Prop Consent Order final 07-03-13 · Exhibit 1 Case 2:65-cv-00136-STA-egb Document 119-1 Filed...

Exhibit 1 Case 2:65-cv-00136-STA-egb Document 119-1 Filed 07/12/13 of 28 PageID 1004

Case 2:65-cv-00136-STA-egb Document 119-1 Filed 07/12/13 of 28 PageID 1005

Exhibit 2 Case 2:65-cv-00136-STA-egb Document 119-1 Filed 07/12/13 of 28 PageID

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STATE HWY 193

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LAGRANGE RD

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MACON RDMACON DR

STATE RTE 15

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STATE HWY 59

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STATE HWY 222

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PRIC

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JOHNSON DR

WADE DR

LAMBERT DR

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SLAY

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FEATHERS CHAPEL DR

OAKLAND RD

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FAYETTE CORNERS DR

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HWY 64

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MAIN

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STATE HWY 59

STATE HWY 76

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STATE HWY 15

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New School

Oakland

Southwest0 2 4 6 81

Miles

New School

Okland

LaGrange-Moscow

Southwest

Tipton CoHaywood Co

Hardeman Co

See Somerville Zoom

See Oakland Zoom

See Moscow Zoom

Somerville Zoom

Moscow Zoom

Oakland Zoom

Shelby Co

Prepared by:U.S. Department of Justice

Civil Rights DivisionWashington, D.C. 20530

June19, 2013



1022

Alternative PlanJuly 2, 2013

New School

LaGrange/Moscow

Southwest

Oakland



1024

07/02/13 Page 1

Policy 6.205 Student Assignment to Schools

Students, including those in kindergarten, by and through their parents/guardians, shall be required on an annual basis to register at and attend the school to which they are assigned (zoned school) by virtue of their residence unless their parent/guardian has made proper application and the student has been approved to attend an out-of-zone school which is a school other than their in-zone school or the student resides in the controlled choice region and was not assigned to their zoned school.1 Homeless students will be handled on a case by case basis, and documentation reflecting the process by which homeless students are assigned to particular schools will be kept on file by the Board of Education.

As part of the registration process, each student seeking enrollment into the Fayette County school system will be required to complete and submit an application for enrollment which shall be accompanied by a residency affidavit signed by the parent/guardian and supported by original documents verifying said residency. The documents used in support of the residency affidavit shall include at least one (1) of the following: deed or property tax statement, mortgage statement, rental agreement/lease or notarized statement from the landlord. At least two (2) of the following additional forms of documentation also shall be submitted at the time of registration: utility bill, phone bill, cable bill, bank statement, insurance statement or government issued documents that contain the same address (e.g. public assistance documentation such as for food stamps, W-2 form, drivers license, passport, voters registration). These forms of documentation shall be current and statements and bills must have been issued within the last sixty (60) days.

No parent/guardian will be permitted to register a student without providing the required residency affidavit and accompanying forms of proof.

If a student's residence changes during the school year, the school must be notified and a new residency affidavit accompanied by new proof of residency documentation must be submitted within ten (10) business days of the change. If the student moves outside the assigned school zone after the first month of school, an out-of-zone transfer request must be submitted to the District office and approved by the Director of Schools in order for the student to continue to attend the out-of-zone school for the remainder of the school year.

In order to register a student in Fayette County Schools when the parent, guardian, foster parent and/or student are under the mandates of a court order relating to custody of or visitation rights with the student, a certified copy of the court order and any related documents awarding custody and visitation, as well as documents establishing, when applicable, a legal guardianship or foster care arrangement with the student, must be provided at the time of registration. A copy of these documents shall be provided to the student's school and kept in the student's permanent cumulative file. The parent or guardian is responsible for notifying the school of any custody or visitation changes to the court order immediately, and no more than ten (10) business days after the modified or new order is issued.

If a student resides with a person who is not the student's parent/guardian, such non-parent must provide the admitting school with a signed, dated, notarized affidavit stating his/her relationship with the student and that the student will be living in his/her home for a period of time encompassing the entire upcoming school year and fully explaining the reasons for this arrangement. Changing school attendance zones or school district preference will not be a justifiable reason for such a living arrangement. Situations such as an unavoidable or emergency situation or family condition, such as a broken home, abused children or extreme poverty, may, for example, be acceptable reasons for a student to reside with an adult other than a parent, legal guardian, or foster parent, if specifically approved by the admitting principal. The principal will make a good faith inquiry into the merits of the reason(s) to determine if they are “justifiable" and will require supporting documentation from the non-parent to the extent it is available (e.g., a copy of a police report or court order in domestic abuse cases), and such documentation and a record of the request (including requests denied by the principal) will be kept on file.

