PROTOCOL AND ADMINISTRATIVE GUIDE...protocol and administrative guide for the swearing in and...
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PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT, 12TH MAY, 2016
THE REPUBLIC OF UGANDA
PROTOCOL AND ADMINISTRATIVE GUIDE
FOR
THE SWEARING IN AND INAUGURATION CEREMONY OF H.E YOWERI KAGUTA
MUSEVENI, PRESIDENT-ELECT OF THE REPUBLIC OF UGANDA.
12 MAY 2016
KOLOLO CEREMONIAL GROUNDS
KAMPALA, UGANDA
PROTOCOL DEPARTMENT
M INISTRY OF FOREIGN AFFAIRS
REPUBLIC OF UGANDA
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1 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
1.0 INTRODUCTION
1.0 H.E Yoweri Kaguta Museveni, President Elect shall be sworn in as President of the Republic
of Uganda at a ceremony that will take place at Kololo Ceremonial Grounds in Kampala,
Uganda on 12th May 2016 starting at 10:00 am. (Programme attached Pg- 17)
1.1 The information contained in this Handbook is intended for foreign delegates invited to
attend the swearing in and inauguration Ceremony in Kampala, Uganda.
2.0. GENERAL INFORMATION
2.1 Language
English is the official language.
2.2 Currency
Uganda Shilling (Sh.), is the national currency; in paper denominations of 50,000/=,
20,000/=, 10,000/=, 5,000/=, 2,000/=, 1,000/=, and coins of 500/=, 200/=, 100/=, 50/=,
10/=, 5/=.
Most international currencies are convertible to Uganda Shillings (and vice versa) at
Banks and various Exchange Bureaus. Exchange rates float in accordance with market
forces. As a guide, the following are average exchange rates of April 2016: 1 US Dollar =
Shs. 3,300; 1 Pound = Shs. 4,800; 1 Euro = Shs.3,700; 1 K Sh. = Shs.32; 1 Tz Sh. = Shs.
2.3 Distance from the Airport to City Centre
Entebbe International Airport is situated about 45kilometers from the City Centre.
2.4 Weather
Temperatures are fairly constant throughout the year ranging from 18 C to 25 C. The
climate is tropical with temperatures moderated by the altitude. The month of May is
normally wet and cool, with average temperatures of 18-25 Degrees Centigrade. Being
on the shores of Lake Victoria, Kampala experiences occasional rain showers during the
month of May.
2.5 Time Zone
Time in Uganda is the same as East Africa Time which is GMT/UTC +3.
2.6 Business Hours
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Offices and shops generally open from 0800hrs to 1700hrs Monday to Friday. Opening
times on Saturday for business vary but range between 0800hrs to 1400hrs. Offices are
closed on Sundays and public holidays.
2.7 Banking Services
Most banks open from 0830hrs to 1600hrs from Monday to Friday and from 0830hrs to
1300hrs on Saturdays. Banks are closed on Sundays and Public holidays.
2.8 Electricity Supply
The power supply in Uganda is 220-240v (50-60Hz). Electrical sockets are square three
pronged. Guests are advised to bring adaptable plugs.
2.9 Internet Technology
Internet access is available at most of the hotels and from mobile phone providers.
3.0 Liaison Officer
A Protocol/ Liaison Officer will be attached to every delegation from arrival to
departure. The officer shall act as a link between the Delegation and the Host country
on all pertinent issues.
The name of the officer will be communicated to diplomatic missions at a later time or
to advance party of the delegation.
3.1 Courtesy Minister
Each Head of State and Government and Head of Delegations (at the level of Prime
Minister and above), participating in the ceremony, shall be assigned a Courtesy
Minister to receive and see him/her off; and
3.0 CONTACT POINT FOR INFORMATION
The responsibility of coordinating preparatory activites and overseeing the proper
implementation of protocol and other administrative arrangements of the swearing in
ceremony and preceding meetings is vested in the Office of the Chief of Protocol of the
Ministry of Foreign Affairs, Kampala. For the smooth facilitation of the administrative
arrangements and rendering of protocol and other services, all Delegations and their
accredited Missions (both resident and non-resident) are advised to contact the office of
the Chief of Protocol, Ministry of Foreign Affairs, as follows:
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Amb. Charles Ssentongo /Chief of Protocol
Tel. +256-414-231219; +256-414-230912;
Fax +256-414-230911; E-Mail: [email protected].
