Project Wrap-up

Module 5

1Project Wrap UpPost Implementation Review - Module 5

The Project is Finished Now What?

A Post-Implementation Review (PIR) is a review and assessment of the completed working project

It asks “Did we achieve what we set out to do?”

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Purpose of a PIRThere are three purposes for a Post-Implementation

Review:– To understand the extent to which the project met its

objectives, delivered benefits, and addressed the requirements originally defined

– To learn lessons from this project which can be used by the team and the organization to improve future projects

– To look at the overall effectiveness of all elements of the project to see if further improvements can be made

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When Should I do a PIR?

• A PIR should be done no more than 2-9 months after the completion of the project

– It should allow enough time for benefits to be realized and results measured

– It should not allow so much time that the results cannot be used to assist other projects

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Who should be Invited?

• The Project Manager and/or Project Sponsor is ultimately responsible for the PIR

• Key project members (subject experts) • People impacted everyday by the results

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Discussion Question:

Based on the case study - who would you include in the Post Implementation Review of this project?

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How do I host a PIR?1. Book a meeting with your team2. Bring a list of the objectives you set at the

beginning of your project3. Brainstorm how effective you were at achieving

these objectives– Consider Scope, Budget, Timelines, Quality, Change, Risk

4. With the input from your team, draft a PIR using the PIR template provided in your toolkit

5. Distribute to your immediate supervisors

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Small Group Activity

Based on the additional information provided, complete the table (PIR Template) for the

case study

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Lessons Learned

• Now that we have looked at where we were successful in the project, and where we fell short, what have we learned?

• What can we do better in our next project? These are lessons learned. – Eg: Order materials at least 3 months in advance of

construction start up

• Lessons learned will help us make future projects more successful

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Questions

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