Agreement. NIPAS will be solely responsible for all risks of operation and loss

associated with the NIPAS Storage Building, its use and its contents and all liability

for NIPAS building users and business guests. NIPAS shall provide and pay all costs

related to the repair of damage upon the premises occurring after its occupancy,

including the restoration of damages caused by the actions of Lessee's building users

and guests. Lessee is solely responsible for maintaining fire, liability and other

casualty insurance on the premises in an amount to be approved by Lessor,

which shall be sufficient enough to repair damages or pay any loss caused by

fire, personal injury or property damage or other casualty. NIPAS shall provide

Page 66



certificates of insurance to the College of Lake County naming the College of

Lake County as an additional insured and further providing that such policies

shall not be modified or cancelled without providing the College of Lake County

with a thirty (30) day written notice. The Northern Illinois Police Alarm System

agrees to consult periodically with the Chief of the College Police Departme nt ,

or his/her designee, on operational matters that would permanently or

temporarily impact College of Lake County facilities, programs or personnel or

that would alter, revise or expand upon the existing NIPAS Storage Building or

site.

4. NIPAS agrees to indemnify, reimburse and hold the College of Lake County

harmless against any and all liabilities, claims, causes of action, demands, costs,

expenses, damages, and fees, including attorney fees, that the College of Lake

County incurs arising out of or occurring in connection with NIPAS’s construction

and use of the Storage Facility.

5. The College of Lake County agrees to permit access upon, under and through

its real estate for the construction, installation, use and maintenance of necessary

utility facilities, including, without limitation, water, sanitary sewer, storm

sewer, gas, electricity, telephone, television, necessary for the continued use and

operation of the NIPAS Storage Building. Any expenses associated with the use

and maintenance of necessary utilities will be borne by NIPAS.

6. The parties agree to designate representatives who will communicate regularly

and develop further cooperative agreements on matters that are likely to

commonly affect their operations at the Grayslake campus, including matters

concerning joint purchasing, common service providers, parking lot and

roadway access and usage, and event scheduling procedures.

7. The Premises presently are exempt from general real estate taxes by reason of

the exemption accorded public community college districts under Section 35

Page 67



ILCS 200/i5-135, Illinois Compiled Statutes. In the event that any real estate

taxes or leasehold taxes become due as a result of Lessee's or a sub-Lessee's

occupancy of the Premises, whether charged to Lessor or Lessee, and whether

received during or after the term of the Lease, then Lessee agrees to pay said

real estate taxes promptly when due. Lessee further agrees to indemnify and

hold Lessor harmless from any real estate or leasehold tax lawfully imposed

with respect to the Premises by reason of the use of or activities conducted from

the Premises by Lessee or any sub-Lessee of Lessee. Lessor agrees to notify

Lessee within two weeks of its receipt of any notice or determination that the

real estate tax exemption applicable to the Premises is subject to revision or

amendment.

8. Lessee acknowledges that the NIPAS Storage Building is in compliance with

the Environmental Barriers Act and that the Illinois Accessibility Code is a

continuing obligation of Lessee requiring any and all elements and space altered,

improved, or newly constructed to conform to the applicable technical standar d

described in the Code. Lessee further acknowledges that the sole responsibility

for the obligations of an owner under the Americans with Disabilities Act of

1990 and all relevant regulations promulgated thereunder is assumed by Lessee.

9. All tenant improvement work completed on behalf or for the use of the Lessee

shall be performed at not less than the prevailing hourly wage rate as determined

by the Illinois Department of Labor.

10. Lessor covenants that the Lessee shall peaceably and quietly have, hold, and

enjoy the premises for the term here mentioned, without interruption by Lessor.

11. Lessor agrees to exit the campus with NIPAS emergency response vehicles via

Willow Way southbound to Brae Loch Road, Grayslake, Illinois. In order to avoid

disruption, NIPAS further agrees to refrain from activating and will terminate the

Page 68



use of emergency lights and sirens while on the College of Lake County property.

12. Lessor and Lessee agree that the NIPAS Storage Building, including all tenant

spaces and common areas, will be managed by Lessee in such a way as to be

generally consistent with Lessor's policies concerning usage and smoking of

tobacco products either within buildings or on Lessor's real property.

13. All covenants and representations made in this Lease are dependent and will be

binding upon and apply to any successor in interest to the parties. No provision

of this Agreement may be modified, or additional requirements established

without the express written approval of the Lessor and Lessee.

