Proteus Windows Manual emls

8/10/2019 Proteus Windows Manual emls

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Proteus Operating Guide

from

Timelink Systems Ltd.

Phone : 0870 165 3002

E-mail : [email protected]!site : """.timelinkgroup.com
mailto:[email protected]://www.timelinkgroup.com/mailto:[email protected]://www.timelinkgroup.com/


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Proteus 2000 for windows

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Proteus 2000 Overview

Prote6s onsists of ter,ina+)s +in7ed to a hardware ontro++er. The ter,ina+s are s,a++

o,pat 6nits a++owing infor,ation to e o++eted fro, the shop f+oor.

This infor,ation ,a- e o++eted in =ario6s wa-s>

i.e. a Magneti adge entr-

9arode entr-

!nfor,ation eing entered =ia the Ter,ina+?s own 7e-pad

d Pro@i,it- adges * 7e-s

e !nfra3red 7e-fos

There are ,an- options a=ai+a+e on the Prote6s s-ste,A ) depending on the t-pe of Prote6s

s-ste, p6rhasedA wi++ depend on the options a=ai+a+e to that s-ste, . See -o6r s6pp+ier for

detai+s.

Fire Alarm Connection :!f a fire a+ar, is present in the 6i+dingA Prote6s ,a- e onnetedto the fire a+ar,A a++owing a printo6t of peop+e present in the 6i+ding to e generated within

seonds of the fire a+ar, eing ati=ated.

Bells / Sirens :These an e onneted to the Prote6s s-ste, to so6nd at ertain ti,es in the

da- for start ti,es * tea rea7s * +6nh rea7s * shift end et. so that the e,p+o-ee?s are aware

of the orret ti,e to start * finish et.

Environment Control :This a++ows Prote6s to ,onitor =ario6s ir6,stanes in a roo, for

e@a,p+eB3 Te,perat6re ontro+ * Lighting ontro+ * Mains ,onitoring or e=en Co6nting on a

prod6tion +ine. This option sho6+d e ons6+ted in great detai+ with -o6r s6pp+ier first.

Rugby ime !ee"ing :!f -o6 wish Prote6s to ha=e ti,e 7eeping a6rate with the R6g-

signa+A then a de=ie an e onneted to Prote6s and ,aintain its ti,e fro, the R6g- signa+.

#all $ials% Rugby Signal :"a++ dia+s an e p6rhased as stand a+one atter- operated dia+sA

whih are parti6+ar+- 6sef6+ if the o=e R6g- Ti,e :eeping de=ie has een p6rhasedA

for this now ena+es -o6r Prote6s Ti,e & ttendane s-ste,A whih ,a- a+so e 6sed to ring

e++s. "i++ ha=e the e@at ti,e as the wa++ dia+sA with NO e@tra wiring to dia+s fro, o6r

s-ste, or another ,aster +o7.

&m"ort Facility to S"rea's(eet :Prote6s an prod6e an SC!! fi+e or COMM Separatedfi+e fro, an- of its reportsA then pro=iding the Spreadsheet or #ataase that -o6 are 6sing an

i,portA +et -o6r s6pp+ier 7now -o6 are interested and dis6ss f6nda,enta+s.

&m"ort Facility to Payroll :Prote6s an i,port diret into pa-ro++ =ia a Pa-+in7 Pa7age

written for Prote6s to Most esta+ished Pa-ro++ pa7agesA again this depends if the pa-ro++

pa7age eing 6sed an i,port SC!! or COMM separated. See -o6r s6pp+ier for ,ore

detai+s.

8or the P6rpose of the Man6a+A there are o+o6r oded te@t for ease of 6se in the ,an6a+.

)REE* is Sub +ea'ers* RE$ is ,or any &-PORA* . ae *otice "ointsA and a++

-ain +ea'ers will be (ig(lig(te' in B1E. Pur"le is ,or any !ey Points.

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Chapter 1.0

!f the passwords are ena+ed in the softwareA when -o6 +i7 on the Prote6s $000 ion the firstsreen that -o6 wi++ e presented with is the +ogon sreen.

The Logon sreen a++ows the 6sers of the s-ste, to aess the software 6nder their =a+id

passwordA the software wi++ the 7eep a reord of an- hanges that are ,ade in the Edit

C+o7ings setion of the software and who ,ade the,.

The Logon sreen wi++ +oo7 +i7e this B3

3 To gain aess to the softwareA t-pe in -o6r SURNME first.

3 Then t-pe in -o6r =a+id PSS"OR# and +i7 O.:.

9- entering a =a+id S6rna,e and PasswordA the ,ain Prote6s window wi++ e disp+a-ed.


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Chapter 2.0

This sreen a++ows the 6ser to aess a++ the software f6ntions easi+- and 6i7+- with on+- a

few +i7s of the ,o6se. +ternati=e+-A -o6 an se+et the Men6 ite, - ho+ding down the

LT 7e- and pressing the orresponding +etter with an 6ndersore 6nder that ,en6 ite,.

So,e f6ntions fro, the Co,o 9o@ 96ttons ,a- not e a=ai+a+eA depending on the t-pe of

s-ste, -o6 ha=e insta++ed. Contat -o6r s6pp+ier if -o6 need f6rther assistane.

The Main "indow wi++ +oo7 +i7e this. B3


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Chapter 3.0

The Reports are a ,eans of aessing a++ the data that is in the Prote6s dataase. Th6s eing

the at6a+ +o7ings of the e,p+o-ee?sA or ,an6a+ entered infor,ation - the 6serA i.e.

sene Reasons.

n- of the Reports an e generated to the sreen or diret to the printer. The reports wi++ 6se

!nternet E@p+orer to generate the,A ) and wi++ reate ht,+ fi+es . Mini,6, 5.0

The Reports an e generated as ,an- ti,es as desired and whene=er desired.

