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PROPOSED

THE INTERIOR WORKS FOR

UNITED INDIA INSURANCE COMPANY LTD CLAIMS OFFICE, ERNAKULAM

TENDER DOCUMENT

UNITED INDIA INSURANCE COMPANY LTD REGIONAL OFFICE, “SHARANYA”,

P.B.NO: 1181, HOSPITAL ROAD, KOCHI – 682011.

PH: 0484 2366853, 2366893, 2366934 FAX: 0484 2369346

Tender Closes on 29.10.2012 at 4.00 PM

ARCHITCETS: M/s. MANASARA CONSULTANTS, 37/3744, SREEVALSAM, PONOTH ROAD, KALOOR, COCHIN - 682017 KERALA. PH: 0484- 2102254

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I N D E X -------------

1. SECTION - 1 (TENDER NOTICE)

2. SECTION - 2 (TENDER FORM)

3. SECTION - 3 (INSTRUCTIONS TO TENDERERS)

4. SECTION - 4 (GENERAL CONDITIONS OF CONTRACT)

5. NOTES AND INSTRUCTION TO THE CONTRACTOR.

6. APPROVED LIST OF MATERIALS & SPECIFICATION

7. SCHEDULE OF QUANTITIES

8. DETAILED DRAWINGS.

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S E C T I O N - 1 ---------------------

TENDER NOTICE

Sealed tenders on item wise rate basis are invited from reputed Furnishing contractors having past experience in having executed similar works for leading nationalized banks\ financial institutions govt. undertakings and reputed autonomous institutions etc. for providing Interior furnishing works of United India Insurance Co. Ltd. C L A I M S O F F I C E , Ernakulam, Kerala.

Name of job EMD Time of completion Interior Refurbishing Rs 5000.00 25 days

Tender fee: (non-refundable)By way of DD for Rs.500.00 on any Nationalized/ Scheduled bank favouring M/S MANASARA CONSULTANTS, payable at Ernakulam and

Earnest Money Deposit: By way of DD\BC favoring UNITED INDIA INSURANCE COMPANY LTD, Ernakulam and payable at Ernakulam.

Tender documents can be obtained from Company’s address given below against payment of tender fee in above manner or the tender documents can be downloaded from company’s website www.uiic.co.in For detailed information please refer to company’s tender notice on above website. The Tender is issued from the Regional Office from 15th October, 2012, by paying the Tender fees.

The tender form completed in all respects (sealed) should reach United India Insurance Company Ltd, Regional Office,Saranya Chambers, Hospital Road, Ernakulam, Cochin – 682 011 latest by 2 9 t h O c t o b e r 2 0 1 2 , before 4.00 PM. The Financial Bid of the Tender shall be opened in the presence of the intending bidders or their representatives at the company’s above given address. Date of commencement of work : 3 days, from the date of signing of the

agreement/from the date of handing over the premises whichever is earlier.

Defects Liability Period : 12 months from date of completion of work.

Tenders submitted without Tender Fee/ Earnest money deposit by Demand way of Draft/ Pay order will not be considered. Incomplete Tender and any correction in tender by the contractor will disqualify the Tenderer. All the tender sheets should be signed and sealed by the Tenderer or else the tender will be disqualified. Contractor’s representative can be present during the Tender opening. All Prospective tenderers are requested to inspect the site during working hours of the company and get all the clarification cleared from the Architect M/s. MANASARA CONSULTANTS) before quoting the tender. Incomplete Tender will be rejected after scrutinizing the Tender by the Architect.

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The prospective tenderers are to understand the site preparation works to be undertaken (like removal/dismantling of existing furniture’s/electrical fixtures) from the Architect M/s. MANASARA CONSULTANTS and DEPUTY GENERAL MANAGER before quot ing for the tender . The prospective tenderer are to understand that the company would be working on all working days and tenderer shall require adjusting to the working hours of the company and shall only work during the working hours as directed by the Divisional Manager the same shall be discussed with the Deputy General Manager prior to quoting for the tender. No variation what so ever from the specification of materials will be entertained unless given written permission from United India Insurance Company Ltd.

The Company reserve the right to reject any or all the tenders without assigning any reason whatsoever.

For further information and pre qualification criteria and down loading the tender documents please refer to company’s tender notice on website www.uiic.co.in

United India Insurance Company Ltd., Regional Office, Sharanya, Hospital Road, Ernakulam, Cochin -11.

