PROPOSITION S BOND PROGRAM REBUILDING ST. LOUIS …...Louis. The company will provide design...

Roger L. CayCe

PROPOSITION S BOND PROGRAM REBUILDING ST. LOUIS PUBLIC SCHOOLS

MONTHLY REPORT

October 2013

Roger L. CayCe

TABLE OF CONTENTS

• 1.0 EXECUTIVE SUMMARY

• 2.0 PROGRAM OVERVIEW

• 3.0 DETAILS

• 4.0 COST REPORT

• OVERALL PROGRAM SUMMARY

• 5.0 SCHEDULE

• SPECIAL ADMINISTRATIVE BOARD (SAB)

• 2013 Schedule

• 6.0 DIVERSITY REPORT

• 7.0 PHOTOS • 8.0 CHALLENGES

Roger L. CayCe

1.0 EXECUTIVE SUMMARY

With the summer of 2013 past, the Proposition S Construction initiative continues with the progress of current projects, Restroom renovations are mostly completed, and elevator/lift installation remains at 7 schools. Lighting projects are mostly completed. Vashon Gym Lighting approved by Ameren. ADA signage installation is about to begin. The Radio Tower is going through permitting stage. Interior locks are being installed. On October 2, 2013, the Operations team presented an update to the Prop S Oversight Committee in the Foundation room at 801.

Roger L. CayCe

2.0 PROGRAM OVERVIEW

On May 20, 2010, the Special Administrative Board (SAB) voted to place a bond referendum on the ballot for the citizens of St. Louis to vote on a $155 million dollar renovation program for St. Louis Public Schools. The funds will be used to acquire, construct, renovate, repair, improve, furnish and equip school sites, buildings and related facilities. The bond issuance will not increase the tax rate for city residents.

The SLPS Operation staff and the Construction Management team presented an overview to the Special Administrative Board SAB) of how the Program will be implemented over the next three years (completion set for Fall 2013). In accordance with the Program goals (see below), the plan will target the most critical renovation projects needed to improve the teachers' and students' learning environment in the St. Louis Public Schools.

PROPOSITION S PROGRAM GOALS

• Support the SLPS Vision, Mission, and Core Beliefs

• Create a Safe and Secure Environment

• Improve Teaching & Learning Environment

• Enhance Access to Technology

• Account for the use of Public Finances

• Ensure Equality throughout the District

At the recommendation of the District's Operations staff, on October 14, 2010, the Special Administrative Board (SAB) awarded the Proposition S Construction Management contract to Kwame Building Group, Inc., a St. Louis based construction management company. Under the leadership of Kwame Building Group’s senior manager, the Construction Management Team will oversee the renovation design, construction implementation, diversity initiatives, student engagement and community outreach efforts. Committed to optimizing skills and resources to complete the projects, the Prop S Construction Management Team is comprised of a diverse team of St. Louis based professional firms. They are as follows:

• KWAME Building Group, Inc. is one of the nation's preeminent providers of pure

construction management services. KWAME dedicates one hundred percent of its firm's resources to ensure each client receives a higher quality of performance and projects that are delivered on time and within the established budget.

• Hudson and Associates, LLC (HA) is a woman/minority-owned community relations and communications consulting firm based in St. Louis. The company will coordinate all communications, community/student engagement, and diversity initiatives for the program.

• Arcturis is a woman-owned multi-disciplined design and architecture firm based in St. Louis. The company will provide design templates, plan review, and support services.

• PGAV Planners is an architecture and industrial design firm based in St. Louis. The company will provide master planning, GIS mapping services, and demographic analysis services.

• Jacobs is a St. Louis based construction management, architecture, and engineering

firm that will provide construction management support, safety management, project controls, support engineering, implementation and design review services.

Roger L. CayCe

3.0 DETAILS

Community Outreach

Signs have been placed in front of individual schools advertising the Proposition S work that has occurred.

Management

The Construction Management Team is utilizing the expertise of IDIQ Architecture Firms, David Mason & Associates and Grice-Trivers JV Architects. These two firms have provided preliminary design documents, as well as design review.

Field Operations & Project Controls are monitored by the Construction Management Team’s staff. Continual inspection of field work and project financials are recorded and presented to the St. Louis Public School District.

The team continues implementing program management software - Prolog. Current contractors performing work are using Prolog to upload their Daily Reports, RFI’s, and Submittals.

Projects substantially complete

PS59 Simms Brinkmann Restroom renovations project PS74 C. Rallo Soldan Field house Renovation project PS91 Raineri Classroom Lighting project PS92 Power Up Classroom Lighting project PS93 Schneider Classroom Lighting project PS94 Excel Classroom Lighting project PS102 Raineri Roosevelt door replacement project

Projects under Construction

PS31 SLPS HAZMAT consultants are providing continuous hazardous material testing & abatement work throughout the district.