3 Re"ort )enerator B There is an in 6i+t report generator within Prote6s whih a++ows

-o6r s6pp+ier to ,a7e reports generi to -o6r re6ire,ents. The- an si,p+- e a+tered -

ha=ing headers hangedA the ?La-o6t? differentA or e=en ha=e Reports designed fro, srathA

and e=en in+6ding for,6+ae for an- ano,a+ies that ,a- o6r. Sho6+d this e of an- 6seA

p+ease ontat -o6r s6pp+ier.

These are the Report o,o o@es for 6se with -o6r s-ste, B 3

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Reports Contin6ed....

There are ,an- Reports a=ai+a+e in Prote6sA 6t as high+ighted on the pre=io6s pageA -o6

on+- need to aess the Ti,e and ttendane o,o o@es. !n whih there are $ ,ore o,oo@esA !nfringe Reports and Other Reports.

#etai+ed in this Chapter are a++ the Ti,e and ttendane Reports.

Eah Report wi++ ha=e a 8i+ter Sreen whih a++ows -o6 to se+et the riteria for the report that

is to e generated. The fi+ter sreen is disp+a-ed e+ow B3

F&1ER SCREE*

Not a++ of the 8i+ter Sreen fie+ds wi++ e a=ai+a+e on a++ of the reportsA for e@a,p+e B3

PER!O# wi++ not e a=ai+a+e on the H E,p+o-ee Listing Report H for this reports ;6st

generates a +ist of a++ the e,p+o-ees 6rrent+- on the s-ste,A so NO period range is needed.

The ?8i+ter Sreen? fie+ds are desried on the fo++owing pages.

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E-P1O5EE B "i++ a++ow the se+etion of the e,p+o-ees the,se+=es. 9- se+eting ONE

sing+e e,p+o-ee on+-A - se+eting a sing+e #epart,ent of e,p+o-eesA or ++ the 6rrent

e,p+o-ees on the s-ste,.

I SingleB !f se+etedA then the +ist of e,p+o-ees is disp+a-ed in the E,p+o-ees ?o@?A -o6 an

6se the sro++ ar to find the e,p+o-eeA then sing+e +eft ,o6se +i7 to se+et the desirede,p+o-eeA the e,p+o-ee detai+s wi++ e disp+a-ed on the right hand side for referene.


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666 Brie, 'etails ,or some o, t(e re"orts available% see below 666

PA5 REPOR B This report gi=es -o6 a++ the ,ain data needed to +oo7 at a++ the ho6rs

wor7edA a++ the +o7ings that the e,p+o-ee has doneA an- +ateness - the e,p+o-eeA if

the- ha=e forgotten to +o7 !n*O6tA and an- reasons wh- the- ha=e een asent. This a++

o++ates onto one reportA whih an ha=e an- date range that -o6 re6ire.

#OR!&*) &-E REPOR B This report gi=es an a=erage ho6rs per e,p+o-ee o=er a

1( wee7 period and wi++ ta7e into ao6nt an- ,an6a+ ,odifiations that ha=e een ,ade.

This report sho6+d on+- e 6sed as a g6ide and not definiti=eA and -o6r s6pp+ier annot

aept e +ia+e for an- disrepanies.

PRESE* REPOR B This report generates a +ist of a++ personne+ who are present+-+o7ed in at the ti,e the report is ati=ated.

ABSE* REPOR B This report generates a +ist of a++ personne+ who ha=e not -et

+o7ed !n on the 6rrent da-.

-&SS&*) *O# B This report generates a +ist of personne+ who ha=e +o7ed !n and O6t

a+read- on the 6rrent da-A 6t are 6rrent+- +o7ed o6t.

E-P1O5EE 1&S&*) B This report generates a +ist of a++ personne+ 6rrent+-

on the s-ste,A and shows 3 E,p+o-ee No.*S6rna,e*!nitia+*#ept.*"or7gro6p*Card

No.

ABSE*CE REPOR B This Report a++ows the generation of an- histori

asene reasons that are in the s-ste,.


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#esriptions of reports ontin6ed....

*O C1OC!E$ O REPOR B This report wi++ show an- e,p+o-ees that

ha=e ?8orgotten? to C+o7 O6t - p6tting FFBFF instead of their +o7ing ti,e.

This report is ,ost+- r6n for the pre=io6s da- and handed to Kead of #epart,entsto get the at6a+ ti,e e,p+o-ees sho6+d ha=e +o7ed o6tA so that the s-ste, an

e ,aintained.

OA1S REPOR B This report is a ?J6i7? ,ethod of getting the ho6rs that an

e,p+o-ee)s has wor7ed for the period se+eted. s the report on+- generates

ho6rs on+- in the different ands and no +o7ingsA it is one +ine per e,p+o-eeA so

is generated onsidera+- faster than the Pa- Report.

O+ER REPORS B There are ,another reports a=ai+a+e as standard with

-o6r s-ste,A 6t are ,ain+- 6sed and desried when training is done - -o6r

s6pp+ierA if the need is there.

Chapter 3.1

$AA CO11EC&O* REPORS

#ata Co++etion reports an e aessed fro, The Reports !on. C+i7 on ReportsA

then +i7 on #ata Co++etion. There wi++ now e a se+etion of reports as with T*.

This is a +ist of Standard reports a=ai+a+e. #ata Co++etion is =er- ,6h independentto eah indi=id6a+ 6sto,erA and near+- a+wa-s re6ires espo7e reports to e written

for -o6r needs.


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1&S&*)S

Chapter 4.0 Employee

Personne+ a++ows -o6 to dd * #e+ete or Modif- an e,p+o-ees detai+s. There are +ots of

?fie+ds? that an e 6sed in the Personne+ setion. On+- se=era+ need to e 6sed for the s-ste,

to aept the ard and 6sa+e on the +o7ing point.

Personne+ has the fai+it- to store =ario6s data ao6t an e,p+o-eeA s6h as their ddressA #ate

of 9irthA Ko+ida- and Si7 Entit+e,ents and an !nfo sheet for t-ping in an- e@tra re+e=ant

infor,ation ao6t that e,p+o-eeA whih an sa=e on ? fi+ing ainet spae ? and is at hand at

the press of a 6tton.

