PROJECT:--

PROPOSED INTERIOR WORK OF BANK OF INDIA AT ZONAL OFFICE , PUNE. CLIENT: ZONAL MANAGER BANK OF INDIA, ZONAL OFFICE, 1162/6, SHIVAJINAGAR, UNIVERSITY ROAD. PUNE 411005.

TECHNICAL BID (ENVELOPE NO 2)

1 NAME OF THE CONTRACTOR 2 ADDRESS 3 SIGNATURE 4 TENDER COST Rs 2000/-to be paid by D.D/or pay order Favg

Bank Of India and payable at Pune ( NON-REFUNDABLE)

5 DATE OF ISSUE OF TENDER 26-03-02014 6 DATE OF SUBMITTING TENDER On04-04-2014 Before 4.00 pm 7 DATE OF OPENING 07-04-2014 @ 4.00 p.m.Or convey separately. 8 PERIOD OF WORK 90 DAYS FROM ISSUE OF WORK ORDER. 9 FORMAT FOR SUBMISSION OF

TENDER Tender shall be submitted in Three envelope system: 1st envelope to contain Tender fee and Earnest money DD/PO 2nd Envelope to contain Technical Bid and 3rd envelope to contain Financial bid

ARCHITECT

M/S. DEVAL HERLEKAR & ASSOCIATES. Architects & Interior Designers. 429/A, Sharmishtha Society, off Senapati Bapat Road, Shivajinagar, Pune 411 016 Posting Address: 305 Shaniwar Peth Near Ahilya Devi High School Pune 411030 Mobile: 9881408446 / 9822216867 E-mail. : devalherlekar@gmail.com

INDEX

SR.NO. DESCRIPTION

PAGE

IN ENVELOPE NO 1

1) TENDER FEE 2) EMD (1% OF QUOTED AMOUNT).

IN ENVELOPE NO 2. : TECHNICAL BID (with supporting documents)

1 INTRODUCTION 2 TENDER NOTICE 3 PREQUALIFICATION CRITERIA 4 SPECIAL INSTRUCTION 5 LETTER OF OFFER 6 FORM OF AGREEMENT 7 SPECIAL CONDITIONS 8 GENERAL NOTES 9 LIST OF APPROVED MATERIALS (INTERIORS)

IN ENVELOPE NO 3: FINANCIAL BID 1 BILL OF QUANTITIES ( INTERIORS) or 2 BILL OF QUANTITIES ( ELECTRICAL)

INTRODUCTION

1 Client BANK OF INDIA 2 Architect / Consultant M/S. DEVAL HERLEKAR & ASSOCIATES.

Architects & Interior Designers. 429/A, Sharmishtha Society, Off Senapati Bapat Road, Shivajinagar, Pune 411 016 Posting Address: 305 Shaniwar Peth Near Ahilya Devi School Pune 411030 Mobile: 9881408446 / 9822216867

3 Location (Site Address) ZONAL OFFICE, 1162/6, SHIVAJINAGAR, UNIVERSITY ROAD, Pune 411005

4 Scope of work INTERIOR WORK. A Issue of Tender Bank of India , ZONAL OFFICE, Premises Section. B Submission of Tender Bank of India , ZONAL OFFICE, Premises Section. C Likely date of opening of

Tenders 07-04-2014 @ 4.00 p.m.Or convey separately.

5 Time limit for execution 90Days from the date of award of work 6 Earnest Money Deposit 1% of quoted amount 7 Retention Amount 5% Through Bill 8 Penalty for delay 0.5% per week of part thereof up to maximum of

5% 9 Defect Liability Period 12 months ( one full monsoon minimum) 10 Insurance Contractors all risk policy (CAR policy) 11 Value of Interim Bill

(Minimum) 50% of the contract amount

NOTICE INVITING TENDER

Sealed tenders are invited in two bid system from reputed and experienced contractors/OEMs for the captioned work as per details given below:-

Name of the work Earnest Money Time of completion

Proposed interior work of Zonal Office, Bank Of India, 1162/6,Shivajinagar, Near Observatory, Ganesh Khind Road, Pune 411 005.

