Project Number: 48325-001

Initial Environmental Examination

The initial environmental examination is a document of the borrower. The views expressed herein do not necessarily represent those of ADB’s Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “Terms of Use” section of this website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Project Number: 48325-001 July 2015

PHI: 150 MW Burgos Wind Farm Project Transmission Line and Jetty

Appendix U – Transmission Towers Built Appendix V – Emergency Response Plan Appendix W – Waste Management Plan Appendix X – EHS Plan Appendix Y – Environmental Management Plan Appendix Z – Security Plan (Part 13 of 14)

Prepared by EDC Burgos Wind Power Corporation for EDC Burgos Wind Power Corporation and the Asian Development Bank.

Appendix U Transmission Towers Built near

Structures

Tow er BL022 is approximately 70 m from the nearest structure

Tow er BL143 to BL148 relat ive to the nearest structures

Appendix V Emergency Response Plan

First Bal four Burgos Wind Power Project Burgos, Ilocos Norte

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\\192.168.168.1\esh\ESH DOCUMENTS\ENVI\Emergency Response Plan - Burgos Wind Power Project 1.docx

CONTROLLED COPIES PRINTED ON BLUE PAPER

EMERGENCY RESPONSE PLAN

Purpose

The plan sets out the organization and arrangements in place to provide efficient and effective

intervention in order to protect people property and the environment in the event of an

incident. It defines the roles and responsibilities of individuals within the emergency response

organization. Emergency scenarios including those specific to each work site and the planned

responses are also included in the outline.

Objectives

To provide a formal incident management and response process for in eventualities such as

fire, medical treatment, evacuation, environmental spill, traffic accident, natural disasters and

other emergencies identified in the risk assessment.

Scope

This plan covers all emergency incidents occurring at the Burgos Wind Power Project located

in Barangay Saoit, Poblacion and Nagsurot, Burgos, Ilocos Norte.

Amendment Record

Issue N Amendment o Prepared by: Approved by Date

0.00 Draft – for comments and approval SQA DBE 10.15.13

0.01 For comments and approval SQA DDA 05.17.14

0.01 Updated Emergency Response Team MQV DDA 10.13.14

1. Nature of Incidents and Levels of Response

1.1. Nature of Incidents. The following identified emergency situations are covered

with detailed Emergency Response Plan (see attachment 1):

1.1.1. Medical Emergency

1.1.2. Fire Emergency

1.1.3. Typhoon / Calamity

1.1.4. Earthquake

1.1.5. Environmental

1.2. Levels of Response. Three (3) response levels to incidents, depending on the

scale of the incident (see attachment 2):

1.2.1. Level 1 (Local Response) – an abnormal situation which can be

managed and contained within the existing resources of the Project,

i.e., local ERT, and for which external resources are unnecessary.


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1.2.2. Level 2 (External Response) – a situation for which the Project

resources would require additional external support from external

emergency response organization such as the local Fire Department or

ambulance services.

1.2.3. Level 3 (Crisis Response) – an event which causes or could cause

significant disruption to the normal project operation that may

adversely affect its timely completion or affect the public at large.

2. Organization

The Project Deputy Emergency Manager (PDEM) is the sole in-charge of all immediate

site response to any emergency. He will report to the Project Emergency Response

Manager (PERM).

The Site Controller (SC), Muster Coordinator (MC), Search and Rescue Team Leader

(SRT), MedEvac Team Leader (MeT) will report directly to the PDEM.

Representatives from the different sections (Human Resource, ESH, QA/AC, etc) will

provide support to the PDEM.

This group, along with the Emergency Response Team (ERT) Leaders and others

assigned at the request of the PDEM, will form the Incident Response Team.

The ERT Leader and others engaged in direct intervention at the incident scene will

report directly to the SC, who will be the sole on-scene contact with the Emergency

Command Centre (ECC).

In any incident that occurs during construction operations, the SC shall be responsible

stop work on the involved site, shutting down equipment, making the immediate work

area safe and site evacuation.

The PDEM shall be called for all incidents. The PDEM shall be responsible for making

initial contact with external emergency supports and any communications with the

CERM. For Level 1 incidents, he shall determine whether or not his presence is

required depending on the specific circumstances of the incident. For any Level 2 and 3

incidents, the PDEM shall immediately proceed to the Emergency Command Center

(ECC) located at the Conference Room, FB Tempfacil, Nagsurot.