PS40 For restroom renovations, Demien Construction has commenced elevator work at Ashland, Bryan Hill, Buder, Columbia, Dunbar, Hamilton, and Laclede and finishing painting at Shaw & Oakhill, and placing ceiling tile and accessories at Clay and Dunbar and Columbia, floors and taping at Hamilton, tile and flooring at Farragut. Elevator and lifts are being installed at various schools.

PS60 For restroom renovation, Raineri Construction is competing floors are Ames, Walls and floors at Fanning, walls at Hickey and Langston, rough-in plumbing at Kennard, ceiling and lights at Meramec and Wilkinson/Roe and Yeatman, framing and drywall at Stevens. Elevator and lift work is in progress at various schools.

Roger L. CayCe

PS87 Raineri is completing the ramp for the Cleveland Bleachers.

PS88 Excel is completing Classroom Lighting work at various schools.

PS89 Raineri is ready to install ADA Signage at various schools.

PS90 Raineri received approval for lights at Vashon Gym.

PS103 Interface is processing a change order for lockset installation at various schools. Prop S Computer labs and wiring Infrastructure and wireless access point installation

Construction Packages Awarded this Month

None awarded this month

Packages out for bid or being evaluated

None this month

Packages in Process

None this month

Roger L. CayCe

ADA Update

In September of 2012 the design team of Grice/Trivers & David Mason & Assoc. with a representative from Kwame Building Group met with the City’s Senior Plan Examiner Ron Brendel RA and David Newburger; the Commissioner of the Office of Disabled, Department of Human Services for the City of St. Louis to review & discuss the ADA accessibility Plan and toilet room renovations for a number of schools throughout the district. As a result of ongoing meetings and project reviews, the following schools have been conditionally approved for building permits are:

• Ames VPA

• Fanning Middle

• Hickey Elementary

• Kennard

• Langston Middle

• Lyon at Blow Elementary

• Meramec Elementary

• Wilkinson at Roe

• Yeatmann-Liddell

• Gateway STEM HS

• Central VPA HS

• Cleveland NJROTC

• Mann Elementary

• Mason Elementary

• Mullanphy Elementary

• Nottingham CAJT Hi8gh School

• Peabody Elementary

• Walbridge Elementary

• Woodward Elementary

• Sumner HS

• Roosevelt HS

• Beaumont HS

• Northwest HS

• Ashland

• Bryan Hill

• Buder

• Clay

• Columbia

• Dunbar

• Farragut

• Hamilton

• Henry

• Laclede

• Oak Hill

• Shaw

• Cole

• Herzog

• Jefferson

• L’Ouverture

• Mallinckrodt

• Sigel

• Washington

A meeting was held recently with Newburger and the Team to discuss elevators at Buder and Kennard.

4.0 COST REPORT

SLPS Proposition S

Cost Summary

Revised Original Budget SAB Approved Remaining Budget 3/20/13 Funds Balance

Building Envelope $18,000,000 $37,406,065 $35,212,342 $1,073,120

Safety/Security $1,100,000 $3,100,000 $842,578 $2,257,422 Playgrounds/Parking $4,700,000 $4,700,000 $2,967,300 $1,732,700 Technology $4,900,000 $4,900,000 $4,900,000 $0 Electrical Service $24,300,000 $11,300,000 $10,117,440 $1,182,560 Restrooms $25,300,000 $25,300,000 $23,990,792 $1,309,208 Pre-K Classrooms $9,000,000 $3,000,000 $2,377,349 $622,651 ADA $2,600,000 $7,600,000 $7,093,087 $462,949 Cafeteria/Kitchen Labs, Library,

$2,800,000 $10,000,000 $8,215,728 $1,784,272

Auditorium $15,000,000 $15,000,000 $12,681,486 $2,318,514 Sports Facilities $4,500,000 $4,500,000 $4,173,534 $326,466 Previous Construction $15,000,000 $12,700,000 $12,690,219 $9,781

Construction-Sub Totals

$127,200,000

$139,506,065

$125,261,854

$13,079,644

Soft Costs

Program Contingency $11,200,000 $1,800,000 $786,059 $1,013,941 Design Services $7,350,000 $4,350,000 $2,000,000 $2,350,000

CM Services $6,150,000 $6,150,000 $6,150,000 $0 Hazmat Consultant $0 $3,000,000 $2,500,000 $500,000

Program Inflation $3,100,000 $1,000,000 $0 $1,000,000 Premium on Bonds $806,065 $0 $0 $0

Soft Costs-Sub Totals $28,606,065 $16,300,000 $11,436,059 $4,863,941

Program Wide

$155,806,065

$155,806,065

$136,697,913

$17,943,585

5.0 SCHEDULE

SAB SCHEDULE

Upcoming SAB Meetings

October

Discussion about Mann and Shenandoah

2013 SUMMARY

SCHEDULE

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Schedule Layout 2012/2013 Projects

TASK filter: Not Completed.