Ms. Aisa Ismail / Deputy Chief of Protocol
Tel. +256-414-349237;
+ 256772955513; E-Mail: [email protected]
Mr/.Innocent Opio (Protocol Coordinator)
Tel. +256-414-257525, +256772511899 E-mail: [email protected]
4.0 VISAS AND HEALTH FORMALITIES
4.1 Visas. Visas into Uganda are obtainable from Uganda Missions (Embassies) abroad.
Where there are no Uganda Missions, visas will be issued to delegates on arrival at
Entebbe International Airport or other entry point on arrival. Holders of Diplomatic,
Official, AU and UN Laissez Passez Passports will be issued gratis visas. For Ordinary
Passport holders, a fee of US Dollars 100 (One hundred dollars) or the equivalent in the
currency used by the Uganda Missions abroad, is charged.
4.2 Health/Medical Services
Health authorities in Uganda require a valid immunization certificate against Yellow
Fever.
Malaria is endemic in Uganda and is caused by Plasmodium Falciparum. Malaria
prophylaxis is highly recommended.
Health Insurance is recommended.
Participants who require special medical attention are requested to make prior
arrangements with the National Organizing Committee by forwarding details of their
medical requirements.
All travelers are requested to observe international health regulations on public
health requirements and measures for travelers, and take appropriate preventive
health measures as required for travel to the tropics.
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4.3 Health and Emergency Services
A Uganda Government Medical team will cover basic healthcare and emergencies.
Mulago Hospital and others, in the city center, will be on a 24hr alert.
Mobile medical teams will be deployed at the following duty stations;
Mulago Hospital:
Entebbe Hospital
Kibuli Hospital:
Kampala International Hospital
General Emergency enquires and list of Hospital Contacts:
S/N HOSPITAL CONTACT
1 Mulago Hospital +256772498313
+256772301048
2 International Hospital Kampala +256772410503
+256772200400
3 Nakasero Hospital +256706524333
0414346152
+256751719441
3 Case Hospital +256772888324
0312261123
0414250362
4 The Surgery 0312256001
0312256002
5 Nsambya Hospital +256784242844
+256782874846
6 Lubaga Hospital +256776200363
+256773935095
7 Naguru Hospital +256772448771
8 Kisubi Hospital +256751393188
+256782725482
9 Kazuri Medical Center-
Entebbe Airport
+256775944731
10 Entebbe Grade B Hospital 0414320058
0414320160
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Emergency Contacts:
1. Dr. Joseph Kalanzi Ministry of Health +256782430333
2. Dr. Richard Katungye SFC +256070248510
3. Dr. Alexander Bangirana Mulago Hospital +256772498313
4. Fatuma Nabugola Ministry of Health +256774441895 5. Gloria Mwenge Ministry of Health +256712718810
5.0 ACCOMMODATION
5.1 Courtesies (1+1)
The Government of the Republic of Uganda will provide accommodation courtesies as follows:
(a) For Delegations led by a Head of State/Government, Vice/Deputy President, Speaker of
Parliament, Prime Minister, Deputy Prime Minister; Uganda Government shall provide
one Presidential Suite plus one executive suite for the Foreign Minister at Speke
Commonwealth Resort, Munyonyo. The courtesy does not include; International calls,
faxes and alcoholic beverages. This courtesy is from 11-13 May 2016 and check out is
on 14 May, 2016 by 10:00 hours.
(b) For a Delegation led by a Minister with the Instruments of power, Uganda Government
shall provide one Presidential Suite at Speke Commonwealth Resort, Munyonyo, to the
Head of Delegation (Accommodation/bed and breakfast only), One Executive Suite will
be provided to the next senior most official in the delegation. The courtesy does not
include; expenses on meals, International calls, faxes and drinks.