There is a+so an e,p+o-ee a+endar whih a++ows an- sene reason to e pre3oo7ed for

f6t6re e=entsA so reords an e ,aintained easi+- and 6i7+-. Ca+endar is e@p+ained +ater in

this hapter.

3 The Personne+ Sreen wi++ e disp+a-ed as e+ow B3

3 s -o6 an see on this sreen their are se=era+ ?tas? on the top of the pageA this ,an6a+

wi++ desrie eah ta in t6rn. !f -o6 wish to find o6t ,ore infor,ation ao6t an- of the tasA

then p+ease ontat -o6r s6pp+ier.

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A$$&*) E-P1O5EES

There is a se6ene of e=ents that -o6 ,6st fo++ow for the e,p+o-ee to e added to theProte6s s-ste,. P+ease see e+ow for instr6tions.

*-BER B Enter the e,p+o-ee ?Pa-ro++? or C+o7 Card N6,er? of 6p to si@ digits in

n6,eri or a+phan6,eri. This sho6+d e a 6ni6e n6,er for eah e,p+o-ee. !f at so,e

ti,e in the f6t6re -o6 wish to i,port data into -o6r pa-ro++ s-ste,A then it is o,,on

pratie to t-pe the pa-ro++ n6,er here to ena+e s,ooth integration into -o6r pa-ro++

pa7age.

CAR$ *O8 B Enter the ?N6,er? on the Re=erse of the Prote6s 9adge. si@ digit

n6,er.

SR*A-E B Enter the e,p+o-ees ?S6rna,e? of 6p to 1$ haraters.

&1E B T-pe in the tit+e of the e,p+o-ee eing added.

FORE*A-E B Enter the 8orena,eD of the e,p+o-ee of 6p to $' haraters. Press enter

&*&&A1 B Press Enter after entering the 8orena,e wi++ p6t the initia+ in a6to,atia++-.

6 *ow clic on A''% t(e em"loyee is now on t(e system8 5ou can now enter ot(er

in,ormation about t(e em"loyee% suc( as t(e worgrou" .s(i,t "attern woring etc86

ER-&*A1S B !f progra,,edA it is possi+e to designate an e,p+o-ee to e a+e to

+o7 !n*O6t on speifi ter,ina+sA or swipe for aess on speifi ter,ina+s a+so.

$EPAR-E* B !f progra,,ed or e@p+ained - -o6r s6pp+ierA -o6 ,a- ha=e se=era+

depart,ents set in the s-ste,. ssigning e,p+o-ees to different depart,ents a++ows -o6

to se+et these parti6+ar indi=id6a+s - their re+e=ant depart,ent for reporting p6rposes.

7OB &1E B


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S&E B !f -o6 ha=e ?Re,ote Sites? =ia a ,ode, set 6p ) on+- a=ai+a+e on Prote6s S-ste,

$000 A then -o6 assign the e,p+o-ee to the Site the- wi++ e wor7ing at.

dding e,p+o-eeDs ontin6ed..

SAR $AE B


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666 For t(e E-P1O5EE CA1E*$AR see C(a"ter ;8< in t(is section 666

Chapter 4.1 Time & Attendance

This setion a++ows -o6 to hange data ao6t the e,p+o-ee that has a+read- een assigned to

the e,p+o-ee when -o6 se+eted ?wor7gro6p? on the E,p+o-ee Page.

This is the Ti,e & ttendane Sreen B3

There ,a- e ti,es whenA e=en after se+eting their appropriate wor7gro6pA that -o6 sti++ need

to hange so,e of their dataA i.e. their "ee7+- 9andsA for this e,p+o-ee ,a- ha=e a differento=erti,e ontratA so -o6 an ,a7e "ee7+- 9ands 1 /0B00 instead of 1 eing 22B52. So

that one the e,p+o-ee has wor7ed /0 ho6rsA an- additiona+ ho6rs wi++ arr- o=er to $.

n- data in this sreen sho6+d e a+tered with are and onsiderationA as data hanged here

an ha=e ,a;or detri,ent affet on the e,p+o-ees tota+s. !f -o6 are in an- do6tA then p+ease

ontat -o6r s6pp+ier first.

PA5 5PE B


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e,p+o-ees ?arr- o=er? fig6re at the end of their period and what the s-ste, arries o=er to

the ne@t period. !.E. Ma@ redit*deit are / ho6rsA and the e,p+o-ee is 6p - % ho6rs at

the end of their periodA then on+- / ho6rs wi++ e arried o=er. The sa,e app+ies to the

#eit.

PA5 C5C1E B


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C1OC!&*)S B This a++ows -o6 to edit the e,p+o-eeDs +o7ing detai+s fro, within

personne+. Edit C+o7ings is detai+ed in setion F of the ,an6a+.

Chapter 4.2 Data Collection

The #ata Co++etion sreen a++ows -o6 hange ertain settings in #ata Co++etion for the

e,p+o-ee.

This is the #ata Co++etion Sreen B3

7OB RAES B


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AO OFF $C B !f the e,p+o-ee is a++owed to +o7 onto 4osA then if this is ti7edA the

e,p+o-ee an swipe o6t with their Ti,e&ttendane ardA and it wi++ a6to,atia++- +o7

the, off their 6rrent ;o. Then when the- swipe in the ne@t da- with their T& ardA the

s-ste, wi++ a6to,atia++- +o7 the, a7 onto the +ast ;o the- where wor7ing on. This

wi++ not happen if 6n3ti7ed.

Chapter 4.3 Access Control

This part of ess Contro+ is p6re+- to a++ow the e,p+o-ee to 6se the s-ste,A and has no set

6p feat6res in this setion.