The PDEM will report any circumstances that may suggest the need for Level 3

response to the PERM who will decide whether to declare or not the incident as Level 3

while Level 2 activities to control and manage the incident continue. The PDEM will

manage the incident at site level and will coordinate any actions required by or from

others.

2.1. Emergency Command Center

The FB BWF Project Conference Room located at the FB Project Temfacil shall be the

designated Emergency Command Center. It shall be maintained with the updated

contact records of personnel and facilities that maybe engaged in the emergency. The

emergency contact numbers of the following shall be available at all times:

2.1.1. Project Emergency Response Manager


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EMERGENCY RESPONSE PLAN

Purpose

The plan sets out the organization and arrangements in place to provide efficient and effective

intervention in order to protect people property and the environment in the event of an

incident. It defines the roles and responsibilities of individuals within the emergency response

organization. Emergency scenarios including those specific to each work site and the planned

responses are also included in the outline.

Objectives

To provide a formal incident management and response process for in eventualities such as

fire, medical treatment, evacuation, environmental spill, traffic accident, natural disasters and

other emergencies identified in the risk assessment.

Scope

This plan covers all emergency incidents occurring at the Burgos Wind Power Project located

in Barangay Saoit, Poblacion and Nagsurot, Burgos, Ilocos Norte.

Amendment Record

Issue N Amendment o Prepared by: Approved by Date

0.00 Draft – for comments and approval SQA DBE 10.15.13

0.01 For comments and approval SQA DDA 05.17.14

0.01 Updated Emergency Response Team MQV DDA 10.13.14

1. Nature of Incidents and Levels of Response

1.1. Nature of Incidents. The following identified emergency situations are covered

with detailed Emergency Response Plan (see attachment 1):

1.1.1. Medical Emergency

1.1.2. Fire Emergency

1.1.3. Typhoon / Calamity

1.1.4. Earthquake

1.1.5. Environmental

1.2. Levels of Response. Three (3) response levels to incidents, depending on the

scale of the incident (see attachment 2):

1.2.1. Level 1 (Local Response) – an abnormal situation which can be

managed and contained within the existing resources of the Project,

i.e., local ERT, and for which external resources are unnecessary.


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1.2.2. Level 2 (External Response) – a situation for which the Project

resources would require additional external support from external

emergency response organization such as the local Fire Department or

ambulance services.

1.2.3. Level 3 (Crisis Response) – an event which causes or could cause

significant disruption to the normal project operation that may

adversely affect its timely completion or affect the public at large.

2. Organization

The Project Deputy Emergency Manager (PDEM) is the sole in-charge of all immediate

site response to any emergency. He will report to the Project Emergency Response

Manager (PERM).

The Site Controller (SC), Muster Coordinator (MC), Search and Rescue Team Leader

(SRT), MedEvac Team Leader (MeT) will report directly to the PDEM.

Representatives from the different sections (Human Resource, ESH, QA/AC, etc) will

provide support to the PDEM.

This group, along with the Emergency Response Team (ERT) Leaders and others

assigned at the request of the PDEM, will form the Incident Response Team.

The ERT Leader and others engaged in direct intervention at the incident scene will

report directly to the SC, who will be the sole on-scene contact with the Emergency

Command Centre (ECC).

In any incident that occurs during construction operations, the SC shall be responsible

stop work on the involved site, shutting down equipment, making the immediate work

area safe and site evacuation.

The PDEM shall be called for all incidents. The PDEM shall be responsible for making

initial contact with external emergency supports and any communications with the

CERM. For Level 1 incidents, he shall determine whether or not his presence is

required depending on the specific circumstances of the incident. For any Level 2 and 3

incidents, the PDEM shall immediately proceed to the Emergency Command Center

(ECC) located at the Conference Room, FB Tempfacil, Nagsurot.

The PDEM will report any circumstances that may suggest the need for Level 3

response to the PERM who will decide whether to declare or not the incident as Level 3

while Level 2 activities to control and manage the incident continue. The PDEM will

manage the incident at site level and will coordinate any actions required by or from

others.