COMMUNITY COLLEGE DISTRICT NO. 532 COLLEGE OF LAKE COUNTY (LESSOR)

NORTHERN ILLINOIS POLICE ALARM SYSTEM (LESSEE)

By:

By:

Title:

Title:

Date:

Date:

Page 69



ADOPTION OF THE PARTNERSHIP AGREEMENT BETWEEN COLLEGE OF LAKE COUNTY AND LAKE COUNTY PARTNERS

Lead Staff: Ali O’Brien, Vice President for Community & Workforce Partnerships

The College of Lake County (CLC) and Lake County Partners (LCP) are committed

to a partnership by which our organizations are mutually aligned to advance the economic

vitality of Lake County. Through a formal partnership agreement, key deliverables and

outcomes are defined to ensure accountability and dedicate resources in areas that are most

critical to support seamless communication, employer engagement, and meet workforce

talent pipeline needs for the county. This partnership also represents a contribution to the

Lake County Workforce Ecosystem, a larger group of education, workforce development,

and economic development organizations.

It is recommended that the Board of Trustees approve the Partnership Agreement

Between College of Lake County and Lake County Partners.

Page 70

AGENDA ITEM 9.3 – CONTRACTS AND GRANTS (Continued)


Partnership Agreement Between College of Lake County and Lake County Partners

A. Overview

It is of mutual benefit for College of Lake County (CLC) and Lake County Partners (LCP) to maintain a formal partnership agreement driving toward a shared outcome of having a strong workforce talent pipeline for Lake County businesses. To achieve such an outcome, it is critical to have a training provider (CLC) that is responsive to the economic and workforce demands being documented by existing and future businesses through LCP. It is through such evidence that the College is able to invest or seek investment to expand and start programs that will create a relevant, trained workforce.

Given this mutual alignment, there are key responsibilities and deliverables that each organization will maintain.

B. Key Responsibilities and Deliverables

College of Lake County

• Serve as the lead and host of two career events (Engineering Internship Fair andGraduation Fair) by providing project management, site management, andmarketing. Manage invitations to past employer participants, collect payment fromall employer participants, and collect sponsorships for the events.

• Respond promptly (within three business days) to business referrals from LakeCounty Partners. Capture outcomes of such referrals in Salesforce customerrelationship management (CRM) software to provide seamless access on status.

• Maintain business processes across departments to ensure consistency in Salesforcedata and entries. Participate in quarterly data reviews and synchronization with LakeCounty Partners.

• Share program and outcome data to ensure that LCP can effectively representsolutions in the marketplace.

Lake County Partners

• Recruit a minimum of 25% new employers to two career events (EngineeringInternship Fair and Graduation Fair) with a concentration in three sectors:manufacturing (broadly defined to include engineering, apprenticeships, advancedtechnologies, trades), health and wellness, and information technology (IT). Co-

Page 71



market these events with CLC. Promote the opportunity for companies and organizations to sponsor these events in addition to directly participating in them.

• Conduct business outreach in the sectors of manufacturing (broadly defined toinclude engineering, apprenticeships, advanced technologies, trades), health andwellness, and IT. Initiate business referrals to the CLC Community & WorkforcePartnerships unit (or other specific CLC departments, if appropriate). Set a goal ofconnecting 24 new or re-established employers (via documentation in theSalesforce.com software platform) with CLC.

• Designate CLC as the preferred education and training provider for Lake CountyPartners and allow first right of refusal for any training business in Lake County.

• Serve as administrator of CLC’s Salesforce.com software platform. Provide eightlicenses to CLC as a foundational element to the College’s investment. Provideadditional seats or access points at the prevailing per-license rate stated in theLCP/Salesforce.com contract to cover expansion throughout CLC’s Workforce &Professional Development Institute, Career & Job Placement Center, Community &Workforce Partnerships unit office, Foundation office, and Academic Divisions.

• Provide quarterly and annual Salesforce.com data reports that reflect key metricsacross the Lake County Workforce Ecosystem.

Shared

• Understand each other’s program and organizational priorities.• Commit to consistently using a case statement and visual representation of the

Ecosystem relationship to provide recognition for this collaboration and the value itprovides to employers and the county.

• Collaborate on targeted business outreach lists to recommend priorities for visits.• Track results and outcomes of clients connected with the College to illustrate the

impact of activity and relationship.• Routinely inform all Lake County Workforce Ecosystem partners of results

documented from this partnership agreement.

C. Timeframe of Agreement: January 2020 – December 2020

D. Financial Components of Agreement

The projected total amount that CLC will pay Lake County Partners is $100,000. This amount includes payments in the following categories:

Page 72



• CLC will pay LCP $50,000 during LCP’s 2020 fiscal year (January – December). Thispayment reflects the investment in the previously noted Key Responsibilities andDeliverables and also includes one table at The Big Event for 2020 and a seat on theBoard of Governors for the President of CLC. This level of investment qualifies CLCto be identified as a Gold Investor with LCP.

