Project S2Di0Nottingham

2010Portfolio

“Build, Destroy, Rebuild”

Funding Success February 2010Project S2Di0 received a £4,870.00 grant from Nottinghamshire Community Foundation, supported by the One Nottingham Small Grants Scheme for project Entitled “Expansion of Recording Studio”

Our First promotional feature, in the Nottingham NCVS Group Development Newsletter, this newsletter was to document and publish the work of the NCVS group development officers. This included a section about how they have helped us and includes a quote from Tom Harris, Project Manager, Project S2Di0.

The NCVS where extremely helpful to us when we where at the early stage of our development. They gave us the appropriate guidance, support and resources we needed to be able to apply for funding, have all of our policies in place and the correct management structure.

10 | Nottingham Community and Voluntary Service | Summer 2010 Magazine10 | Nottingham Community and Voluntary Service | Summer 2010 Magazine

yo# can start to promote it. 0gain2

yo# need to thin5 abo#t who yo#

are trying to reach as that will

determine where yo# promote

yo#r e9ent.

Don;t <#st rely on word of mo#th

between members of yo#r gro#p.

>hin5 abo#t where yo#r a#dience

spends their time. ?hat do they

loo5 at? ?hat do they read? ?here

so they hold meetings? ?hat

websites do they 9isit? Do they

gather at #ni9ersities2 comm#nity

centres or online?

Once yo# 5now where they spend

their attention yo# can start to #se

these channels to promote yo#r

e9ent. >his co#ld incl#de posters2

!"#$%&'()*!+&($,(-.""/,$0*(centres or the local media.

Extra help from NCVS

1. if yo# need to promote

something2 we reach o9er C00

9ol#ntary sector contacts e9ery

wee5 with o#r e-b#lletin.

2. O#r Gro#p De9elopment team

can help yo# at each stage along

the way. Hall #s on 0115 C3K C5KL or

email helpdes5Mnottinghamc9s.

co.#5 for free ad9ice.

3. Nor eOtra comm#nications and

p#blicity tips 9isit o#r blog: http://

nc9scomm#nications.wordpress.

!"CVS helped us to understand the importance of focusing our attention on the right audience.

This helped us to think about where people spend their time and attention.=

!om %arri)

Ho-fo#nder of S2dio

Tom Harris, Co-founder of S2dio

QA

Every time our group holds an event the turnout is very low. We know that there is an interest in what we do. How can we organise our events better and get more publicity?

Planning an e9ent or celebration

ta5es time2 effort2 and reso#rces.

Before yo# organise the neOt one2

ta5e time to thin5 abo#t the No#r

?;s.

Who yo#r e9ent is for/who yo#

sho#ld in9ite? >his may seem

li5e an ob9io#s U#estion b#t it

will help yo# foc#s yo#r planning

when yo# 5now who yo# want to

target.

What type of e9ent sho#ld it be? 0

conference2 f#ndraiser2 eOhibition2

or awareness raising session? If

yo# try to do too many things at

one e9ent yo# may conf#se yo#r

a#dience.

Where yo# ha9e yo#r e9ent will

be determined by the type of e9ent

yo# ha9e. Wo# may also need to

thin5 abo#t accessibility iss#es

depending on who yo# in9ite.

When yo# ha9e yo#r e9ent will

depend on yo#r a#dience. If it;s

for yo#ng mothers2 ma5e s#re it

doesn;t coincide with them ta5ing

their children to and from school.

Once yo# ha9e a clear idea of what

yo# want the e9ent to achie9e

Each edition we invite you to ask us a...Quick question

Case study: Project s2dio

>e are a new community group, dedicated to developing young artists and musicians of the future.

>e wanted help to promote a launch night and ourr new CD. !"#$%&$'()*%&(+,-.()$(*/$0%*1$/()&"(%&$(2$3(45/*$06$(*78(9$(then put together our message and looked at how to communicate it.

"CVS helped us to understand the importance of focusing our attention on the right audience. This helped us to think about where people spend their time and attention.

Cou can follow S2dio on EacebookF search S2dio Nottingham

This is our second feature in the NCVS Summer magazine. They featured Project S2Di0 in a case study, to demonstrate how they help to develop and promote community groups. They took the opportunity to promote our further project needs.

Graphic Designer Petra Martinaskova, created a selection of logo’s suitable to brand our organisation. She is a good friend of the project and also offered her design service’s as a volunteer. Her work is very creative and let to our final selection.