(c) Ministers of Foreign Affairs of invited guests shall be provided with one Executive Suite
each at Speke Commonwealth Resort, Munyonyo (Accommodation/bed and breakfast
only). Meals, Alcohol, International calls and faxes is not included in the Government
courtesy and expenses will be settled by individual consumer.
(d) All Heads of International and Regional Organizations shall be provided one Executive
Suite at Speke Commonwealth Resort, Munyonyo, (Accommodation/ bed and breakfast
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only). The Government of Uganda will not cover the cost of meals, International calls,
faxes, and alcohol consumed.
(e) A Delegations led by a Senior Official, the Head of Delegations shall be provided with
one Executive Room at Speke Commonwealth Resort, Munyonyo (Accommodation/bed
and breakfast only). The Government of Uganda will not cover the cost for
International calls, faxes, and alcohol consumed.
5.2 Additional Accommodation
(a) Each Delegations shall be allocated four rooms at Speke Resort, Munyonyo, at the cost
of the respective Delegations;
(b) There are other hotels available and are recommended to the other delegates at their
individual expense. These include:
Sheraton Hotel Kampala Ternan Avenue P.O. Box 7041, Kampala Tel: +256 414 420000, Fax: +256 414 256696
Kampala Serena Hotel
Kintu Avenue P.O Box 7148, Kampala
Tel: +256 414 309000, Fax: +256 414 259130 Protea Hotel
4 Upper Kololo Terrace P.O. Box 9421
Tel: +256-312-550-000, +256-414-550-000 Fax: +256-414-340-762
Africana Hotel Kampala Plot 2-4 Wampewo Avenue P.O. Box 10218, Kampala Tel: +256 414 777500, +256 414 348080/6 Fax: +256 414 348090
Email:[email protected] Web: www.hotelafricana.com
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7 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
(c) For accommodation in 7.2(a) & (b) above Delegations/delegates are advised to contact
the hotels directly and confirm the room rates, reserve and confirm their
accommodation.
5.3 Official Contacts on Accommodation:
(a) Accommodation Sub-Committee
(i) Ms. Harriet Kiiza
Chairperson Accommodation Tel : +256- 787532704 / +256- 752354888
E-mail :
(ii) Nakamya Sarah Speke Resort Munyonyo: Tel : +256-772620454 / 256-414227111 E-mail : [email protected]
6.0 TRANSPORT
From the date of their arrival on 11 May 2016 at the earliest until their departure on 14
May 2016 at the latest, the Government of Uganda will provide delegates with the
following transport courtesies:
(a) For Heads of State and Government, the Government of Uganda shall provide:
One Executive limousine car; One back up car
Two Security cars;
One Protocol car;
One Police lead car;
One Luggage van; Two Police out riders; and
One Ambulance
(b) For the Vice/Deputy President, Speaker of Parliament, Prime Minister and Deputy
Prime Minister will be extended the above listed courtesies excluding Police Riders.
(c) For other Heads of Delegations including Heads of International and Regional
Organizations, the Government of Uganda shall provide:
One Executive limousine car;
One Protocol car
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One Police Lead car; (d) The Ministers of Foreign Affairs or the Ministers accompanying the Leaders of
Delegations shall each be provided with one Executive saloon car.
(e) Other delegates arriving at Entebbe International Airport will travel to their hotels
using rental or hired vehicles from designated car hire companies at their own
expenses.
(f) Delegates in (e) above will also take care of their transport from the hotels to the
venue, Kololo ceremonial grounds.
(g) Delegations that intend to hire/rent vehicles are required to register these vehicles
and provide names of the drivers to the Security Accreditation Sub-Committee (or
the
National Organizing Committee) by May 10, 2016
7.0 CAR PASSES
(a) VVIP and designated Car Passes shall be displayed on all vehicles provided by the
Government of Uganda and involved in the convoys of the Heads of State and
Government/Heads of Delegations, Spouses of Heads of State and Government and
Ministers of Foreign Affairs.
