Project on Ms Office

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PROJECT ON MS OFFICE

SUBJESCT:COMPUTER

PREPARED BY:

AAMIR HAYAT

STUDENT OF:GRADUATE SCHOOL OF MANAGEMENT

INTERNATIOMAL ISLAMICUNVERSITY ISLAMABAD

Microsoft Office


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Microsoft Word

Microsoft Word is Microsoft's flagship word processing software.

It was first released in 1983 under the name Multi-Tool Word forXenix systems. Versions were

later written for several other platforms including IBM PCs running DOS (1983), the Apple

Macintosh (1984), SCO UNIX, OS/2 and Microsoft Windows(1989). It is a component of the

Microsoft Office system; however, it is also sold as a standalone product and included in

Microsoft Works Suite. Beginning with the 2003 version, the branding was revised to emphasize

Word's identity as a component within the Office suite; Microsoft began calling it Microsoft

Office Word instead of merely Microsoft Word. The latest releases are Word 2007 for Windows

and Word 2008 for Mac OS X.

History

Word 1981 to 1989

Concepts and ideas of Word were brought from Bravo, the original GUI word processor

developed at Xerox PARC. Bravo's creatorCharles Simonyi left PARC to work for Microsoft in

1981. Simonyi hired Richard Brodie, who had worked with him on Bravo, away from PARC that

summer. On February 1, 1983, development on what was originally named Multi-Tool Word

began.

Having renamed it Microsoft Word, Microsoft released the program October 25, 1983, for the

IBM PC. Free demonstration copies of the application were bundled with the November 1983

issue of PC World, making it the first program to be distributed on-disk with a magazine.

However, it was not well received, and sales lagged behind those of rival products such as

WordPerfect

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Word featured a concept of"What You See Is What You Get", orWYSIWYG, and was the

first application with such features as the ability to display bold and italics text on an IBM PC.

Word made full use of the mouse, which was so unusual at the time that Microsoft offered a

bundled Word-with-Mouse package. Although MS-DOS was a character-based system,

Microsoft Word was the first word processorfor the IBM PC that showed actual line breaks and

typeface markups such as bold and italics directly on the screen while editing, although this was

not a true WYSIWYG system because available displays did not have the resolution to show

actual typefaces. Other DOS word processors, such as WordStarand WordPerfect, used simple

text only display with markup codes on the screen or sometimes, at the most, alternative colors.

As with most DOS software, each program had its own, often complicated, set of commands

and nomenclature for performing functions that had to be learned. For example, in Word for MS-DOS, a file would be saved with the sequence Escape-T-S: pressing Escape called up the menu

box, T accessed the set of options for Transfer and S was for Save (the only similar interface

belonged to Microsoft's own Multiplan spreadsheet). As most secretaries had learned how to use

WordPerfect, companies were reluctant to switch to a rival product that offered few advantages.

Desired features in Word such as indentation before typing (emulating the F4 feature in

WordPerfect), the ability to block text to copy it before typing, instead of picking up mouse or

blocking after typing, and a reliable way to have macros and other functions always replicate the

same function time after time, were just some of Word's problems for production typing.

Word for Macintosh, despite the major differences in look and feel from the DOS version, was

ported by Ken Shapiro with only minor changes from the DOS source code, which had been

written with high-resolution displays and laser printers in mind although none were yet available

to the general public. Following the precedents of LisaWrite and MacWrite, Word for Macintosh

attempted to add closer WYSIWYG features into its package. After Word for Mac was released

in 1985, it gained wide acceptance.

There was no Word 2.0 for Macintosh. Instead, the second release of Word for Macintosh,

shipped in 1987, was named Word 3.0; this was Microsoft's first attempt to synchronize version

numbers across platforms. Word 3.0 included numerous internal enhancements and new features

including the first implementation of the Rich Text Format (RTF) specification, but was plagued

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with bugs. Within a few months Word 3.0 was superseded by Word 3.01, which was much more

stable. All registered users of 3.0 were mailed free copies of 3.01, making this one of Microsoft's

most expensive mistakes up to that time.

Word 1990 to 1995

Microsoft Word 5.1a (Macintosh)

The first version of Word for Windows was released in 1989 at a price of 500 US dollars. With

the release ofWindows 3.0 the following year, sales began to pick up (Word for Windows 1.0

was designed for use with Windows 3.0, and its performance was poorer with the versions of

Windows available when it was first released). The failure of WordPerfect to produce a Windows

version proved a fatal mistake. It was version 2.0 of Word, however, that firmly established

Microsoft Word as the market leader

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AfterMacWrite, Word forMacintosh never had any serious rivals, although programs such as

Nisus Writerprovided features such as non-contiguous selection which were not added until

Word 2002 inOffice XP. In addition, many users complained that major updates reliably came

more than two years apart, too long for most business users at that time.

Word 5.1 for the Macintosh, released in 1992, was a very popular word processor due to its

elegance, relative ease of use, and feature set. However, version 6.0 for the Macintosh, released

in 1994, was widely derided, unlike the Windows version. It was the first version of Word based

on a common codebase between the Windows and Mac versions; many accused it of being slow,

clumsy and memory intensive. In response to user requests, Microsoft offered a free

"downgrade" to Word 5.1 for dissatisfied Word 6.0 purchasers.

With the release of Word 6.0 in 1993 Microsoft again attempted to synchronize the version

numbers and coordinate product naming across platforms; this time across the three versions for

DOS, Macintosh, and Windows (where the previous version was Word for Windows 2.0). There

may have also been thought to matching the current version 6.0 of WordPerfect for DOS and

Windows, Word's major competitor. However, this wound up being the last version of Word for

DOS. As well, subsequent versions of Word were no longer referred to by version number, and

were instead named after the year of their release (e.g. Word 95 for Windows, synchronizing its

name with Windows 95, and Word 98 for Macintosh), once again breaking the synchronization.