• CLC will pay for additional Salesforce.com licenses beyond eight at the prevailing per-license rate of the LCP/Salesforce.com contract. It is anticipated that 11 additionallicenses will be needed in 2020 for new CLC users. If possible, payment will be madedirectly to Salesforce.com for the 11 new licenses.

• CLC will pay for one-third of the Salesforce.com administration contract, currently heldby LCP, which covers system administration costs. In 2020, the total base contract is$36,000; therefore, CLC will contribute $12,000 toward administration costs.

• If CLC customization is needed in the Salesforce.com platform that is beyond the baseadministration services covered by this agreement, CLC will make payment directly toSalesforce.com or the designated LCP administration consultant.

• CLC will pay LCP 25% of the proceeds from the two career events.

E. Termination

This agreement may be terminated at any time by any party upon written notice indicating a desire to terminate that is given at least 45 days prior to the termination date. .

IT IS MUTUALLY AGREED THAT

a. This agreement may be modified by written amendments duly executed by authorizedofficials of LCP and CLC.

b. It is the intent of LCP and CLC to fulfill their obligations according to the terms of thisagreement.

c. The ability of the parties to carry out their responsibilities under this agreement issubject to their respective funding procedures and the availability of appropriated funds.Should any party encounter administrative problems that may affect the activities to becarried out under this agreement, the affected party will notify and consult with theother party or parties in a timely manner.

d. In witness whereof, each party has caused this agreement to be executed by anauthorized official on the day of the year set forth by their signatures.

Page 73



College of Lake County Lake County Partners

BY:

_________________________________ Signature

BY:

____________________________ Signature

NAME: Lori Suddick Printed Name

NAME: Kevin Considine Printed Name

TITLE: President Printed Title

TITLE:_President & CEO Printed Title

DATE: _______________ DATE: _______________

Page 74



ACCEPTANCE OF THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT APPROPRIATION

Grantor: U.S. Department of Education, Higher Education Emergency Relief Fund

Amount: $4,973,042 Type: Appropriation

Lead Staff: Kenneth Gotsch, Vice President of Business Services and Finance/CFO

Purpose: The Coronavirus Aid, Relief, and Economic Security (CARES) Act provided

$14 billion to support postsecondary education students and institutions impacted by the

COVID-19 outbreak. The College of Lake County was allocated $4,973,042.00. Of this

amount, a minimum of 50%, or $2,486,521.00, must be provided in cash grants to CLC

students for expenses related to disruptions to their education due to COVID-19 for costs

including materials, technology, food, housing, health care, and child care. The remainder

of funds can be used to defray relevant expenses such as lost revenue, alternative learning

costs, and additional expenses directly related to COVID-19.

The executed Emergency Financial Aid Grants to Students under the Coronavirus

Aid, Relief, and Economic Security (CARES) Act Certification and Agreement is located

in the Board portal.

It is recommended that the Board of Trustees approve the acceptance of Coronavirus

Aid, Relief, and Economic Security (CARES) Act appropriation in the amount of

$4,973,042 from the U.S. Department of Education: Higher Education Emergency Relief

Fund.

Page 75


Page 76

AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS


RESIGNATIONS AND RETIREMENTS

Reason Employee Name

Current Job Classification, Position Number, Position Title,

Department Effective Date 1 Resignation Podolak, Anthony FOP

Position Number: 0120 Community Service Officer, 3rd Shift,

Police Department

March 20, 2020

2 Resignation Stock, Sue Administrator Position Number: 0020

Dean, Counseling, Advising and Transfer Center

June 2, 2020

3 Retirement Fink, David Specialist Position Number: 0304

Marketing and Communications Analyst, Public Relations and Marketing

April 30, 2020

4 Retirement Swank, Rodrick Classified Position Number: 0399

Custodian, Custodial, Lakeshore Campus

June 30, 2020

It is recommended that the Board of Trustees approve the above actions.

Page 77

AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS (Continued)


RESIGNATION AGREEMENT

This item will be discussed in closed meeting under the Illinois Compiled Statute

5ILCS120, Section 2 (c) 1: “The appointment, employment, compensation, discipline,

performance, or dismissal of specific employees of the public body.” A motion to approve

the recommendation for resignation agreement for a faculty member will be considered

after the closed meeting.

Page 78


PERSONNEL AND POSITION CHANGES


Information Technology is requesting a title and DBM update for IT Technician (Position 0251) to align with the work

requirements of the part-time Senior IT Technician II evening position, at Southlake Campus. This reclassification is funded

by reallocation and will be budget neutral.