Date: 08.10.2012.

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SECTION 2

TENDER FORM

From

To

Dear Sirs,

Sub: Interior furnishing works of United India Insurance Co. Ltd., Claims Office at E r n a k u l a m Kerala.

I/we hereby confirm having gone through the tender notice, prequalification criteria, specifications of materials, drawings etc. as per details of work specified in the tender documents\bill of quantities.

I/we have gone through all the terms and conditions of the contract. If this tender is accepted us\me hereby agree to abide by and fulfill all the terms and conditions of this agreement.

In case of concealment of any information in our prequalification criteria and or in case if the work is awarded to us and the same is not accepted or if accepted the same is not executed by us, we undertake to forfeit the EMD of Rs.5000/-. Submitted along with the tender documents and also to indemnify the company towards any \all loss arising of events as mentioned above.

Place : Yours faithfully, Date : (signature & seal of the tenderer)

Witness : (Name & Address) (Signature)

1.

2.

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S E C T I O N - 3 ( INSTRUCTION TO TENDERERS)

2.1 TENDERERS ARE EXPECTED TO VISIT THE SITE BEFORE QUOTING THE

RATES AND SHOULD SATISFY THEMSELVES AS TO THE NATURE AND CONDITIONS OF THE WORK AND FACILITIES AVAILABLE ETC.

2.2 The tenderers are required to examine the enclosed general plan and tender

form and conditions mentioned in the tender.

2.3 The tenderer should quote the rates in figures and words. The amount for each item should be worked out and the requisite totals shall be given. The total amount shall be written both in figures and words.

2.4 The rates quoted in this tender shall be measured finished works and shall include

charges including cost of materials, transportation, Labour, freight charges, and all the Taxes etc. complete.

2.5 No additional clauses, alterations in specifications by the tenderer will be

accepted. If done the Tenderer is disqualified.

2.6 The successful tenderer shall execute an agreement with the Company, a specimen of which is given in this tender document. EMD is refunded to the tenderer after the issue of the certificate of actual completion of work by the Architect.

2.7 The work is to be completed within 18 days from the date of signing the

agreement with the COMPANY

2.8 The successful tenderer shall give all necessary personal attention to the work during the progress of work and also until the expiry date of "Defects Liability Period" which is 12 months.

2.9 The employer or Architect any portion of work or materials which is found unsatisfactory

and not up to the standard. 2.10 A retention amount of 10% will be retained from each running bill and final bill and shall

be paid to the successful tenderer 5% after 6 months from date of completion and duly certified by the company and balance 5 percent after 12 months from the date of completion of the work duly certified by the architects.

2.11 TDS as per applicable rates shall be deducted from each running bill. 2.12. The rates quoted shall be inclusive of all taxes, VAT etc. income tax will be retained

from each running bill 2.13. The successful tenderer shall have to pay a sum of Rs.1000.00 (Rupees one thousand

only) per day of delay of work as liquidity damages for first seven days and thereafter at Rs.2000 per day upto 10 days. In case of delay beyond 10 days the company reserves the right to get the work executed by any other party and claim the cost from the contractor.

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S E C T I O N - 4

(GENERAL CONDITONS OF CONTRACT)

1. DEFINITIONS

a) THE EMPLOYER shall means The Deputy General Manager, Regional Office,

Sharanya, Hospital Road, Cochin – 682 011. b) THE CONTRACT mean the notice inviting the tender, the

tenderer’s acceptance there of and the formal agreement executed between The Deputy General Manager, United India Insurance Company Ltd, Regional Office, Sharanya, Hospital Road, Cochin – 682 011 and the contractor together with the documents referred to here including these conditions with appendices and any special conditions, the detail specifications and design working drawing. All these documents taken together shall be deemed to form one contract and shall compliment to one another.

c) THE CONTRACTOR shall mean the individual, firm or a Company whether

incorporated or not, undertaking the works and shall include legal representative of such individual or persons composing such firms or successors of such firm or Company as a case may be and permitted assigns of such individual of firm or Company.

d) THE SITE shall mean the site of contract work allotted by the employer for the

contractor's use. e) THE WORK shall mean the work to be executed in accordance with the contract

and shall include all extra or additional, altered or substitute works as required for performance of the contract.

f) THE ARCHITECT shall mean the consultant appointed by The Deputy General

Manager, Regional Office, Sharanya, Hospital Road, Ernakulam, Cochin – 682 011 , who shall direct & supervise and be in-charge of the work is M/s.MANASARA CONSULTANTS, 37/3744, SREEVALSAM APARTMENT, PONOTH ROAD, KALOOR, KOCHI-682 017.

