Property Loss Control Report - Shenandoah University · PDF fileShenandoah University Property...

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educational & institutional insurance administrators, inc.

Property Loss Control Report

FOR

Shenandoah University

1460 University Drive

Winchester, Virginia 22601

Prepared By: Ray Battalora Survey Date: December 12, 2013



December 12, 2013 2

Executive Summary

Aon Global Risk Consulting surveyed Shenandoah University on December 11-12, 2013 to review the institution's property risk control program. The objective of the survey was to identify areas of Shenandoah University's existing property risk control program that meet their risk management goals and provide suggestions for those portions of the program that need additional strengthening. We appreciate Shenandoah University's cooperation and commitment to property loss prevention. Shenandoah University continues to make significant progress in enhancing its property risk control efforts. The institution has developed emergency/crisis response and disaster recovery plans for key departments on campus. Recently constructed buildings have been provided with full sprinkler protection. The guidelines presented in the EIIA Property Risk Control Manual are generally followed relative to the maintenance, inspection, and testing for the fire protection equipment at Shenandoah University. Three (3) recommendations in the 2011 report have been addressed and are removed. Four (4) recommendations in the 2011 report are carried forward in this report. Twenty-seven (27) new recommendations are placed in the report as a result of this survey. Aon will be following-up on the recommendations and requests a response to each item within 45 days of receipt of this report. A follow-up response form will be provided.

Conferred With: Mr. Richard Shickle, Vice President for Administration and Finance Mr. Barry Schnoor, Director, Physical Plant Captain Michael Wasko, Assistant Director, Department of Public Safety Ms. Suzanne O'Driscoll, Director, Residence Life & Student Conduct Mr. Quaiser Absar, Director, Institutional Computing Mr. Christopher Bean, Director, University Libraries Mr. Peter Labrecque, Sodexo, General Manager, Food Service Report Distribution: Richard Shickle ([email protected] ) Greg Logan ([email protected]) Bill Rudersdorf ([email protected]) Christine Wolinski ([email protected]) Ray Battalora ([email protected])



December 12, 2013 3

Purpose & Scope

This property protection survey and report is provided at the request of EIIA Risk Management. The survey and report is intended to help Shenandoah University meet their mutual property protection risk management goals and may also be utilized for underwriting purposes. During this survey, the inspection, testing and maintenance (ITM) of fire protection/detection systems was discussed. Please note that any recommendations for ITM are based on the “best practices” presented in the EIIA Property Loss Control Manual. In most cases, the ITM frequencies are based on the National Fire Protection Association (NFPA) Fire Codes. In some instances, the recommended ITM exceeds the NFPA and, in others, the frequency is less than that recommended by the NFPA. In any event, please consult with your local Authority Having Jurisdiction to ensure you are meeting their expectations No testing of fire protection equipment was witnessed or performed as part of this survey. The report covers property protection systems and programs in place at the time of this visit and is based upon information received and conditions noted during the survey. The survey included a physical tour of portions of the following main campus buildings: Wilkes Administration Building (Map #8) Racey Hall (Map #7) Cooley Hall (Map #5) Parker Hall (Map #10) Shingleton Hall (Map #9) Maintenance Shop (Map #14) Brandt Student Center (Map #39) Allen Dining Hall (Map #4) Mary M. Henkel Hall (Map #16) Alson H. Smith, Jr. Library (Map #18) Gregory Hall (Map #2) Armstrong Hall (Map #1) Ruebush Hall (Map #25) Ohrstrom-Bryant Theatre (Map #24) University Inn (Map #26) Aikens Athletic Center (Map #27) Goodson Chapel / Recital Hall (Map #11) Parking Garage (Map #38) Kathryn Perry Werner End Zone Building (Map #36) Shantel Stadium & Charles A. Ricketts Press Box (Map #32) Romine Living Center (Map #35) East Campus Building (No Map ID) Vickers Communication Center (Map #19) The Armory (Map #37)



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Recommendations Category I recommendations pertain to deficiencies that present imminent loss potentials, can be completed quickly, do not involve significant capital expenditure to complete, or were Category II recommendations on a previous report. These recommendations should be completed as soon as possible.

