Proposal Bohol Japan Final

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PROJECT PROPOSAL Project Title: Debris management and livelihood support for areas affected by ______________ Location: Municipalities of _______________, ________________, __________________, and __________ (Province of _____________) Expected outputs: 1. Ten (10) municipalities in Bohol hardest hit by the earthquake cleared of rubble and residual debris through cash-for-work and comprehensive debris management initiatives, reducing threats to lives, health risks and enabling the smooth transition to recovery 2. Livelihoods restored and incomes recovered for men and women in the ten (10) hardest hit municipalities in Bohol 3. Enhanced capacities of Local Disaster Risk Reduction and Management Councils (LDRRMC) Estimated Budget: US$ ______________________ Timeframe Six (6) months

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Transcript of Proposal Bohol Japan Final

Page 1: Proposal Bohol Japan Final

PROJECT PROPOSAL

Project Title: Debris management and livelihood support for areas affected by ______________

Location: Municipalities of _______________, ________________, __________________, and __________ (Province of _____________)

Expected outputs: 1. Ten (10) municipalities in Bohol hardest hit by the earthquake cleared of rubble and residual debris through cash-for-work and comprehensive debris management initiatives, reducing threats to lives, health risks and enabling the smooth transition to recovery2. Livelihoods restored and incomes recovered for men and women in the ten (10) hardest hit municipalities in Bohol3. Enhanced capacities of Local Disaster Risk Reduction and Management Councils (LDRRMC)

Estimated Budget:

US$ ______________________

Timeframe Six (6) months

A. Situation Analysis

1. The ________________ magnitude earthquake which hit _______________ on __________________ damaged critical infrastructure and displaced hundreds of thousands of people. As of _________________, the Department of Social Welfare and Development (DSWD) has placed the total affected population at _________________ in the province of __________________ alone. Of this number, approximately ______________ persons are staying in ______________________ evacuation centers while _________________________ are staying either with relatives or in makeshift

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tents outside their damaged houses. DSWD estimates that ____________________ houses were totally damaged while ________________ sustained partial damages. Most of the latter would need a thorough assessment to ensure structural integrity and fitness for habitation. On the other hand, damages to service infrastructure (e.g. health centers, hospitals, schools, markets) as well as governance infrastructure (e.g. barangay and municipal halls, multipurpose halls, gymnasiums) are extensive. Access to the affected areas especially to interior barangays is difficult and time-consuming following the critical damages sustained by important bridges, infrastructure, roads and ports. Power supply has been interrupted in many affected sites and repair work is still incomplete at this time.

2. The Government of the Philippines (GPH) conducted search, rescue and relief operations in the aftermath of the disaster, and immediately began to repair bridges and clear major highways of debris. But the magnitude of the devastation has required additional assistance from both local and international players. In a letter dated 21 October 2013, Secretary Voltaire Gazmin, chair of the National Disaster Risk Reduction and Management Council (NDRRMC) officially welcomed UN support in seven priority areas.

Early recovery, including debris removal, rehabilitation of public buildings and demolition of condemned structures, was identified by the NDRRMC as among the top three most critical and urgent of the seven priorities.

3. While the Department of Public Works and Highways (DPWH) has already launched repair work in the main highways, the massive volume of debris continues to be a major problem in interior barangays, posing significant health risks and serving as a major obstacle to the immediate return to normalcy of the affected population. The volume and management of debris is expected to continue being a major concern as the government conducts a structural integrity assessment of affected infrastructure, which will subsequently require the demolition of condemned structures no longer fit for human use.

In the province of Bohol alone, there are ____________________ houses which were totally damaged by the earthquake and another _________________________ which were partially damaged and would need to be demolished if found to be structurally unfit for habitation. This requires substantial support in order for the affected communities and local government units to be able to appropriately manage the debris that will be generated by the demolition of the houses. Similarly, there is a need to restore basic community infrastructure especially those related to social services (e.g. health stations, hospitals, schools) and governance (e.g. municipal halls, barangay halls, multi-purpose buildings). At the moment, most of these services are administered by local authorities out in the open near the damaged buildings.