This sreen is disp+a-ed e+ow B3

ACCESS 1E9E1 B 8or aess ontro+A the s-ste, an e set to ha=e different +e=e+s ofaess for different e,p+o-eeDs thro6gh different aess points. !.EA if the e,p+o-ee +e=e+

here is set toA $. This e,p+o-ee wo6+d not e a+e to gain aess thro6gh an- aess point

that had an aess +e=e+ ao=e $. This sho6+d a++ e set 6p - -o6r s6pp+ier on insta++ation

as this is 6ite in=o+=ed.

P&* B The aess points an e set to a++ow aess thro6gh the, - either swiping a ardA

t-ping in a Pin n6,er or oth. This is where -o6 wo6+d assign that pin n6,er for the

e,p+o-ee to gain aess.

ACCESS C1OC!&*) B ti7 in this o@ wi++ a++ow the e,p+o-ee to 6se the aess

s-ste,A if there isnDt a ti7 in this o@A the e,p+o-ee wi++ not gain aess on an- aess

pointA and the aess point wi++ disp+a- the ,essage ess #enied.

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Chapter 4.5 Ino

The !nfo sheets are p6re+- for te@t infor,ationA and are not 6sed to r6n an- part of the s-ste,

or do a+6+ations. The info sheet a++ows -o6 to enter detai+s ao6t the e,p+o-ee whih -o6

an then =iew at the to6h of a 6tton.

The !nfo sheet is disp+a-ed e+ow B3

46st t-pe the e,p+o-ee detai+s in the re+e=ant fie+d if -o6 so wish. These are not o,p6+sor-

fie+ds.

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Chapter 4.! "ermissions

This setion a++ows -o6 to assign an e,p+o-ee to a pre3defined per,ission gro6p. There are /

gro6psD -o6 an se+et fro,. The- are E,p+o-ee*S6per=isor*Manager*S6per Manager and

d,inistrator. These wi++ ha=e een pre3defined in Chapter (./. One se+etedA -o6 an a+ter

the riteria speifi for that e,p+o-ee in the sa,e wait was set 6p in Chapter (./.

See sreen e+ow for Per,issions se+etion B3

!f the ao=e e@a,p+e was se+etedA then that e,p+o-ee wo6+d on+- e a+e to =iew reports for

the,se+=es.

96tA the s-ste, o6+d e set so that se+eting S6per=isor wo6+d a++ow that e,p+o-ee to =iew

and edit detai+s for e,p+o-eeDs 6nder their parti6+ar depart,ent on+-.

Eah of these are set in the Per,issions Chapter (./ of the ,an6a+.



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Chapter 4.# Employee Calendar

The e,p+o-ee a+endar a++ows -o6 to ?Pre 9oo7? an- sene reason that has a+read- een set

6p for f6t6re e=ents.

This therefore ,eans that instead of the s-ste, p6tting 9SENT on a gi=en da-A it wi++ p6t

the asent reason that -o6 ha=e se+eted in ad=aneA i.e. KOL!#


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The e,p+o-ee a+endar is disp+a-ed as a on=entiona+ a+endar showing a++ of the ,onths of

the 6rrent -earA pre=io6s -ear and fo++owing -ear.

The Ca+endar sho6+d on+- e 6sed for oo7ing asenes for the f6t6reA it wi++ a++ow histori

asenes to e enteredA 6t sho6+d idea++- e entered in the ?edit +o7ings? setion. Edit

C+o7ings e@p+ained in a +ater hapter.

3 s -o6 an see on the pre=io6s pageA the a+endar an e togg+ed to show either the a+endar

dates or the a+endar asene odes. #o this - either press 8' or +i7 on the ar e+owB3

On the first pit6re -o6 wi++ notie that the $1*%*22 is a shift 1A da-s. and the dis in the

otto, right hand orner is ?gre-?.

Then on the seond pit6reA the $1*%*22 has een assigned with a ?#entist? asene reasonA and

the dis in the otto, right orner is now ?red?A whih ,eans the s-ste, 7nows that so,e datahas hanged wi++ a++ow -o6 to app+- the new hange - +i7ing on the red dis.

++ f6ntion ions and ?8? 7e-s are e@p+ained e+ow B3

C+i7 on here to ring 6p the entit+e,ents o@. The entit+e,ents o@ wi++ show how

,an- da- ?Ko+ida-? * ?Si7ness? the e,p+o-ee has oo7ed and re,aining.

C+i7 here to ring 6p the Reports o,o o@es as desried in hapter '.0. ++ reports

are a=ai+a+e fro, this ion.

This ion wi++ hange fro, gre- sa+e to red if hanges ha=e een ,ade to the a+endar

and -o6 then wish to sa=e the, with this ion whih ats as an app+- 6tton.

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C+i7 here to ring 6p the sene Co+o6r oding.

#isp+a-ed are a++ the sene Codes and Co+o6rs for referene when entering reasons.

The sene o+o6r ode 7e- wi++ ring 6p this o,o o@ B3

P+ease Note B3 !f -o6 ha=e o+o6rs

with ?dots? in the,A -o6 ,a- ha=e

pro+e,s r6nning the a+endar

proper+-. This is d6e to -o6r sreen

eing e+ow Tr6e 1% 9it.

!f -o6 are e+ow thisA then the

o+o6rs -o6 an 6se are

9+a7*"hite and Pri,ar-.

!f -o6 wish to enter an sene reason for an e,p+o-ee in the a+endarA -o6 an do this ?da-?

- ?da-? or - se=era+ da-sA ,onths at a ti,e.

6!f -o6 7now the ?Code? of the asene reason -o6 wish to enterA then t-pe this +etter o=er

the date se+eted. Re,e,er their are 5$ reasonsA $% are Lower ase and $% are Upper

ase +etters.

6


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E$& C1OC!&*)S B This a++ows -o6 to hange an e,p+o-ees +o7ing dataA see

hapter .$ for f6++ detai+s.

A$7S-E*S B This a++ows -o6 to ,a7e ddition*S6tration of ho6rsA sene

ReasonsA for a sing+e e,p+o-ee or g+oa++- for a++ e,p+o-ees.