NOTE: The employer and the Architect as mentioned in the agreement and shall

include their legal representative, assigners or successors. They are treated throughout the contract document as if each were of the singular number.

2. SCOPE OF CONTRACT:

The contractor shall carry out and complete the works in every respect in accordance with this contract and in accordance with the directions and to the satisfaction of the employer. The employer may in his absolute desecration

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from time to time issue further drawings or written instructions, details, directions & explanations which are hereafter collectively referred to as "Employer's Instructions"

3. DRAWINGS & SPECIFICATIONS:

One complete set of drawings & specifications shall be furnished by the employer to the contractor, and the employer shall furnish within such time he may considered reasonable, one copy of any additional drawings which in his option may be necessary for the execution of any part of the work. Such copies shall be kept on the work site and the employer and his representatives shall at all reasonable time have access to the same. This contract and signed drawings and specifications shall remain in the custody of the employer and shall be produced as and when required by the contractor.

4. THE CONTRACTOR TO PROVIDE EVERYTHING NECESSARY

The contractor should provide all the items necessary for the proper execution of work according to the specifications given. There should not be any discrepancy therein. In all drawings figured dimensions shall be read of and followed in preference to scaling off. The employer shall not charge the contractor for his own unrented space or for electricity. The contractor shall supply, fix and maintain at his own cost, all the necessary facility including lighting by night as well as day for the proper execution of work.

5. MATERIALS & WORKMANSHIP

All materials and workmanship of the respective clients should be in accordance with the specifications and employer's instructions The contractor shall at his own cost arrange for and carryout any test of materials which the employer may require.

6. CONTRACTOR'S SUPERVISION :

The contractor should employ a competent, qualified person approved by the employer until the expiration of the defects liability period.

7. REMOVAL OF WORKMEN:

The contractor shall on request of the employer remove from work any person who may in the opinion of the employer be unsuitable or incompetent.

8. ACCESS FOR EMPLOYER TO SITE:

The employer and his representative shall at all reasonable time have free access to the site and to the factory's and for places where materials are prepared or constructed.

9. ASSIGNMENT AND SUBLETTING:

The entire work in the contract shall be executed by the contract and shallnot transfer assign or underlet the contract or any partner without the written consent of the employer.

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10. REMOVAL OF IMPROPER WORK:

The employer shall, during the progress of work have power to order in writing the removal of work or material which is not in accordance with the specifications and instructions given. In case of default on part of the contractor, the employer shall have the power and employ and pay the other person to carryout the same and all expenses incurred by the employer shall be born by the contractor or deducted from the contractor's amount. The employer shall, the right to remove or change the items as mentioned in the schedule of quantity.

11. DEFECTS LIABILITY:

All the defects due to materials or workmanship should be rectified by the contractor immediately at his own cost for a period of 12months.

12. MODE OF PAYMENT:

Payment shall be made to the contractor after certification by the Architect. Interim bills based on the completion of work shall be raised every fortnight. 5 % will be retained from each bill as retention and will be paid after the period of defects liability of 12 months after completion of work.

13. FINAL BILL:

The final bill by the contractor should be submitted within 20 days of virtual completion of work. No further claims shall be made by the contractor after the submission of final bill. The Earnest Money Deposit shall be paid after the Defects Liability Period.

14. PENALTY FOR TIME DELAY FOR COMPLETION

An amount of Rs.1000/- day from contract value will be deducted for every additional day or part of the delay of work taken by the contractor for the satisfactory completion of the work. If the delay occur due to a reason beyond his control the contractor, should immediately apply for an extension to the employer. A limited extension of time may be given by the employer in writing after getting the opinion of the architect.

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LIST OF APPROVED MATERIALS FOR INTERIOR WORK FOR UNITED INDIA INSURANCE COMPANY LTD.