4. On the other hand, the displacement of the affected families who either have no homes to return to because these have completely collapsed, or fear returning due to the uncertainty of their homes’ structural safety, has heightened their vulnerabilities which will even continue to aggravate if these are not immediately addressed.

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The affected population may be categorized as a) those in evacuation centers and transition sites, and b) those who have remained in or returned to their place of origin, or are staying with host families/communities but who remain vulnerable, as some of them have chosen to live in tents or temporary shelters outside their homes. Both groups are in need of immediate assistance towards recovery. Those in evacuation centers will require a sustained level of support for shelter and opportunities for jumpstarting livelihoods, including temporary livelihood opportunities through cash-for-work schemes, given the continuing limited access to vital community-based services and sustained livelihood opportunities. For those living onsite, a comprehensive ‘life-starter/rebuilding’ assistance package is required, to include shelter repair/restoration, and access to livelihood opportunities and basic services.

5. There is likewise a need to augment LGU capacities in disaster risk reduction and

management (DRRM), to ensure that the overall momentum of the ongoing humanitarian response will continue and carry on to the recovery phase. Much of the post-earthquake work is concentrated in the local governments’ DRRM structures, which face challenges as they cope with the pressure and perform their mandate at this critical time. Capacity building and institutional strengthening relative to disaster mitigation, preparedness, risk reduction, response and recovery are a crucial need at this point.

It must be noted that a contributing factor to the relatively quick response after the earthquake, despite the extensive devastation, was the presence of some level of functionality of the DRRM structures at the LGUs. That level of functionality, however, needs to be built upon and further strengthened in light of the extent of the devastation.

B. Objective and Expected Outputs

Towards contributing to the recovery and increase resilience of the province of Bohol and 10 of its municipalities hardest hit by the earthquake, the project will adopt an integrated approach that will address the most critical needs of the displaced populations, while building local capacities for disaster risk reduction and management and longer-term recovery.

It will contribute to the reduction of health and security risks and help facilitate the transition towards recovery by supporting income recovery and providing emergency livelihood opportunities through the implementation of comprehensive debris management activities through cash-for-work in the target areas. To ensure sustainability and local leadership for long-term recovery and resilience, the Project will support capacity-building interventions to enhance the effectiveness of local Disaster Risk Reduction and Management Councils (LDRRMCs) as frontline government structures for coordination of disaster response and recovery.

Objective

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The main objective of the project is to “contribute in catalyzing the recovery and developing the resilience of the ten (10) municipalities most critically affected by the October 2013 earthquake in Bohol province.”

Expected Outputs

The project is expected to achieve the following outputs:

1. Ten (10) municipalities in Bohol hardest hit by the earthquake cleared of rubble and residual debris through cash-for-work and comprehensive debris management initiatives, reducing threats to lives, health risks and enabling the smooth transition to recovery2. Livelihoods restored and incomes recovered for men and women in the ten (10) hardest hit municipalities in Bohol3. Enhanced capacities of Local Disaster Risk Reduction and Management Councils (LDRRMC)

Project Components

To achieve its objective and its intended outputs, the project will be implemented through the following mutually reinforcing components:

Component 1: Debris Management and Emergency Livelihood for 10 hardest hit municipalities

The project will provide debris clearing and management assistance to the hardest hit municipalities through cash-for-work. For this component, UNDP will work closely with the municipal LGUs and DSWD.

Selection of target participants in debris clearing and management will be done by the municipal focal person with input from the DRRMC and concurred in by the DSWD. Affected residents from the target municipalities will be mobilized and oriented on the cash-for-work process, including health and safety issues, number of workdays and mode of payment.

The project will provide hand tools, such as hammers, crowbars, axes and shovels, which are necessary for debris clearing. Hygiene packs, especially for women and girls, and personal protection equipment (PPE) which include essential cleaning detergent, working boots, face masks and gloves will be provided to the participants.