The proposed position update is as follows:

Reason Employee

Name


Department

Proposed Job Classification,

Position Number, Position Title, Department

Current DBM, Salary, FLSA

Proposed DBM, Salary, FLSA

Effective Date

Contract Dates

1 Title and DBM Update

Vacant Specialist Position Number: 0251

Part-time IT Technician, User Services,

Southlake Campus

Specialist Position Number: 0251

Part-time Senior IT Technician II,

User Services, Southlake Campus

B22 Nonexempt

B23 Nonexempt

4/22/2020 TBD

It is recommended that the Board of Trustees approve the proposed position update, effective April 22, 2020.

Page 79


FULL-TIME EMPLOYMENT‒ ADMINISTRATIVE HIRE


Reason Employee

Name

Current Job Classification,

Position Number,

Position Title, Department

Proposed Job Classification, Position Number, Position Title,

Department


Proposed DBM, Salary,

FLSA Effective

Date Contract

Dates 1 Administrative

Hire Villanueva,

Sandra N/A Administrator

Position Number: 0035 Director,

Institutional Effectiveness, Planning and Research

N/A D61 $99,000/ Annual Exempt

5/4/2020 5/4/2020 - 6/30/2020

It is recommended that the Board of Trustees approve the above full-time employment.

Page 80



FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED

The following employees have successfully completed the appropriate probationary period and are recommended for

continued employment, in the following Board-appointed positions, in accordance with Board Policy 611 (Appointment and

Status of Employment).

Reason Employee

Name


Department

Proposed Job Classification, Position Title, Department

Current DBM, Salary,

FLSA


Effective Date

Contract Dates

1 Probationary Period

Completed

Galazkiewicz, Maureen

Specialist Position Number: 0210 Operations and Events

Coordinator/Head Coach, Athletics Administration

N/A B32 $47,488/ Annual Exempt

N/A Date of Hire: 8/19/2019

Date of Probationary Completion: 2/15/2020

8/19/2019 - 6/30/2020


Completed

Sturm, Susan Specialist Position Number: 0326

Lead Teacher II, Children’s Learning Centers, Lakeshore

Campus

N/A B23 $18.59/Hour Nonexempt



8/19/2019 - 6/30/2020


Completed

Jaeger, Roger Specialist Position Number: 0166 Laboratory Specialist,

Heating, Ventilation, Air Conditioning and

Refrigeration Engineering Technology




9/3/2019-6/30/2020

Page 81



Reason Employee

Name


Department

Proposed Job Classification, Position Title, Department


FLSA


Effective Date

Contract Dates


Completed

Baylor-Johnson, Illaina


Enrichment Center Coordinator*,

Adult Education/Literacy




9/30/2019-6/30/2020


Completed

Ortego, Dan Specialist Position Number: 1721

Apprenticeship Manager, Career and Job Placement

Center

N/A C43 $58,500/ Annual Exempt



9/30/2019-6/30/2020


Completed

Thompson, Marcy

Specialist Position Number: 0311 Grant Writer, Resource

Development and Legislative Affairs




9/30/2019-6/30/2020


*Grant/externally funded position.

Page 82





continued employment, in the following Board-appointed positions, in accordance with Board Policy 502 (Employees

Practices and Procedures).

Reason Employee

Name

Current Job Classification, Position

Number, Position Title, Department




Proposed DBM, Salary, FLSA Effective Date

Contract Dates


Completed

Radke, Tim Classified Position Number: 1537

Development Associate, College

Foundation




N/A


Completed

Duron, Daniel Classified Position Number: 1585

Help Desk Support, Technology Support




N/A


Completed

Flores, Chrissy Classified Position Number: 1043 Accounting Associate, James Lumber Center

for the Performing Arts




N/A

Page 83



Reason Employee

Name







Contract Dates


Completed

Keefe, Mary Classified Position Number: 1720 Academic Operations

Associate, Engineering, Math and Physical

Sciences


N/A Date of Hire: 9/16/2019 Date of Probationary Completion: 3/14/2020

N/A


Completed

Nieto-Chavez, Edgar

Classified Position Number: 1712

Student Records Representative,

Registrar and Records



N/A


Page 84





continued employment, in the following Board-appointed positions, in accordance with the collective bargaining agreement

between the Board and the College of Lake County Staff Council, LCFT, Local 504.

Reason Employee

Name




Position Number,

Position Title, Department



Contract Dates


Completed

Lenz, Steven

Classified - LCFT Position Number: 0397

Custodian, Custodial

N/A LCFT $15.23/Hour Nonexempt


N/A


Completed

Hooks, Stephon


Custodian, 3rd Shift Custodial



N/A


Completed

Johnson, Dyllon


Custodian, 2nd Shift (Off-Shift) Custodial



N/A


Page 85




The following employee has successfully completed the appropriate probationary period and is recommended for

continued employment, in the following Board-appointed position, in accordance with the collective bargaining agreement

between the Board and the Illinois Fraternal Order of Police Labor Council.

