Proj.man. training eu wash
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Transcript of Proj.man. training eu wash
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EU consortium WASH Training Ethiopia 2012
PROJECT MANAGEMENT
Eoghan O’Suilleabhain, for EU WASH NGO Consortium group,Sidama, Ethiopia, 2012
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EU consortium WASH Training Ethiopia 2012
Schedule
Self Management / Time Management
People Management / Team
Project Planning / Fundamentals of WASH programmes
Project Management / Lifecycle Project Controls / Reporting
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EU consortium WASH Training Ethiopia 2012
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EU consortium WASH Training Ethiopia 2012
1/ TIME Management
ROLE MODEL
someone who appears calm, in control, well organised, Motivational, etc.
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EU consortium WASH Training Ethiopia 2012
Time Management – A HABIT
Must practice Everyone can improve Good habits become automatic Enjoy
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EU consortium WASH Training Ethiopia 2012
Manage Yourself First
Be organised before expecting others to be
Stress is contagious So is organisation & calmness
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EU consortium WASH Training Ethiopia 2012
Focus on ONE TASK at a time Identify tasks and allocate periods List items to do Complete ‘good enough’ Check off when complete
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EU consortium WASH Training Ethiopia 2012
Make time to Organise
If no time - you need to do it Files Shelf space (desk space) Tidy and organised
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EU consortium WASH Training Ethiopia 2012
Know where to find Information
Contacts / phone numbers, etc, Trays for invoices / receipts, etc. Archive old files
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EU consortium WASH Training Ethiopia 2012
Prioritising Time
Imp. UrgentImp. Not
Urg
Not ImpUrgent
Not ImpNot Urg
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EU consortium WASH Training Ethiopia 2012
Use Wall Space
Activity / work plans Maps Photographs Any information that you need
regularly
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EU consortium WASH Training Ethiopia 2012
Keep a Work Diary
Make this a habit Standard for all construction projects Date, weather, meetings, visits,
instructions given or received, etc Think of it as a ‘legal document’
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EU consortium WASH Training Ethiopia 2012
Weekly Schedule
Separate week into blocks of time (draw)
Vary desk work with field visits Organise tasks into these blocks Allow for unexpected jobs Remember ‘good enough’
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EU consortium WASH Training Ethiopia 2012
Email communication
Can be a distraction Check once or twice a day
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EU consortium WASH Training Ethiopia 2012
Work SMARTER not Harder
Busy and efficient 8 am to 5 pm / Mon to Fri
Don’t take work home as a rule Start every week and day relaxed If stressed you have to take time to
rest and organise your mind If sick you must rest
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EU consortium WASH Training Ethiopia 2012
Appreciate yourself
No job is more important than YOUR job
It is not what you do but how you do it!
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EU consortium WASH Training Ethiopia 2012
2/ PEOPLE Management
Also Team Building Results depend on the team not
individuals Delegate effectively Direct, Support, Manage You retain responsibility
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EU consortium WASH Training Ethiopia 2012
Give Clear Instructions
Explain what exactly is expected Clarify the priorities for each task Blaming others is a bad habit Mistakes will happen – support your
team to help them improve
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EU consortium WASH Training Ethiopia 2012
Training
Provide before and during project Help the team grow It should help motivate staff It should make them interested in
developing their potential
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EU consortium WASH Training Ethiopia 2012
Good work and RESPECT
Expect people to take work seriously Expect people to try their best Help them to succeed Manage through respect not fear
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EU consortium WASH Training Ethiopia 2012
Role Models for Leadership Football managers are motivators. Team more important than
individuals Manager
Supervisor
Site ATeam
Site BTeam
Administration
Support Staff
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EU consortium WASH Training Ethiopia 2012
Show appreciation
Be slow to criticise – try to understand and encourage
Be quick to thank others and show appreciation for efforts.
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EU consortium WASH Training Ethiopia 2012
WASH programmes – 10 key points
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EU consortium WASH Training Ethiopia 2012
1/ Water & Sanitation & Hygiene combined All required for health impact Facilities + knowledge = good
practice People prioritise water Sanitation & hygiene more related to
disease Clean water source but not when
consumed Schools: Latrines + water + soap +
awareness
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EU consortium WASH Training Ethiopia 2012
2/ Respecting communities & cultures
Priority stakeholders Involvement not just labour Empower through decision making Flexible proposals allow for change Local power structures Local traditions and beliefs
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EU consortium WASH Training Ethiopia 2012
3/ Gender
What roles do women have that makes them priority water users?
Reach out to alienated / weak voices Latrine access / privacy / safety Mothers pass on hygiene habits to
children Don’t neglect boys and men
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EU consortium WASH Training Ethiopia 2012
4/ Creating DEMAND
Important first step Water: simple reliable improved
source Sanitation: less appreciation for
benefits Sanitation: Don’t focus only on
health benefits Next slide looks at the many benefits
that can encourage demand
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EU consortium WASH Training Ethiopia 2012
Many benefits of sanitation Time Pride Status Safety Caring School access Health
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EU consortium WASH Training Ethiopia 2012
5/ Sustainability
Greatest challenge for all WASH A successful project is not one that
has achieved its targets by the completion date – but one that has provided an impact that will last for generations!