1% of tender amount 90 days

1) Sealed Tenders (Three Cover System) on item rate basis are to be addressed and

submitted to The Dy. Zonal Manager, Pune Zonal Office, 1162/6,Shivajinagar, Near Observatory, Ganesh Khind Rpad, Pune 411 005 (Ph: 020-25535455)

2) To facilitate the processing of applications, three separate sealed covers, Cover –I

Tender Fee & EMD amount, Cover-II Technical Bid (Volume-I) containing filled in application form with supporting documents fulfilling requisite pre qualification criteria, General /Special Conditions of the Tender, Cost of tender paper, Letter of new conditions if any , and the cover – III, Price Bid (Volume- II) containing the Price/amount duly filled in against each item in the stipulated form with tender drawings, Technical specification etc. shall be submitted. No conditions, etc., shall be permitted in the second cover. The covers have to be super-scribed with Tender Fee & EMD amount, “Technical Bid” & “Price Bid”. The rates shall be filled both in words and figures. (Cover I to be kept in Cover II)

3) An Earnest Money Deposit (1% of tender amount) and the tender fee shall be

enclosed in the first Tender cover I, by DD/ Pay Order issued by a NationalizedBank only, in the name of Bank of India, Pune and payable at Pune. A tender which is not accompanied by such a D D / Pay Order of Earnest Money Deposit and tender fee will be rejected. The Earnest Money Deposit of the unsuccessful tenderers will be returned as soon as possible but without any interest. Tender fee is nonrefundable. Those who are participating in the last process need not to pay Tender fee.

4) Tender Forms can be purchased from the office of The Dy. Zonal Manager, Zonal

Office, Bank Of India, 1162/6,Shivajinagar, Near Observatory, Ganesh Khind Road, Pune 411 005, Premises Dept on payment of Rs.2000/-- (non refundable) in the form of D D / Pay Order in favour of Bank Of India . Tender forms can also be downloaded from Bank’s web-site. If the tender forms are downloaded from web site, the tenderer should submit a demand draft/ Pay Order of Rs.2000/- favouring Bank Of India, Pune in a separate sealed cover superscribed “ Cost Of Tender Forms” inside the first tender cover, failing which their tender is liable for rejection.

5) The covers containing Tender fee, EMD and Technical bid will be opened atin the

office of Dy. Zonal Manager, Zonal Office, Bank Of India, 1162/6,Shivajinagar, Near Observatory, Ganesh Khind Rpad, Pune 411 005, in the presence of authorized competent representative of the tenderer along with authorization letter, who can take decision on the spot in the matter.

6) On opening the technical bid if it is found that the applicant has not

submitted the cost of tender and/or the EMD of requisite amount their application will be rejected and will not be processed further.

8) All the applications will be scrutinized as per the prequalification criteria given in this

document. Price bid (volume-II) of only those applicants/contractors who fulfill the prequalification criteria, whose works are found satisfactory on inspection and against whom there is no adverse comments/reports from previous clients, will be opened. The time and date of opening of the price bid will be intimated subsequently. Our endeavors will be to open the Priced Bids of valid tenders at the earliest.

9) The Tenderer must check all the pages of the Tender Form at the time of collecting the

Tender from this office, If any pages is found missing, it shall be immediately brought to the notice of the owner, It may be noted that the Tender will be disqualified if any page is found missing after opening the Tender.

10) Bank of India reserves the right to cancel, accept or reject any or all the tenders or split

the work to any other Contractor at the time of issuing work order or during the contract period, without assigning any reasons for doing so.

Yours faithfully,

For Bank of India

Minimum Pre-qualification Criteria:

a) The Contractor shall have minimum 7 years experience in the field of composite interior & civil of office/shop premises.

b) The average financial turnover during the last 3 years, ending 31st March 2013 should be Minimum Rs 100 lakhs per year. The Balance sheet certified by CA to be produced.

c) The firm must have minimum experience of having successfully executed Composite interior & civil of office/shop premises of similar nature during last 7 years.

I. at least 3 similar works of minimum Rs. 25 lac each out of which at least one should have been in & around Pune.

Or

II. At least 2 s imi l ar works of minimum Rs.35 lac each out of which at least one should have been in & around Pune.

Or

III. At least o n e similar works of minimum Rs. 60 lac. If this single work is carried out at place other than Pune, then at least one another work of value R s . 2 5 lac should have been in & around Pune

d) The firm should have experience of having executed similar works for Govt/PSU/Nationalized Banks and shall not have any discouraging/adverse report about the firm.

e) The firm should have experience of working on interiors of multinational establishments or commercial or industrial offices with adequate experience.

f) The firm should have a proper office infrastructure in & around Pune.

g) Required information should be submitted in the format given below. The firm should enclose documentary evidence in support of the experience details furnished by them stating the value of work and other salient features of work.

h) The firm / company should have registration with service tax, VAT, PF, ESIC and Prof.Tax.

INSTRUCTIONS TO APPLICANTS

1. Intending Applicants are required to submit their applications in the prescribed

format and with full particulars, giving details about their organisation, experience, technical personnel in their organisation, which will be kept confidential.

2. While deciding upon the pre-qualification of contractor emphasis will be given on the

ability and competence of applicants to do good quality work within the specified time schedule.

3. Each page of the application shall be signed. The application shall be signed by

person/persons on behalf of the organization having necessary authorisation / Power of Attorney to do so.