Reason Employee

Name







Contract Dates


Completed

Podolak, Anthony

FOP Position Number: 0120

Community Service Officer, 3rd Shift, Police Department

N/A FOP $16.71/Hour Nonexempt



N/A


Page 86



FULL-TIME EMPLOYMENT – FACULTY EMPLOYMENT CONTRACTS

Per the 2018-2022 Collective Bargaining Agreement (CBA) between the Board of Trustees of the College of Lake

County and the College of Lake County Federation of Teachers, Local No. 2394, AFT, the following full-time instructional

and non-instructional faculty will be employed for the 2020-2021 academic year (contract dates August 17, 2020-May 15,

2021). These contracts are regular full-time load and do not include overload pay. These contracts have been made public

with the public posting of the board meeting agenda.

Last Name First Name Position Title

1 Abdallah Mohammad Instructor, Heating and Air Conditioning Engineering Technology

2 Aichele Kimberly Instructor, Dental Hygiene

3 Aiossa Elizabeth Instructor, English

4 Albrecht Ken Instructor, Mechatronics

5 Allen Lori Instructor, English

6 Alonso Javier Instructor, Criminal Justice

7 Alpert Valerie Instructor, Dance

8 Andersen Eric Instructor, CNC/Machine Tool Trades

Page 87





9 Andrews Jeffrey Instructor, Mathematics

10 Aquino Maria Teresa Instructor, English

11 Arce Kelly Instructor, ESL

12 Ardito Francis Instructor, Physical Education

13 Audi Ahmad Instructor, Chemistry

14 Behling Erika Librarian

15 Beintema Mark Instructor, Mathematics

16 Belec-Olander Ruth Instructor, Certified Nursing Assistant

17 Benjamin Nora Instructor, Psychology

18 Black Kelly Instructor, Reading

19 Bolton David Instructor, Art

20 Boyd Riyanti Instructor, Mathematics (Term Limited)

21 Boyke David Instructor, Physics

22 Boyke Kimberly Instructor, Mathematics

23 Breen Nathan Instructor, English

Page 88





24 Brown Wendy Instructor, Anthropology/Sociology

25 Bruellman Jill Instructor, ELI/TESOL/TESL

26 Brueske Shari Instructor, Psychology

27 Buckner Mary Instructor, Nursing

28 Burruss Andrea Counselor

29 Carlson Donna Instructor, Mathematics

30 Cartwright Kelly Instructor, Biology

31 Carver Mary Lynn Instructor, ABE/GED Reading

32 Cash Amanda Instructor, English

33 Cashmore Jason Instructor, Biology

34 Casper Natalia Instructor, Mathematics

35 Cavazos Octavio Instructor, Automotive Collision Repair

36 Chen Changyi Instructor, Computer Information Technology

37 Chernaik Anne Librarian

38 Chessman Nolan Instructor, English

Page 89





39 Chittal Pandurang Instructor, Accounting

40 Chmara Joel Instructor, Communication

41 Chu Shanti Instructor, Philosophy

42 Clark Patricia Instructor, Business Administration

43 Colton Cathy Instructor, English

44 Cooling Christopher Instructor, Communication

45 Coykendall Mark Instructor, Biology

46 Crews Therese Instructor, Dance

47 Crowe-McCarthy Julie Counselor (Term Limited)

48 Cullen II Michael Instructor, Human Services

49 Cumpston Ryan Instructor, Earth Sciences

50 Cunningham Alaide Counselor

51 Dahl Kristen Counselor

52 Dameron Kristina Instructor, Biology

53 DeMuro Nancy Counselor

Page 90





54 Dielman Joseph Instructor, Medical Imaging

55 Dodd Robert Instructor, Business Administration

56 Donewald Kent Instructor, Business Administration

57 Dublis Katherine Instructor, English

58 Durbha Vara Counselor

59 Edwards Janice Instructor, Engineering

60 Eggler Elliot Instructor, Surgical Technology

61 Fasano Lisa Instructor, Medical Assisting

62 Faulk Josephine Instructor, History

63 Filiatreault Doria Counselor

64 Filicette Teresa Counselor

65 Finer Evan Instructor, Psychology

66 Fisher Janet Counselor

67 Flack Michael Instructor, Music

68 Folger Tracie Instructor, Theatre

Page 91





69 Forsberg Imelda Instructor, Basic Nurse Assisting

70 Fullerton Pamela Counselor (Term Limited)

71 Gehrke Joseph Instructor, Administrative Office Systems

72 George Edwin Instructor, Philosophy

73 Gifford Fred Instructor, Communication

74 Giordani Tania Instructor, ABE/GED Mathematics

75 Gollapudi Lakshmi Instructor, Biology

76 Gonder Patrick Instructor, English/Humanities

77 Gordon Gregory Instructor, History

78 Habeger Hans Instructor, Art