2.1. Emergency Command Center

The FB BWF Project Conference Room located at the FB Project Temfacil shall be the

designated Emergency Command Center. It shall be maintained with the updated

contact records of personnel and facilities that maybe engaged in the emergency. The

emergency contact numbers of the following shall be available at all times:

2.1.1. Project Emergency Response Manager


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2.1.2. Incident Controller

2.1.3. Site Controller

2.1.4. Emergency Response Team Leaders

2.1.5. Project ESH Manager

2.1.6. Burgos Fire Department

2.1.7. Philippine National Police – Burgos

2.1.8. Bangui District Hospital & Laoag Provincial Hospital

2.1.9. Department of Environment and Natural Resources

2.1.10. National Disaster and Risk Reduction Management Council

2.1.11. Other key personnel

3. Duties and Responsibilities of the Members of the Incident Response Team

3.1. During Non Emergency

3.1.1. Project Emergency Response Manager (PERM)

� Maintain familiarity with the Emergency Response arrangements

in place and be updated will all changes

� Support the Incident Response Team when called upon.

3.1.2. Project Deputy Emergency Manager (PDEM)

� Participate in the annual or “as necessary” assessment of the

emergency arrangements

� Convene and lead all ERT meetings

� Review drills and incident reports and address issues arising where

actions are required to bring about improvement and or prevent its

recurrence


� Participate in the annual assessment of the emergency

arrangements

� Take part in all ERT meetings

� Review drills and incident reports and assist the PDEM in

resolving any issues arising from drills and incidents where action

is required to bring about improvement or prevent recurrence

3.1.4. Emergency Response Team Leader

� Account for all members of the team on a weekly basis and

maintain an updated list of all available ERT members.

� Be updated on any upcoming weather disturbance.

� Implement recommendations arising from any assessment

conducted by the PDEM from Emergency Assessment.

� Coordinate with the Project ESH Manager, for the regular update

of the ERT organization, the required conduct of drills, training and

exercises for all members.

� Review drill and incident reports and address any issues which may

affect or impact the emergency response requirements.

3.1.5. Assistant Emergency Response Team Leader

� Handle the responsibilities of the ERT Leader in his absence


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3.1.6. Evacuation In-charge

� Maintain daily updated list of personnel present at the work site

including persons/visitors noted on the security entry log.

� Designate a site Assemble Area and provide appropriate signage

� Identify the work site Emergency Escape Route and install

appropriate directional signages

� Cascade daily to all site workers the designated assembly area and

the identified emergency escape route

3.1.7. MedEvac Team Leader

� Ensure daily complete complement of the MedEvac team.

Immediately appoint temporary replacement for any absent team

member.

� Ensure daily availability of first aid kits, medicines and medical

emergency equipment

� Ensure availability of updated lists of hospitals, clinic, ambulance

service and other medical emergency needs

� Ensure daily availability of emergency vehicles and drivers

� Review the Emergency Response Plan and the specific duties &

responsibilities

3.1.8. Assistant MedEvac Team Leader

� Assist in ensuring daily the complete complement of the MedEvac

team. Immediately appoint temporary replacement for any absent

team member.

� Assist in ensuring daily the availability of first aid kits, medicines

and medical emergency equipment

� Assist in ensuring the availability of updated lists of hospitals,

clinic, ambulance service and other medical emergency needs

� Assist in ensuring daily the availability of emergency vehicle and

driver

� Review the Emergency Response Plan and specific duties and

responsibilities

3.1.9. Search and Rescue Team Leader

� Maintain daily an updated list of personnel present at the work site

including persons/visitors noted on the security log.

� Regularly inspect and maintain sets of tools needed for rescue

3.1.10. Assistant Search and Rescue Team Leader

� Handle the responsibilities of the ERT Leader in his absence

3.1.11. Emergency Response Coordinator

� Act as custodian of the emergency facilities.

� Be responsible for the maintenance of the Emergency Response

Command Center.

� Maintain a daily list of available Emergency Response Team

personnel

� Maintain the Emergency Command Centre in a constant state of

readiness.


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� Is responsible for maintaining all drawings plans and documents by

ensuring the most up to date copies are available.

� Ensure all equipment are maintained and available when required.