4. If the space in the proforma is insufficient for furnishing full details, such

information may be supplemented on separate sheets of paper, stating therein the part of the proforma and serial number. Separate sheets shall be used for each part, and a proper reference with page number must be indicated in the main form of application. The applicant should, however, enclose the application form collected from the Bank or downloaded from website along with the application.

5. Applications containing false and/or inadequate information will be liable for

rejection. 6. Clarifications, if any required, may be obtained from: Bank of India, Pune Zonal

Office , Premises Section, 1162/6, Shivajinagar, Near Observatory, Ganesh Khind Road. Contact (Ph: 020-25535455).

7. Mere fulfillment of minimum eligibility criteria will not entitle for Pre- qualificati

8. Applicants shall furnish documentary evidence / certificates in support of their claim

of work undertaken and work in hand, failing which the application will be liable for rejection.

9. Preference will be given to OEM/Contractors willing to perform all the that is civil/interior/electrical/AC work on turn key basis. Interior/furniture work manufacturing at OEM/Contractors work shop /factory and only assembly at site

10. Decision of the Bank in regard to pre-qualification of contractor shall be final.

The Bank reserves the right to reject any or all applications without assigning any reason thereto.

Part – 1 : Basic Information

1. Name of the Applicant and address of the Registered office.

2. Date and Year of establishment (Enclose documentary evidence)

3. Type of the organisation (Whether sole proprietorship, Partnership, Private Ltd. or Co-operative body etc.)

4. Name of the Proprietor/Partners/Directors of Applicant with address and phone Numbers.

(a) (b) (c) (d) 5. Details of registration – Whether Partnership firm,

Company, etc. Name of Registering Authority, Date and Registration number.

6. Whether registered with Government/ Semi-Government/Municipal Authorities or any other Public Organisation and if so, in which class and since when?

7. No. of years of experience in the relevant field.

8. Address of office through which the proposed work of the Bank will be handled and the name & designation of the officer in charge.

9. Adequate and satisfactory evidence to indicate financial capacity of the Applicant to undertake the said works with names of Bankers and their full addresses. (Solvency certificate from a bank & Copy of Income tax clearance certificate should be attached).

10. Yearly turnover of the Organisation during last 3 years. (year wise) (Enclose copy of audited Balance Sheet of last 3 years)

2010-2011 2011-2012 2012-2013

11. Number of supplementary sheets attached.

12 Performance Certificates from previous clients .

13. Name of the Bankers

14. Authorised Signatories with name and signature:

15. Income Tax No. Permanent A/c No Service Tax registration No. VAT registration No. PF registration No. ESIC registration No. Profession Tax registration No. (Encl Documentary evidence)

16. Whether any Civil Suit/litigation /Arbitration arisen in the contracts executed during the last 7 years/being executed now. If yes, please furnish the details in the proforma given below.

Work capability and previous experience.

List of important projects completed by the organisation during last 7 years costing above Rs 30 lakhs.

Sr.N o

Name of the Project and location

Name & full postal address of the Client. Also indicate whether Govt. or Private body with full postal address.

Contract Amount (Rs.)

Completion period with dates

Whether work was left incomplete or contract was terminated from either side. Give full details

Whether Performance certificate enclosed with enclosure no

Any other relevant informati on

Stipula ted

Actual

Please note that all information as per the format should be filled. Commencement and completion dates should be mentioned. Performance certificate should be enclosed in the prescribed format along with the details.

List of important works IN HAND costing above Rs 35 lakh.

Sr.N o

Name of the Project and location

Name & full postal address of the Client. Also indicate whether Govt. or Private body with full postal address.

Contract Amount (Rs.)

Progress of work along with stipulated date of completion of work

Any other relevant information

Signature of the Applicant

NOTES: 1. Information has to be filled up specifically in this format. Please do not write remark “As indicated in Brochure / as enclosed” unless unavoidable. 2. Information shall be limited to the Applicant. If any relevant data concerning the Group of Companies to which the Applicant belongs is desired to be given, the same shall be given separately in a supplementary sheet.

2. References 1. Please give references of two persons (Engineers, Architects or top officials of an organisation) for whom you have executed Projects of importance, who may be in a position to advise and confirm the Bank about the ability, competence and capability of your organisation.

Signature of the Applicant with full name and seal

Technical personnel and special experience.

a) List of your technical personnel, giving details about their technical qualifications & experience including that in your establishment.

Sr. No .

Name Age Qualificatio ns

Experienc e

Nature of Works handle d

Name of the projects Handled costing Rs 8 Crore & above

Date from which employed in your organisatio n

Indicate special experience such as Advance Management Techniques, ISO Certificate etc.

1. 2. 3. 4. 5. 6. 7. 8. 9.

NOTES:

1. Information has to be filled up specifically in this format. Please do not write remark “As indicated in Brochure / as enclosed” unless unavoidable.