79 Harper Lynn Instructor, Communication

80 Harrison Willa Instructor, Nursing

81 Hasbrouck Jason Instructor, Mathematics

82 Hasbrouck Kim Instructor, Mathematics

83 Hawarny Rebecca Instructor, Nursing

Page 92





84 Hay Marsha Instructor, Biology

85 Hines Jeffrey Instructor, Machine Tool Trade

86 Hobart Laura Instructor, Mathematics

87 Howell Jeffrey Instructor, Fire Science Technology/Emergency Management

88 Hulvat Jennifer Instructor, Criminal Justice

89 Hunt Barbara Instructor, Nursing

90 Hunter Byron Instructor, Mathematics

91 Hutchinson Frederic Instructor, Sociology

92 Hwang Saehan Instructor, Mathematics

93 Illg Karsten Instructor, Welding

94 Iordan Dubravca Instructor, Nursing

95 Jablanovic Branko Instructor, Biology

96 Jacobs Mary Instructor, Dental Hygiene

97 Janson Pamela Instructor, Business and Supply Chain Management

98 Jasnoch Deborah Counselor (Term Limited)

Page 93





99 Jimenez Miguel Instructor, English

100 Jones Shane Instructor, Biology

101 Kayoud Soheila Instructor, Surgical Technology

102 Keesling Derrek Instructor, Automotive Technology

103 Kellerhals William Instructor, Photonics

104 Kikuchi Kenneth Instructor, Psychology

105 Klick Laura Instructor, Horticulture

106 Kozien Michael Instructor, Digital Media and Design

107 Krachtus Deborah Instructor, Nursing

108 Krishnamurthy Venkatram Instructor, Business Administration

109 Kumar Sanjay Instructor, Computer Information Technology

110 Kupetz John Instructor, Digital Media and Design

111 Kurbanov Elbek Instructor, Chemistry

112 Kurup Shyam Instructor, Mathematics

113 Kusiak Kathy Instructor, English

Page 94





114 Lally Martha Instructor, Psychology

115 Latza Michael Instructor, English

116 Ledvina Holly Librarian

117 Lee Jenny Instructor, English

118 Leiter Derek Instructor, Pharmacy Technician

119 Lenz Steven Instructor, Heating and Air Conditioning Engineering Technology

120 Leonard Michelle Instructor, Electronics Technology

121 Liles Ty Instructor, Geography

122 Lossmann Robert Instructor, Art

123 Lozano Christina Instructor, Medical Imaging (Term Limited)

124 MacDonald Cynthia Instructor, Nursing

125 MacDonald Lucia Instructor, Nursing

126 Martens Richard Instructor, English

127 Martin Elisabeth Instructor, Biology

128 Maslanka Vasilka Instructor, English

Page 95





129 Mason Janet Instructor, Human Services

130 Mazilu Ana Instructor, Physics

131 Melnytschuk Christina Instructor, Health Information Technology

132 Mikol Carmella Instructor, Nursing

133 Miller Gayle Instructor, Paralegal Studies

134 Mudrock Jeffrey Instructor, Mathematics

135 Mullinax Stefan Instructor, Economics

136 Munk Rebecca Instructor, Philosophy

137 Murphy Timothy Instructor, Political Science

138 Nehring Annette Instructor, Mathematics

139 Nelson Michele Instructor, English

140 Norwood Angela Instructor, Phlebotomy

141 Novinska Teresa Instructor, Hospitality and Culinary Management

142 O'Grady Elizabeth Instructor, Biology

143 Oliva Sonia Instructor, Sociology

Page 96





144 Oriatti Lori Instructor, Business Administration

145 Ott Adina Instructor, Chemistry and Pharmacy Technician

146 Pabedinskas Joana Instructor, Health and Wellness Promotion

147 Palumbo Scott Instructor, Anthropology

148 Pitrello Antonia Instructor, Anthropology

149 Poma Gladys Instructor, Mathematics

150 Porter Margie Instructor, Mechanical Engineering

151 Priest Eric Instructor, Earth Sciences

152 Proctor Michelle Instructor, Education

153 Proft Kari Instructor, Communication

154 Pryga Suzanne Instructor, Sociology

155 Racina Janet Instructor, Nursing

156 Raman Vasumathi Instructor, Economics

157 Rasmussen Matthew Instructor, Psychology

158 Reed Scott Instructor, Mathematics

Page 97





159 Remedi Robert Instructor, Biology

160 Rhodes Kenneth Instructor, Phlebotomy

161 Rich Craig Instructor, Theatre

162 Rios Alfredo Instructor, Automotive Collision Repair/Welding

163 Rogers Eric Instructor, Psychology

164 Rolli William Instructor, Mathematics

165 Rowe Erick Instructor, Art Photography

166 Ruiz-Velasco Theresa Instructor, Spanish

167 Scheffler Mary Instructor, Nursing

168 Scherbaum Robert Instructor, Computer Information Technology