3.1.12. Documenter

� Maintains and updates records of contact numbers of personnel and

facilities involved during an emergency.

� Ensures that the emergency contact numbers are updated and

available at all times at the Emergency Command Center. Refer to

item 2.1

3.2. During Emergency

3.2.1. Project Emergency Response Manager (PERM)

� Notify and consult the President / SVP Construction Business

Group of the incident as appropriate

� Provide the President / SVP Construction Business Group updates

of the emergency and identify issues that may arise.

� Maintain strategic overview of the incident; maintain high level

interfaces and delegate actions required.

� Authorize media release as appropriate.

� Provide advice, resources and support to the PDEM

3.2.2. Project Deputy Emergency Manager (PDEM)

� Reports to the Emergency Command Center and prepare to take

charge of and control the incident.

� Immediately obtain a brief status report from the Site Controller.

� Assess the severity of the incident taking in to account any

potential environmental impact.

� Activate the Emergency Response Procedure if this has not been

done

� Confirm which actions have been initiated and determine level of

incident.

� Call out additional support if considered necessary.

� Confirm all personnel on site have been accounted for

� Notify neighboring facilities as appropriate.

� Call Police via the HR if community response is considered

necessary.

� Notify the Project Emergency Response Manager and the ESH

Corporate Head

� Assess the level of severity of the incident and estimate the time it

will take to bring under control.

� Re-assess resources to establish whether or not to mobilize

additional personnel.

� Consider total evacuation of all non-essential personnel from site.

� If necessary at this point, advise Police via the Public Affairs

Office of the need to evacuate third parties from the immediate

vicinity.


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� Arrange briefing of personnel at muster point.

� Update the PERM

� Ensure casualties / injured are receiving adequate attention.

� Confirm non-emergency service traffic movements are controlled.

� Arrange for next-of-kin data via Human Resources Department if

necessary


� Verify the emergency call. Raise the alarm if not already activated.

� Ensure personnel are evacuated from the immediate area. Ensure

non-essential personnel are evacuated to the designated assembly

area.

� Assess the severity of the incident taking in to account any

potential environmental impact.

� Assess damage and security of operation.

� Report to the PDEM and obtain details of the incident. Keep the

PDEM informed of significant developments.

� Take charge at the incident site.

� Assess the impact the incident may have on drains and other

services (hazards, pollution).

� Mobilize, and direct the ERT Leader(s) to control the emergency.

� Effect rescue / tackle incident, if safe to do so.

� Direct all operations within the affected area without endangering

personnel.

� Direct operational adjustments or changes

� Ensure the preservation of evidence to assist in a subsequent

inquiry.

� Ensure all work permits are suspended. (Note this should happen

upon the sounding of the site alarm.)

� Request additional support from the PDEM as required.

� Instruct Search and Rescue Team to conduct search and rescue

action on reported missing personnel. Advise the PDEM of the

status.

� Advise the PDEM on an “All Clear” status of the emergency

condition for emergency under control after confirmation from the

Muster Coordinator and the Search and Rescue Team Leader.

3.2.4. Emergency Response Team Leader

� On notification / sounding of the alarm, proceed to the incident

scene.

� Report to the SC the emergency details

� Inspect the site for safety of ERT.

� Respond as required to specific emergency i.e. fire, medical,

disaster/natural calamity, etc.

� In case of fire:

- Direct and supervise team members on strategy to approach

and attack fire.

- Decide when to abandon response action and evacuate the

scene

� During disasters (typhoon, earthquake, etc.):


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- Be updated on the current advisories, i.e., typhoon signals /

alerts, earthquake bulletins, etc.

- Regularly update the SC on the status of the emergency

situation.

- Request additional support from the SC as required

3.2.5. Assistant Emergency Response Team Leader

� Assist the ERT Leader in implementing strategies in handling the

emergency

� Assume the post as Team Leader in the absence of the ERT

Leader.

� Abide by the instruction of the ERT Leader

3.2.6. Evacuation In-charge

� Direct the personnel evacuation. Lead all personnel to the

designated assembly area through the identified “Emergency

Escape Route”

� Ensure all are accounted for

� Ensure all personnel on assigned site are accounted for based on

area entry log / PTW– conduct roll call

� Ensure all are mustered at a designated Assembly Area

� Coordinate with the Search and Rescue Team as required

� Regularly report the mustering status and advise an “All Accounted

For” call as final status to the SC.