2. Information shall be limited to the Applicant. If any relevant data concerning the

Group of Companies to which the Applicant belongs is desired to be given, the same shall be given separately in a supplementary sheet.

b) DETAILS OF MACHINERY:

Sr. No.

Description of Machinery / Equipment Nos Age in Years

c) DETAILS OF RMC PLANT / WORKSHOP, IF AVAILABLE

Encl: FORMAT OF PERFORMANCE CERTIFICATE TO BE GIVEN BY THE PREVIOUS CLIENTS OF THE APPLICANT CONTRACTOR

FORMAT OF PERFORMANCE CERTIFICATE TO BE GIVEN BY THE PREVIOUS CLIENTS OF THE APPLICANT CONTRACTOR

i) Name of work executed:

with scope of work in brief

ii) Client’s name and address:

iii) Architects for the project:

iv) PMC of the Project, if any:

v) a) Tendered cost ; b) Value of work executed:

vi) a) Time allowed for completion

b)

Actual time taken for completion

c)

If delayed, reasons for the same and whether extension granted

d) Whether liquidated damages levied on the contractor

vii) General attitude and approach of the

Contractor in the work:

viii) Assessment of work:

Excellent Good Satisfactory Poor Workmanship Competence Integrity and reliability Attitude and approach Quality of work

ix) Any other information about the overall

Performance of the contractor, the authority would like to mention

Signature:

Place: Name and Designation: Date: Address:

SPECIAL INSTRUCTIONS

Tenderer may specially note the following. 1. Rates quoted by the tenderer shall be valid for a period of four months from the date of

opening the tender. The rates shall be filled in both in words and in figures. All the rates shall be self sufficient and firm.

2. No upward revisions of rate will be accepted after opening the tender. 3. If the tenderer fails to accept the order issued at the rate originally quoted by him or at

rates negotiated subsequently, as the case may be, the earnest money shall be forfeited. 4. The rates at which the work order is finally placed on the successful Tenderer, shall be

valid till the completion of the work. 5. Time Limit :-The entire work shall be completed within 90 days. If in the opinion of the

Employer / Interior designer, the works gets delayed due to causes which the Employer may consider being beyond the control of the contractor, the Employer at the completion of the time allowed for the contract shall make fair and reasonable extension of time for completion in writing with detail reasons.

6. While executing the work the contractors have to ensure that no inconvenience whatsoever is caused to the offices / people functioning in the premises.

7. Adequate number of fire extinguishers, first aid boxes, must be provided on the site by the contractor.

8. The Bank reserves the right to distribute the work among two or more tenderers. 9. Permissible working hours: 9 AM. To 6PM. Or as per convenience of the respective

department. 10. The work shall be carried out without disturbing Bank’s normal functioning. 11. For working beyond office hours prior approval shall be obtain from the Security In

charge of the building. The client reserves full right either to accept or reject such request from the Contractors without assigning any reasons whatsoever.

12. No worker of the contractor will be allowed to stay overnight at site. 13. Bank reserves the right of addition or deletion of any item listed in B.O.Q. or may

operate and Q.R.O. item. Also Bank reserves full right either to accept or reject any tender document.

14. Quantities in tender are approximate and payment shall be make only as per actual measurements. Excess quantity shall not be executed without written permission amendment by the Bank. In case of upward or downward revision in quantities of items, the rate quoted by the Contractors shall remain firm at all the times.

15. Rates quoted by the tenderer shall include basic cost of material, transport, insurance, sales tax, octroi, Excise duties & other levies, labour over head profit etc. nothing will be paid extra on any account.

16. On completion of the works the contractor shall clear away and remove from the site all constructional plant, surplus, materials, rubbish and temporary works of every kind and leave whole of the site and the works clean and in workman like condition to the satisfaction of Client. No extra payment will be made for this purpose.

17. Selected contractor will have to enter into an agreement with the bank as perform as agreement given in the tender within seven days on being issued with the work order for commencement of work.

18. Earnest money of successful contractor will be retained by the Bank as Security Deposit. In addition, the successful contractor has to deposit the balance amount of Initial Security Deposit ( 1% of quoated tender amount ) to the Bank within fourteen days of issue work order. E.M.D. of unsuccessful tenderer will be returned after finalization of award of work.

19. For any clarification in any item of work. The contractor should get the same from the interior designer before carrying out the work and all items of work should be carried out with the approval of the Bank.

20. RETENTION MONEY : A) The retention percentage (i.e. Deduction form interim bill) shall be 5% of the gross value of each interim bill. B) The maximum amount of retention money shall be the balance amount of the Total Security Deposit.

c) The the retention amount may be refunded 14 (fourteen) days after the end of

defects liability period provided he has satisfactorily carried out all the works and rectified all defects in accordance with the condition of the contract, including site clearance.