13/14-01 Review flood exhibits and flood coverage language

The flood exhibits provided with this Property Risk Control report are intended to cover the main campus only. The EIIA members are expected to review the exhibits to ensure all buildings/property can be located on the exhibit. If there are additional buildings/property not covered by the attached exhibit, please request additional exhibits for specific addresses. The same should be done for any remote/off-campus buildings/properties. In addition, an explanation of the flood coverage for EIIA members is included in this report, in the Survey Activities section, for your review. Finally, if you have any flood or surface water exposures, please review your disaster recovery plans to ensure they address this vulnerability.

Comment: Please contact your EIIA Risk Management Director with any questions regarding the flood exhibits and/or flood coverage. Also, please access the EIIA Risk Management website for disaster recovery plan templates and guidance.

Category I

13/14-02 Review inventory of underground storage tanks (UST)

A complete inventory of UST should be maintained. An explanation of the insurance coverage for UST for EIIA members is included in this report, in the Survey Activities section. All of your underground storage tanks should be insured under separate UST policies, either through EIIA or other insurance sources. Comment: Please contact your EIIA Risk Management Director with any questions regarding Underground Storage Tanks. Category I

13/14-03 Fire doors propped open Propped open fire doors were observed as follows: a. Gregory Hall, Lab 131 corridor door (refer to photograph). b. Ohrstrom-Bryant Theatre, Costume Shop, fire door between Costume Storage and thee Costume work area. Comment: Fire door assemblies are a property conservation system and a life safety system intended to prevent the spread of fire and products of combustion. This system will not work if they are not closed. Fire doors should be normally closed or held open with magnetic hold-opens connected to the fire alarm system. Reference section 22 of the EIIA Property Loss Control Manualfor additional information. Category I

13/14-04 Fire extinguisher mounting height

Fire extinguishers were mounted too high as follows: The Armory, fire extinguisher has its top 75 inches above the floor.

Comment: NFPA 10 requires that non-wheeled fire extinguishers that weigh less than 40 pounds be mounted such that their bottom is no lower than 4 inches from the floor and that their top is no higher than 5 feet (60 inches) above the floor. Reference section 13 of the EIIA Property Loss Risk Control Manual for additional information.

Category I



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13/14-05 Storage near utility equipment

A minimum clearance of 3 ft from electrical equipment and fuel-fired equipment should be maintained. Painting a red line on the floor to designate the area that should be kept clear is recommended: This was observed as follows: a. Racey Hall, Fire Sprinkler Riser Room, stored items within 3 feet of electrical panels (refer to photograph). b. Shingleton Hall, Utility Room, stored items within 3 feet of boiler (refer to photograph). c. Ruebush Hall, Fire Sprinkler Riser Room, stored items block ready access to the fire sprinkler system riser (refer to photograph). d. Shantel Stadium & Charles A. Ricketts Press Box, stored items by electrical transformers and electrical panels (refer to photograph).

Comment: It is good practice and a code requirement to prevent stored materials from being close to electrical equipment and fuel-fired equipment. Reference section 25 of the EIIA Property Loss Control Manual for additional information.

Category I

13/14-06 Floor drain cover is missing

A floor drain cover was partially missing at Brandt Student Center, Fire Riser Room (refer to photograph). Comment: Floor drain covers should be installed and maintained per the manufacturer’s installation instructions. Reference section 3 of the EIIA Property Loss Control Manual for additional information. Category I

13/14-07 Machine guard missing A machine guard was missing at Brandt Student Center, Fire Riser Room, fire pump motor (refer to photograph).

Comment: Machine guards should be provided as required by OSHA regulations. Category I

13/14-08 Guard issues Guard issues were noted as follows: Ohrstrom-Bryant Theatre, Scene Shop, high storage area is missing a guard for an approximate 6 foot length (refer to photograph).

Comment: Though not a property conservation issue, this is a significant life safety issue. Guard heights and openings should be evaluated and modified as required by the Building Code and OSHA requirements. Category I

13/14-09 Fire doors did not close and latch

Fire doors did not completely close and latch. This was observed as follows: a. Racey Hall, stairway enclosure fire door (typical) (refer to photograph).



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b. Cooley Hall, stairway enclosure fire door (typical). c. Parker Hall, stairway enclosure fire door (typical). d. University Inn, stairway enclosure fire door (typical).

