Proposal on Improvement on Flow of Payment Process
Transcript of Proposal on Improvement on Flow of Payment Process
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8/19/2019 Proposal on Improvement on Flow of Payment Process
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Proposal on Improvement on Flow of Payment Process
1. ObjectiveTo smooth the flow of payment process with aim to improve efficiency and reduce
redundancy.
2.Problem Statement
(a) urrently itiban! chec! list is been printed out daily to confirm on the status of
payment document to avoid omission" however substantial amount of time and paperused for this process.
(b) Some supplier receive payment as early as #2# supplier althou$h didn%t si$n up #2#
while some supplier receive payment late althou$h si$n up #2#.
(c) Sometimes mana$er is busy and unable to authori&e payment which re'uired to
perform second time payment arran$ement which is redundant in process.
. ecommendation
Solution for Problem (a)*(1) itiban! chec! list would print out less fre'uent in a wee! to reduce redundancy.
Phase 1* itiban! chec! list print out once for every three wor!in$ days with anticipation
2 months to evaluate the process.Phase 2* itiban! chec! list would print out once for every five wor!in$ days if the result
in phase 1 is satisfied
Solution for Problem (b)*+alue date will be set for all PO payment process" 2 days will be set to improve the
consistency in payment release date.,ay 1* -sually is 1th/10th (around /0 wor!in$ days after 1th) #2# payment oroverdue payment for PO
,ay 2* -sually is 22nd /23th (around /0 wor!in$ days after ,ay 1) 4on/#2# payment
or #2# payment which process late due to remedy action for postin$ problem5error orlate statement been received.
Other value date as upload date* P" ,iscount payment" ur$ent or lon$ overdue payment.
Solution for Problem (c)*6very mana$er will be $iven 2 days to si$n on the payment for routine PO payment (blue
cover* #2# and 4on/#2#) so that mana$er could schedule their wor!in$ time better.
P" discount or ur$ent payment (red cover) will arran$e daily as usual.
Procedure*
1st Principle *#y 1st day 12.pm routine PO payment (blue cover) will $iven to mana$er"2nd day no routine PO payment will $ive to same mana$er" rd day 1am will collect bac!
the 1st day payment from mana$er. 7owever" P" discount or ur$ent payment (red cover)
may $ive to same mana$er on 2nd day.
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2nd Principle* outine PO payment (blue cover) will only $ive to mana$er based in
8isma 9entin$. P" discount or ur$ent payment (red cover) can $ive to all mana$ers.
Option 1 * (:i;ed day for mana$ers to PO payment only)*Based on wisma
genting (Manager)1st day 2nd day rd day 3th day
hee siew
outine PO payment (blue
cover)
outine PO payment
(blue cover)
e Pei
outine PO
payment (blue
cover)
outine PO
payment
(blue cover)
<ei =ean
outine PO
payment (blue
cover)
outine PO
payment
(blue cover)
Set >en
outine PO
payment (blue
cover)
outine PO
payment
(blue cover)
Pooi hin
outine PO payment (blue
cover)
outine PO payment
(blue cover)
Pei 4i
outine PO
payment (blue
cover)
Shan ?in$
outine PO
payment
(blue cover)
P" discount or ur$ent payment (red cover)@ will arran$e to all mana$ers daily includin$
mana$ers based in 97 .
An case mana$er on leave"<ana$er 1* hee siew
<ana$er 2* epei
<ana$er *<ei =ean<ana$er 3* Steven
<ana$er * Pooi hin
<ana$er B* Pei 4i
<ana$er 0* Shan ?in$(6;ample mana$er 2 on leave on th and Bth day " while mana$er 3 on leave on Bth and 0th
day)
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Option 1 (a) with no replacement basis*
Based on wisma
genting
(Manager)
th day Bth day 0th day Cth day
hee siew
outine PO
payment (bluecover)
outine PO
payment(blue cover)
e Pei
On leave On leave outine PO
payment(blue cover)
<ei =ean
outine PO
payment (bluecover)
outine PO
payment(blue cover)
Set >en
outine PO payment (blue
cover)
outine PO payment
(blue cover)
Pooi hin
On leave On leave outine PO payment
(blue cover)
Pei 4i
outine PO
payment (blue
cover)
Shan ?in$
outine PO
payment(blue cover)
<ana$er on leave will have no replacement basis" DP division will schedule the payment
internally.
Option 1 (b) with 1st principle basis*
Based on wisma
genting
(Manager)
th day Bth day 0th day Cth day
hee siew
outine PO
payment (blue
cover)
outine PO
payment
(blue cover)
e Pei
On leave On leave outine PO
payment(blue cover)
<ei =ean
outine PO
payment (bluecover)
outine PO
payment(blue cover)
Set >en
outine PO payment (blue
cover)
outine PO payment
(blue cover)
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<ana$ers based in 97 (2) EP" discount or ur$ent payment (red cover)@*
<ei 8an
<ei Fhen$
An case mana$er on leave"
<ana$er 1* hee siew<ana$er 2* epei
<ana$er *<ei =ean
<ana$er 3* Steven<ana$er * Pooi hin
<ana$er B* Pei 4i
<ana$er 0* Shan ?in$
(6;ample mana$er 2 on leave on th and Bth day " while mana$er 3 on leave on Bth and 0th day)
Option 2 (a) with no replacement basis*
Based on wismagenting
(Manager)
th
day B
th
day 0
th
day C
th
day
hee siew
outine PO payment (blue
cover)
P" discount orur$ent payment
(red cover)
outine PO payment
(blue cover)
P" discountor ur$ent
payment (red
cover)
e Pei
On leave On leave outine PO
payment
(blue cover)
P" discount
or ur$ent
payment (redcover)
<ei =ean
outine PO payment (blue
cover)
P" discount orur$ent payment
(red cover)
P" discountor ur$ent
payment (red
cover)
outine PO payment
(blue cover)
Set >en
P" discount or
ur$ent payment
(red cover)
outine PO
payment (blue
cover)
P" discount
or ur$ent
payment (redcover)
outine PO
payment
(blue cover)
Pooi hin
P" discount orur$ent payment
(red cover)
On leave On leave outine PO payment
(blue cover)
Pei 4i
P" discount orur$ent payment
(red cover)
outine PO payment (blue
cover)
P" discountor ur$ent
payment (red
cover)
P" discountor ur$ent
payment (red
cover)
Shan ?in$
P" discount or
ur$ent payment(red cover)
P" discount or
ur$ent payment(red cover)
outine PO
payment(blue cover)
P" discount
or ur$ent payment (red
cover)
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<ana$er on leave will have no replacement basis" DP division will schedule the payment
internally.
Option 2 (b) with 1
st
principle basis*Based on wisma
genting
(Manager)
th day Bth day 0th day Cth day
hee siew
outine PO
payment (blue
cover)
outine PO
payment
(blue cover)
e Pei
On leave On leave outine PO
payment
(blue cover)
<ei =ean
outine PO
payment (bluecover)
outine PO
payment(blue cover)
Set >en
outine PO payment (blue
cover)
outine PO payment
(blue cover)
Pooi hin
On leave On leave outine PO payment
(blue cover)
Pei 4i
outine PO
payment (blue
cover)
Shan ?in$
outine PO payment (bluecover)
outine PO payment(blue cover)
Conclusion:
We believed that the payment process could improve signifcantly throughcollaboration and cooperation o all managers and stakeholders. Thepayment process will improve continuously to ulfll changing marketenvironment.