REPORS B This a++ows -o6 to aess a++ of Prote6s reportsA as with the Reports ion as

desried on pre=io6s page. See hapter '.0 for detai+s of reports.

E-P1O5EE ABSE*CES B "hen -o6 are entering an asene ode for an e,p+o-eeA

-o6 ,a- wish to find o6t if another e,p+o-ee on the s-ste, has the sa,e ode or an-

other ode a+read- oo7ed on that da-. 9- se+eting E,p+o-ee senesA the s-ste, wi++Searh a++ e,p+o-ees and disp+a- their ode for that da- in a o,o o@ B3

This an e 6sef6+ - #epart,entsA so that -o6 do not o=eroo7 e,p+o-ees in a ertain

depart,ent.


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COP5 $A5 B !t is possi+e to a6se a set of asene reasons or shift n6,ers to repeat.

C+i7 on the da- at the eginning of the se6ene that -o6 wish to repeat with +eft ,o6se

6tton one. Now +i7 with the right ,o6se 6ttonA se+et COP


27/52


The A8$8Pr6ns as a separate e@e6ta+e fi+eA whih ,eansA this part of Prote6s an e r6n and

,ini,ised witho6t the f6++ =ersion insta++ed and r6nning. See -o6r s6pp+ier for ,ore detai+s.

This is 6sef6+ for ?Reeptionists? on a networ7. The .#.P an a+so e password protetedA so

that -o6 an +ea=e -o6r sreen on .#.PA 6t no one an aess the ?f6++? software 6n+ess the-ha=e -o6r password.

Chapter !.0 Data Collection

This option is for setting 6p the #ata Co++etion for e,p+o-eeDs to +o7 onto. 4o osting as

,ore o,,on+- 7nownA an e set to as7 the e,p+o-eeDs 6p to 10 6estions when the- +o7

onto a 4o. Those 6estions an e as7ed of the e,p+o-eeA when the- +o7 On or Off the

;oA an as7 for data +i7e J6antit-A Srap et. This setion wi++ he+p to e@p+ain the settings.

The #ata Co++etion ,en6 +oo7s as fo++ows B3

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28/52


Chapter !.1 $o% 'm%erThere are $ wa-s 4os an e added to the s-ste,. The first is - the e,p+o-ee the,se+=esA

this is done - the e,p+o-ee t-ping in the 4o N6,er on the +o7ing point for the first ti,e

of wor7ing on it. "hen the Enter 6tton is pressedA the 4o is then a6to,atia++- added to the

4o +ist on the o,p6ter. The seond is - the Prote6s 6serA then 4os an e added on the

o,p6ter firstA within the first option of the ao=e ,en6. This wa- an 6t down on the

a,o6nt of e,p+o-eeDs +o7ing onto wrong ;os. 8orA the +o7ing point wi++ on+- a++ow the,

to +o7 onto a ;o that has een pre3entered into the s-ste,. !f the- t-pe a wrong 4o

N6,erA the +o7ing point wi++ sa- !n=a+id 4o.

The 4o N6,er sreen +oo7s as e+ow B3

4o N6,er ontin6ed..

7OB *-BER B !f -o6 wish to dd the ;os in the s-ste, firstA then t-pe in -o6r ;o

n6,er here and press enter.


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7OB CAR$ *-BER B There are $ wa-s in whih 4o Costing an wor7. The first is

- eah e,p+o-ee ha=ing $ ardsA 1 for Ti,e & ttendaneA and 1 for 4o Costing. The

e,p+o-ee swipes !n with the T* ard as 6s6a+A then swipes the seond ard ) 6s6a++- a

different o+o6r ard for +arit- A the s-ste, then as7s for the ;o n6,er and an-

s6se6ent 6estions set 6p in the s-ste,. 9asia++-A the seond ard e+ongs to thee,p+o-eeA as set 6p in Personne+ setion.

"hereas the seond wa- a++ows -o6 to add the 4o Card to the 4oA rather than to the

e,p+o-ee. This is 6sef6+ if -o6 on+- ha=e a s,a++ a,o6nt of ;os and do not hange the,

=er- often. See -o6r s6pp+ier if -o6 are not too s6re on this setion.

$AE CREAE$ B This a++ows -o6 to enter the date that the ;o was reated.

"hih then a++ows -o6 in the reports setionA to as7 for 4o infor,ation fro, start

of ;o.

CO-P1EE B "hen the ;o is o,p+etedA -o6 ,a- ti7 this o@ whih wi++

stop the e,p+o-eeDs +o7ing onto it. !t a+so a++ows reports to searh on o,p+eted

;os on+-.

SOR B5 $AE B #epending on whether this o@ is ti7ed or notA wi++ depend

on the sort for ;os when the ta 6tton is se+eted on the ;o n6,er setion. 9-

#ate wi++ ,ean that the ;os wi++ e sorted in date orderA so the =er- +ast ;o wi++

e the =er- +ast ;o added to the s-ste,.

The 1 to % are the tota+s a6,6+ated on that ;o so far.

Chapter !.2 Edit DC Cloc(in)s

Editing #ata Co++etion +o7ings is =er- si,i+ar to editing Ti,e & ttendane +o7ingsA

e@ept -o6 wi++ ha=e the fai+it- to hange an- of the fie+d infor,ationA i.e. ;o n6,er *

operation n6,er or 6antit- for e@a,p+e.

There wi++ e ti,es when e,p+o-eeDs ,a- +o7 onto the wrong ;oA or forget to +o7 onto a

;oA this setion wi++ +et -o6 a+ter that data to the orret infor,ation.