This is the final design the project team decided we should use. The design was hand drawn, scanned into the computer and enhanced using computer software.

The logo again is very creative, has a professional, presentable look to it and what we need from our logo.

Project S2Di0 participated in National Volunteers Week 2010, which took place in the market square, Nottingham.

National Volunteers Week 2010

This is the certificate awarded to us for our participation in the event.

Promotional Brochure we had created for the event and future events, Designed by Petra Martinaskova

Name:

Email Address:

Facebook/Myspace/Twitter Address:

What do you think of our organization? any comments?

Project S2Di0 - NottinghamThanks Showing Interest in Our Organization :)

Name of Group:

Attendants (Names):

Email Address:

Contact Number:

Number of Hours Rehearsing:

How was your session?

How did you find out about our facility?

How did you find using our facility?

Any other Comments?

Signed..............................................................................

Project S2DI0 Hiring Rehearsal Facility

End of Session Form

Developing Database’s

The Data collectedforms the foundation of the community network of theproject

Rehearsal Hire formsfor bands to fill out at the endof the session.This provides valuablefeedback on the quality ofour services and highlightsany gaps in service provision.

Project Launch

Our Project Launch Event, these are some of the Draft flyers for the event, designed by Alex Beech and “The Camera Never Lies Deisgns”, the Red design was the final design that we used for the Launch Event. We had 250 produced by a local printing company, this was paid for by charitable donations made to the organisation.

This is the press release by Ian White of the communications team at the NCVS. This was sent to the BBC, Nottingham Evening Post and the Left Lion Newspaper. We received a response from the Evening Post and a week later we had a featured article in the newspaper.

This is the featured article in the Evening Post. The article was written by Tanya Holden. Photographer Shawn Ryan came to the studio and photographed Tom, Doug and Alex. We received a lot of good feedback from the publicity, and a lot of interest in our group.

Draft designs for Black SheepVolume One Album Artworkby Honey Williams.

Draft designs for BlackSheep Volume One by PetraMartinaskova

This was the final design whichwe chose.

25th June Bad Ju Ju Bar Project S2Di0 Launch Party

Project S2Di0 Launch Event 25th June

Kapital News/City News Article

Equipment InstallationAudio Multi-CoreVolunteers Alex Beech and Aston Anthony

Kemet Radio Interview, with Jackie P and Juicy Lucy, to promote the Launch CD Black Sheep Volume One, promote the Events and the Studio Group.

Business Cards for members of the Project management team purchased with project funding money

Disc Manufacturing Services who did a fantastic job producing the CD, this was purchased with project funding money.

Project S2di0’s facility Public Liability Insured

Project S2di0 Gigs, London, Harrow, Wedding Performance

Jam Cafe gigs Project S2Di0 featuring Ty and Reece, Koda Kola

Project S2Di0 featuring on a “Nottingham Maker’s” Gig, which was a Fashion and Music Event, this was supported by diverse organisations throughout Nottingham, including Confetti Studio’s, Nottingham NCN College, Hockley Hustle and the Nottingham City Council. Project S2di0 musicians performed alongside Koda Kola.

AMAB, an organisation founded by Darnell Vassa, Social Entrepreneur. AMAB supported us in putting together a short documentary about Project S2Di0

IS Creative, founded by Ioney Smallhorne is engaged in a variety of different creative activities. This is the proposal for the Short Documentary which she is currently being put together about Project S2Di0. Ioney conducts herself with a high degree of professionalism and is extremely self motivated, her proposal reflects this.

Introducing Project S2dio

Added paragraphs for script

Project S2dio aims to develop musicians & artists from the

grass root stages with help from professionally trained

engineers, producers and musicians. We can guide artists

through the writing, recording and production leading to a

finished product whether it be a single, mix tape or album.

Project S2fio can also aid in CD pressing, album artwork,

establishing websites Myspace and Facebook pages. Our

aim is to also to offer an outlet for emerging artist &

musicians by organizing live music events, aiding with music

promos and securing radio play.

Based in central Nottingham, with all major transport link

with a stones throw away, Project S2dio is easily access

able. If you are an emerging artist or musician why not

check out our facilities, you can find us at the first floor of

the Personal Storage building on Meadow Lane, Lay Bay

Bridge Nottingham NG2 3HQ. Call us for more information

on 07540300125 or 07843916557. Our Myspace page is

www.myspace.com/projects2dio, www.projects2dio.com

This is the Narrative script, Ioney wrote, which Amit Kapilla dictated in a recording for us to use.