Comment: Fire doors are a property conservation system and a life safety system intended to prevent the spread of fire and products of combustion. This system will not work if they are not closed and latched. Fire doors should be maintained to properly close and latch. Reference section 22 of the EIIA Property Loss Control Manual for additional information. Category I

13/14-10 Electrical wiring and equipment issues

Electrical wiring and equipment were observed to have issues as follows: a. Ohrstrom-Bryant Theatre, Scene Shop, powerstrip under mezzanine feeds extension cords and permanent (refer to photograph). b. Ohrstrom-Bryant Theatre, Scene Shop, extension cord feeds chop saw station (refer to photograph). c. University Inn, Laundry Room, utility room that provides access to the washer/dryer payment machines is powered by an extension cord (refer to photograph).

Comment: Permanent wiring and outlet boxes should be installed to feed permanent equipment. NFPA 70 – National Electrical Code, requires electrical equipment to be installed as per its UL listing and per NFPA 70. Reference section 23 of the EIIA Property Loss Control Manual for additional information. Category I

Category II recommendations pertain to housekeeping or maintenance deficiencies. These include the development of loss prevention programs designed to reduce the probability and severity of a loss. Completion of these recommendations should be attainable within one year.

13/14-11 Exit signage has issues Exit signage has issues as follows: a. Parker Hall, Ground Level, a number of exit signs are needed. b. Ohrstrom-Bryant Theatre, Scene Shop, exit access door to the corridor has no exit sign (refer to photograph). c. Goodson Chapel / Recital Hall, exit sign has two opposite pointing directional arrows; it should have only one, pointing to the exit access direction (refer to photograph). Comment: The Building Code and Fire Code require exit signage. Reference section 23 of the EIIA Property Loss Control Manual.

Category II

13/14-12 Fire water control valves Control valves serving fire water systems were observed to be unsupervised or unchained This was observed as follows: Romine Living Center, fire sprinkler riser control valve at each side of the backflow preventer (refer to photograph).

Comment: Fire water control valves in a locked room with limited distribution key are required to



December 12, 2013 7

be electronically supervised or chained in the open position. Reference section 14 of the EIIA Property Loss Control Manual for additional information.

Category II

13/14-13 Fire door assemblies have issues

Fire door assemblies have issues including: Goodson Chapel / Recital Hall, panic hardware mounted on a fire door (refer to photograph).

Comment: The fire door assemblies should be modified to comply with the building code and NFPA 80. Reference section 22 of the EIIA Property Loss Control Manual for additional information. Category II

13/14-14 Campus map not current The campus map should be updated to show current buildings and off-campus buildings. The revision date should be placed on the map.

Comment: A current campus map is helpful to emergency responders. Category II

13/14-15 Building evacuation diagrams not located in residential sleeping rooms opening to interior corridor Building evacuation diagrams are recommended to be placed in each sleeping room opening into an interior corridor. Reference section 7 of the EIIA Property Risk Control Manual for additional information. This was observed as follows: a. Racey Hall, Unit 102 (refer to photograph). b. Parker Hall, Unit 1B. c. East Campus Building, Unit 163.

Comment: Building evacuation diagrams should be placed in each sleeping room opening into an interior corridor. Category II

13/14-16 Fire sprinkler systems have issues

Fire sprinkler systems have issues. This was observed as follows: a. Cooley Hall, fire sprinkler system located inside a stairway enclosure did not have a nearbyspare sprinkler box. A sign stating the location of the spare sprinkler box should be installed, a spare sprinkler box installed at the stated location, subject to review and approval by the Fire Marshal. b. Ruebush Hall, fire sprinkler riser, no storage box for spare sprinklers and wrenches. c. Ohrstrom-Bryant Theater, Stage, hose valve has a plugged outlet. It should be confirmed that the Fire Department is aware of and has approved this plugged outlet (refer photograph). d. Ohrstrom-Bryant Theater, Scene Shop, the mezzanine has no fire sprinklers installed under it (refer photograph). e. Ohrstrom-Bryant Theater, Scene Shop, the mezzanine office has no fire sprinklers (refer photograph).