The Edit #C C+o7ings sreen +oo7s as e+ow B3



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The ao=e sreen a++ows -o6 to a+ter an- of the +o7 On or +o7 Off ;o ti,es. The 4o

N6,er o+6,n here is for disp+a- on+-A the ;o n6,er ,a- e a+tered 6sing the ne@t sreen

shown.8or ,ore detai+s regarding the 8i+ter setionA and the Se+et setionA p+ease see the Edit

C+o7ings in the Ti,e & ttendaneA hapter .$

Edit #C C+o7ings ontin6ed

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One -o6 do6+e +i7 on the p+ae -o6 wish to edit the Edit 4o C+o7ing sreen appears.

&-E B This is the ti,e the 4o was +o7ed On*OffA and ,a- e a+tered to a different

ti,eA as +ong as the ti,e does not o=er+ap an- ti,eDs aro6nd it.

REASO* B This a++ows an sene Reason to e enteredA if the e,p+o-ee was 6na+e to

+o7 onto a ;oA and a reason against the ;o n6,er needs to e assigned.

OPERA&O* B n- other fie+ds +i7e this wi++ on+- appear if the- ha=e een set 6pA in

the Create 8ie+ds setion. !f the fie+d does appear hereA then -o6 ,a- enter or hange

infor,ation in this setion too.

BA*$ ?@ to BA*$? B


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Chapter !.3 Delete $o%s

This setion a++ows -o6 to #e+ete off o+d ;os fro, the s-ste,A this is enefiia+A for it wi++

,a7e the s-ste, searh for ;os fasterA if there are the ,ini,a+ a,o6nt of ;os in it.

The s-ste, an ho+d 10A000 ;osA one that +i,it is reahedA the s-ste, starts to o=erwrite the

o+dest with the newest ;o.

The #e+ete 4o sreen +oo7s as e+ow B3

There are ' wa-s in whih -o6 an de+ete ;os off the s-ste,.

13 !f -o6 ha=e ha=e o+d ;os whih are se6entia+A then 6se the 8ro, and To

setion.

$3 Or de+ete ;os that are sa- ,ore than %0 da-s o+d for e@a,p+e.

'3 OrA ;6st de+ete ;os that ha=e the Co,p+eted setion ti7edA in Edit 4os

setion.

Chapter !.4 *et'p + ,ields

This setion a++ows -o6 to set 6p the fie+ds ) 6estions that the +o7ing point wi++

as7 the e,p+o-ee when the- +o7 onto a ;o. Up to 10 fie+ds an e setA ha=e 6p to

1% a+phan6,eri haratersA and e pro,pted when the- swipe On or Off the ;o.

The Create 8ie+ds Sreen +oo7s as e+ow B3

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33/52


Create 8ie+ds ontin6ed.

F&E1$ @ B There are 10 fie+ds that an e setA to aess fie+ds 5 to 10A 6se the

arrow ta 6ttons to sro++ a+ong the,. Start at 8ie+d 1A and wor7 a+ong as -o6

need the,. Note B3 the +ess fie+ds -o6 reateA the easier and faster the reports wi++

e.

F&E1$ *A-E B The na,e that -o6 enter here is what the e,p+o-ee wi++ see on

the +o7ing point when the- go to swipe on for ;o osting. Up to $1 haraters.

C1OC! $&REC&O* B Eah fie+d an e set to pro,pt the e,p+o-ee for inp6t

on +o7ing ON or +o7ing O88 that parti6+ar fie+d. !.E 4o n6,er wo6+d

nor,a++- e as7ed when the- +o7 ONA 6t J6antit- wo6+d e as7ed when the-+o7 O88.

SR&*) 1E*)+ B


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Chapter #.0 *et'p

This option is for setting 6p g+oa+ data for 6se in other areas of the s-ste,. There are so,e

s6 options that -o6 do not need to aessA so the- wi++ not e e@p+ained - this ,an6a+A the-

wi++ e set 6p - -o6r s6pp+ier.

*oteB The ,an6a+ wi++ not e o=ering the options ?ShiftsD * ?"or7gro6ps? * Ter,ina+sD *and Qones.

Chapter #.1 A%sences B This a++ows -o6 to set 6p sene Codes of whih therean e 6p to 5$. The s-ste, 6ses the +etters of the a+phaet as a ,eans of deter,ining the

odes for the asene reasons. !t 6ses Upper ase and Lower ase to reah the 5$ +i,it.

These odes are 6sed in this wa- to a++ow the a+endar to assign asene reasons.

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Absences continue'88888

Eah asene reason has se=era+ f6ntions whih an e set against the,. Eah f6ntion is

desried e+owB3

8irst find a +an7 +ine that -o6 wish to add a new asene reason forA do6+e +i7 +eft ,o6se

6tton 6nti+ -o6 get a 6rsor then t-pe in the na,e re6ired.

68irst+-A enter the desription of the asene reason.

6


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6 !t is possi+e to assign the e,p+o-ee to a speifi shift on a speifi date. So if the

e,p+o-ee is nor,a++- on da-s for e@a,p+eA and -o6 7now that in se=era+ wee7s ti,e -o6

need the e,p+o-ee to wor7 nights for 1 wee7 on+-A then -o6 an assign the nights shift

n6,er to the a+endar in ad=aneA then when the e,p+o-ee +o7s in on that gi=en da-A

the new shift pattern wi++ e app+ied for those da-s on+-.

6


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&-E B This is the ti,e -o6 wish the e++*siren to so6nd.

$RA&O* B This is the +ength of ti,e -o6 wish the e++*siren to so6nd for.

ER-&*A1S B


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The #ates & Ti,es o,o o@ e+ow B3

The 9.S.T and G.M.T dates wi++ a6to,atia++- e shown. The- wi++ a+so defa6+t eah -ear

a6to,atia++- to the +ast S6nda- in Marh and Otoer. The s-ste, a+ters the ti,e on these

dates at 0$B00 and ta7es into ao6nt an- shift patterns that are wor7ing d6ring this ti,e. s

these dates are ?prone? to hangeA the s-ste, a++ows -o6 to o=erride these settingsA and enter

new ones. Note B a+wa-s enter ?new dates? in a 9.S.T periodA and a+wa-s enter oth dates at

sa,e ti,e.