21. Defect Liability Period: Defects pointed out during the defects liability period of 12 (Twelve ) months from the date of virtual completion of work. Will be satisfactorily rectified by the contractor at no extra cost to the Employer with end satisfaction.

To, The Zonal Manager Bank of India,Zonal Office 1162, Shivajinagar, Ganeshkind Road, Pune 411005.

LETTER OF OFFER

Dear Sir,

SUB: Proposed INTERIOR WORK at ZONAL OFFICE for BANK OF INDIA, PUNE. Having examined the contract documents, specifications and Bill of Quantities prepared by premises Section. I / We hereby offer to execute the subject work at the respective rates which I / We have quoted for the items in the Bill of Quantities (B.O.Q.) Further; I declare that before quoting the rates. I / We have visited the site and our rates are as per present site condition, Further I / We herewith deposit 1% of quoted amount for the proposed work as Earnest Money for due execution of the works at my / our tendered rates as per the items of Contract. In the event of this tender being accepted. I / we agree to enter into and execute the necessary contract documents as required by you, I am / we are aware that the Bank intends to complete the entire work as covered in the scope of this tender with in a period as mentioned in special conditions of the Contract, after the letter of intent is issued, I/we agree to complete the works within the said period. As required by you, I / we are returning herewith the documents (in single) duly signed by us at each page in token of our acceptance of the provisions in the documents. Seal: I / we agree to enter into and execute the necessary contract documents as required by you. Signature, with Name & Full Address:

Tele No:

Fax No.

Mobile No.

FORM OF AGREEMENT THIS AGREEMENT made this ……………………… day of ………………., 20………. Between

………………………………………………………………………………………………………………………… …………………….. BANK OF INDIA, The Zonal Manager, Bank of India, Zonal Office, 1162, Shivajinagar, Ganeshkind Road, Pune 411005. (Hereinafter called “the owner”) of one part and …………...………. of or whose registered office is situated at ………………………… (Hereinafter called: “the Contractor”) of the other part. WHEREAS the owner is desirous of ……………………… (Hereinafter called “the work”) at ……………………………… And has caused drawings and Bill of Quantities showing and describing the work to be done to be prepared by or under the direction of M/s Deval Herlekar & Associates, Pune, WHEREAS the Contractor supplied the owner with a fully priced copy of the said Bill of Quantities (Which copy hereinafter referred to as “ the Contract Bill”) AND WHEREAS the said drawings (hereinafter referred to as “the Contract Drawings”) and the Contract Bill have contractor has deposited the sum of Rupees …………………………………………….. with the owner for due performance of this Agreement.

NOW IS HEREBY AGREED AS FOLLOWS

1. For consideration hereinafter mentioned the contractor will upon and subject to the conditions annexed carry out and complete the work shown upon the contract drawings and described by or referred to in the Contract Bills in the said conditions.

2. The owner will pay the Contractor the sum of Rupees …………………… (Hereinafter referred to as “the Contractor Sum”) or such other sum as shall become payable, there under at the times and in the manner specified in the said, Conditions.

3. The term “The Architect” in the said Condition shall mean the said M/S. DEVAL HERLEKAR & ASSOCIATES Architects & Interior Designers, 429/A, Sharmishtha Society, Off Senapati Bapat Road, Shivajinagar, Pune 411 016

Posting Address: 305 Shaniwar Peth Near Ahilya Devi School Pune 411030 in the event of his ceasing to be “ARCHITECT” for the purpose of this Contact, such other persons or persons as the owner shall be nominated for that purpose, not being a person to whom the Contractor shall object for reasons considered to be sufficient by the Employer, PROVIDED ALWAYS that no person subsequently appointed to be “Architect” under this contract shall be entitled, to disregard or overrule any certificate or opinion or decision or approval or instruction given or expressed by earlier

“ARCHITECT”.

4. The said Conditions thereto shall be read and construed as forming part of this Agreement, and the parties hereto shall respectively abide by, submit themselves to the said Conditions and perform the agreements on their part respectively in such Conditions contained.

5. All disputes arising out of the contract shall be referred to Arbitration as per the condition stipulated in clause of “Special Condition of Contract”.

AS WITNESS the hands of the said parties Signed by the said In the presence of witness

NAME OWNER ADDRESS

Signed by the said In the presence of witness NAME

OWNER ADDRESS

1. ESTABLISHMENT:

SPECIAL CONDITIONS

It is essential condition of this contract that the successful tender shall establish an office in PUNE for the period of Contract and a duly authorized representative shall always be available in PUNE Office to deal with all matters concerning this Contract.

2. TIME LIMIT: The entire work shall be completed within 90 days from date commencement which shall be FOUR DAYS from the day of acceptance letter is issued to the contractors or the day on which contractor is instructed to take possession of the site, whichever is later.