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f. Aikens Athletic Center, access to the fire sprinkler riser was blocked by stored items (refer to photograph). Comment: NFPA 25 – Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, requires that issues found during inspection, testing, and maintenance be addressed promptly. Reference section 14 of the EIIA Property Loss Control Manual for additional information. Category II

13/14-17 Fire sprinkler / standpipe risers without hydraulic placards

Fire suppression sprinkler/standpipe risers were observed to not have hydraulic placards. This was observed as follows: a. Allen Dining Hall, pipe multiple fire sprinkler zones are not provided with a hydraulic placard (refer to photograph). b. Alson H. Smith, Jr. Library. c. Romine Living Center. d. East Campus Building. Comment: NFPA 13 requires that a hydraulic placard be installed on the riser for each system zone. NFPA 25 - Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, requires that the hydraulic placard be confirmed to be in place. Reference section 18 of the EIIA Property Loss Control Manual for additional information. Category II

13/14-18 Fire extinguishers are not the correct type for the fire hazard

Fire extinguisher type was not appropriate for the fire hazard as follows: Alson H. Smith, Jr. Library, Room 27 Servers, has an ABC type fire extinguisher that is not appropriate for sensitive computer equipment. A more appropriate class of fire extinguisher should be installed in the server room.

Comment: NFPA 10 requires that fire extinguishers be selected based on the fire hazard. Reference section 13 of the EIIA Property Loss Control Manual for additional information.

Category II

13/14-19 Emergency shutoff switches require better signage

Emergency shutoff switches have issues with signage as follows: a. Gregory Hall, Lab 134, emergency stop button has no label (refer to photograph). b. Ohrstrom-Bryant Theatre, Scene Shop, multiple emergency stop buttons are not labeled (refer to photograph).

Comment: Signage for shutoff switches should describe exactly what will be shut off and should have proper lettering, font, height, and color to be viewed from a distance. Category II



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13/14-20 Laboratory natural gas master shutoff location is unknown

Natural gas upstream shutoff location is unknown. Gregory Hall, Lab 134.

Comment: Natural gas shutoff location points should be made known to instructors and managers of laboratories. Category II

13/14-21 Disaster recovery plan requires completion

A formal written Disaster Recovery Plan should be established and maintained. Topics should include: a. Residence life b. Food services c. Library services d. Fine arts e. Science labs f. Student information technology services g. Business office h. Physical plant Comment: EIIA can provide MS Word templates to assist with this effort. Reference section 3 of the EIIA Property Loss Control Manual for additional information.

Category II

13/14-22 A formal hot work program permit system should be established

A cutting, welding, and hot work program is not established. A hot work permit system should be established for Physical Plant staff, contractors, and Institution Departments. Comment: Reference section 6 of the EIIA Property Loss Control Manual for additional information. Category II

13/14-23 Smoke detectors located on the bottom of open-web bar joists

Some smoke detectors were mounted on the bottom of open-web bar joists. This was observed as follows: Shingleton Hall, Maintenance Shop (refer to photograph).

Comment: NFPA 72 – National Fire Alarm Code has requirements for mounting of smoke detectors. Smoke detectors mounted too low beneath the ceiling can result in delayed activation.

Category II

13/14-24 Scene shop requires two remote Exits

The Ohrstrom-Bryant Theatre, Scene Shop, has a common path of travel beginning at the far corner of the Mezzanine office to the exit door to the corridor of approximelty105 feet. Using a common path of travel limit of 100 ft for Industrial Occupancies (sprinklered), and Existing Business Occupancies (sprinklered) per 2012 NFPA 101 - Life Safety Code, a second remote exit would be required. There is a second exit access door, but it has no exit sign and it discharges to a loading dock having no direct exit to grade (refer to photograph).



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Comment: An egress analysis of the Scene Shop should be performed and changes made if required. Category II

13/14-25 Inventory and appraisal of valuable items is needed

Though the library does not have a rare book collection, there are likely a number of valuable items on campus. Comment: Rare and valuable items should be listed in an inventory, the most valuable items appraised, and this information forwarded to EIIA.

Category II

13/14-26 Lightning protection systems and electrical bonding systems have issues There are issues with lightning protection systems and electrical bonding systems as follows: Brandt Student Center, lightning rods bent to horizontal position.

Comment: Inspection, testing, and maintenance should be performed on lightning protection systems and electrical bonding systems as per NFPA 780 - Installation of Lightning Protection Systems, 2011 edition. Reference section 23 of the EIIA Property Loss Control Manual for additional information. Category II

07/08-03 Infrared testing of electrical systems is not performed

An infrared thermal imagining survey should be performed on the main and secondary electrical distribution systems annually. Reference section 20 of the EIIA Property Loss Control Manual for additional information. Comment: Infrared thermal imaging is a cost effective tool for identifying potential trouble areas such as shorts and overloads in an electrical system, prior to an incident occurring that could result in a property damage loss or the loss of use of a campus facility.