To hange the Ti,e or #ate -o6 an +i7 on the

or

6ttons to ad=ane or retard thefig6re one ,in6te or one date at a ti,e.


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To set Per,issionsA si,p+- se+et a Se6rit- Le=e+ na,eA i.e E,p+o-eeA then egin to ti7 the

appropriate o@es on the right whih -o6 wish +e=e+ e,p+o-ee to ha=e aess to. Then se+et

whether -o6 want Se+f*#epart,ent or Co,pan- aessA and if that is to e Read * "rite *

dd*#e+ete.#o this for eah Se6rit- Le=e+ Na,e. Then if -o6 go to Personne+ fro, the ,ain sreen of

Prote6sA -o6 an se+et a per,ission se6rit- +e=e+ for that e,p+o-ee ) a+read- e@p+ained

ear+ier . Then gi=e the e,p+o-ee a password to +ogin with.

!f -o6 need he+p with this setionA p+ease ontat -o6r s6pp+ier.

Note B3 !f -o6 se+et #epart,entA -o6 wi++ then ha=e the option to se+et se=era+ depart,ents

for that aess +e=e+ to ha=e aess to.

Chapter #.5 Departments

!f -o6 need to print reports - #epart,ent headsA then -o6 an set 6p that fai+it- in this

setion. So,eti,es it is neessar- for a o,pan- to print the e,p+o-ees tota+s - their

depart,entsA whih an he+p in ost ana+-sis.


40/52


To progra, in new depart,entsA se+et a +an7 n6,er and do6+e +i7 +eft ,o6se 6tton.

Now t-pe in the desription of the depart,ent 6p to '/ haratersA 6t p+ease e aware that

reports wi++ on+- show ?so ,6h? of the depart,ent na,e 6n+ess -o6 state to -o6r s6pp+ier that

-o6 need the reports to disp+a- +ong depart,ent na,es.


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!f -o6 ha=e Prote6s S-ste, $000A then the s-ste, wi++ a6to,atia++- ?dia+? 6p the re,ote sites

e=er- da- at a ?set? ti,e pre deter,ined on insta++ation.


42/52


CO-PA*5 *A-E B Enter the na,e of -o6r o,pan- hereA it wi++ e disp+a-ed on the

,ain sreen of the software and on the disp+a- of the +o7ing point.

P+OO $&SP1A5 B Ti7 thisA if -o6 wish to insert pit6res of the e,p+o-eeDs in the

Personne+ setion. Photo fi+es sho6+d e 7ept in a fo+der B+wsdataphotos.

E*AB1E PASS#OR$S B


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SAC!E$ ABS B The s-ste, wi++ soon e a=ai+a+e with its own personne+ pa7age.

P+ease as7 -o6r s6pp+ier if this wo6+d e of interest.

-1&P1E #OR!)ROP ABS B s with Sta7ed Tas.

$EC&-A1 CAR$S B To a++ow dei,a+ pro@i,it- readers to e read.

E*$ OF #EE! B #efa6+t is 00B00 Monda-A 6t this an e hanged to an- ti,e and

an- da- of the wee7. *OEB3 hanging this wi++ ha=e an i,pat on -o6r tota+sA and wi++

depend on the shift patterns eing 6sed. See -o6 s6pp+ier efore a+tering.

SAR OF 5EAR B #efa6+t 1 4an6ar-A -o6 an hange this to an- date and an- ,onth.

Main+- 6sed for Ca+endar p6rposesA i.e. Ko+ida- -ear. The Ca+endar wi++ disp+a- 1 -ear

pre=io6s and 1 -ear into the f6t6re fro, the date*,onth entered here.

C1OC! $&SP1A5 B The +o7ing point an disp+a- ' t-pes of a+ane. No 9a+ane3No o=erti,e * 9a+ane on+- * or 9a+ane and O=erti,e. Se+et the one -o6 re6ire.

+O1&$A5S B


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$ES&*A&O* / SORCE $&RECOR5 B This is the path of the a76p. This an

e an- +oation and an- fo+der.

E4-A&1 / BRO#SE B !t is possi+e to send a76ps of -o6r data on e3,ai+ diret to

-o6r s6pp+ier for e@a,p+eA if the- need to +oo7 at -o6 s-ste,.

AO BAC!P B ath fi+e an e p6t in p+ae so that the s-ste, does an a6to

a76p to -o6r ser=er for e@a,p+e. See -o6r s6pp+ier if this is of interest.

BAC!P &-E B This sets the ti,e of the a6to a76p. Prefera+- at a ti,e when the

s-ste, is at a ti,e of +ess 6se. s it ,a- need so,e of the data fi+es in 6se.

S&E B On+- if -o6 ha=e se=era+ ,6+tip+e sitesA -o6 wo6+d se+et the site na,e for whih

that insta++ation is re+e=ant.

R&*) S&E &-E B On a ,6+tip+e site s-ste,A the Main site an e set to dia+ 6pre,ote sites periodia++-A at a ertain ti,e entered here.

R&*) FREE*C5 B gainA on ,6+tip+e site s-ste,A the ,ain site an e set to dia+ 6p

the re,ote sites e=er- 5 ,in6tes or e=er- $ ho6rsA whate=er the re6ire,ents are.

9&E#ER B The reports 6se !nternet E@p+orer 5.5A and 6se this to generate reports

!nterna++- or E@terna++-. Se+et Prote6s for !nterna+A or E@terna+ for e@terna+. The !nterna+

option is etter.

$EFA1 E S&GE B #efa6+t is 1$A 6t 2 is the ,ost o,,onA to disp+a- a good

te@t sie for reports.

$EFA1 FO* B Co6rier New has een the ,ost pop6+arA and +earest.

&*ER*E EP1ORER OP&O*S B This a++ows -o6 to set the internet e@p+orer

optionsA for ,ore e@periened e@p+orer 6sers.