169 Schevera Nicholas Instructor, English

170 Scott Lorri Instructor, Paralegal Studies

171 Seitz Jeanine Instructor, Biology

172 Selbo Mary Instructor, ESL

173 Simmons Tara Instructor, Chemistry

Page 98





174 Smith Mark Instructor, Mathematics

175 Soller Richard Instructor, Communication

176 Soybel Phyllis Instructor, History

177 Sprague Jonathan Instructor, Mathematics

178 Staben Jennifer Instructor, English

179 Stahl Esley Instructor, English

180 Starzec Kathryne Instructor, English

181 Starzec Larry Instructor, English

182 Stegman Patrick Instructor, Accounting

183 Taha Jack Instructor, Medical Assisting

184 Tenuto John Instructor, Sociology

185 Thomas Jacinta Instructor, ELI/English

186 Thomas John Instructor, Mathematics

187 Thomas-George Cindu Instructor, Communication

188 Thornburgh Stewart Instructor, Mathematics

Page 99





189 Toch Mark Librarian

190 Trimier Jacqueline Instructor, Philosophy/Humanities

191 Trombino Cynthia Instructor, Biology

192 Twardock Robert Instructor, Engineering

193 Utecht Christopher Instructor, Criminal Justice

194 Valentine-French Suzanne Instructor, Psychology

195 Valtierra Felipe Instructor, Automotive Technology

196 Varblow Jeffrey Instructor, Accounting

197 Vena William Instructor, Hospitality and Culinary Management

198 Wakefield-Thorne Heide Instructor, Nursing

199 Wells Theodore Instructor, Automotive Technology

200 White Tonitta Instructor, Economics

201 Wiechert Lynn Instructor, Medical Imaging

202 Wilson Beth Instructor, Chemistry

203 Wismer Carol Instructor, Biology

Page 100





204 Wolf Page Faculty Development - Instructional Developer

205 Wyniawskyj Christopher Instructor, Mathematics

206 Xiang Yang Instructor, Digital Media and Design

207 Yanez Olivia Instructor, Spanish

208 Zhai Xiaoming Instructor, Geology

It is recommended that the Board of Trustees review and approve the above full-time instructional and non-

instructional faculty compensation and contracts that have been posted on the College’s website for public review for the

2020-2021 academic year.

Page 101



FULL-TIME EMPLOYMENT – REAPPOINTMENT OF GRANT-FUNDED POSITIONS

The Small Business Development Center (SBDC)/International Trade Center (ITC) notification of grant intent has

been received from the State of Illinois for the calendar year 2020.

The proposed reappointments are as follows:

Reason Employee

Name







Effective Date

Contract Dates

1 Reappointment Bienvenue, Mitch


Manager*, Small Business Development

Center/International Trade Center


N/A 4/22/2020 5/18/2020-6/30/2020

2 Reappointment Kim, Kevin


International Trade Specialist*, Small

Business Development Center/International

Trade Center


N/A 4/22/2020 5/18/2020-6/30/2020

3 Reappointment Hensel, Barbara


Office Associate*, Small Business Development



N/A 4/22/2020 N/A


Page 102


FULL-TIME EMPLOYMENT – REAPPOINTMENT OF GRANT-FUNDED POSITIONS


Reason Employee

Name






FLSA


Effective Date

Contract Dates

4 Reappointment Hutchings, Rose


Office Assistant*, Small Business Development



(30 hours per week)

N/A 4/22/2020 N/A

It is recommend that the Board of Trustees approve the above reappointments.


Page 103



FULL-TIME EMPLOYMENT – INTERIM ADMINISTRATIVE ASSIGNMENT

Reason Employee

Name







Effective Date

Contract Dates

1 Interim Administrative

Assignment

Saini, Jeet Administrator Position Number: 1020

Associate Dean, Biological and Health

Sciences Division

Administrator Interim Dean,

Biological and Health Sciences Division

N/A Monthly Stipend

$505.12**

5/4/2020 N/A

It is recommended that the Board of Trustees approve the above interim administrative assignment until the

position is filled.

**Monthly stipend will vary by the number of days in a month.

Page 104


FISCAL YEAR 2021 STAFF BENEFITS


The College’s Health and Welfare benefits plans are reviewed each fiscal year and are evaluated by the Insurance Benefits

Committee, which is comprised of representatives of each employment classification and the administration. The College is

assisted in this process by Alliant Mesirow Insurance Services, the College’s benefits broker/consultant.