Category II

Category III recommendations pertain to deficiencies that would require major capital expenditures to complete. There is no timetable for completion of these items.

13/14-27 Carbon monoxide detectors should be installed

Carbon monoxide detectors were not noted to be present as follows: University Inn, Level 1 has natural gas-fueled boilers and sleeping rooms. Comment: As a best practice EIIA recommends that institutions that have residence halls or other structures that have a potential for the production of carbon monoxide from the fossil fuel burning appliances or infiltration of carbon monoxide from outside sources such as garages be provided with carbon monoxide detectors to alert building occupants to unsafe levels of the gas. The installation of these detectors should meet the requirements of NFPA 720, Standard for the Installation of Carbon Monoxide (CO) Warning Equipment in Dwelling Units and local building code requirements. Reference section 20 of the EIIA Property Loss Control Manual for additional information. Category III




92-03 Fire alarm systems need to transmit to constantly attended location The fire alarm systems for all campus buildings should transmit to a constantly attended location. This may be a central station facility, local fire or police department, a constantly attended location on campus or the use of an autodialer to page physical plant personnel. Comment: Fire alarms must be responded to in a prompt manner in order for effective action to be taken. There are many instances on campus, such as during breaks, when local alarms in a building may not be heard or responded to for an extended period of time. The university is continuing to bring buildings on campus under a system that reports to a central station. Multiple alarm companies are used to monitor alarms at this site.

Category III

92-10 Fire alarm systems are not provided in all buildings

(Revised 2013) Building-wide fire alarm systems, operated through hard-wired smoke detection and pull stations, should be considered for all buildings currently not provided with such systems, including those buildings currently provided with battery powered units. Priority should be placed on those buildings housing students, those that may have periodic large public occupancies and buildings of higher value to the University. Alarms should be monitored at a constantly attended location. Comment: The addition of smoke detection in these buildings will provide a minimal level of fire and life safety and provide notification to building occupants in the event of a fire. Category III

92-11 Additional automatic sprinkler protection is needed

(Revised 2013) Automatic sprinkler protection, designed and installed in accordance with NFPA standards, should be provided throughout all buildings with either combustible construction or combustible occupancy. Automatic sprinkler protection should be included in the institution's long-term planning and provided when new buildings are constructed, the existing facilities are remodeled or when sufficient funds become available. Priority should be given to buildings with higher values, those that house critical business functions and those containing living quarters.

Comment: Sprinkler systems are the best means of protecting the physical assets of the campus from a fire loss. Category III

Changes Since Last Survey

The following recommendations were completed since the 2011 report: 00/01-05 Academic and administration building fire drills are not performed annually 11/12-01 Improve housekeeping 11/12-02 Testing of battery operated smoke detectors Work done since the 2011 report include the purchase of a hotel and refurbishing one wing for student use, acquisition of a recreational historical site, construction underway of the Health & Life Sciences Building, Gore Hall lobby addition with Green roof. Upcoming work is dependent on obtaining funding for Master Plan buildings.




