Project sponsorship - Bridging the Gap. APM event - 21 July 2015
-
Upload
association-for-project-management -
Category
Business
-
view
46 -
download
2
Transcript of Project sponsorship - Bridging the Gap. APM event - 21 July 2015
![Page 1: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/1.jpg)
www.projectagency.co.uk
Your thoughts…
1
So what is project sponsorship like in yourorganisation?
![Page 2: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/2.jpg)
www.projectagency.co.uk 2
APM
Project Sponsorship
Bridging the Gap By Ron Rosenhead
![Page 3: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/3.jpg)
www.projectagency.co.uk
Your thoughts…
3
So what is project sponsorship like in yourorganisation?
http://bit.ly/1L5OaOg
![Page 4: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/4.jpg)
www.projectagency.co.uk
Who am I?
• International trainer consultant & coach • Professional speaker• Personally trained over 12,000 people
• Author:
Strategies for Project Sponsorship Deliver That Project
• Blogger• Tweeter
4
![Page 5: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/5.jpg)
www.projectagency.co.uk
Order of play
• Research on project sponsorship
• What sponsors should be doing
• Group work….what can we do to bridge gap…..?
• Some ideas…..what we can do….
• Q&A
5
![Page 6: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/6.jpg)
www.projectagency.co.uk
Overall objective
Increase the probability of project success
“I hit so many walls, people did not support the change and there was no budget. A project with no structure which fizzled out. I learned a valuable lesson; never attempt to deliver a project without a sponsor” Anon PM
6
![Page 7: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/7.jpg)
www.projectagency.co.uk 7
![Page 8: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/8.jpg)
www.projectagency.co.uk 8
All reports point to the
importance of sponsor role
![Page 9: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/9.jpg)
www.projectagency.co.uk
Standish
“66% of executive sponsors do a poor job & shirk their responsibilities….
However, it is not their fault, because no one has educated them about their roles & responsibilities.”
Standish, The Chaos Manifesto
9
![Page 10: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/10.jpg)
www.projectagency.co.uk
• 85% of organisations had sponsors in place
• 83% of organisations don’t train or support or guide sponsors
• 100% of respondents believed that having a good sponsor was key to project success
BIG stats
10
![Page 11: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/11.jpg)
www.projectagency.co.uk
Active sponsorship makes a difference
11from PMI’s Pulse of the Profession
![Page 12: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/12.jpg)
www.projectagency.co.uk
Webinar on Project Governance – What gives you mostproblems from 14 different criteria (March 2013)
Project Sponsorship – top problem
12
![Page 13: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/13.jpg)
www.projectagency.co.uk
From APM Webinar – accelerated delivery & performance http://bit.ly/1ALPPhQ
GlaxoSmithKline
13
![Page 14: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/14.jpg)
www.projectagency.co.uk
Success will come if you obtain:
Executive Management Support:
‘The most important person in the project is the executive sponsor….. is ultimately responsible for the success and failure of the project’
14
![Page 15: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/15.jpg)
www.projectagency.co.uk
From: PMI Executive Guide 2012
15
![Page 16: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/16.jpg)
www.projectagency.co.uk
Wasted time, wasted money?
16
PMI Pulse of Profession 2013
There was a +29% variance with good sponsorship in place
but when there wasn’t good project sponsorship there was a
‐13% variance of ‘Project Failure’ that is, there was a 13% more
likely chance of the project not delivering what was
expected
![Page 17: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/17.jpg)
www.projectagency.co.uk
£100m portfolio
17
New cost: with poor project sponsorship ‐ £113m
New cost: with active project sponsorship ‐ £71m
http://bit.ly/1M5wZwx
![Page 18: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/18.jpg)
www.projectagency.co.uk
The 9 sponsor ‘types’ + 1!
1. The absent sponsor2. The busy sponsor3. The uninterested sponsor4. The inexperienced sponsor5. The sponsor who wants to be the project manager6. The sponsor who gets involved too late7. The untrained sponsor8. The sponsor who is part of a committee of sponsors9. The saboteur or just plain bad sponsor
+ 1: The effective project sponsor
18
![Page 19: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/19.jpg)
www.projectagency.co.uk
Question…..
19
Is your company missing an opportunity to bemore effective & impact the bottom line?