It is proposed that the College continue to offer the insurance benefit plans through each of the carriers listed below. The

projected amount listed represents the total renewal cost, including any fixed fees, based on expected enrollment. The Board will

review these recommendations at the April 21, 2020 Committee of the Whole meeting. The FY2021 pharmacy carve out savings

is estimated at $453,349. For all plans, the total projected cost for insurance premiums and claims costs will increase from

$13,360,576 in FY2020 to $13,713,450 in FY2021, representing a total increase in Health and Welfare benefits of 2.6%.

Coverage Carrier Renewal Date Expected Expense Recommendation

1 Medical BCBS Illinois

7/1/2020 $12,747,323 Remain with BCBS-IL offering a PPO and HMO option. Premium rates/claims costs for self-insured PPO increase at 3.3% and fully insured HMO remains the same.

2 Dental Delta Dental Illinois

7/1/2020 $536,425 Remain with Delta Dental offering a PPO and DHMO option. The PPO administrative fee remains the same and there is a 2.9% decrease in premiums. The DHMO has a 2% increase in premiums, the first since 7/1/2015.

3 Vision Superior Vision

7/1/2021 $85,291 Remain with Superior Vision offering a Core plan and Premium plan option. Rate guarantee to 7/1/2021.

4 Basic Life/AD&D Dearborn National

7/1/2021 $86,192 (Basic) Remain with Dearborn National. Rate guarantee to 7/1/2021. Basic life $0.079 per $1,000.00 of coverage. Basic AD&D $0.015 per $1,000.00 of coverage.

Page 105


FISCAL YEAR 2021 STAFF BENEFITS


Coverage Carrier Renewal Date Expected Expense Recommendation

5 Supplemental Life/AD&D

Dearborn National

7/1/2021 $145,536 (Employee paid)

Remain with Dearborn National. Rate guarantee to 7/1/2021.

6 Voluntary Long Term Disability

(Faculty)

Dearborn National

7/1/2021 $19,259 (Faculty paid)

Remain with Dearborn National. Rate guarantee to 7/1/2021.

7 Group Long Term Disability

Dearborn National

7/1/2021 $60,234 Remain with Dearborn National. Rate guarantee to 7/1/2021. Rate for LTD $0.019 per $100.00 of coverage.

8 Flexible Spending Account, Transit and Commuter

Parking

The Howard E. NyhartCompany,

Incorporated

7/1/2020 $14,403 Remain with Nyhart. No increase in administrative fees for FY2021. Rate $3.86 per participant. Estimated Medicare tax savings: $5,153.07 (Medicare only).

9 Voluntary Long Term Care

LifeSecure Closed as of 2/1/2016

None Employee pays full premium through direct bill. No new enrollments as of 2/1/2016.

10 Employee Assistance Program

(EAP)

Magellan Behavioral

Health

7/1/2021 $14,785 Remain with Magellan. $1.85 per full-time employee. EAP available to full-time and part-time employees.

11 COBRA Administration Wageworks 1/1/2021 $4,000

Remain with Wageworks. Rate $0.33 per medical enrollment and $3.25 per COBRA notice.

Total $13,713,450

It is recommended that the Board of Trustees approve the Health and Welfare benefit plans as described above,

effective July 1, 2020.

Page 106



FISCAL YEAR 2021 STAFF BENEFITS – NON-UNION EMPLOYEE PREMIUM CONTRIBUTION

In an effort to continue to standardize non-union employees’ medical premium share contribution rates, which align with

the total rewards philosophy per the Board’s guiding principles, it is proposed that all non-union employees, regardless of hire

date, continue to contribute to their medical insurance coverage through the College by contributing a percentage of each

coverage tier for FY2021.

It is recommended that the medical premium rate structure outlined below be effective July 1, 2020 for FY2021. This

structure represents no increase in the percentage rate of contributions for benefit-eligible, non-union Classified, Specialist,

Professional, and Administrative staff.

Employee Classification Coverage Tier Standard PPO HMO Illinois

Classified and

Specialist

Employee Only 5% 5% Employee + Spouse 5% 5%

Employee + Child(ren) 5% 5% Employee + Family 10% 10%

Administrative and

Professional

Employee Only 15% 15% Employee + Spouse 15% 15%

Employee + Child(ren) 15% 15% Employee + Family 20% 20%

It is recommended that the non-union employee premium contribution be approved as described above, effective

July 1, 2020.

Page 107

PROUD PAST BOLD FUTURE 1969 - 2019dept.clcillinois.edu/pre/board/2020_04_Board_Report.pdf1969 - 2019...

Documents

Transcript of PROUD PAST BOLD FUTURE 1969 - 2019dept.clcillinois.edu/pre/board/2020_04_Board_Report.pdf1969 - 2019...