Survey Activities

A discussion of human element property risk control programs was held with Mr. Richard Shickle, Vice President for Administration and Finance, and Mr. Barry Schnoor, Director of Physical Plant. These programs include those for cold weather precautions, hot work, fire protection impairments and fire equipment maintenance and testing. These discussions indicated that the University has taken steps to address the majority of these items and was reviewing the practicality for implementing the remaining items. Inspection, testing, and maintenance of fire suppression systems and fire alarm systems is done by contractors. Quarterly testing service is provided for the sprinkler and fire alarm systems. The contractor is also completing monthly churn tests of the electric fire pump. Testing and maintenance of the fire hydrants on campus is done by the City of Winchester. The University has an Emergency/Crisis Response Plan that covers a wide range of potential incident types including fire, hazardous materials release, bomb threats, severe weather, utility failure and security related events. The plan is updated regularly. Training events are held each year. A Disaster Recovery Plan should be formalized into a written plan that is updated regularly. EIIA can provide MS Word template files to assist with this effort. Student housing fire safety was discussed with Ms. Susan O'Driscoll, Director of Residence Life & Student Conduct. The University has implemented programs with respect to fire safety for student housing. The University places restrictions on the types of materials that students may have in rooms and prohibits such items as candles, appliances with open flames or exposed heating elements, halogen lamps, space heaters, fireworks and flammable liquids. This policy is published in the student handbook. Fire drills are held each semester by Residence Life and Security personnel. Fire safety topics are also discussed in residence hall meetings and fire safety inspections are performed at the beginning of each semester. The housing staff is trained each semester in fire safety issues, fire alarm systems and the use of portable fire extinguishers. Information on fire safety is regularly provided to students. Evacuation diagrams are provided in the corridors and lobbies in each of the residence halls. A recommendation was made to provide evacuation diagrams inside each dwelling unit that discharges into an interior corridor. The University presently has a written disaster recovery plan in place in the event of the loss of use of a residence hall. The plan envisions the use of local hotels, gymnasium, student center, and local churches as short-term options. Food service operations were discussed with Mr. Peter Labrecque, Sodexo, General Manager for Sodexo. A disaster recovery plan has been developed, and the plan includes such options as using the student center cooking facilities, using of portable cooking equipment provided by Sodexo, and using the facilities of other Sodexo accounts nearby. Library operations were discussed with Mr. Christopher Bean, Director of University Libraries. A program to preserve library materials in the event of a loss is in place. The plan includes the prioritization of the materials in the collection for recovery, the cataloging of the collection and a listing of needed services and supplies. There is no substantial collection of rare books or valuable papers. However, recommendation was made to inventory and appraise valuable items. Information technology operations were discussed with Mr. Quaiser Absar, Director, Institutional Computing. Software is backed up daily and the backup tapes are stored off-site. A written disaster recovery plan for institutional computing has been developed. The plan is comprehensive and addresses and documents a wide range of contingencies for both short and long term outages. The server room is located in Alson H. Smith, Jr. Library, Room 27. The building has a fire suppression system and the server room has smoke detection. The server equipment has an uninterruptible power supply and surge suppression. The telephone HUB room is located in Gregory Hall, which is non-sprinklered. The HUB room has smoke detection, and the telephone equipment has uninterruptible power supply and surge suppression.




Campus security was discussed with Captain Michael Wasko, Assistant Director, Department of Public Safety. Rounds are made of the campus on a regular basis and are recorded in a written log. Additional security staff and police details are on duty for major sporting events. An audible public address system backed up by an automated text messaging and email system is used to make students and faculty aware of emergencies including severe weather and security related events. The University has controls in place for areas containing hazardous materials, such as swimming pool chlorine, maintenance materials, and laboratory chemicals. The University is working with local authorities with regard to securing the campus and coordinating activities in the event of a community emergency. The University relies on fire alarm system contractors, fire sprinkler system contractors, and staff to monitor system impairments. Aon explained that it can provide impairment monitoring service as part of the overall EIIA program at no cost. Hot work operations currently are conducted without a formal control system. No forms or controls are in place for academic departments. Aon provided a hanging pocket folder titled: Aon Global Risk Consulting - Fire Impairment Equipment Impairment Kit. This folder contains Hot Work Permits and Fire Protection Equipment Impairment Permit. Flood Discussion - The property insurance provided through EIIA contains significantly higher deductibles for both real and personal property located in flood zones, as determined by the Federal Emergency Management Agency (FEMA). Consequently you should review all of your properties, owned and leased, regardless of location or usage, to determine what properties might be subject to the higher deductible. The flood deductible is the standard policy deductible except as follows: 5% per unit of Insurance Flood Combined Real & Personal Property located wholly or partially within Special Flood Hazard Areas (SFHA), areas of 100-year Flood Zones “A” and “V” . Subject to $1,000,000 minimum for any one occurrence. Enclosed with this report is a flood plain map based upon FEMA data (FEMA Flood Map 51069C 0216D dated September 2, 2009). This map covers the main part of your campus, not outlying buildings. You should review this map and the location of other buildings, including residences, gifted property, and off-campus properties, to determine if you have an increased flood exposure. If you have properties located in Flood Zone A or V you may qualify for the National Flood insurance Program (NFIP), which could provide insurance coverage to meet the deductible obligation noted above. EIIA can assist you with NFIP application process. Aon discussed FEMA Flood Map 51069C 0216D dated September 2, 2009. Observation of the FEMA map indicates that the main campus is partially in Special Flood Hazard Area AE. Upon closer review of the flood maps, it appears as though at least two buildings, and perhaps three, are in Zone A, including Brandt Student Center and Armstrong Hall. It is difficult to determine if Gregory Hall is in Zone A. Staff indicates that there has been no history of flood damage, but there has been some flooding of roadways in the area of Lowry Drive. The flooding is caused by a stream that flows through the campus; the National Weather Service does not issue flood warnings for this body of water. The plant facilities department and security monitor this condition during periods of heavy rain. Note: All disaster recovery plans and business continuity plans should include provisions for flood and surface water damage. If you have any questions, please contact your EIIA Risk Management Director immediately.