3. TERMS OF PAYMENTS: The following terms of payments shall apply:

a) Running Account bills will be paid on item rate basis as certified by our Architect / Bank engineer and based on bank'’ security, taking into consideration actual work completed and in progress. b) Any work done at factory will not be counted in the running accounts bills until the Material is brought to the site work.

4. RIGHT TO DISTRIBUTE WORK: The Bank reserves all rights to divide, distribute the tender items to more than one agency, delete any item or operate items quoted as rate only.

5. ELECTRICAL SUPPLY: Bank will provide free water and power required for the works. However the Contractor shall make his own arrangements to draw the power and water from source as decided by the Bank / Architect.

6. PROGRAM WORK AND PROGRESS REPORTS:

The successful contractor will have to submit a detailed bar-chart indicating the schedule of various activities from the date of commencement till completion and get the same approved by Architect. Contractor shall strictly adhere to the same. This program shall from part of the contract and shall be binding on the contractor. However, the bank reserves the right to alter the program, if necessary, from time to time, no claim whatsoever of any nature by the Contractor on this account shall be entertained by bank. They shall also have to write their requirements about co-ordination from other agencies working at site.

7. OFFICE / STORES ON THE SITE: The contractor shall provide for all necessary storage on the site in a specified area for all materials, which is likely to deteriorate by the action of the sun. Rain or other materials, causes die to exposure, in such a manner that all such materials, Tools, etc., shall be duly protected from damage by weather or any other cause. All such stores shall be cleared away and the ground left in good and proper order on completion of this contract unless otherwise expressly mentioned therein.

8. TESTING OF MATERIALS AND WORKS AND PREPARATION OF SAMPLES: The contractor shall, is required by Architect / Bank, arrange to test materials and / or portion of the work at his own cost in order to prove their soundness and efficiency. If after any such test, the material or portion of work is found, in the opinion of the Architect and

employer to be defective or is found, in the opinion of the Architect and employer to be defective or unsound, the contractor shall pull down and re-erect the same at his own cost. Samples of materials and workmanship shall be submitted by the contractor for the Approval of the Architect / Bank before procurement and execution.

9. NOTICE: The contractor shall comply with all acts and regulations for the successful completion of the contract works and shall give due notice and pay all fees / taxes etc. as per statutory requirements.

10. MEASUREMENT IS TO BE RECORDED BEFORE WORK IS COVERED UP: The contractor shall take joint measurements with the Architect / Bank representative before covering up or otherwise placing beyond the reach of measurement any item of work should the contractor neglect to do so, the same shall be uncovered at contractor’s expense or in default thereof on payment or allowance shall be made for such work or the materials with which the same, was executed.

11. DIMENSIONS: Figured dimension are to be followed in all large scale details take precedence over small scale drawings. In general the drawings shall indicate the dimensions positions and type of construction, the specification shall indicate the qualities and methods, and the bill of quantities shall indicate the quantum and rate for each item of work. Any work indicated in the drawings and not mentioned in the specifications or vice-versa shall be furnished as though fully set forth in both. Any ambiguity, conflict of interpretation, errors or inconsistencies discovered in the drawings / documents shall be promptly brought to the provisions giving more rigorous interpretation shall prevail but in the event of disagreement between the contractors and the supervisors, decision of interior designer shall be final incase of any discrepancy, the contractor is to ask for an explanation before proceeding with the work. However specifications will prevail over the drawings.

12. ACTION WHERE THERE IS NO SPECIFICATION: In case of any class of work over which there is no specification mentioned, the same shall be carried out in accordance with the latest Indian Standard Specifications subjects to the approval of the Architect / Bank.

13. CLEARING OF THE SITE OF WORKS : The contractor shall clear the site of works as per the instruction of the Architect / Bank. The site of works shall be cleared of all men, materials, shed, etc. belonging to the contractor. The site shall be delivered back to the Bank in a clean and neat condition within a period of one week after the job is completed. In case of failure by the contractor, the Bank will have the right to get the site cleared at the risk and the cost of contractor.

14. OCCUPATION OF PARTIALLY COMPLETED PORTION BY THE BANK: The Bank shall be entitle to and will be at liberty to occupy even the partially completed portion of the work by themselves or through their agents and servants if they so desire. Necessary extension of time for completing the work shall have no claim for any compensation whatsoever due to the delay, if any involved in completing the work on account of partial occupation.

15. TYPOGRAPHICAL OR CLERICAL ERRORS: The Architect’s / Bank clarifications regarding drawing / details or particulars to typographical or clerical errors shall be final and binding on the contractor.

16. INSURANCE : The contractor shall obtain adequate insurance cover at his own cost for work against any loss or damages as well as workman compensation and third party risk, until the date of virtual completion of the work. The insurance cover shall be in joint names of the owner and the contractor, is to be deposited with the owner within 15 (Fifteen) days from the date of issue of work order.