![Page 20: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/20.jpg)
www.projectagency.co.uk
Summary
• Statistics make grim reading
• Sponsor is a key role in project management
• Many sponsors are:
not trained not effective
• Active projects sponsorship makes a big difference –(bottom line difference)
20
![Page 21: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/21.jpg)
www.projectagency.co.uk
What should the sponsor be doing?
http://bit.ly/1M8a8Ac
How was it developed?
21
• Researched what sponsor supposed to do – NEW!
• Experience• Stories sent to us (20‐1)• Spoke to sponsors • Looked at ‘JD’s’• Field test
![Page 22: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/22.jpg)
www.projectagency.co.uk
Checklist for project sponsors
• Provides direction & guidance
• Works to support/dev charter
• Identifies and quantifies business benefits
• Makes go/no go decisions• Evaluates success on
completion
• Negotiates funding• Actively paticipates in
planning• Reviews, approves changes
to plans • Identifies steering grp
members• Gains agreement of
stakeholders when differences occur
22
![Page 23: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/23.jpg)
www.projectagency.co.uk
Checklist continued
• Assists project when required
• Helps resolve inter boundary issues
• Supports PM in conflict resolution
• Advises PM on protocols, political issues
• Makes project visible in company
• Encourages stakeholder involvement
• Chief risk taker
23
???
???
![Page 24: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/24.jpg)
www.projectagency.co.uk
What should the sponsor be doing?
24
Gap
http://bit.ly/1M8a8Ac
![Page 25: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/25.jpg)
www.projectagency.co.uk
Activity
• What can we do to bridge the gap between the what the sponsor should be doing and what they actually do?
• Get together in groups and come up with somepractical suggestions
25
![Page 26: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/26.jpg)
www.projectagency.co.uk
http://bit.ly/1Gjo2Yg26
![Page 27: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/27.jpg)
www.projectagency.co.uk
Jack Sparrow (Johnny Depp)
“The problem is not the problem. Your attitude to the problem, is the problem.”
With acknowledgement to Walt Disney
27
![Page 28: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/28.jpg)
www.projectagency.co.uk
Further develop your PEOPLE skills
28
![Page 29: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/29.jpg)
www.projectagency.co.uk
Raise your head above the parapet
“If you are going to get your head kicked in, get it kicked in early”
29
![Page 30: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/30.jpg)
www.projectagency.co.uk 30
Bypass…..but beware…..
![Page 31: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/31.jpg)
www.projectagency.co.uk
SayNO
butDon’t say
NO by…….31
![Page 32: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/32.jpg)
www.projectagency.co.uk
Say no by using PM processes
32
![Page 33: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/33.jpg)
www.projectagency.co.uk
Training or presentation
33
Coach your sponsor……
![Page 34: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/34.jpg)
www.projectagency.co.uk 34
![Page 35: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/35.jpg)
www.projectagency.co.uk
Milestones and the sponsor
35
• Link payments to milestones by contractors
• Project sponsor to sign off thepayment – responsible: link toGateway review
![Page 36: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/36.jpg)
www.projectagency.co.uk
Get your own coach to help you, coach sponsor
“The problem is not the problem. Your attitude to the problem, is the problem.”
36
![Page 37: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/37.jpg)
www.projectagency.co.uk 37
http://bit.ly/1Gjo2Yg
![Page 38: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/38.jpg)
www.projectagency.co.uk
http://bit.ly/1TzWBCO
38
![Page 39: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/39.jpg)
www.projectagency.co.uk
Conclusion 1
39
• Trying to increase the probability of project success
• Stats – not very positive
• Active sponsorship can make a big difference
• Checklist for the role of sponsor – gap
![Page 40: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/40.jpg)
www.projectagency.co.uk
Conclusion II
• Your ideas for improving the situation – narrowing gap
• Given you some of my ideas… people
• http://projectagency.co.uk/project‐sponsorship/
40
![Page 41: Project sponsorship - Bridging the Gap. APM event - 21 July 2015](https://reader034.fdocuments.in/reader034/viewer/2022042717/55d00167bb61ebf7408b4733/html5/thumbnails/41.jpg)
www.projectagency.co.uk 41
Contact Information:
Ron Rosenhead
Project Agency
Phone: 020 8446 7766
Mobile: 07973 735078
http://projectagency.co.uk/project‐sponsorship/