When Microsoft became aware of the Year 2000 problem, it released the entire version of DOS

port of Microsoft Word 5.5 instead of getting people to pay for the update. As of October 2008, it

is still available for download from Microsoft's web site.

Word 6.0 was actually the second attempt to develop a common codebase version of Word. The

first, code-named Pyramid, had been an attempt to completely rewrite the existing Word product.

It was abandoned when it was determined that it would take the development team too long to

rewrite and then catch up with all the new capabilities that could have been added in the same

time without a rewrite. Proponents of Pyramid claimed it would have been faster, smaller, and

more stable than the product that was eventually released for Macintosh, which was compiled

using a beta version of Visual C++ 2.0 that targets the Macintosh, so many optimizations have to

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be turned off (the version 4.2.1 of Office is compiled using the final version), and sometimes use

the Windows API simulation library included. Pyramid would have been truly cross-platform,

with machine-independent application code and a small mediation layer between the application

and the operating system.

More recent versions of Word for Macintosh are no longer ported versions of Word for Windows

although some code is often appropriated from the Windows version for the Macintosh version

Later versions of Word have more capabilities than just word processing. The Drawing tool

allows simple desktop publishing operations such as adding graphics to documents.

Collaboration, document comparison, multilingual support, translation and many other

capabilities have been added over the years

Word 97

Word 95 & 97 icon

Word 97 had the same general operating performance as later versions such as Word 2000. This

was the first copy of Word featuring the Office Assistant, "Clippy," which was an animated

helper used in all Office programs. This was a take over from the earlier launched concept in

Microsoft Bob.

Word 98

Word 98 for the Macintosh gained many features of Word 97, and was bundled with the

Macintosh Office 98 package. Document compatibility reached parity with Office 97 and Word

on the Mac became a viable business alternative to its Windows counterpart. Unfortunately,

Word on the Mac in this and later releases also became vulnerable to future Macro viruses that

could compromise Word (and Excel) documents, leading to the only situation where viruses

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could be cross-platform. A Windows version of this was only bundled with the Korean/Japanese

Microsoft Office 97 Powered By Word 98 and could not be purchased separately.

Word 2000

For most users, one of the most obvious changes introduced with Word 2000 (and the rest of the

Office 2000 suite) was a clipboard that could hold multiple objects at once. Another noticeable

change was that the Office Assistant, whose frequent unsolicited appearance in Word 97 had

annoyed many users, was changed to be less intrusive.

Word 2001/Word X

Word 2001 was bundled with the Macintosh Office for that platform, acquiring most, if not all,

of the feature set of Word 2000. Released in October 2000. Word 2001 was also sold individually

apart from the Office suite. The Macintosh version, Word X, released in 2001, was the first

version to run natively on (and require) Mac OS X.

Word 2002/XP

Word 2002 was bundled with Office XP and was released in 2001. It had many of the same

features as Word 2000 but had a major new feature called the 'Task Panes', which gave quicker

information and control to a lot of features that were only available in modal dialog boxes

before. One of the key advertising strategies for the software was the removal of the Office

Assistant in favor of a new help system, although it was simply disabled by default.

Word 2003

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Office Word 2003

For the 2003 version, the Office programs, including Word, were rebranded to emphasize the

unity of the Office suite, so that Microsoft Wordofficially became Microsoft Office Word.

Word 2004

A new Macintosh version of Office was released in May 2004. Substantial cleanup of the various

applications (Word, Excel, PowerPoint) and feature parity with Office 2003 (for Microsoft

Windows) created a very usable release. Microsoft released patches through the years to

eliminate most known Macro vulnerabilities from this version. While Apple released Pages and

the open source community created NeoOffice, Word remains the most widely used word

processor on the Macintosh.

Word 2007

The release includes numerous changes, including a new XML-based file format, a redesigned

interface, an integrated equation editor and bibliographic management. Additionally, an XML

data bag was introduced, accessible via the object model and file format, called Custom XML -

this can be used in conjunction with a new feature called Content Controls implement structured

documents. It also has contextual tabs, which are functionality specific only to the object with

focus, and many other features like Live Preview (which enables you to view the document

without making any permanent changes), Mini Toolbar, Super-tooltips, Quick Access toolbar,

SmartArt, etc.

Word 2007 uses a new file format called docx. Word 2000-2003 users on Windows systems can

install a free add-on called the "Microsoft Office Compatibility Pack" to be able to open, edit,

and save the new Word 2007 files. Alternatively, Word 2007 can save to the old doc format of

Word 97-2003.

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Word 2008

Word 2008 is the most recent version of Microsoft Word for the Mac, released on January 15,

2008. It includes some new features from Word 2007, such as a ribbon-like feature that can be

used to select page layouts and insert custom diagrams and images. Word 2008 also features

native support for the new Office Open XML format, although the old .doc format can be set as a

default.

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Introduction To Microsoft Word

Microsoft Word:The process to creat and edit a document before it is printing is

called word-processing. The word document may contain text and graphical

images.

Now a days, the most commonly used word processing

software is Microsoft Word. It is used to prepare documents, letters etc, but it is

mostly used in offices to prepare the official documents.

The Microsoft word is application software and is apart of

Microsoft Office. Microsoft Office is a popular software product of Microsoft

Company of USA. Microsoft Office is a collection of most popular application

programs used to solve different problems in offices.

Loading Microsoft Word:

Microsoft Word is loaded or started by using different ways.

But the common way to start the Microsoft Word is by using the start Menu.

To start the Microsoft Word follows these steps:

Click the Start Button to display start menu.

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Select the programs submenu from start menu.

Point the Microsoft word in the programs submenu.

Click the mouse.