(b) Shuttle buses provided by the Government of Uganda and vehicles hired by
Delegations/delegates (duly registered by the Security Accreditation Sub-Committee)
shall be given appropriate car passes to access relevant venues, Airport and hotels. Due
to limited space at the ceremonial grounds, the number of vehicles allowed to enter the
venue shall be limited. A special parking yard has been designated for vehicles that will
not be able to enter the venue.
(c) All vehicles involved in the ceremony shall be required to carry car passes (stickers) in
the front for easy identification and access to venues.
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8.0 STATE / OFFICIAL AIRCRAFT
8.1 Clearance of State/Official Aircraft
(a) Delegations arriving by State /Official Aircraft are required to seek clearance of the
Aircraft in advance, by providing the following information to the coordinating office,
Protocol Department or through Uganda Embassies Abroad:
Name of carrier;
Make and type of Aircraft;
Entry and Exit points in Uganda;
Registration number and Call sign;
Point of departure and destination(s); Date and time of arrival and departure;
VVIP and number of passengers on board.
8.2 Arrival/Departure of State /Official Aircraft
(a) On arrival, the State/Official Aircraft carrying a Head of State and
Government/Heads of Delegations shall taxi to Entebbe International Airport Terminal
Two (VVIP Terminal);
(b) A Uganda Civil Aviation Authority (CAA) special purpose vehicle shall lead the Aircraf
to the Apron
(c) Departures shall follow a reverse order.
8.3 Aviation Fuel for State /Official Aircraft
To refuel State/Official Aircraft, fuel suppliers at Entebbe International Airport do not
accept cash transactions. Delegates travelling on Special (Private) Aircraft should advise
operators of the Aircraft carrying them to use fuel cards compatible with Shell/Air Total
or make appropriate arrangements with their handling agents prior to departure for
Entebbe.
8.4 Aircraft handling
There are two handling companies at Entebbe International Airport, namely:
Entebbe Handling Services (ENHAS)
DAS handling.
The operator is advised to make prior arrangements with a handler of their choice.
8.5 Contact persons for Airport services are:
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Mr. John Mbonye/Entebbe Handling Services Mob. Tel. +256-712-755511; E-Mail: [email protected]. Mr. Moses Enyaku/Das Air Mob. Tel. +256-772-643147; +256-782-472465; E-Mail: [email protected]. Mr. John Okalany/General Manager, Entebbe International Airport Mob. Tel. +256-752-772772; E-Mail: [email protected]. Ms. Hope Barahire/VIP Supervisor, Entebbe International Airport Tel. +256-712-506045. e-mail [email protected] or [email protected] 8.6 Other Airport Services
The crew of State/Official Aircraft should be advised that payment of fees for Airport
service provided will be demanded upon filing of the departure flight plan. In addition to
the landing, lighting and air navigation fees, every passenger aboard a State /Official
Aircraft pays a service fee of USD 50. The fee is payable by the Captain-in-command on
behalf of the passengers at the time of filing the departure flight plan.
8.7 Parking of Special Aircraft
State/Special Aircraft may be parked at designated spaces at Entebbe International
Airport on request.
9.0 ARRIVAL AND DEPARTURE PROCEDURES
9.1 Heads of State and Government
a) All heads of State / Government arriving on State /Official Aircraft and their Delegations
will be received and cleared through (VVIP) Terminal 2.
b) A maximum of 5 persons per Delegations shall be allowed into the terminal and Apron
to receive the Head of State /Government. When the aircraft is on halt, a red carpet
shall be rolled out up to the foot of the aircraft stairs.
c) The Ambassador/High Commissioner accredited to Uganda and the Head of Protocol at
the Airport, shall board the plane to invite the Head of State or Government to
disembark;
d) The Head of State or Government, after disembarking, will be received by the Courtesy
Minister;
e) The Head of State or Government will be presented with a bouquet of flowers and
he/she is introduced to the receiving party (Service Chiefs);
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f) Commission and Nationals of the State of the Visiting Head of State.
g) The Head of State or Government, accompanied by the Courtesy Minister, shall proceed
along the red carpet and inspect the street parade.
h) The Head of State or Government shall proceed to the VIP Lounge for not more than
five minutes to allow the accompanying Delegations enter their vehicles.
i) The Head of State or Government, accompanied by the courtesy Minister, shall depart
the VVIP Terminal for Speke Commonwealth Resort, Munyonyo or any other place of
residence that shall have been designated.
j) Heads of States who arrive on 12 May 2012 shall proceed directly to Kololo Ceremonial
Grounds.