The project will coordinate with local authorities and seek the participation of the private sector in the mobilization and use of trucks and heavy equipment as necessary. The municipal LGUs together with their respective Municipal Environment and Natural Resources Officers (MENRO) will provide guidance and facilitate possible recycling, re-use and final disposal of the debris in accordance with the Solid Waste Management Law. As necessary, the project will assist the

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affected municipalities in building the capacities of their waste disposal sites to be able to accommodate the volume of debris from the damaged houses as well as vegetative debris and household waste. Working closely with the LGUs and locally-organized groups, the Project will support efforts to strengthen appropriate structures as mandated by the Solid Waste Management Law to ensure well-coordinated and participatory debris clearing and environmental clean-up.

Under Component 1, emergency livelihood through cash-for-work will be provided to 2,000 families. Dump sites of the 10 priority municipalities will be improved, in accordance with the Solid Waste Management Law, to accommodate the volume of debris from the earthquake.

Component 2: Support to Income Recovery in Priority Municipalities and Relocation Sites

For remote agricultural communities in the priority recovery sites, assistance will be provided in the restoration of agri-livelihoods through the distribution of livelihood starter kits comprising seeds, fertilizers and hand tools to enable planting of quick-harvest cash crops (e.g. vegetables) which could be harvested and sold within 21 to 30 days. This may run for 2-3 cultivation cycles. Once the affected population has started to recover, families will be provided with more sustainable livelihood support such as replacements for destroyed farming equipment and provision of farm inputs to enable the cultivation of longer-period crops. Fishing gear will also be provided.

For those in the urban areas and municipal centers, livelihood starter kits will include tools for carpentry, masonry and cottage industries, particularly for those in the relocation sites. Seed capital and/or micro-finance assistance will be provided to selected family-beneficiaries, with particular focus on female-headed households. An assessment of existing skills will be done in the relocation areas, and skills training (e.g carpentry, managing small enterprises) will be conducted to enable men and women to begin or to restart lost livelihoods. Home gardening technology training can be provided for women and men, who may grow vegetables in designated areas in the relocation sites, both for home consumption and potentially for selling in the satellite markets or outside the barangay/relocation site.

Component 3: Strengthening Government Institutions for Disaster Risk Reduction and Management

The project will contribute in building the capacities of LDRRMCs to plan and implement DRRM measures that will help the local population prepare for, and manage the response to disasters. To complement the livelihood interventions to be implemented in the priority municipalities, the project will support training sessions on DRRM and climate change adaptation, and assist the LDRRMCs in developing comprehensive DRRM plans incorporating mitigation, preparedness, response and recovery components.

Mainstreaming Gender in Project Implementation

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Compared with men, women often have limited economic capacity to cope with or recover from disasters. They are poorer, have less access to entrepreneurial opportunities or financial resources, and are paid less than their male counterparts. Even as there is tacit recognition of women’s greater vulnerability to the consequences of natural disasters, the role they play and their active contribution to building disaster resilience must not be overlooked. The project will help address this disadvantaged condition by ensuring that a gender lens is used as an integral part of implementation. Women will be active participants in decision-making throughout the project cycle. The specific needs of women and the important roles they play in DRRM will be established so that the training activities will be gender-responsive. To ensure access of women to livelihood opportunities, at least 40% of livelihood activities and cash-for-work assistance will be for women/female-headed households. Expertise from women’s organizations and institutions will also be tapped where applicable.

Ensuring Complementarity and Establishing Linkages

The project will complement other related initiatives within the project area and its immediate environs. It will work closely within the Cluster system, especially the Early Recovery Cluster, to establish points of collaboration and cooperation, including in developing models for climate resilient livelihoods for implementation in selected relocation sites in the target municipalities. In addition to its partnership with the LGUs and government line agencies, it will establish linkages with the private sector, local NGOs and civic organizations.

C. Monitoring and Evaluation

Project progress will be monitored according to UNDP rules and regulations by using regular review mechanisms against a set of implementation milestones. Monitoring will be continuous, involving data collection and assessment of the project’s field implementation and will involve key project staff meeting periodically to review operations and field implementation and to assess whether new priorities require a shift in the project’s implementation.