Documentary screenshots

A second IS Creative proposal from Ioney, in which she proposes to direct a Music Video for Project S2Di0 artist “Sam Fletcher”, Another example of her proffesionalism.

Unity Bank Account. NCVS group development officer’s advised us that Unity Bank would be a good option to hold a bank account with. We reviewed the account’s they offered and decided that an account with Unity would be the best option. This agreement was conducted by Yuefong Wong, Project S2Di0 Treasurer.

Nottingham Trent University Volunteering Scheme. We met Caroline Bell at the National Volunteers Week in June. She is the volunteer Co-ordinater for the University. We participated in The volunteers fair in October, to promote our volunteering opportunities, recruit volunteers and do some networking, Yuefong Wong was responsible for this event.

George Savage - Duke of Edinburgh VolunteerGeorge did 8 week’s of volunteering at Project S2dio to contribute

towards his Duke of Edinburgh Award.

George has participated in -Recording Sessions

Jam Sessions (Music for Pleasure)Art’s and Crafts

Studio DecorationsWebsite content and questionnaire writing

George Savage’s Testimonial -

“I have really enjoyed my time at Project S2di0, I feel I have gained some valuable life skills and developed my character. The thing which I have learned the most is from people, from watching other people

work in such an intimate environment”

(Picture)

We received 12 hours ofbusiness support and advicefrom Seema Edwards, whois from Business Link.She was very helpful,putting us on Business Course’s and Workshops, introducing us to useful people and coming up with new idea’s on how to further develop ourorganisation.

Seema Edwards put us in touch with Nick Taylor from an organisation called “Enable”, the support voluntary and community groups in the Nottinghamshire area. Nick has been supporting us by introducing us to new funding opportunities, workshops and offering us general advice on the direction and management of our group. This was a Skill Pledge, which is a government scheme, once a member of this scheme we can publicly announce our commitment to developing our skills and the skills of others, with the use of their logo on our publishing materials

Project S2Di0 has also becomemembers of Enable. This entitles the project to the support ofthe workforce developmentofficers, such as Nick Taylor.

This is “Development Monitoring System” we use to monitor the success rates of the project. This is recorded on a daily basis and signed by a member of the Project Management Team.

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This is a graph of the collective results from the development monitoring system. The results where collected after 6 months of the system being in place. The graph displays;- Age - The number of visits each Month- Ethnicity - The total visits- Occupation- Studio Activity

Nottinghamshire Community Foundation 2010 Grant

Monitoring Report 21st September 2010

Project S2Di0

Dear Samantha Wright,

! Thank you very much for giving us this opportunity to be able to carry out our work, I feel this grant

has been fundamental to the growth and development of our organization over the last 8 months, which

hopefully you will be able to see in this monitoring report. It is very much appreciated by all of the people

involved with our group.

! In this monitoring report I have enclosed some evidence of our work and also evidence on how the

grant has been spent.

! Firstly I have enclosed an envelope, with some of the promotional material we have had pressed

with the funding. This includes;

- Business Cards for 4 members of the management team

- Project S2Di0 Brochures, we have used for National Volunteers Week and other events

- Black Sheep Volume 1 - a compilation CD of some of the project S2Di0 Artists and musicians

- Project S2Di0 Launch Event Flyers (Purchased with Donations)

!

! Secondly I have enclosed an envelope, with pictures of our launch event and some of the Volunteers

who have helped us do this project, each picture has an explanation on the back.

! I have also enclosed two CD"s, both labeled. The first one contains audio from an interview we had

on Kemet Radio in June, this interview was held with Jackie P and Juicy Lucy of Kemet Radio. This CD also

contains Audio from our launch event which was also held in June, a few volunteers who helped us do the

live sound on the night did these recordings.

! The second CD contains audio from one of several of our Jam Cafe gig"s, which involved many of

the Project S2Di0 Musicians and Artist"s. This session has been cut down quite alot, as the gigs often last a

few hours, but the best bits are on the CD.

! The third dvd (yellow one), this contains a preview of a short documentary that Ioney Smallhorne is

working on. The Documentary is about Project S2DiO, when finished it will last approximately 20 minutes

long, this is only a 3 minute preview, so you can get a brief idea of the direction it is going in. Ioney is a

volunteer, we have been introduced to by an organization called “AMAB”. Her motivations to do this project

with us is to build and extend her portfolio and also to help us gain more creditably and attract new people.