The above ceremonial order shall apply to Heads of State and Government arriving by
State /Official aircraft at the VVIP Terminal 2 and terminal 1, at Entebbe International
Airport.
9.2 Heads of State and Government arriving by Commercial Air Carriers
a. These will be received at Terminal 1 and will be driven by car to Terminal 2 for
the official reception. NOTE: On arrival of the Commercial Air Carrier, the
Ambassador / High Commissioner accredited to Uganda and the Head of
Protocol at the Airport will board the Aircraft and invite the Head of
State/Government to disembark.
b. The Head of State / Government disembarks with 5 (five) members of the
Delegations and is taken to VVIP Terminal 2 for the official reception. The rest
of the Delegations will be assisted by the VIP staff and Protocol to clear Airport
formalities through Terminal 1
9.3 Other Heads of Delegations and Ministers
Other Heads of Delegations and Ministers shall be received by High ranking
Government officials of the Republic of Uganda. They shall be escorted to the VIP
lounge where they will wait for airport formalities clearance. They shall then be
escorted to the designated transport and proceed to their respective Hotels.
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9.4 Other delegates
All delegates arriving/departing by commercial aircraft shall be appropriately
received/seen off and assisted by Protocol officers. There will be a special desk at the
airport for the purpose, guiding delegates to secure accommodation and transport to
their Hotels.
9.5 Finger Prints
All foreign delegates, with the exception of Ministers and above, shall be finger printed
upon arrival at Entebbe International Airport.
10.0 SECURITY FOR THE SWEARING IN CEREMONY
General
The Uganda Police Force together with other Security agencies shall be responsible for
the security of the delegates during the Ceremony as well as other meetings and events.
10.1 Security for delegates
The government of Uganda will attach a security officer on every delegation from arrival
to departure. The officer shall act as a link between the Delegation and the Host country
on all security related issues.
The name of the officer will be communicated to diplomatic missions at a later time or
to advance party.
10.2 Security Personnel and Firearms
(a) For the smooth facilitation of the entry of the security personnel, lists of security officers
accompanying Heads of State and Government as well as Ministers have to be
communicated to the Chief of Protocol, including detailed information on firearms
and communication equipment to be brought into the country, immediately. Each
Delegations headed by a Head of State/Government shall be allowed to bring into
Uganda only five side arms (pistols and revolvers 9mm caliber).
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(b) All firearms to be brought to Uganda have to get clearance prior to the arrival of the
Delegations. Requests for clearance are required to be accompanied by the following
information:
Name of holder of firearm;
Passport No. of person carrying the firearm;
Type of firearm;
Caliber and Model of firearm; Serial No. of firearm;
Rounds of ammunition.
NB: Only One armed close protection officer per Head of State and Government will be
permitted at the official venues.
10.3 Security checks
All delegates except Heads of State and Government, their spouses, Speakers, Prime
Ministers, Ministers, Heads of International Organizations, Heads of Diplomatic Missions
will be subjected to security checks at the airport, hotels and ceremonial grounds.
10.4 Communication equipment
Communication equipment to be used by security officers shall be required to get
permission before entering Uganda. Information on details of communication
equipment, like in the case of firearms, should reach the Chief of Protocol by May 10, 2011
on Fax: + 256-414-232874; +256-414- 231219; +256-414-230911 or E-Mail:
10.5 Badges for Security Personnel
Security personnel shall be issued with three types of badges:
Security Armed Plus, for a security personnel who will be accompanying the Head of
State and Government at all venues and events and allowed to carry his/her fire arm.
Only one security officer shall be accredited for this badge and shall be allowed to be
with the Head of State/Government.
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Security Armed, for other four security personnel stationed outside the Main
Venues
Security unarmed, for all other security personnel.
The above information should be provided during accreditation process.
