Project Scope Creep
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Transcript of Project Scope Creep
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Project Scope-Creep
Management
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Failure to define what is part of theFailure to define what is part of the
project, as well as what is not, mayproject, as well as what is not, may
result in work being performed thatresult in work being performed that
was unnecessary to create the productwas unnecessary to create the productof the project and thus lead to bothof the project and thus lead to both
schedule and budget overruns.schedule and budget overruns.
Olde Curmudgeon, PM Network Magazine, 1994.
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Benefits of Scope Control
Keep project manager incontrol of project
Allow project manager tocontrol project’s schedule andbudget
Allow project team to stayfocused and on track
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Myths of Scope Management
Myth ! "ser involvement will result in an #$project grounded in the realities of businessneeds.
Myth %! A scope statement will clearlydefine what a project will do.
Myth &! 'nce the scope of the project isdefined, hold firm because any deviationfrom the original plan is a sign that theproject is out of control.
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Myths of Scope Management
Myth (! A function of a scope changecommittee is to arbitrate user re)uests foradditional features or functionality beyond
the original project charter. Myth *! +egular and fre)uent meetings
with senior management will ensure theyare kept up to date and will result in
goodwill and support. Myth ! -ou can always make up schedules
and budgets later on if they slip a little bit.
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Scope Change Control
oncerns$cope grope
$cope creep
$cope leap
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Factors Causing IT Project
Problems
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Scope Change Control Procedures
Scope Change Reuest Form
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Scope Change Control Procedures
Scope Change Reuest !og
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Scope Management Plan
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Scope Management Process
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Scope Boundary
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Suggestions for Impro"ing #ser
Input
/evelop a good project selectionprocess and insist that sponsors arefrom the user organi0ation
1ave users on the project team inimportant roles
1ave regular meetings
/eliver something to users andsponsors on a regular basis
o2locate users with developers
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Suggestions for Reducing Incomplete and
Changing Reuirements
/evelop and follow a re)uirements managementprocess
"se techni)ues like prototyping, use casemodeling, and 3A/ to get more user involvement
4ut re)uirements in writing and keep themcurrent 4rovide ade)uate testing and conduct testing
throughout the project life cycle +eview changes from a systems perspective 5mphasi0e completion dates to help focus on
what’s most important Allocate resources specifically for handling
change re)uests6enhancements
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#sing Soft$are to %ssist in Project
Scope Management
7ord2processing software helps create severalscope2related documents
$preadsheets help to perform financial
calculations, create weighted scoring models,and develop charts and graphs
ommunication software like e2mail and the 7ebhelp clarify and communicate scope information
4roject management software helps in creating a78$, the basis for tasks on a 9antt chart
$peciali0ed software is available for applying thebalanced scorecard, creating mind maps,managing re)uirements, and so on