1. A) Hard wood : : CHERU TEAK/ All wood must be well seasoned, free from knots, MAHAGONY Other defects due to handling and transportation. Wherever necessary, provide with anti-termite

b) Pre laminated wood practicle board : ARCHIPLY / BUTAN BOARD c) Plywood & Block board : GREEN / CENTURY / PRESTIGE / KITPLY

2. Laminate ( 1 mm thick of approved colour) : MERINO / SUNDECK JACKSON / CENTURY 3. Adhesive : FEVICOLE VC31 / SR / SH 4. Glass : MODIGUARD / SAINT GOBAIN (Float glass)

Thickness as specified 5. Fixtures : EBCO / EQUIVALENT 6. Paint ( Enamel / Emulsion) : BERGER / ASIAN 7. Mortice Lock, Fittings : GODREJ / ERKY 8. Aluminium Section : JINDAL MAKE 9. Flooring (Ceramic Tile / Vitrified Tile) : KAJARIA / NITCO / MARBITO /

MARBONITE / NAVEEN 10. Counter Top : 20 mm thick granite slab

of approved colour Note : All other materials not specified should get prior approval from the Client / Consultant before purchase / installation.

Sl.No. Description of work Qty Units Rate Amount

NOTE : All the Tables/ Side tables are to made separately without any connection

between or with partitions.1 Entrance door

a Providing and fixing 12mm glass door fixed withpowder coated Al frame of size 15x4.5cm at top andbottom, fixed with ISI Floor spring . Providing onesets SS finished handles as per design.( With Eitching Sticker)

2.52 M²

b Fixed glass partition (full height) on powder coated aluminium sections near the entrance door ( With Eitching Sticker)

16.7 m2

2 False Ceiling (Gypsum)Providing and fixing of 12.5mm thk.Gypboard falseceiling of 18 guage GI frame work at the distance of60cm c/c(maximum) both ways strictly as per thespecification of India Gypsum as per the layout.Note - Rate shall be inclusive of any vertical part,spot light, CFL fittings, The ceiling plasterboardshall be fixed to the ceiling section using 3.5x25mmcorrosion resistant self tapping zinc plated dry wallscrew at 230mm centers. Suspension ceiling angleshall be fixed firmly, vertically straight and tightlyfixed to the framework by means of nuts and bolts.Shall be finished with two coats of primer, one coat ofputty and two coats of Emulsion paint of approvedmake.

a Managers Cabin 18 M²b Hall 102 M²c P/F of 15 cm POP cornices as per design 71 Rm

ESTIMATION FOR THE INTERIOR FURNISHING OF UNITED INDIA INSURANCE COMPANY LIMITED

ERNAKULAM CLAIMS OFFICE

Sl.No. Description of work Qty Units Rate Amount3 Officer cubicle partition - 135 cm

The partition shall be made of 2 ¼ “x2 ¼” (clear size)salwood frame. The framework shall be placed2’0”c/c on both ways. The framework will have 6mmply on either side forming 3” clear width of thepartition.The partition top shall be finished with 3”x ¾”rubwood beading with melamine polish.The frame willbe finished with 1.00mm thick laminate making thetotal thickness of frame 3” clear in width. Thepartition will have 8mm thick float glass with pencilpolish edges of 1’0” height with top cornerschamfered and fixed with 1½ ”x1” rubwood beadingfinished with 3 coats of melamine polish and etchingas per drwgs. The partition will have 3” wide skirtingfinished with 1.0mm thk SS laminate.

23 M²

4 TABLESa Table Type - 1 (Size 180 x 90 x 75cm)i Manager Table : Table of size: 180cm x 90 x

75cmht shall be made of 19mm and 12mm thickplywood and finished with 1mm thick laminate andlipping on all exposed sides finished with 3 coats ofmelamine polish. The table shall have 1 ½”x 1” thkbeech wood beading as per drwgs. on all sides withpolish. The front apron of the table shall be made upof 12mm ply as per design . The inside of table willbe finished with two coats of synthetic enamel paintand two coats of primer.The table shall havekeyboard tray on telescopic channels The Drawerunit will comprise of two sliding drawers on telescopicchannels and bottom openable shutter with allhardware. The table shall have CPU trolley, Footrest,Key board Drawer 2’(w)x 1’2”(d) and cablemanager. The skirting shall be finished with 3” wide1.00mm laminate.

1 Nos

ii Side table for Manager : The side table of size105cm x 45cm x 75 cmht, shall be made of 19mm &12mm thick plywood and finished with 1mm thicklaminate and lipping on all exposed sides finishedwith 3 coats of melamine polish. It shall have two topdrawers 4” deep with telescopic channels and twobottom openable shutters with all hardware. Theinside of table and credenza will be finished with twocoats of synthetic enamel paint over two coats ofprimer. The table shall have 1 ½”x 1” thk beech woodbeading as per drwgs. on all sides with polish. Theskirting shall be finished with 3” wide 1.00mmlaminate.