Next slide : an example of prioritising sustainability for hand-pumps.
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EU consortium WASH Training Ethiopia 2012
Sustainable hand-pump prog. Assess and consult and agree need Clarify options / agree choice Inform leaders, Gov. offices, etc Agree responsibilities / ownership Train water committee Clarify costs, charges, tariff payments Use appropriate pumps Ensure supply chain for parts and trained mech. Agree maintenance schedule Discuss future needs & expansion Monitor and support.
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EU consortium WASH Training Ethiopia 2012
6/ Appropriate solution
Does it meet the needs? Has it been agreed? Was the process inclusive? Is there a demand? Is it affordable? Can it be maintained? Is it expandable / scalable? Can it be replicated?
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EU consortium WASH Training Ethiopia 2012
7/ Operation & Maintenance Consider from the start Who makes decisions? Who cleans? Products? Maintenance / repair / parts / schedule Who pays? / tariffs / subsidies Guidance to replicate Guards / ownership / access / key holders Future replacement – when? How? Who ?
(eg school latrines)
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EU consortium WASH Training Ethiopia 2012
8/ Partnerships & Capacity Building Who can benefit? GOAL / INGO staff Local Gov. Staff Village groups / committees Local mechanics / traders School staff / committees Private Enterprises
Well diggers / soap makers / latrine slab producers / etc
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EU consortium WASH Training Ethiopia 2012
9/ Integration between sectors Health – hygiene awareness and
practices Nutrition – WASH targets malnutrition Livelihoods – subsistence gardens Education – school access and
hygiene HIV / Aids – greater need for affected
and carers Gender
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EU consortium WASH Training Ethiopia 2012
10/ Disaster risk reduction Reduce vulnerability Events repeat over cycles Design for future crisis Community awareness Sensitive to environment Don’t create dependency
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EU consortium WASH Training Ethiopia 2012
PROGRAMME MANAGEMENT
NEEDS ASSESSME
NT
PROG. DESIGN
PROPOSAL APPRAISAL
IMPLEMENTATION
STRATEGY DEVELOPM
ENT
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EU consortium WASH Training Ethiopia 2012
Strategy
Where? Timeframe? Interventions? Partners?
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EU consortium WASH Training Ethiopia 2012
Needs Assessment
Understanding Community Demand
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EU consortium WASH Training Ethiopia 2012
Programme Design
Options Advantages & Disadvantages Agreement Understanding Logframe
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EU consortium WASH Training Ethiopia 2012
Proposal
Prepare Agree Submit
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EU consortium WASH Training Ethiopia 2012
Implementation
Appoint managers Build team Financial and logistical systems Define targets Set controls
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EU consortium WASH Training Ethiopia 2012
Work Plan
Consider – weather Farming seasons Feast days School holidays Water table
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EU consortium WASH Training Ethiopia 2012
Monitoring & Evaluation
Monitoring – during implementation – highlights issues to address or change
Evaluation – On completion or after some time – measures results against initial objectives
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EU consortium WASH Training Ethiopia 2012
Contract Management
Advertising, selecting, accepting and signing contracts with providers of goods or service.
As per your org.s systems Clearly define responsibilities Consider future problems Define payment schedule (refer
sheets 1 & 2)
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EU consortium WASH Training Ethiopia 2012
Site supervision
Regular Quality control Solve problems Sign off on work complete
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EU consortium WASH Training Ethiopia 2012
3 Key issues for project control (see sheet 3)
TIME
BUDGET
QUALITY
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EU consortium WASH Training Ethiopia 2012
Time
Set timeframe for programme – projects – activities
Plan allowing for delays Keep to tight schedule
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EU consortium WASH Training Ethiopia 2012
Budget
Clear realistic budget Monitor spend constantly Agree any overspend Contingency for unexpected
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EU consortium WASH Training Ethiopia 2012
Quality
Know the minimum standards Supervise, test, accept or reject As good as possible within budget Think sustainability
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EU consortium WASH Training Ethiopia 2012
Progress / Gantt chart
Show planned activities within timeframe
Monitors actual activities / progress
Can control expenditure (see excel sheet)
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Meetings
Regular / brief Have clear purpose Identify issues Clarify actions / responsibilities Report
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EU consortium WASH Training Ethiopia 2012
Microsoft Project
Software relating to Progress / Gantt charts
(show video)
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EU consortium WASH Training Ethiopia 2012
Mapping
Overview of programme area Show villages Traditional sources Past interventions Current activities Future schemes Schools / clinics Understand transport difficulties
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EU consortium WASH Training Ethiopia 2012
Completion
Activities complete Within timeframe Within budget
Community systems in place Celebrate with beneficiaries
Learn – improve – expand
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EU consortium WASH Training Ethiopia 2012
THANK YOU !