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By Creating Shortcut

You can also creat a shortcut of Microsoft Word on the desktop and it can be

started by double clicking it.

As discussed above go to start menu and then to all programs. After this go to

Microsoft word option and press right click, a bar will open with option of

Create shortcut. Select this option to create shortcut of Microsoft word

Interface of Microsoft Word Window

Microsoft Word Window:

When Microsoft Word is successfully loaded, a window appears on the

screen with a blank document. The window has various components that have the

different functions and are used to interface with Microsoft word to creatdocuments.

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Bars in Microsoft word:

Title bar

Menu bar

Standard tool bar

Formatting tool bar

Ruler bar

Scroll bar

Status bar

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ELEMENTS OFMICROSOFT WORD INTERFACE

Title Bar:

It is the top most bar of the Microsoft Word window that contains the

name of program and the name of document. The window can be moved over the

screen by dragging the title bar. The title bar contains the control icon on its left

side and three control buttons on the right side.

Menu Bar:

The Menu bar comes after the title bar. The commands that can be used to

perform different tasks during creating or editing documents are grouped togrther

on the menu bar. The menu bar contains following menus

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Standard Toolbar:

The Standard Toolbar contains the various shortcuts command buttons for

opening and saving documents, copying and moving information etc. It provides

the quick way to access the commonly used commands by clicking the button with

mouse.

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Menu Bar

FILE EDIT VIEW INSERT FORMATE TOOLS TABLE


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Standard tool bar contains the following shortcuts command buttons.

These are as follows;

New Blank Document.

Open.

Save.

Copy.

Paste.

E-mail.

Search.

Print.

Print Preview.

Spelling & Grammar.

Formatting Toolbar:

It is under the standard toolbar. It contains the formatting command buttons

used for formatting the text.

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By using Formatting Tool Bar we can perform following several tasks. These are

as follows;

Font Size:

We can change the font size of the text as we want to do.

Font Style:

We can also change the font style of the whole document or certain

text we required.

Bold:

By using Bold option from the Formatting tool bar we can make the

document more visible.

Alignment options:

From the alignment option we can adjust the text on the page such as;

Left Align:

Right Align:

Centre Align:

Justify:

Example of left align:

Word 2001 was bundled with the Macintosh Office for that platform, acquiring

most, if not all, of the feature set of Word 2000. Released in October 2000. Word

2001 was also sold individually apart from the Office suite. The Macintosh

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version, Word X, released in 2001, was the first version to run natively on (and

require) Mac OS X.

Example of right align:





require) Mac OS X.

Example of centre aligns:





require) Mac OS X.

Example of justify:




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require) Mac OS X.

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ICONS for alignments:

Left align:

Right align:

Centre align:

Justify:

We can use these icons to perform the task easily and quickly.

Ruler bar:

The Ruler bar shows the margins, positions of the tabs and intent. It is

used to adjust the margins, set tabs, change paragraph indents etc by using mouse.

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Document window:

The white area below the Ruler bar is the Document Window

where the document is typed or displayed. The small blinking bar in it is called

Cursor or Insertion point. It shows the position where text is typed in the

document.

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Scroll Bars:

If the number of lines of the document is larger than the height of the

document window, a bar at the right border of document window is appeared. It is

Vertical Scroll Bar. It is used to scroll the document up and down. Similarly a bar

at the bottom of the border of document window is appeared if the width of

document is larger than the width of document window. It is the Horizontal Scroll

Bar used to scroll the document toward left and right.

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Status Bar:

The bar at bottom of the Microsoft Word Window is the Status Bar. It

displays the status of the document that is the position of cursor, total pages of the

document and the page number of the current page being displayed in the

document window, and mode of insertion etc.

Now we discuss file menu in detail

New:

In words File New menu gives us choice leas to the new dialog box, from

which you creat new documents and templates.

The new dialog box contains several tabs that lead to your

available set of templates.

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Shortcut key:

CTRL+N

While using ms word press ALT+F+N. we can also use this option by using this

shortcut key.

By using ICON:

By using ICON given below we can also use this option.

Open Menu:

Words file Open Menu leads to open the dialog box, from which you

open existing Word document, Word templates and documents created before

creating that document. Click the file list to select the type of document that youdesire.

Short-cut Key:

Ctrl+O

While using ms word press ALT+F+O. we can also use this option by using this

shortcut key.

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By using ICON:

By using ICON given below we can also use this option.

When we press open menu following dialogue box will open.

Write file name which you want to open in bar against File Name. After writing

file name click on open button and wanted file will open.

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Close Menu:

Close menu is used to close the current document. For this go to file

menu and press close option. By clicking option will be performed

Short-cut Key:

ALT+F+C

&

ALT+F4

We can also perform this function by using above short keys

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Save Menu:

By using save menu we can permanently save the document on

permanent storage device i.e. hard disk.

How to save a document?

Procedure #1

First click on the menu bar.

Open the file menu.

Click on the save button.

Dialog box is open.

Write the name of the document.

Press save button.

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Procedure #2

By pressing the shortcut keyCTRL+S.

As above a dialog box will open.


Press save button.

Procedure#3

Press the icon from the tool bar.

As above a dialog box will open.


Press on save button

Rename the document

Right click on the file.

The dialog box will open.

Click on rename option.

Rename the file name.

Click on ok button.

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Save As:

Save as option save the already saved document but with another

name. Selecting this option leads to the Save As dialogue box. Dialogue box is

same as given above.

Shortcut key:

ALT+F+A

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Page Setup:

Words File Page Setup menu choice allows to set several document-

wide setting such as margins, page size, orientation, and so on. Selecting this

menu item leads to the page setup dialog box from which you make your selection.

\

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Margins:

Changing Margins with Page Setup Dialog Box:

The most precise way to set a documents margins is through

the Page setup dialog box. Because this dialog box lets you set the document as

you want.

