Room and Vehicle Reservation System

for International Graduate School of

Leadership

Proponents: IC Barrientos, PJR Fortaleza, L. Rejano

1.1 Introduction

The field of information technology has been

traditionally associated with business entities,

institutions, and other constituents of the society.

Information technology has always been a key

component to allow exchange of business

documents and information despite of

geographical boundaries.

CHAPTER IThe Problem and its Background

Throughout the last decade, information technology

has been revolutionized. Unlike other fields of studies,

information technology has changed the way people

communicate. Personal and business communications of

companies has been altered by e-mail, instant messaging,

and other web-based applications. The proliferation of

online reservation systems and online shopping sites, are

one of those manifestations of information technology

functionalities.

The traditional conduct of business transactions is gradually

evolving online since anyone with a computer could gain access

to information library. Needless to say, the impact of information

technology had influence business executives and other entities.

At the same time, it has been considered as a hidden economy

which controls the flow of business operation smoothly.

The application of information technology to business is

considered as one of the secrets to a company’s excellence. This

is one of those reasons why business forecasters eyed pots of

gold in this field.

1.2 Background of the Study

There are lots of institutions and establishments

nowadays that are in need for online systems for them to

cater a wide range of audiences. One of those is the

International Graduate School of Leadership, an

accredited, graduate-level seminary in here in Manila to

develop servant leaders who have a passion for God and

possess the biblical knowledge, Christ-like character, and

practical skills needed to help the Asian church fulfill the

Great Commission in this generation.

This was established not only for Filipinos but a

nurturing community also for foreign individuals around the

world who had their heart in serving God.

Due to the firm competition among different

institutions today, administrators and company executives

were seeking for new ideas and new business rules to capture

their client’s attention. The Administrative office of this

institution records their events, reservations, and other client

request in a calendar-like white board for them the track

schedules, activities, and other appointments for that day.

The Administrators find it difficult especially in

processing the client’s request. Then, a client needs to wait

for the time without knowing about the updates or status

regarding their needs. They require a web-based system

that will deal and make out their client’s room and vehicle

reservation.

The researchers proposed an online room and

vehicle reservation system. It is a type of transaction

processing system that will assist and process the

submission of request from the customers up to the school

administrators.

The clients interact with the dynamic online system and the

system will then respond about the status or updates with regards

to the client’s request.

Upon analysis of the company’s manual system, the

researchers found out different problems. The manual reservation

system which the company has been using consumes too much time

starting from the process of filling up reservation forms,

confirmation of the reservations, and noting the schedules on the

calendar-like white board. In addition to, a client who desires to

transact reservation with IGSL Company should go personally to the

administrative office which is very tedious to clients with busy

schedules.

1.4 Objectives

The researchers will create a Room and Vehicle Reservation

System in order to:

Provide an efficient and effective reservation for room and

vehicles for the administration of the company.

Establish a secure online system which will enable the client to

have a convenient way of accessing the school’s reservation.

Develop an effective system that will alleviate and lighten the

company’s burden concerning on their manual processing and

operations. Also come up with a system that will monitor the

school’s use of facilities.

1.5 SignificanceThis study was conducted for the benefits of the following:

For the Company:Administrator. The proposed system will be used by the administrators to monitor requests and respond to their client’s needs and inquiries.Students of IGSL. It will be easy for the students to make reservations because even if they are at home or abroad the system will be accessible through the use of internet.Guest/Clients. Reservation for guests will not be difficult because of the systems online availability and accessibility.

For Other programmers/developers. This study will be very beneficial for the other programmers who are planning to develop a system having the same concept with this study. This study will serve as their reference to enhance and develop new ideas that pertains on reservations.

Researchers. This study will boost the researchers’ skills in engineering applications that is suitable to the needs and demands of the business. Successful development of this study is the researchers’ edge in developing their future case studies and projects.

1.6 Scope and Limitation

The major concern of the study is to come up with an online

reservation system where clients will be able to log-in and view the

school schedules. The system allows the client to choose a type of

reservation on available dates and time he desires. More than that,

the system also shows verification if a reservation is successful or not.

The system covers only the reservation of the facilities such as rooms

and vehicle of the school. It is limited to monitor and manage the

reservation of the clients.

The system will not be accountable to the financial aspects of

the institution. It is not responsible to the payment and printing of

daily reports. Moreover, cancellation of reservations will be handled

and dominated by the administrators.