Activity ID Activity Name Contract Number

Start Finish 3 2014 2015

J A S N D J F A J J A S D J F A J J A S N D

Building Envelopes

MC8940 Window Replacement Construction @ McKinley PS101 15-Apr-13 A 16-Oct-13

NTP Completion Oct 31 2013

MC7970 Tuckpointing, Painting & Flooring GT Package

Roosevelt Sumner

PS37 09-May-13 A 29-Nov-13

ON HOLD Stop Work Order

Safety and Security

MC9260 Radio Tower Design PS99 23-May-13 A 31-Oct-13

MC9490 Interior Door & Lock Construction PS103 01-Aug-13 A 15-Nov-13

Change Order Being Processed

MC9270 Radio Tower Material Fab and Delivery PS99 01-Nov-13 09-Jan-14

MC9280 Radio Tower Construction PS99 27-Dec-13 20-Feb-14

Playground

MC9600 Construction Playscapes Blow, Stix, Gateway

Michael

PS104 04-Jul-13 A 15-Nov-13

Contract Completion Aug 11 2013

Electrical Service

Page 1 of 3 SLPS Proposition S 2012/2013

Schedule

SLPS Detail Schedule Data Date 11-Oct-13

Printed 15-Oct-13

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MC8300 Construction Classroom Lighting Package PS92 25-Mar-13 A 31-Oct-13

Mullanphy, Nance, Oak Hill, Peabody, Sigel,

Shaw, Stix, Wilkinson, Woerner, Woodward,

Washington Montessori

Contract Completion Oct 31 2013

MC9170 Gym Lighting Vashon Material Fab and Delivery PS90 20-Jun-13 A 21-Oct-13

MC8420 Construction Classroom Lighting Package PS94 02-Oct-13 A 15-Nov-13

Carnahan, Central VPA, Clyde Miller, Gateway IT,

Metro, Kottmeyer, McKinley, Northwest, Meda P

Washington, Madison, Soldan, Sumner, Roosevelt,

Vashon

Contract Completion July 31 2013

MC9180 Gym Lighting Vashon Construction PS90 07-Oct-13 A 22-Nov-13

Restrooms

MC7600 ADA Construction Cat 2 David Mason PS59 27-May-13 A 31-Dec-13

Cole, Herzog, L'Ouverture, Mallinckrodt, Jefferson,

Herzog, Sigel, Washington, Yeatman/Liddell

Contract Completion July 31 2013

MC7440 Restroom Const. Ashland, Buder, Hamil ton Henry

Oak Hill Shaw

PS40 17-Jun-13 A 29-Nov-13



Schedule


Printed 15-Oct-13

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MC7450 Restroom Construction Cat 3 & 4 David Mason 8

schools

PS60 17-Jun-13 A 01-Jan-14 Ames, Fanning, Hickey, Lyon-Blow, Kennard,

Meramec, Langston, Stevens, Wilkinson,

Yeatman/Liddell

Contract Completion Jul 31 2013

Sports Facilities

MC8160 Construction Bleacher Replacement Cleveland

HS

PS87 25-Mar-13 A 14-Oct-13


No Category of Work


Schedule


Printed 15-Oct-13

Roger L. CayCe

6.0 DIVERSITY REPORT

Diversity Reports

Contract Report – Construction

The following percentages are the amounts of the overall contract values that are awarded for construction work to Minority & Woman Based Enterprises.

MBE: 39.3% WBE: 8.7%

Field Report

The following is the M/WBE field participation as reported by the contractor:

M/WBE: 42.3%

Roger L. CayCe

7.0 PHOTOS

PATRICK HENRY RESTROOM RENOVATIONS

Roger L. CayCe

NEW CORRIDOR AND ROOM FLOOR TILE AT CLEVELAND NJROTC

SOLDAN FIELDHOUSE RENOVATION

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WILKINSON @ ROE OUTDOOR CLASSROOMS

SUMNER WINDOW REPLACEMENT

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ADA ACCESSIBILITY AT COLE SCHOOL

SUMNER H.S. ADA ACCESSIBILITY

GATEWAY STEM GYM LIGHTING REPLACEMENT

Roger L. CayCe

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CONSTRUCTION AGDIUH TtAM

8.0 CHALLENGES

Past

Delayed in receiving Central VPA

auditorium light kit from China-

o Received July 8, 2013

Bonding- company not having the correct

bonding

Present

Placement of elevators per The City of St.

Louis Department of Human Services but

building principals for Buder and Kennard

have concerns about the location

Lead paint clean up at Roosevelt and

Sumner

o Presently negotiating cleanup cost

Availability of ceramic tiles and counter

top for restrooms

HVAC system for Central VPA auditorium

and kitchen not operating properly- still

under warranty

Contractor cutting building automation

wires during some of the

restroom/elevator renovations- as

discovered, information is given to the

contractors for repairs

Delays in completing all Prop S projects

before October 31, 2013 as planned

Delayed in Kennard’s restroom

renovation due to roof structural defects

Removal of carpet at Cleveland , discovered the floor tile contain asbestos which increased cost and delayed installation

PROPOSITION S BOND PROGRAM REBUILDING ST. LOUIS …...Louis. The company will provide design...

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