In margin option four options are available to set the margin of the page. We can

set margins according to our needs.

These four options are

Top

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Bottom

Left

Right

By default top and bottom are set at 1 inch while right and left are set

as 1.25 inches. We can change these options according to our desire.

Shortcut key:

ALT+F+U

We can also use this option by using above short key

Creating Gutters:

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Gutters margins compensate for the portion of paper tucked away in the

binding of a single-sided document and that area will not be viewable. A gutter

provides additional white space in the left ortop margin depending how you intend

to bind the document. You specify gutter width andwhether its spaceis reserved

on the left or top of the pages in the Margin page of the page setup dialog box.

Orientation:

Orientation has two options, by using these two options we can adjust our text.

These two options are

Portrait

Landscape

Preview of portrait style

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Preview of landscape style

Pages:

Pages have the option multiple pages which provide following options.

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Normal

Mirror margin

2 page per sheet

Book fold

By using these options we can make document according to our desire. Now we

discuss these options one by one.

Normal:

Normal page option give the printed document like any legal size page

document.

Preview of normal style

Mirror margins:

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Preview of mirror margins:

2 page per sheet:

This option divides the normal page into two sheets

Preview of 2 page per sheet style:

Book fold:

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Book fold option prepares the pages in shape of book leaves. It leaves the

extra white space for book binding.

Preview of book fold style:

Pages:

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Page option of the page setup gives the authority to adjust the size of the page

according to our desire.

Size has two options;

Width

Height

Preview of the pages option:

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By using above width and height options we can adjust any size of paper which we

want.

Example of adjustment of size:

Here we can clearly see a change inn size of paper (in preview) while we increase

the width from 8.5 to 15 and decrease the height from 11 to 9.

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Print preview:

Words File print Preview menu choice displays your current document

in a close approximation of how it will appear in the print. In the print preview

mode you can see multiple pages at one time and adjust a limited number of

overall document settings, such as margins. You can also jump from page to page,

zoom in and out and more. When you click the print preview option following

dialog box will open.

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Icon of print preview:

By using this icon we can also perform the function of print preview.

Other Options in the Print Preview Command:

Notice the toolbar buttons of the print preview window. With them, you

control many Print Previews functions. As always, if you forget a buttons

function, pointing to it without clicking display button help. The following is a

brief outline of the functionality of these buttons.

Print:

The print button on the print preview Toolbar prints a single copy of the

document without opening the print dialog box.

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Magnifier:

The magnifier button lets you zoom in to better read small portions of

the page and zoom out to get a birds eye view of one or more pages.

One Page:

The one page button previews a single page even if you are working

with a multiple-page option.

Multiple Pages:

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The multiple page buttons lets you specify the number of miniaturized

pages you want to see simultaneously.

Zoom Control:

The zoom control tells you the current enlargement reduction factor

and lets you select a variety of zoom levels from drop-down pick list.

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ICON

View Rulers:

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You click the View ruler button to toggle the print preview rulers.

These rulers indicate the margins for your current document. You can adjust these

margins.

ICON

Full Screen:

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The Full screen button removes most of the print preview

clutter so that you can see the bigger version of your document.

ICON

CLOSE:

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BY USING CLOSE OPTION WE CAN CLOSE PRINT PREVIEW

AND GET BACK TO MAIN DOCUMENT.

ICON:

Shortcut key:

In print preview option we can use following short key to

close the option.

ALT+C

Print:

Words File Print menu choice to print an open document. Selecting this

menu option leads to the print dialog box.

From the print dialog box you can set the several last minute printing

details, such as determine which page to print and what part of the document you

want to print.

Picture preview is on the next page

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If you write a long document, creat table of contents, and then change different

printing features, the line and page break may change. You will need to redo the

table of contents so that it agrees with newly formatted pages. The following

printer decisions should be selected or determined.

Page Setup option.

Printer model.

Paper size.

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Reduction or enlargement (scaling).

Page orientation.

Margins.

Gutters.

Larger or smaller print area.

Font substitution options.

Print dialog Box Options:

You use the print dialog box to tell word a variety of

details about your current printing task, such as which printer to use, which

page to print, and how many copies to print.

Choosing What to Print:

Normally you will want to print all or part of your

document by itself. However sometimes you want to print other things, such as

documents other information. Use the print what drop-down list in the print dialog

box to select any of the following options,

Document.

Document properties.

Comments.

Styles.

Auto text entries.

Keys assignment.

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Choosing How Many Copies To Print:

To specify that one copy of whatever you intend to print,

either type a number in the copies text box in the print dialog box.

Choosing a Page Range:

To print an entire document, be sure that all radio button

in the page range region of thew printer dialog box is marked. To print only the

page in your document currently containing the insertion point, click the current

page option.

Choosing to Print All, Odd, or Even Pages:

Normally, word prints all pages in order. But if you want to

print two sides sheets of papers or if you have others reasons to separate odd or

even pages, use the drop down print pick list at the bottom of the print dialog box

to specify ODD pages or EVEN pages.

Other Printing Options:

Word offers more printer options enough to satisfy even

the most compulsive user among us. These options can be reached by using the

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MICRO SOFT POWER POINT

VIEW OF POWER POINT WIND:

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OPENING THE FORMATE MENU:

Format menu can be opened in following two ways

By clicking through mouse on format menu

By using short key

ALT+O

View of format menu:

Now we discus contents of the format menu which are as follows

Font

Bullets and numbering

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Alignment

Line spacing

Change case

Replace font

Slide design

Slide layout

Background

Now we discuss each content of the format menu in detail

Font:

By using font option we can adjust our text according to our desire. We

can change writing style of our text. We can make it bold, italic and both bold

italic together. We can change size of our text. We can give different effects to

our text. By using font option we can also change the color of our text.