Underground Storage Tank Discussion - Underground Storage Tanks (UST) are not insured for either on-site clean-up or third party liability unless they are specifically scheduled on a-n underground storage tank liability policy specific to that tank or the EIIA Pollution Policy. You should report all underground storage tanks, whether currently in use, idle or decommissioned to EIIA for quotes on UST liability. Note that several states mandate coverage and provide state insurance pools as an alternative to either of the above mentioned insurance vehicles. The key system used the Best system. The campus map should be updated to show The Armory, East Campus Building, and the revision date.

Aon Global Risk Consulting (AGRC) surveys, reports and recommendations are purely advisory and for the purpose of assisting clients and insured’s in risk control and safety procedures. Observations and recommendations are the result of practices and conditions observed and information made available to us at the time of our visit and do not purport to refer to or guarantee compliance with local, state or federal regulations which may be applicable to such practice and conditions. This report should not be considered a definitive listing of all existing hazards nor an absolute solution to all indicated hazards. No responsibility for the implementation, management and operation of risk control and safety procedures is assumed by Aon.




Diagram




Photos

13/14-03a Gregory Hall, Lab 131 - corridor fire door propped open

13/14-05a Racey Hall, Fire sprinkler riser room - stored items within 3 feet of electrical panels

13/14-05b Shingleton Hall, Utility room - stored items within 3 feet of boiler




13/14-05c Ruebush Hall, Fire sprinkler riser room - stored items block access to riser

13/14-05d Shantel Stadium & Charles A. Ricketts Press Box - stored items ner electrical transformers and

electrical panels

13/14-06 Brandt Student Center, fire riser room - floor drain cover partially missing




13/14-07 Brandt Student Center, Fire riser room - fire pump motor machine guard missing

13/14-08 Ohrstrom-Bryant Theatre, Scene shop - high storage area missing guard

13/14-09a Racey Hall, stairway enclosure fire door - does not completely close and latch




13/14-10a Ohrstrom-Bryant Theatre, Scene shop - powerstrip beneath mezzanine feeds extension cords and

permanent wiring

13/14-10b Ohrstrom-Bryant Theatre, Scene shop - extension cord feeds chop saw station

13/14-10c University Inn, Laundry room - utility room providing access to washer/dryer pay machines

powered by extension cord




13/14-11b Ohrstrom-Bryant Theatre, Scene shop - exit access door to corridor has no Exit sign

13/14-11c Goodson Chapel / Recital Hall - exit sign should have only 1 arrow, pointing to exit access

direction

13/14-12 Romine Living Center - fire sprinkler riser control valve at each side of backflow preventer




13/14-13 Goodson Chapel / Recital Hall - panic hardware mounted on a fire door

13/14-15a Racey Hall, Unit 102 - building evacuation diagram missing from interior-corridor opening room

13/14-16c Ohrstrom-Bryant Theatre, Stage - hose valve has a plugged outlet




13/14-16d Ohrstrom-Bryant Theatre, Scene shop - mezzanine has no fire sprinklers installed beneath

13/14-16e Ohrstrom-Bryant Theatre, Scene shop - mezzanine office has no fire sprinklers

13/14-16f Aikens Athletic Center - access to fire sprinkler riser blocked by stored items




13/14-17a Allen Dining Hall - multi-piped fire sprinkler zones no provided with a hydraulic placard

13/14-19a Gregory Hall, Lab 134 - emergency stop button has no label

13/14-19b Ohrstrom-Bryant Theatre, Scene shop - multiple emergency stop buttons are not labeled




13/14-23 Shingleton Hall, Maintenance shop - smoke detectors mounted to underside of open web

13/14-24 Ohrstrom-Bryant Theatre, Scene shop - common path of travel to exit door exceeds recommended

distance

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