The legal residence of the student must be in the Fayette County school district. Legal residence is


07/02/13 Page 2

defined as the primary residence of the student's custodial parent/guardian. A student's "primary residence" must be within the attendance zone as defined by an intent to remain in the domicile and/or a pattern of staying at the residence at least three (3) school nights per week.

Written notification must be provided to the school by the custodial parent/guardian whenever there is any change of address or change of parental custody/guardian status, including but not limited to death, divorce, legal separation and court orders.

Monitoring of Enrollment The Director of Schools or his designee shall be responsible for verifying that all students are residing in their residence of record when the student registers as well as periodically throughout the year. A formal monitoring process comparing the District’s student attendance file to its transportation/zone map shall be performed five times during the school year as follows: the week after Labor Day, the week preceding October 15th, the first week of December, the second week of January, and the last week in March. If any improper enrollments are detected during the monitoring process, the Director of Schools shall immediately investigate and correct any improper enrollments. After each monitoring process the Director of Schools shall report to the Board at its next regular meeting the improper enrollments discovered during the process and shall provide to the Board a written report detailing each improper enrollment detected and its resolution. When the October and January monitoring processes are performed, the district-wide elementary enrollment percentages by race and the racial diversity at each elementary school shall also be calculated and reported for use in determining school assignments for the District’s Majority to Minority program and Controlled Choice program.

Every principal shall have the authority to investigate any enrollment that may be improper and shall also be required to investigate any allegation of improper enrollment. This notwithstanding, all principals, teachers and support staff members shall have the responsibility of ensuring that every student is properly and correctly enrolled.

In the event it is determined that a student is improperly enrolled in a school or the district, the parent/guardian shall be notified orally if possible and in writing that the student will be removed from the out-of-zone school or the district in five (5) school days and directed to enroll in the student's assigned school or school district.

On or before the last day of the preceding school term, parents will be notified in writing of the date of registration and enrollment for the next school year. At least (30) days before registration is held for the upcoming school term, the Board shall broadly and adequately disseminate information sufficient to inform parents/guardians concerning the documentation they will need in order to register their children and to verify their residency. At a minimum, such information and notices will be published in a local weekly newspaper for three (3) consecutive weeks and published on the District's web site and physically posted at each school and at the Board's central office beginning at least thirty (30) days prior to the day of registration for the upcoming school year.

The attendance supervisor and transportation supervisor shall conduct random on-site visits to the home addresses provided in students' enrollment applications, and shall prepare and maintain adequate records related to such site visits. The Board will maintain records related to students' address verification and such records shall be subject to lawful inspection.

The Director of Schools shall designate a person(s) who shall be responsible for assisting the parent/guardian with student registration. The person(s) responsible for this task shall be knowledgeable about the Board's obligations under the Orders of the Court in McFerren, et a1 v. County Board of Education of Fayette County, Tennessee, et al. to properly and adequately respond to any questions or to direct them to someone capable of answering related questions. Legal References: 1. TCA 49-6-3102 through 3103



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Central Elem

Jefferson Elem

Southwest Elem

Northwest Elem

LaGrange/Moscow ElemPiperton

Arlington

Oakland

Somerville

Bolivar

Gallaway

Collierville

Rossville

Braden

Mason

Whiteville

Williston

Toone

Memphis

La Grange

Moscow

Grand JunctionSaulsbury

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tu72

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UV100

UV138

UV18

UV125 Scn

UV125

UV18 Scn

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West Jr HighCentral Elem

Jefferson Elem

Somerville Elem

HWY 64

HWY 76

WAR

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MAIN

JERNIGAN

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FEATHERS CHAPEL

LAGRANGE

TEAG

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M I S S I S S I P P I

Legend

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Tipton CoHaywood Co

Hardeman Co

See Somerville Zoom

See Oakland Zoom

See Moscow Zoom

Somerville Zoom

Moscow Zoom

Oakland Zoom

Shelby Co

Prepared by:U.S. Department of Justice

Civil Rights DivisionWashington, D.C. 20530

July 03, 2013



1029

07/02/13 Page 1

Policy 6.206 Transfers Within the System

Students will attend the school assigned to serve the attendance zone in which they reside unless they reside in the controlled choice region and are not assigned to their zoned school or they have applied and been approved for one of the transfers provided for in this policy. Homeless students will be handled on a case by case basis, and documentation reflecting the process by which homeless students are assigned to particular schools will be kept on file by the Board of Education.

All transfer requests and transfer renewal requests shall be submitted and approved (or denied) for each school year and will not carry forward from a prior year, with the exception of Majority to Minority, Special Education, and Public School Choice transfers under No Child Left Behind. All transfer requests and transfer renewal requests for a school year shall be filed together at the District office along with copies of any Majority to Minority (M-to-M), Public School Choice, and Special Education transfers applicable to the school year. This policy will ensure that documentation on all transfers for a given school year can be readily retrieved and are available in order to substantiate legitimate out-of- zone transfers when monitoring enrollment.