ICON:

We can recognize font through this icon.

Preview of font menu:

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Font:

Option font gives different writing styles which we can use for our

text. These options are Arial

Arial black

Arial narrow

Times new roman

Comic sans ms

Courier new

Tunga

Bookman old style etc

There are many different writing styles which we can use for our text

Examples of writing styles:

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Arial style.

Word 2001 was bundled with the Macintosh Office for that platform,

acquiring most, if not all, of the feature set of Word 2000. Released in October 2000.

Word 2001 was also sold individually apart from the Office suite. The Macintosh version,

Word X, released in 2001, was the first version to run natively on (and require) Mac OS

X.

Example of arial black style:

Word 2001 was bundled with the Macintosh Office for that

platform, acquiring most, if not all, of the feature set of Word 2000.

Released in October 2000. Word 2001 was also sold individually apart

from the Office suite. The Macintosh version, Word X, released in

2001, was the first version to run natively on (and require) Mac OS X.

Example of Comic sans ms style:

Word 2001 was bundled with the Macintosh Office for that platform,

acquiring most, if not all, of the feature set of Word 2000. Released in October

2000. Word 2001 was also sold individually apart from the Office suite. The

Macintosh version, Word X, released in 2001, was the first version to run natively

on (and require) Mac OS X.

Font styles:

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By using font sytle option we can make our text bold, italic, bold italic and

regular.

We can simply these styles through examples

Example of bold style:


name of program and the name of document. The window can be moved over

the screen by dragging the title bar. The title bar contains the control icon onits left side and three control buttons on the right side.

ICON:

Example of italic style:





ICON:

Example of bold italic style:

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name of program and the name of document. The window can be moved over

the screen by dragging the title bar. The title bar contains the control icon on its

left side and three control buttons on the right side.

Example of regular style:





Size:

By using size option we can change the size of the text. We can make it

smaller and larger. For changing size first select the text which you want to

enlarge and then perform the function.

Example of small size:

By using size option we can change the size of the text. We can make it smaller and larger. For changing size first select the text which

you want to enlarge and then perform the function.

In above example size is 8

Example of large style:

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By using size option we can change the size of

the text. We can make it smaller and larger. For

changing size first select the text which you want to

enlarge and then perform the function.

In above example size is 20.

Effects:

By using effect option we can perform following functions

Underline

Shadow

Emboss

Superscript

Subscript

Now we discuss each of these options one by one and try to simplify with

examples

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Underline:

By using underline option we can underline our text. For this first select the

text and perform the task. The will only be performed on selected text. As we can

see in box givenbelow in example.below in example.

Example:

Shadow:

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Shadow option when performed gives light shadow to text as it is evident

from its name.

ICON:

Example:

Emboss:

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Emboss means carve in relief or decorate and make fancy.

Figure given below is simple without the effects of emboss

Ifwe apply emboss effect on this slide we can see here a clear

difference in two slides.

Example of emboss effect is given on next page.

Here we can see what happened when we apply emboss effect on slide.

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Superscript:

When we apply superscript option it makes the selected text slightly up.For superscript to apply first select the text on which you want to apply the effect.

Then go to format menu and font and mark superscript. Then press ok the option

will be performed when you press ok button

Example when superscript effect is applied

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In this example subscript option is applied on last two lines.

Offset:

Offset option is related to both superscript and subscript. It is used to adjust the

position of the text on which these options are applied. For example if superscripteffect is applied on any text offset is used to adjust how much text go up. If

subscript is applied on any text then offset is used adjust how much text go down

then normal text.

In this figure offset is shown at 0 because none of superscript or subscript options

is marked. If we mark any one of these options we can adjust offset option.

Color:

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By using color option we can change the color of our text. For this first select the

text and then go to format menu and then to font and then select color of your

choice and press ok button the task will be performed.

Options in color menu:

Automatic:

Color menu has automatic option which gives the choice to select by default

color for your text. Color option has some other color which we can select for our

text. These colors are green, yellow and blue etc as shown in figure.

More colors:

More color as name shows it gives more color options. We can choose from

these colors for our text. This option contains three primary colors. These three

primary colors can be used to form different colors which can be applied to text

because all the color are made up of three basic colors red, green and blue.

Preview of more colors:

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We can select any color from the above given colors. These colors can be selected

by the use of mouse. After selecting colors press ok the color will apply to the text.

Options in more colors:

As shown more color option has two other options for color selection which are,

Standard

Custom

Example of standard tab is given above.

Custom:

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We can use custom option for the same purpose as disused above.

This option provides more certainty for color selection because we change the

density of colors after selecting colors. It provides scale for changing density. By

using mouse we can increase and decrease color thickness.

Bullets and Numbering:

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Bullets and numbering is used to give bullets and numbers to important text

as its name shows. It is mostly used to make important term more attractive to

reader.

How to open:

Select the text first and go to format menu and click on it a menu will open

containing option bullets and numbering in it. Click on this option it will leads to a

dialogue box with different options of bullets and numbering. Dialogue box that

will open is as follows.

Shortcut key:

We can also open this option by using this short key.

ALT+O+B

Through right click:

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We can also give bullets and numbering through right click on selected text.

For this first select the text on which you want to perform this function and place

mouse arrow on selected text and click on the text. By clicking a menu will openwhich contain an option bullets and numbering. Click on this option the function

will be performed. Preview of menu is given below.

ICON:

We can also use this icon for bullets and numbering.

Now we discus tabs of the option one by one

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Bullets:

Examples of different bulleted text:

Different options of bullets:

None:

If any text is already bulleted none option is used to remove the bullets.

Other bullet options:

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We can select any one of these options for our text.

Size:

Size option is used increase or decrease the size of the bullets.