1 Nos

Sl.No. Description of work Qty Units Rate Amountb Table Type - 2 (Size 150 x 75 x 75cm)i Officer's Table : Table of size: 150 cm x 75 x 75cm

ht shall be made of 19mm and 12mm thick plywoodand finished with 1mm thick laminate on side and top. The table shall have 1 ½”x 1” thk beech woodbeading as per drwgs, on all sides with polish. Thefront apron of the table shall be made up of 12mm plyand shall be finished with 1mm thick laminate. Thetable shall have keyboard drawer on telescopicchannels, CPU trolley, Foot rest and cablemanager(Ref. drawing for details). The Drawer unitwill comprise of two sliding drawers on telescopicchannels and bottom openable shutter with allhardware. The inside of table shall be finished withtwo coats of synthetic enamel paint over two coats ofprimer.

3 Nos

ii Side table for Officer: The side table of size 90cm x45cm x 75cm ht. shall be made of 19mm and 12mmthick plywood and finished with 1mm thick laminateon side and top. The table shall have 1 ½”x 1” thkbeech wood beading as per drwgs, on all sides withpolish. Half portion of the side portion shall have frontopen rack finished with 1mm thick laminate, and thesecond half shall have two drawers 4” deep withtelescopic channels and one bottom openableshutters with all hardware. The inside of table will befinished with two coats of synthetic enamel paint overtwo coats of primer.

3 Nos

c Table Type - 3 (Size 120 x 60 x 75cm)Table of size: 120cm x 60cm x 75cm ht. Shall bemade of 19mm and 12mm thick plywood and finishedwith 1mm thick laminate on side and top. The tableshall have 1 ½”x 1” thk beech wood beading as perdrwgs. on all sides with polish. The front apron of thetable shall be made up of 12mm ply shall be finishedwith 1mm thick laminate. The table shall havekeyboard drawer on telescopic channels, Godrejmulti lock & handle, CPU trolley, Foot rest and cablemanager. The Drawer unit will comprise of two slidingdrawers on telescopic channels and bottom openableshutter with all hardware (Ref. drawing for details).

4 Nos

Sl.No. Description of work Qty Units Rate Amount5 Vertical Blinds

100 mm wide vertical blinds of vista levelor/Machaving top rail 39 mm x 34 mm (1.2 mm thick ).Thelower fabric shall be of polyster viscose/polyster/ yarnasper approval.

34 M²

6 Storage Providing and fixing of storage units with 18mmmarine ply and 1mm lamination for all visible sidesand back side with 6mm ply edge finished withhardwood lipping (paintinted). With handles lock andauto closing hinges with one shelf inside. All sideportions finished with primer & enamel paint as perdesign

7 M²

7 Supply of common support powder coated perforatedmetal chair with arm rest of approved make ; 3Seater

2 Nos

8 Paintinga Painting of wall after cleaning the surface throughly &

painting with cement primer. Final finish afterapplying Putty with 2 coats of plastic Emulsion ofapproved colour & make.

62 M²

b Wall painting with 2 coats of plastic Emulsion ofapproved colour & make over 2 coats of cementprimer, after cleaning the surface throughly.(Recordroom, Pantry, Toilet)

180 M²

c Ceiling Painting with 2 coats of plastic Emulsion ofapproved colour & make over 2 coats of cementprimer, after cleaning the surface throughly. 116 M²

d Painting existing windows and doors with Enamelpaint after cleaning the surface throughly. 56 M²

9 Dismantling & Refixing of Existing partitionDismantling of Existing partition (Total to an approx.area of 58 Sq.m), and Refixing the same partitionaccording to the new layout ,Including minor repairworks ( if any )

1.00 L S

Sl.No. Description of work Qty Units Rate Amount10 Doors:

Aluminium framed door is to be provided for thepartition wall (Top, Middle & Bottom frame of 100 x50 mm size), finished with 6mm pre-laminated board(With a glass cutting to view) with handle & lock, doorcloser, stopper and heavy duty SS hinges.

2 nosTotal

Sign & Seal of the Contractor

…………………………………………………………………………….. Only)

Rupees ………………………………………………………………………………