17. PERFORMANCE GUARANTEE FOR ALL BOUGHT OUT ITEMS: Contractor shall submit written performance guarantee from the manufactures of all bought out items.

18. LANGUAGE OF TENDER : “English” is the official language of this tender. 19. DOCUMENTS TO BE COMPLEMENTRY :

All sections of contract document and working drawings shall be complementary to each other. In case of ambiguities, discrepancies or contradictions between any two sections. Bank/ Architects decision shall be final and binding on the contractor for interpretation of same.

20 CONTRACTOR’S SUPERINTENDENCE: The contractor shall appoint a qualified and experienced person to supervise the work at site. The contractor shall obtain the approval from Bank / Architect about competence of such person.

21 INSPECTION BY CONTRACTOR : The contractor shall inspect all the works and satisfy himself before same is offered for inspection to the Bank / Architect.

22 REMOVAL OF DEBRIS: Contractor shall arrange to dispose off debris, wood shaving and any other waste product created while carrying out the work, outside Bank’s premises. The contractor shall take due care while disposing of such waste materials and ensure that any rules / regulations laid down by Municipal Corporation or any other statutory body are not violated. The contractor shall be responsible and answerable to any complaint arising out of improper disposal of waste material. Quoted rates shall involve the cost of same and no extra payment shall be made towards this account.

23 MOCK UP: The Contractor shall prepare a mock-up of items, if required, strictly in accordance with the specification, free of cost, for approval of Architect and bank. The work on these items shall proceed further only after the approval of the mock-up.

24 The contractor shall submit original copies of invoices, order forms for any materials purchased for project work, to the bank / Architect if called for.

25 The contractor shall calculate realistic quantities after receipt of drawings and after submitting first interim bill but before submitting, the second interim bill Bank / Architect.

26. The rates quoted by the tenderer in the schedule of quantities will be deemed to be for the finished work and shall include all charges for:

a) Labour, maintenance, fixing, arranging, cleaning, making. Good, hauling etc. b) Plant, double, scaffolding, frame work, ladders, ropes, nails, spikes, tools materials,

workmen, protection from weather, temporary support, platform, and maintenance of the same. Insurance for labour materials and third party.

c) Covering for the walling and other works during inclement weather or strikes or whenever Directed, as necessary.

d) All temporary canvas, lights, tarpaulin, barricade, water shoots etc. e) All measures required to be taken for protection of existing works.

f) All such temporary weather-proof sheds at such places and in a manner approved by the

Architect for the storage and protection of materials against the effects of sun and

rain. g) Testing of materials as per paragraph -8 of “Special Conditions of Contract”.

h) No tools and plants shall be issued by the Bank under the Contract. 27. ITEMS ADDITIONAL TO TENDERS :

I) The rate of the additional items / non tender items shall be based on the rates quoted by the tenderer for similar items or based on analogues items available in the tender.

II) Where applicable rates are not directly available, the rates for extra items if any shall be Derived based on the prevalent market cost of labour and material at site of work including wastage (maximum 5%) plus all types of taxes plus 15% towards contractor’s overhead and profit.

28. ARBITRATION: All disputes or differences of any kind whatsoever which shall at any time arises between

the parties here to touching or concerning the works or the execution or maintenance thereof this contract or the rights touching or concerning the works of the execution of maintenance thereof of this contract or the construction remaining operation of effect there of or to the rights or liabilities of the parties or arising out of or in relation thereto whether during or after determination foreclosure or branch of the contract (other than those in respect of which the decision of any person is by the contract expressed to be final binding) shall after written mentioned be referred for adjudication to a sole arbitrator to be appointed as hereinafter provided.

For the purpose of appointing the sole arbitrator referred to above, the Employer will send within thirty days of receipt of the notice, to the contractor a panel of three names of persons who shall be presently unconnected with the organization for which the work is executed.

The contractor shall on receipt of the names as aforesaid, select any one of the person’s name to be appointed as a sole arbitrator and communicate his name to the Employer within thirty days of receipt of the names. The Employer shall thereupon without any delay appoint the said person as the sole arbitration. If the contractor fails to communicate such selection as provided above within the period specified, the Competent Authority shall make the selection and appoint the selected persons as the Sole Arbitrator.