10.6 Prohibited items
The following items are prohibited to enter the Country:
Firearms and ammunitions not cleared under 13.2(b) above;
Explosive materials and incendiary devices; and
Dangerous items and substances.
Narcotics
11.0 REGISTRATION AND ACCREDITATION OF DELEGATES
11.1 Accreditation
(a) The National Organization Committee shall establish the final list of the Heads and
Members of invited Delegations immediately in order to make necessary preparations
for accreditation, Hotel reservations, transport and other logistics. All Delegations are
requested to submit the composition of their Delegations as soon as possible but before
10 May 2016.
(b) The following procedures shall be used to accredit members of Delegations:
(I) The following persons shall be allowed to be accredited by their representatives:
o Heads of State and Government;
o Heads of Delegations at the level of Ministers and above;
o Ministers; and
o Heads of International Organizations (UN-Secretary-General, President of the
World Bank, AU Commission Chairperson, etc);
(ii) All the other foreign delegates, observers, and members of foreign media shall
be requested to register and get accredited in person at the accreditation centres
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15 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
located at the Ministry of Foreign Affairs Headquarters, Plot 2A-B, Sir Apollo Kagwa
Road
12.0 SECURITY GUIDELINES
11.1 General
Crime rates in major cities like Kampala and Entebbe are very low. However, basic security
measures and precautions should be taken when traveling in any city. International terrorism
threat has led Uganda like many countries to implement security regulations that may at times
restrict access to certain areas. Access, with specified (controlled, restricted or prohibited)
items may also be controlled. The following are general security guidelines:
Register and obtain accreditation badges for access to restricted areas ;
Visibly wear access badges at all official and social functions ;
Do not leave personal belongings unattended;
Deposit valuable property with hotel management or in hotel safes;
Pay particular attention to lap tops, cameras and phones ;
Do not accept gifts, parcels/packages from strangers and do not entrust your
property to strangers;
Cooperate with Security personnel who may ask to conduct security screening of
persons and property.
12.2 When going out
Seek guidance from Hotel management, event organizers or security;
Avoid traveling alone to areas you are not familiar with;
Use accredited and marked taxis and take note of the registration number;
Do not travel with expensive property or jewelry;
Avoid taking or giving lifts to strangers;
It is recommended that you carry your conference accreditation badge or identification
documents at all times; and
Immediately report loss of any property to security, event organizers or hotel management.
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16 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
15.3 In case of emergency, report to security or ring the telephone numbers below :
Police Information room: Tel: 999 or 112;
Fire Brigade: Tel;0414-342-222/3; 0421222
Police Headquarters, National Operations Centre: Tel: +256-414-256366; 0800199399; +256 714 6677443
Central Police Station (CPS) Tel;+256-414-254561/2/3;
Coordinator/Security and Accreditation Tel;+256-772-;503075
Accreditation centre Tel:+256-712006840,
12.4 Access Control
Access to the Ceremonial grounds will be strictly controlled and only people with valid
accreditation badges to access the venue will be allowed in.
12.5 Security Screening
Security screening will be implemented at the Kololo Ceremonial Grounds; Speke Resort,
Munyonyo; and State house Entebbe with the exception of Heads of State and
Government/Heads of Delegations, Foreign Ministers/Heads of Delegations, Heads of
Diplomatic Missions. All other participants will be required to pass through designated
access points and submit to security search.
Items such as mobile telephones, laptops, cameras, handbags, mail, delivery items and
briefcases will be screened using X-ray machines. Screening and searches will be carried out
to internationally accepted standards and recommended practices.
Security personnel reserve the right to restrict the items listed below at certain venues if
deemed necessary:
o Mobile and Satellite phones;
o Computers, cameras (video, still, digital), audio recorders, other electronic and
electric equipment.
12.6 Lost or stolen property
It is important that lost or stolen Identification badges are immediately reported to the
Secretariat, National Organizing Committee, or to the nearest Police Station or Police
Post. Replacement of lost or stolen accreditation badges for the Summit will only be
issued following the appropriate investigations by security services.