Examples:

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Picture bullets are available in picture option. We can choose from these bullets

to apply on our text just like above disused bullets.

Preview of picture is given below.

Options in picture tab:

Different pictures are available in picture tab which we can use for our text.

For this first select the text on which you want to perform task. Then go bullets

option and picture tab a window will appear before you. From this window you

can select any picture of your choice and press ok button the task will be done.

Options available in picture tab:

These are some examples of available pictures. Besides these there are

many different pictures which we can use for our text.

Preview of picture tab:

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Import:

When we enter into picture option after clicking picture tab we found another

option in it which is import. This option gives us facility to select any other

picture (already saved in user computer) as bullet.

When we press import button following window will appear before us.

Figure is given on next page.

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This window contains folders of different picture saved in computer. Select any

folder and press open button then picture option appear before you select any

picture and press add button. The selected picture will be added to picture option

from which we can use it as bullet.

Customize:

Customize option gives the choice to select different symbols as bullets. For this

go to bullets option and press customize button.

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When we press customize button a window appear before us. This window

contains different symbols. We can select any symbol to apply on selected text.

Preview of symbols window:

We can choose any symbol from these which are available in this option for using

as bullet.

Short key:

After entering into bullet option we can use following short key for customize.

ALT+U

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Numbered:

Next option in bullets and numbering is numbered. We can also give numbers to

our data instead of bullets. For this go format menu and then to bullets and

numbering. Select this option and go tab numbered. When we enter to this option

following dialogue box will appear on screen. Form this box select any option of

numbering and press ok the task will be done.

Preview of numbered window:

Size:

By using size option we can increase and decrease the size of numbers. Example of

size is given above in bullets option.

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Color:

Color option is available to give color to numbers. Color gas more color option

which can be used give more colors in addition to main available colors. More

color has two options

1) Standard

2) Custom

These two options give us choice to make colors by the combination of three

primary colors

i. Red

ii. Green

iii. Blue

Start at:

Start option is used to start numbers from any number. By default numbers start

from beginning, but if we want to start number from 10(suppose) we can adjust

through option start at.

Example of start at is given on the next page.

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Example of start at:

In above example numbers start from ten. We can do this by using start at option.

Alignment:

Alignment option is used to place the text on any part of the page according to our

desire and according to available options.

For go to format menu and select alignment option, different option in this menu

will appear on screen before you.

Shortcut key:

ALT+O+A

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Preview of alignment options:

Align left:

Align left is used to move the text to the right side of the page. For this select text

first and then choose align left option.

Shortcut key:

CTRL+L

ICON:

Align centre:

Align centre is used to move the text to the centre of the page.

Shortcut key:

CTRL+E

ICON:

Align right:

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Align right option is used to move the text towards right side of the page.

Shortcut key:

CTRL+R

ICON:

Justify:

Justify option is used to adjust the text in a reason able way defined by software

system.

ICON:

Line spacing:

Line spacing provides the option to increase or decrease the space between

different lines. A scale is given through which we can increase or decrease the

space between lines.

Preview of line spacing:

Shortcut key:

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ALT+O+S

Options in line spacing:

Line spacing has three options in it which are

a) Line spacing

Line spacing it first option which is used to adjust space between lines

Shortcut key:

ALT+L

b) Before paragraph

This option is used to adjust the space before paragraph

Shortcut key:

ALT+B

c) After paragraph

This option is used to adjust the space after paragraph

Shortcut key:

ALT+A

Change case:

Change case option is used to adjust the font like make letters small from

capital letters, make first letter capital and subsequent letters small, to make

first letter small and other letters capital, make all letters in text small and made

all letters capital.

Preview of change case:

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Options in change case:

Sentence case:

Sentence case is used to make first letter of the line capital or we can say that it

make letter capital after every full stop.

Example of sentence case:

Lower case:

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Lower case is used to make all letters small.

Example:

In above example when lower case is applied it makes all letters small.

Upper case:

Upper case is used to make all letters capital.

Example of upper case in given on next page.

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In above example when upper case is applied it make all letters capital.

Title case:

Title case is used to make first letter of every word capital.

Example:

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tOGGLE cASE:

This option is used make first letter of every word small while all other letters

remain capital.

Example:

In above example when toggle case is applied it make first letter small and

other letter of the word are capital.

Replace fonts:

Replace fonts option is used to replace current writing style with any other

available style in this option. When we go to format menu and click on replace

fonts option following window appears on screen. It contain options replace

and with. Replace option displays current writing style and with option gives

you the choice to select the style with which you want to replace the current

style. After this press ok button and close the menu, the will be done.

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Preview of replace fonts option:

Shortcut key:

ALT+O+R

Example:

In above example times new roman style is replaced with courier new style

by using the above defined procedure.

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Slide design:

Slide design option is used to add different design to slides of the presentation.

Different designs are already available in micro soft power point.

When we start preparing presentation slides appear in white shape. We can

select any design from the available ones to add in presentation.

For this go to format menu and then to slide design. Different designs appear on

right side of the screen. You can select any design from these styles for you

slide.

Preview of different slide designs:

These are some of available design in power point to be used in preparing

presentation.

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Options in slide design:

Go to slide design and press right on any slide, different options appear on screen

which are as follows.

Apply to master:

It means that your selected design will apply on to the slide on which the curser is

placed.

Apply to all slides:

When we select this option the design will apply to all slides of the presentation.

Preview of menu:

Apply to selected slides:

When we this option the design will only selected slides.

Show large previews:

This option is available to view large preview of slide designs.

Preview of show large previews is on next page.

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Preview of show large previews:

Now if you want to go back to normal preview again go to show large previews

and close this option by clicking on it.

Color schemes:

Color scheme option of the slide design gives us the option to change the color of

the slide. For this go to slide design and select the second option below design

templates. Following dialogue will appear on screen before you with different

color options in it.