If the Employer fails to send to the contractor the panel of three names as aforesaid within the period specified, the contractor shall send to the Employer a panel of three names of persons who shall all be unconnected with either party. The Employer shall no receipt of the names as aforesaid select the person’s name and appoint him as the sole Arbitrator. If the Employer fails to select the person and appoint his as the sole Arbitrator within 30 days of receipt of the panel and inform the contractor accordingly, the contractor shall be entitled to appoint one of the persons form the panel as the sole arbitrator and communications his name to the Employer. If the Arbitrator so appointed is unable or unwilling to act or resign his appointment or vacates his office due to any reasons whatsoever another sole Arbitrator shall be appointed as aforesaid. The work under the contractor shall however, continue during the arbitration proceedings and no payment due or payable to the contractor shall be withheld on account of such proceedings. The Arbitrator shall be deemed to have entered on the reference on the date he issued notice to both the parties fixing the date of the first hearing. The Arbitrator may from time to time, with the consent of the parties, enlarge the time for making and publishing the award. The arbitrator shall give a separate award in respect of each dispute or difference referred to him. The arbitration shall decide each dispute each dispute in accordance with the terms of the contract and give a reasoned award. The venue of arbitrator shall be such place as may be fixed by the arbitrator in his sole discretion. The fees, if any of the arbitrator shall, if required to be paid before the award is made and published, be paid half by each of the parties. The cost of the reference and of the award including the fees, if any, f the arbitrator who may direct to and by whom and in what manner, such costs or any part thereof shall be paid and may fix or settle and amount of cost to be paid. The award of the Arbitration shall be final and binding on both the parties. Subject to aforesaid the provisions of the Arbitration Act 1992 or any statutory modification or reenactment thereof and the rules made there under, and for the time being in force, shall apply to the Arbitration proceeding under this clause. The Employer and the contractor hereby also agree that arbitration under clause shall be a condition precedent to any right to action under the contract with regard to the matters hereby expressly agreed to be so referred to Arbitration.

General Notes:

1 All dimensions are in MKS/Sft system. unless otherwise stated. 2 The quoted rate shall be all inclusive and cover the cost of material including wastage,

freight, all types of taxes, duties, royalties, erection, construction, testing of materials, if required samples brought for approval, tools and tackles, plant and equipment’s, supervision, overheads, profit and any other expenditure incurred for completion of work as per drawings, specifications and to the full satisfaction of Bank / Architect.

3 The rates quoted shall be valid for working at all heights, depths, and on all floor levels, No extra payment shall be made for scaffolding, staging, ladders etc. for transportation of men and materials at higher or lower levels.

4 The item rate specifications are indicative. The Contractor will have to carry out the work in accordance with the drawings, technical specifications and / or other conditions laid down in tender document and to the full satisfaction of Bank / Architect.

5 Quantities mentioned against respective items are approximate and can vary to any extent. Payment shall be made on actually executed quantities.

6 No claims shall be entertained in case of increase or decrease in quantities Bank / Architect reserve the right to increase / decrease quantities of any item and also to add / delete any item in totality. a) Bank,. Architect reserve right of Operating any item for any work on any floor.

7 The rate for partition, paneling shall include necessary additional frame work supports that may be required to suit site conditions or stability of the item. Decision of Architect in regards to the need for such additional supports shall be final.

8 Rates for partitions, paneling shall include making of necessary cut outs, chasing to be made for conduits, switch boards etc.

9 After completion of work the site shall be handed over absolutely clean, after ensuring that all laminates, floors, walls, etc. are spotless clean.

10 Rates of all items shall remain constant irrespective of floor level and no extra shall be paid for handling and stacking of materials, removing debris etc. from the site.

11 Unless otherwise noted, the method of measurement will be as per I.S. 1200. 12 Bank / Architect reserve the right of operating all ‘Quote Rate Only’ items. 13. Wherever contractor proposes to use ‘equivalent’ makes (i.e. other than specified) he

shall obtain Bank’s prior approval. Bank may ask Architect before giving approval to the same. Any additional cost and time lost due to this will be on Contractor’s account and no claims will entertained.’

LIST OF MATERIALS OF APPROVED BRAND / MANUFACTURER

(First Quality to be used)

Unless otherwise approved the following brands shall be used for these works NO. ITEM PRODUCT NAME /

MANUFACTURER 1 Paint: ICI/Asian paint/Berger. 2 Wood Preservative: Bison by British Paint/ Termiseal by PCI 3 Plywood: Archid/Green ecotech/V gold/ Duro/Euro 4 False ceiling: AMF/ Indian Gypsum / Armstrong Ceiling

5 Laminate: As per drawing. 6 Screws: G.K.W /Nettle fold 7 Adhesive: Fevicol SH. 8 Locks: Godrej / Europa 9 Night Latch: Godrej / Europa 10 Aluminum Door Frame: Jindal 11 Glass : Modi/Asahi/St. Gobain. 12 Aluminum Cladding: Eurobond/Altobond/Alukbond 13 Keyboard Drawer: EBCO / Inoffit 14 Telescopic CPU stand: EBCO / Inoffit 15 Telescopic channels Earl Bihari/Xylox/Silo for all drawers 16 Cable Organiser (Wire Manager): EBCO 17 Vitrified Tiles: EURO/RAK 18 PVC TILES: Armstrong 2.0MM THK 19 Hinges Crystal/brass fantacy 20 Handles etc hardware Mexwell