Project Report

Suggested TOC

• Executive Summary

• Project Background and Assumptions

• Vision and Mission Statements

• Objectives

• SWOT Analysis

• Recommended Strategies

• Possible Solutions: Description of Solutions and Their Evaluations

• Proposed Solution

• Proposed Implementation Plan and Associated Risks

• Conclusions

Executive Summary

• Purpose: To provide an overview of the report by giving a brief description of the important facts and figures

• Body: Purpose, your recommendations, reasons for your recommendations, and next steps

• Normally written at last

• Do not provide too much details and should be consistent in all aspects with the report

Project Background and Assumptions

• Do not copy from the project description

• To explain how and why

• Highlight points that are crucial in justifying the rest of your report

• Make appropriate assumptions

• May want to define the target audience of the report

Vision and Mission Statements

• A vision statement talks about WHERE a company wants to be and a mission statement talks about HOW you can get there

• A vision statement talks about the FUTURE and a mission statement talks about how to get there

• Change to the vision statement should be avoided if possible

• The mission statement, although may be changed, should always tie to the company’s corer values, customer needs, and vision

Objectives

• The positive outcomes of the project – measurable benefits result from the project

• SMARTA – Specific, Measurable, Achievable, Relevant, and Time-framed and Agreed or Authorized

• Noted that Time-framed means the specific interval after which benefit realization will be clearly evident

SWOT Analysis and Strategies

• May relate to each other

• Provide both short term and long term strategies

Possible Solution and Their Evaluations / Proposed Solution

• There will usually more than one possible solution

• Evaluation: Define your evaluation criteria

• Business

• Technical

• Financial

• Cultural

• Political

• Provide the proposed solution base on the evaluation result

Implementation Plan and Associated Risks

• High level steps

• Identify all the possible risks and their countermeasures