Transportation The Fayette County Board of Education will provide free transportation to any student attending the school assigned to serve the attendance zone in which the student legally resides with his/her parent/guardian, as well as all controlled choice school assignments and M-to-M transfers as authorized by the order of the Court in McFerren, et al v. County Board of Education of Fayette County, Tennessee, et al. Transportation to any school outside a student's attendance zone (out-of-zone school) or to the Alternative School will be the responsibility of the student's parent/ guardian, except as indicated for controlled choice school assignments and for M-to-M, Public School Choice, and Special Education transfers. With the approval of the Director of Schools after reviewing the availability of space on the bus, transportation to and from a regularly scheduled bus stop for an out-of-zone school may be provided, provided however, that transportation must be provided a student who is attending an out-of-zone school pursuant to an M-to-M transfer.

Majority to Minority (M-to-M) An M-to-M transfer is defined as a transfer of a child from a school wherein the numerical majority of the students are of the same race as said child to a school where the child's race is in the minority. In such instances, said child shall have an automatic right to transfer. Transportation to the chosen school will be provided to the child by the District.

On an annual basis, the Director of Schools or his designee will mail a letter and M-to-M transfer request form by February 21st to the parent(s) or guardian of all majority race students enrolled in grades K through 7 and zoned to attend schools with applicable racial majorities for the following school year. All new M-to-M transfer requests to be considered for the following school year must be received by the District’s office no later than March 15th to be considered. The District will evaluate and grant when appropriate any M-to-M transfer request submitted by any current student who changes his/her residence or any new student who moves into the District after March 15, provided that the student submits the transfer request no later than ten (10) business days before the start of the next school year.

Once granted, an M-to-M transfer will be permitted to continue from year to year through the terminal grade of the receiving school without a yearly application. The rules of all schools shall be applied uniformly to M-to-M students and students zoned to the school such that violation of a rule may not be the basis for removing a M-to-M student from the school if the violation would not result in the removal of a non- M-to-M student.


07/02/13 Page 2

Special Education

Placement in an out-of-zone school may be approved through the I.E.P.-Team process as defined by the Individuals with Disabilities Education Act. An out-of-zone transfer request accompanied by the student's I.E.P.-Team out-of-zone placement directive must be filed with the District office each school year prior to the student attending the out-of-zone school.

Dependent of Resident District Employee

Except where such transfers have a cumulative negative impact on the desegregation of the sending and receiving schools so as to cause the sending or receiving schools to fall outside +/-15 percentage points of the district-wide elementary enrollment percentages by race, the dependent of a resident district employee may be enrolled in the school where the parent or guardian is employed while the dependent is within the grade level specific to said school.1 If the parent/guardian's school of employment is out-of-zone, an out-of-zone transfer request for the dependent verifying the parent/guardian's school of employment and position must be received by the District office at least ten (10) business days before the first day of school for each applicable school year. In the event a resident district employee is hired or re-assigned less than ten (l0) business days prior to the first day of school, an out-of-zone transfer request must be received by the District office prior to the child attending the out-of-zone school.

Public School Choice under No Child Left Behind

In the event a school is identified for school improvement, corrective action, or restructuring under No Child Left Behind, Public School Choice transfers will be offered to students of the school in accordance with the District's implementation plan except where such transfers have a cumulative negative impact on the desegregation of the sending and receiving schools. A Public School Choice transfer will remain in effect until the student either completes the highest grade offered at the chosen school or voluntarily returns to their school of origin. Transportation to the chosen school will be provided to the student until such time as the student's school of origin is no longer identified as high priority.

Parent/Guardian Moves Out of Assigned Zone

If a student's parent(s) or guardian moves outside the assigned school zone after the first month of school, an out-of-zone transfer request must be submitted to the District office and approved by the Director of Schools in order for the student to continue to attend the out-of-zone school for the remainder of the school year. No transfer request will be approved if the move occurs during the first month of school.

There shall be no other transfers authorized other than those listed herein; without proper petition to and approval by the Court in McFerren, et al v. County Board of Education of Fayette County, Tennessee, et al.

Legal Reference: Cross Reference:

1. TCA 49.6.3113(b)(l) Student Assignment to Schools 6.205


Prop Consent Order final 07-03-13 · Exhibit 1 Case 2:65-cv-00136-STA-egb Document 119-1 Filed...

Documents

Transcript of Prop Consent Order final 07-03-13 · Exhibit 1 Case 2:65-cv-00136-STA-egb Document 119-1 Filed...