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PROJECT BUDGET

Budget Lines Cost BreakdownUnit Quantity Unit Cost Total (USD)

Component 1: Debris Management and Emergency Livelihood for 10 hardest hit municipalities

Procurement of Hand Tools (crow bars, wheelbarrows, saws, shovels, etc)

Set 850 $50.00 $42,500.00

Rent of Heavy Equipment (dump trucks, excavator etc) Hourly 850 $70.00 $59,500.00Procurement of Personal Protective Equipment (boots, gloves, hard hat etc)

Set 3500 $20.00 $70,000.00

Cash for Work Persondays 3500 $50.00 $175,000.00Sub-Total A: —— —— —— $347,000.00

Component 2: Support to Income Recovery in Priority Municipalities and Relocation Sites

Provision of Livelihood Starter Kits Set 750 $100.00 $75,000.00Training cum Production Set 750 $150.00 $112,500.00

Sub-Total B: —— —— —— $187,500.00

Component 3: Strengthening Government Institutions for Disaster Risk Reduction and ManagementCapacity Building Workshops/Knowledge Exchange LGUs, CSOs 10 $2,500.00 $25,000.00DRRM Planning Workshops 10 Mun & 1 Prov 11 $2,500.00 $27,500.00Packaging and Printing of DRRM Plans 10 Mun & 1 Prov 11 $1,500.00 $16,500.00

Sub-total C: $69,000.00PersonnelDebris Management Specialists (2) Month 3 $4,000.00 $12,000.00Project Manager Month 6 $2,000.00 $12,000.00Project Officers (2) Month 6 $2,800.00 $16,800.00Administrative and Finance Staff (2) Month 6 $2,400.00 $14,400.00

Sub-Total D: —— —— —— $55,200.00Other Direct CostsGeneral Operating Expenses - Office Rent Month 6 $1,000.00 $6,000.00

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- Vehicle Rental / Travel Expenses Month 6 $450.00 $2,700.00 - Office Supplies/Miscellaneous Month 6 $223.46 $1,340.74

Sub-Total E: —— —— —— $10,040.74M&E and TravelMonitoring and coordination activities Month Month 6 $5,000.00Travel Cost Month Month 6 $5,000.00Vehicle Rental Month Month 6 $1,600.00Fuel and oil Month Month 6 $400.00

Sub-Total E: —— —— —— $72,000.00Subtotal – Direct Operating Cost $740,740.74General Management Support (8%) $59,259.26Total Project Cost $ 800,000.00

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RESULTS AND RESOURCES FRAMEWORK

INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

Output 1:10 priority municipalities hardest hit by the earthquake are cleared of debris from damaged houses and 2,000 families provided with emergency livelihoods

Baseline:67,238 houses are damaged by the earthquake, more than 12,000 of which are totally damaged and needs to be demolished

Indicators:# of municipalities with 90-100% of debris/rubble from damaged houses cleared/cleaned;# of affected families provided with emergency livelihoods# of dumpsites improved to accommodate the debris and

Targets

90-100% of 10 hardest hit municipalities cleared of debris / rubble from damaged houses

dumpsites of the 10 priority municipalities improved to accommodate the earthquake debris/rubble

2,000 families have accessed emergency livelihood in 10 municipalities

At least 40% of the beneficiary families are female-headed households

Sex disaggregated data of emergency livelihood participants are compiled;

Support LGUs in the conduct of assessment on structural integrity of the damaged houses

Coordination with LGUs and DSWD for the preparations for the debris/rubble clearing and management activities through cash for work

Provision of tools and protective equipment to participants of cash-for-work activities

Development/improvement of the existing dumping facilities of the 10 target municipalities to accommodate the

Local NGOs and the LGUs of province of Bohol and the municipalities of Inabanga, Sagbayan, Clarin, Tubigon, Catigbian, San Isidro, Calape, Loon, Antequera and Maribojoc.