We are also planning to do a screening for the documentary when it is finished, I will send an invitation for

yourselves if you would like to attend, even better if you would like to feature in the documentary that would

be great, I can arrange for Ioney to come out to you and do a brief interview, let me know about this one.

! In the monitoring report I also filled out the forms you have sent me, there are a few mistakes on the

expenditure table, you will have to forgive me for this. The expenditure breakdown is correct, this should help

you much more than the part I have written by hand.

! I have also created a graph, the development monitoring system we used to monitor the success of

our project, I have extracted all the data from this system from the last 6 months January - August and

compiled it a graph so it can be read. It contains all of the visits we have had at our facility with the details of

the visits, including;

- The individual/Group

- Their age

- Their Ethnicity

- Their Occupation

- The Activity they used the Studio for

- The number of visits over the last 6 months

! Hopefully this graph gives you a good insight into the success of the project, and the diversity of

people using our project. I have also used this data to help me fill out the Monitoring report form and the

LAA Outcome"s and Indicators form. This made it much easier for me to be able to do this, making the

results more accurate and reflective our the true success of our project.

The funded project came to end in September 2010 this is the letter to the Nottinghamshire Community Foundation confirmed the end of the project and giving a detailed monitoring report, evidencing how the project funding had been used and the success of the project.

Funds Rece'd ! 4,870.02

T. Harris: Expenses Breakdown (inc. VAT@17.5%)

Hire Sander ! 79.00

CD Pressing ! 705.00

Leaflet/Flyers Printing ! 137.00

Industrial sander hire ! 79.36

Curtains ! 54.98

Council Tax ! 137.79

Venue Hire ! 50.00

Rent (Premises) ! 900.12

Business Cards ! 104.00

Total Expenses (T.Harris) ! 2,168.25

Reimbursements Total (T.Harris) ! 2,168.25

Y.Wong: Expenses Breakdown

Computer System Breakdown 1 (Scan UK)

Intel Core i7 920 ! 171.17

Gigbyte EX58-UD5 ! 163.17

AllinOne AK-ALL-O2BR ! 28.49

Corsair 6GB ! 118.12

Noctua NH-D14 ! 56.86

Sgate ST3500418AS ! 33.68

Sgate ST3500418AS ! 33.68

SATA Cable ! 2.92

Carriage Charges ! 6.99

VAT ! 107.64 ! 722.72

Computer System Breakdown 2 (Ebuyer UK)

Antec CP850 PSU ! 79.52

Antec Twelve Hundred ! 99.56

ViewSonic VA2213W ! 91.29

Gigabyte 8400GS ! 25.94

Corsair Voyager 8GB ! 15.25

Carriage Charges ! 4.07

VAT ! 55.26 ! 370.89

Multicore Installation parts (CPC UK)

Combo Socket+Latch 3P ! 9.72

XLR Panel Plug ! 1.26

Vandamme 1Pr Blk ! 30.18

Vandamme mic cable ! 75.47

balanced multicore 8pair 50M ! 78.58

Plug XLR nickel ! 18.20

Socket XLR Nickel ! 21.50

VAT ! 41.11 ! 276.02

Equipment (DV247 UK)

710 Twin-finity & UAD2 SOLO ! 499.57

Big Knob Monitor Control ! 211.91

UltraPatch PRO48 ! 24.68

VAT ! 128.83 ! 864.99

Total Expenses (Y.WONG) ! 2,234.62

Reimbursements Total (Y.Wong) ! 2,211.01

Standalone Direct from NCVS

Acoustic Treatment (E-foam UK) ! 174.71

Pubilc Liability Insurance ! 316.05

Total ! 490.76 ! 490.76

By the end of the project we had gained much creditability throughout the local community and gained valuable statistics which reflect the potential and the work of the project. This is the expenditure breakdown of the grant, compiled by Yuefong Wong, Project S2Di0 Treasurer.

The next step for the project is to move into the social enterprise realm, we made contact with SEEM (Social Enterprise East Midlands), became members of their support organisation, they offer free course’s and workshops for developing Social Enterprise’s.

Melanie Jeff’s and Kathryn Walker from the NCVS suggested that we may want to be part of the National “Make a Difference Week”, we are to spend half a day with a Senior Councillor from the Nottingham City Council. The Councillor who we have been teamed for this event is Councillor Mellen.