Preview of color schemes is given on next page.

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Preview of color schemes:

When we press right click on any one of these color schemes different options like

apply to all slides or apply to master (discussed earlier) appear before us. We can

select suitable option for us.

Edit color schemes:

At the end of above figure words edit color schemes is written. This is another

option for the change of colors on slides. When we click on it following dialogue

box will appear on screen.

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Preview of edit color schemes

We can edit colors by using this option. We can select color by using standard

and custom options (discussed earlier). This window has option change color.

By entering this option we can select color of our own choice through standard and

custom options. After selecting colors press apply button the color will apply to

the desired slide.

Animation schemes:

An animation scheme gives us the option to select the appearance of text on slides

during presentation. For this go to slide design and select the option animation

schemes given below color schemes option. This provides you different styles of

text appearance. Select any one of these and apply to desired slides.

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Preview of animation schemes:

Options in animation schemes:

Animation schemes have different styles which we can select for our text. These

styles lie under following heads.

1. Subtle

2. Moderate

3. Exciting

We can apply any design according our needs on our slides.

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Slide layout:

Slide layout option is used to insert different layouts on slides. By using these

layouts we can insert different objects on slides. Different option which are

available in layouts are

Text layout

Content layout

Text and content layout

Other layouts

By using these layout options we can insert different effects and give effects to our

writing style.

Preview of slide layout:

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Background:

Background option gives us the choice to change the behind text colors and effects

on slides. For this go format menu and click on background option following

dialogue box will appear on screen.

Color options:

Different color options are available in background menu. When we click at arrow

of color options following menu appear on screen.

Automatic:

Color menu has option automatic which place automatic color on background.

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More colors:

Background menu has more color option. As name shows more color option

gives us choice to select more color for our slide background. When we select this

option following dialogue box will appear on screen.

Standard and custom two options are available in this figure. These both used to

select background colors. We have discussed these options before in detail.

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Fill effects:

Background menu has fill effects options which gives different options of

background. For this go to background and then go to fill effects.

Preview of fill effects:

Different options in fill effects:

Different options which are available in fill effect option are as follows.

Gradient

Texture

Pattern

Picture

Explanation of options

Gradient:

Gradient give different background options which can be applied to slides. It also

gives option to adjust color brightness.

Preview of gradient is given on next page

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Preview of gradient:

Shading styles options:

There are different options in shading styles which can be applied to slides are as

follows.

Horizontal

Vertical

Diagonal up

Diagonal down

From corner

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From title

Texture:

Texture gives other background that can be applied to slides.

Preview of texture

We can select any one of these styles to slides

Other texture:

Other texture option gives us option to select pictures as backgrounds which are

already saved in system.

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Pattern:

Patterns are other options available for background

Preview of pattern option.

Pictures option:

Picture tab gives us option to add picture as background. To select picture press

select picture button. A dialogue box will appear on screen from this box we

can select picture.

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Preview of picture option:

Preview of slide on which a picture is added as background

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Slide show is seventh menu of micro soft power point. It provides options

relating to slide presentation as its name shows.

We can open this menu through mouse click on slide show menu. We can also

open it through short key.

Shortcut key:

ALT+D

Contents of slide show menu:

Slide show menu contain following options.

View show

Set up show

Rehearse timings

Animation schemes

Custom animation

Slide transition etc

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Explanation:

Explanation of each option is given below.

View show:

View show option is used to view the prepared presentation or to make

presentation. When we select this option it present all slide one by one

before us. There are different other options are available to adjust this slide

show according to our needs.

For this go to slide show menu and then select view show.

Slide show > view show

Shortcut key:

ALT+D+V

&

F5

ICON:

We can go to slide show through this icon.

We can not show preview of view show through picture because it can only be

seen on soft copy of document.

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Set up show:

Set up show option gives us choice to adjust slide presentation according to our

needs. It gives different option like view all slide in presentation or view from

certain number. It also gives us option to move slide by manual control (mouse

click) or through selected time.

For this option first go to slide show menu and then select set up show option.

Slide show > set up show

Shortcut key:

ALT+D+S

Preview of set up show options:

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Options in set up show:

Slide show:

It has an option slide show which gives us following facilities.

All:

It means that show all slides in presentation which are available.

From:

It gives an option to show slides from certain number selected by us.

Advance slides:

It also has two options

Manually:

It means to control slides manually i.e. through mouse click

Using timing:

This option control slides through select time.

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Rehearse timing:

Rehearse timing means practice timing. By using this option we can practice for

our presentation. This option gives an option bar at screen through which we

can adjust our presentation.

For this go to slide show and then select rehearse timing option.

Slide show > rehearse timing

Shortcut key:

ALT+D+R

ICON:

Options in rehearse timing:

When we select this option presentation slide appear on screen with following

option bar.

This bar has different option like,

Next:

It brings next slide in screen

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Pause:

This option stops the timing until next command.

Repeat:

This option repeats the time in first time section while in next section time

remains continuous.

End:

When you want to close the rehearsal window click on close button

Custom animation:

Custom animation gives us option to different effects to text while entrance of

text and exit of text. We can also give effects like emphasis and motion paths.

For this go slide show menu and then select custom animation.

Slide show > custom animation

Shortcut key:

ALT+D+M

ICON:

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Slide show button:

Slide show button provide slide show as it name shows but it can only be seen

on soft copy of document.

Auto preview:

Auto preview button show us preview of different effects as and when applied

automatically.

Slide transition:

Slide transition provides different options like style of entering and exiting

slides and texts, Speed and sound of slide entrance and exit and it also has

advance slide option.

For this go to slide show and then to slide transition.