$347,000.00

Sub-contractsConsultations / MeetingsCash for Work PaymentProcurement / Distribution of debris clearing toolsEquipment rental for debris clearingTravel Costs / Monitoring CostMiscellaneous

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INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

rubble brought by the earthquake

debris brought by the earthquake

Where necessary, link with the private sector for use / rent of heavy equipment needed in the demolition of houses

Cash-for-Work activities / Debris clearing and clean-upMonitoring

Output 2:Livelihoods / enterprise established or restored in priority municipalities

Baseline:Number of affected population without livelihood activities in relocation sites undeterminedIndicators:# of affected families having livelihood activities

Sex-disaggregated masterlist of participants in all emergency livelihood activities established;

Livelihood and skills mapping in all target municipalities conducted.

Skills training provided for target beneficiaries, particularly for women-headed households

Develop sex-disaggregated masterlist of participants in cash for work activities

Determine number and status of women headed households

Coordinate with and map activities between and among

LGUsCSOsDSWDDOSTDTITESDA

$187,500.00Sub-contractsConsultations / MeetingsSkills TrainingsLivelihood starter kits Travel Costs Monitoring Costs

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INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

Livelihood starter kits and support provided to at least 425 affected families in 10 municipalities

clusters providing food security, agriculture, livelihood and early recovery

Conduct livelihoods and skills mapping of affected and targeted households in priority barangays, including families in relocation sites

Determine and implement income recovery activities at household / community level using information / recommendations generated by the livelihoods and skills mapping determine mode of assistance

Conduct skills training to match skills with product / market demand and

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INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

improve capacities of participating families to look for employment opportunities

Collaborate with TESDA and other agencies providing skills training and livelihood opportunities to enhance capacities at household level for employment

Output 3:Enhanced knowledge on CCA / DRRM, and DRRM Plans developed among LDRRMCs of target LGUs

Baseline:# of relevant knowledge systems on C/DRM undetermined.Absence of comprehensive

Capability needs assessment on DRR / CCA among members of LDRRMCs in 1 province and 10 municipalities conducted

Relevant capability building activities developed / designed and conducted

At least 90% of the members of the LDRRMC of the province

Assessment of existing capacities / capabilities of DRRMCs

Conduct capacity-building activities for LGUs / Government Agencies to strengthen local competencies along preparedness,

OCDConcerned LGUs;CSOs;Academic institutions

$69,000.00Sub-contracts/ ConsultantsSuppliesEquipmentTravel CostsPrinting CostsConsultation/ Training/ MeetingMiscellaneous

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INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

DRRM Plans among the target LGUs

Indicators: The provincial government of Bohol and all the 10 priority municipalities, have developed and adapted comprehensive DRRM plans# of women and men participating, and demonstrating acquired knowledge of DRRM concepts/principles, in the development of local DRRM plans

and 10 identified municipalties trained on CCA / DRRM

1 provincial and 10 municipal DRRM plans developed and subsequently adapted by their respective councils

response, mitigation and rehabilitation aspects

Develop comprehensive disaster management plans and the appropriate contingency plans

Output 4Project Management Support and Monitoring established

Baseline:Limited human resources to provide project administration, management and technical support to the Project

Day-to-day management of project activities

Regular technical and administrative reports submitted to UNDP and donor/sRegular meetings with LGUs and other stakeholders

Prepare periodical progress, financial and monitoring reports

Conduct meetings and consultations among responsible partners and stakeholders

UNDPLGUs

US$ 137,240.74Sub-contracts/ ConsultantsSuppliesEquipmentTravel CostsPrinting CostsConsultation/ Training/ Meeting Miscellaneous

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INTENDED OUTPUTS OUTPUT TARGETS INDICATIVE ACTIVITIES

RESPONSIBLE PARTIES

INPUTS(In USD)

Indicators:Local expertise provided/local consultants hired to coordinate implementation of activities with LGUs and other relevant partners

Conduct of regular monitoring visitsProvision of technical assistance and suppport

General Management Support (8%) US$ 59,259.26

Total Resources Required US$ 800,000