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17 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
13.0 STATE DINNER
13.1 H.E. President Yoweri Kaguta Museveni and the First Lady Janet K. Museveni will host
invited guests to a State Dinner on 11th May 2016 at Speke Resort Munyonyo.
13.2 Invitation cards to the above function will be conveyed by the respective Liaison /
Protocol Officers attached to each Delegation.
14.0 MEDIA ARRANGEMENTS
14.1 Media Centre
The main Media Centre for the ceremony, with facilities for print and electronic media as
well as for media briefings, will be located at the Uganda Media Centre situated at Plot
36 Nile Avenue, Clement Hill.
14.2 Media Accreditation
(a) Accreditation will be open to local and foreign journalists, broadcasters,
photographers, film and television camera crews and technicians. Access to media
facilities will be available only to accredited media representatives.
(b) A signed letter of support for each applicant from a media organization will be
required together with media credentials to establish bona fides. All applications will be
processed through the Uganda Media Centre situated at Plot 36 Nile Avenue, Clement
Hill; or send particulars to e-mail: [email protected],
[email protected]. Phone contact: +256-414-237141, +256-312-226125
(c) The focal point person on media matters is Obeid Katurebe on +256772390227
(d) Members of the local and foreign press shall be issued with appropriate Press Badges upon
successful accreditation.
14.3 Media Centre Opening Hours
From 11-13 May 2016, the Media Centre will open between 0800hrs and 2200hrs local
time.
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18 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
14.4 Media Centre Facilities
A main briefing room, media work area, a business centre and cafeteria wil l operate
throughout the ceremony period.
14.5 Press Coverage
. Accredited members of the press will be invited, to a designated area, to cover the
swearing in and inauguration of H.E President Yoweri Kaguta Museveni. When possible,
footage, sound and photographs will be made available to accredited media through the
Media Centre. Details will be available at the Media Centre.
14.6 News Agencies
News agencies wanting to book private office space during the Ceremony shall be
required to make their own arrangements with the Uganda Media Centre.
14.7 Appointments
Those who may wish to have one-on-one interviews with any dignitary must do so either
through the Office of the Chief of Protocol or the Media Centre.
16.0 DEPARTURE
The Government of Uganda will take all the necessary measures for the smooth
departure of Heads of State and Government/Heads of Delegations as well as other
delegates and participants. In order to facilitate the arrangements, each Delegations is
expected to provide information, through its Liaison / Protocol Officer, regarding
departure date and time of the Head of State and Government/Head of Delegations as
well as other delegates. All delegates are advised to reconfirm their return flights.
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19 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
17.0 BILATERAL MEETINGS WITH H.E THE PRESIDENT
Protocol Department would like to advise that requests for meetings with H.E. the
President of Uganda, should be sent as early as possible to enable the Protocol
Department make the necessary arrangements.
PROGRAMME FOR THE SWEARING-IN CEREMONIES OF THE PRESIDENT – ELECT:
WEDNESDAY 11TH MAY
- Arrival of Heads of State, Government and Heads of Delegation
8:00 p.m - Dinner (Speke Resort Munyonyo) (TBC)
THURSDAY 12TH MAY 2016
8:00 a.m. - Public Assemble
8:20 a.m. - Arrival of Invited Guests
8:30 a.m. - Arrival of VIPs
10:20 a.m. - Arrival of H.E. the Vice President of the Republic of
Uganda
10:30 a.m. - Arrival of Visiting Heads of State and Government
and First Ladies
10:40 a.m. - Arrival of H.E. the President of the Republic of Uganda
and First Lady.
- Arrival ceremonies
- Swearing-In Procedure
- Inspection of the Guard of Honour
- Address by H.E. the President
1:40 p.m - Closing ceremonies
2:10 p.m - Departures
- Visiting Heads of State and Government depart
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20 PROTOCOL & ADMINISTRATIVE GUIDE FOR THE SWEARING-IN CEREMONY OF THE PRESIDENT ELECT , 12TH MAY, 2016
- H.E. the President departs
- H.E. the Vice President departs
- Other guests depart
2:30 p.m. - End of Ceremonies
- Departure of Heads of State