Slide show > slide transition

Shortcut key:

ALT+D+T

ICON:

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Preview of slide transition:

Note:

Many option of this menu have been discussed above. So we discuss here only

those options which have not been discussed above.

Automatic play:

This option provides us facility to adjust time of next slide appearance

according to our needs. We adjust time by clicking on arrows given against this

option.

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Edit menu:

Edit is second menu after file in ms excel. Edit menu as its name show contain

different options relating to edit text.

To open this make a click on edit menu or we can also open it through short

key.

Shortcut key:

ALT+E

Preview of edit menu:

We can use these options to edit our text. Detail of these options is given on the

next page.

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Options in edit menu:

Undo clear:

This option is used to remove the unwanted text or the text which is entered wrong.

For example if we entered a wrong figure or table, we can use this option to

remove that unwanted text.

If we have deleted an important data from document we can use this option we

recover that data.

For this go to edit menu and then select undo clear option.

Edit > undo

Shortcut key:

ALT+E+U

&

CTRL+Z

ICON:

Redo:

Redo is opposite to undo. This is second option in edit menu. If you remove any

text by using undo option, this option is used to bring that text again on

document. For this go to edit menu and select redo option.

Edit > redo

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Shortcut key:

ALT+E+B

ICON:

Preview of office clip board option:

Options in office clip board:

Past all:

Past all option provide us a choice to cut or copy more then one clips and past

them in any document.

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Shortcut key:

ALT+E+I

Options in fill:

Fill has different options in it. Which are as follows

Down:

Down option fill selected number in down ward cells. For this write that word

which you want fill, in first cell and select other cell which you want to fill. After

this select fill down.

Shortcut key:

CTRL+D

ICON:

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Preview of fill down:

Fill right:

Right fill option the selected number right words.

Shortcut key:

CTRL+R

ICON:

Preview of right fill is given on the next page.

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Preview of right fill:

Left:

It cells towards left. For this you have to select the cells towards left.

Preview of left fill:

Fill up:

Just like other options up option fill cell upwards.

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Series:

Series option as its name shows fill cell through completing series of identified

numbers etc.

Clear:

As name shows this option is used clear (delete) the contents of row, column or

cell. For this go to edit menu and then select clear option.

Edit > clear

Preview of clear option:

Shortcut key:

ALT+E+A

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Options in clear menu:

All:

This option is to clear all the data of selected cells.

Contents delete:

This option is also used to delete the data from selected cells.

Delete:

Delete option used to data according to different given options. For this go to edit

menu and then select delete option.

Edit > delete

Shortcut key:

ALT+E+D

Preview of delete option:

Options in delete menu:

Shift cells left:

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Shift cells up:

Entire row:

This option is used to delete entire selected row.

Entire column:

This option is used delete entire selected column.

Delete sheet:

Delete sheet option is used delete the whole sheet from the sheets of ms excel.

For this go to edit menu and then select delete sheet option.

Edit > delete sheet

Shortcut key:

ALT+E+L

Move or copy sheet:

This option is used to create copy of work sheet or move work sheet to the end. For

this go to edit menu and then select move or copy sheet.

Edit > move or copy sheet

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Shortcut key:

ALT+E+M

Preview of move or copy option:

Options in move or copy sheet:

Create copy:

This option creates copy of the desired sheet. Just we have to select the sheets

available in before sheet and press create a copy option.

Move to end:

This option moves the current sheet to the end.

Find:

This option is used to find any number from the work sheet. For this go to edit

menu and then select find option.

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Edit > find

Shortcut key:

ALT+E+F

&

CTRL+F

Preview of find menu:

Options in find menu:

Find:

In above example there is curser in box against find what. Enter a number which

you want to find in it and press find all or find next.

Replace:

Replace option provide us facility to find any number from whole document and

replace it with any other desired number.

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Shortcut key:

CTRL+H

Preview of replace option:

Any number which you want to replace write in find what option and any

number which you want write in place of that number write in replace with

option. Then press replaces all or replace the number will be replaced.

Go to:

Go to option is used to place curser on your wanted place or go to any specific

number or cell in work sheet. For this go to edit menu and then select go to

option.

Edit > go to

Shortcut key:

ALT+E+G

&

CTRL+G

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Preview of go to window:

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View menu

View is third menu of ms excel. For this go to view menu and click on it or open it

with short key which is

ALT+V

When we open view menu following options will appear before us.

Options in view menu:

Normal:

This is view of page on screen. For this go to view menu and then select normal

option.

View > normal

Shortcut key:

ALT+V+N

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ICON:

Tool bars:

Toolbar option contain different tool bar options which we can make on and

off by using this option. For this go to view menu and then select tool bar option.

View > tool bars

Shortcut key:

ALT+V+T

Preview of tool bar option:

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Formula bar:

Excel is a kind of software in which we calculate different figures. We can use

different formula to calculate these figures. We can apply these formulas in

formula bar or we can say that the formula which we apply can be seen in formula

bar.

Through this option we can make formula bar on or off

Preview of formula bar:

Status bar:

Status bar show the status of the document. It shows the page number, section, line.

And column etc

Comments:

Some times we give comments with some figure or text to simplify it. These

comments can be seen through this comment option.

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For this go to view menu and then select comments option.

View > comments

When we click on comments option all the comments on the documents on the

document become visible and by click again comments become invisible.

Shortcut key:

ALT+V+C

ICON:

Preview of comments:

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Full screen:

This option shows our document on whole screen. For this go to view menu and

then select full screen option.

View > full screen

Shortcut key:

ALT+V+U

ICON:

Preview of full screen:

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Close full screen:

When we select full screen option a button appear on screen through which we can

close full screen and get back to normal preview.

Zoom:

Zoom option is used adjust the size of the document. For this go view menu and

then select zoom options.

View > zoom

Shortcut key:

ALT+V+Z

Options in zoom:

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