BA*$ *A-ES B !n the Edit C+o7ings setionA the- defa6+t to 9and1 to 9and %A 6t

-o6 an hange the na,es to 9asi * O*T 1 for e@a,p+e.

RES5*C RAES B This is for 8+e@i3ti,e s-ste,A and is 6sed if the e,p+o-ee tota+s geto6t of s-n. Se+et the e,p+o-ee re6ired and the date -o6 need the res-n to r6n fro,.

Chapter .0 Cloc(in)s

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45/52


C+o7ings is for the p6rpose of Editing or dding an e,p+o-ees C+o7ingsA ,a7ing

d;6st,ents to their Tota+sA or assigning sene Reasons.

One in the C+o7ings sreenA there is no set ro6tine to fo++owA it wi++ =ar- fro, 6sto,er to

6sto,er and -o6r own preferene of how and when this is 6sed. !t wi++ depend on theprogra, of the shift patterns and how ,6h infor,ation -o6 need the s-ste, to ho+d et.

This part of the software is desried in as ,6h detai+ as dee,ed neessar- on -o6r seond

=isit of training - -o6r s6pp+ier.

&-PORA* *OEB3

TKE E#!T CLOC:!NGS !S PUREL< 8OR editing N# NOT S RE3CLCULT!NG

TOOL. !T "!LL NOT RE3CLCULTE TKE KOURS N# N< OERT!ME ON

#!L< OR "EE:L< 9S!SA ON 9N#S 1 TO %.


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E-P1O5EE B "hen -o6 +i7 hereA -o6 ha=e the option of se+eting a sing+e

e,p+o-eeA depart,entA or a++ the e,p+o-ees on the s-ste,.

3 !f -o6 se+et Single Em"loyee-o6 an then hange the ?Sort? ,ethod for the +isting of

the e,p+o-eesA then se+et the e,p+o-ee. +ternati=e+-A -o6 an t-pe in the e,p+o-ees

Na,e or N6,er in the +an7 spae pro=ided.

3 !f -o6 se+et ?$e"artment-o6 an then disp+a- a++ the depart,ents a=ai+a+e -

+i7ing on the depart,ent taA then se+et the depart,ent re6ired.

3 !f -o6 se+et ?All? e,p+o-eesA this wi++ 6pdate e=er- e,p+o-ee on the s-ste,.

$AE B


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Edit T & C+o7ings is a ,eans of dding * Changing or Correting data for the e,p+o-ees.


48/52


PER&O$ B This a++ows -o6 to se+et the ?Range? of data that is to e ,odified. There are

=ario6s options fro, ?Toda-? to ?#ate Range? whih a++ows -o6 to enter a date range fro,

whate=er period -o6 desire. ) Note B Large date ranges ,a- not e possi+eA as this ta7es

6p a +ot of ,e,or- .

PA5 C5C1E B !f so,e e,p+o-ees are paid - one ,ethod and so,e are paid - other,ethodsA then -o6 an 6se this ,ethod of sorting etween the,. 8or e@a,p+eA -o6 o6+d

=iew those e,p+o-ees who are paid "ee7+- firstA and then =iew other e,p+o-ees who are

paid ,onth+-. This option is not a =ita+ ,eans of setting the sort riteria and is not 6sed

that often.

$AE RA*)E B This wi++ on+- eo,e ati=e if ?#ate Range? is se+eted in the Period

setion. C+i7 on the ?8ro,? ta and a ,ini a+endar is disp+a-edA now 6se the +eft and

right faing tas to sro++ thro6gh the ,onthsA and +i7 on the date re6ired. Then +i7

on the ?Unti+? ta and the ,ini a+endar appears againA now se+et the ?to? date in the sa,e

wa- as efore.

C1EAR BO* B "hen se+eting a sing+e e,p+o-eeA -o6 an 7eep re3se+eting an

e,p+o-ee to e editedA - +i7ing on the ?C+ear? 6tton and t-ping in the ne@t e,p+o-ees

detai+s.

Now that a++ the riteria is setA -o6 an +i7 on the ?E#!T? 6tton. This disp+a-s the

e,p+o-ee data for the se+eted riteria.

!f ,ore than 1 e,p+o-ee has een hosenA -o6 an s7ip thro6gh the e,p+o-ees with the

?9C:? and ?NEFT? 6ttons. "hih si,p+- ta7e -o6 forwards and a7wards thro6gh the

e,p+o-ees on at a ti,e.

To hange C+o7ings and sent Reasons

Use the ,o6se to ,o=e aro6nd the sreen and high+ight the +o7ing or sent reason with

the retang6+ar o@. Now +i7 with the ?right? ,o6se 6tton. The o,o o@ wi++ now

appearB3

Now +i7 on ?E#!T CLOC:!NGS? to

ring 6p the Edit C+o7ings o,o o@A

whih wi++ a++ow -o6 to hange the

e,p+o-ees +o7ing detai+s.

See ne@t page for the ?edit +o7ings?

o,o o@B3

22#11#1$ %peration &anual ' 2.7( 252$0382$.)oc Page /


49/52


s -o6 an see at the top of the o@A the date for the +o7ing se+eted. !t wi++ a+wa-s show

the date the +o7ing at6a++- o6rred.

&-E B


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51/52



52/52


"hen 6sing this =ersionA there is a+so another progra, whih r6ns a+ong side Prote6sA a++ed

Prote6s Update Progra, ) wp6'$.e@e. whih wi++ a6to,atia++- e +oaded into the ?Too+

Tra-? when Prote6s is started.

!t wi++ a+so re,ain there e=en after -o6 ha=e ?e@it? prote6s.

!t an a+so e p6t in ?Start Up? so that it +oads when -o6r o,p6ter is swithed on.

The software does thisA so that Prote6s is o++eting data fro, the +o7ing point onstant+-A

so data is a6rate to the ,in6teA witho6t the need to wait for the software to o++et the data

and proess it.

!t is asia++- a ,eans for Prote6s to send and reei=e a++ of its data to the +o7ing ter,ina+.

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