3.2.7. Assistant Evacuation In-charge

� Assist the Evacuation In-charge in the evacuation

� Make a final sweep on the area to ensure that all personnel on site

have evacuated the area.

� Advise an “all clear” status of the area to the Evacuation In-charge

after the sweep

3.2.8. MedEvac Team Leader

� Relay information to team members of the action to be taken

� Report the MedEvac status to the SC

� Secure reports to the escorts on the status of personnel sent to the

hospital for treatment and regularly relay status to the SC

3.2.9. Assistant MedEvac Team Leader

� Assist the MedEvac Team Leader

� Take charge in the absence of the MedEvac Team Leader

3.2.10. Search and Rescue Team Leader

� Lead and instruct team members during search and rescue

operation

� Regularly report to the SC the status of the rescue operation

� Advise the SC an “All Clear” status of the emergency condition for

emergency under control


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3.2.11. Emergency Response Coordinator

� Proceed to the Emergency Command Centre upon notification of

the emergency.

� Provide assistance to the PDEM

� Take instructions from the PDEM

� Maintain an overview of events to ensure that appropriate response

strategy is maintained / implemented.

� Assumes the role as PDEM in the absence of the PDEM.

3.2.12. Documenter

� Immediately report to the SC upon receipt of the emergency

notification.

� Annotate and make a summary of what has transpired prior to

arrival to the ECC. Record all events in chronological order.

� Create and maintain a chronological log of events by the Incident

Response Team

� Follow all instructions / directions of PDEM.

� Liaise with internal and external parties as directed by PDEM.

� Collect all evidence materials used by the Incident Response Team

members including copies of individual logs and safe keep these

items.

� Request secretarial support as may be required.

� Prepare the Incident Report immediately after the emergency

situation

4. Sounding of Site Alarm

The general alarm for the Project will be raised via emergency bell, cell phone or

whistles. Verbal advice by shouting to call attention of the incident will also be

acceptable.

Upon sounding of the agreed alarm, evacuation will proceed.

All personnel on site are instructed to:

Stop all work.

Shutdown and isolate all sources of ignition.

Lower all lifted loads. Make all lifting operations safe

Leave site via established emergency escape routes and proceed to the designated

assembly areas.

Follow instruction from the Evacuation In-charge.

4.1. Assembly Areas

Assembly areas will be clearly indicated by prominently placed signage. No

smoking is permitted throughout any evacuation situation.

4.2. Head Count


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All personnel will remain at Assembly Areas where the Evacuation In-charge

will carry out a head count/roll call. The Evacuation In-charge will report status

of the evacuation to the SC, who, in the event of a missing person, will

implement a search of the area with the Search and Rescue Team to ensure all

personnel are accounted for and have cleared the site.

4.3. “All Clear”

After an “All Clear” advice from the Evacuation In-charge and the Search and

Rescue Team Leader, the SC will relay the same “All Clear” advice to the

PDEM. After confirmation of the advice, the PDEM will instruct the SC to

release via megaphones the “All Clear” announcement to terminate the

emergency condition and signal all supervision and personnel that work can

restart.

5. Facility Evacuation

In the event of a mass evacuation, the evacuation shall be conducted in coordination

with the local barangay unit, the local police and local Office of Public Safety.

The Project Security, ESH personnel, Barangay Officials and local police will assist

and control traffic during the mass evacuation.

6. Emergency Response Scenarios

Personnel with specific responsibilities in an emergency shall respond to the following

scenarios as follows:

6.1. Fire

Any person seeing a fire must first raise the alarm either verbally, blowing of

whistle, cell phone or radio call. On no account are untrained personnel permitted

to tackle any fire unless it is extremely small and safe to do so. Personnel who

have been trained in the use of fire extinguishers may tackle a fire if it is

considered safe to do so.

On hearing the alarm all personnel must vacate their area and proceed to their

designated Assembly Areas. The Assistant Evacuation In-charge shall check if all

personnel have left the area and are on route to the assembly areas. The

Evacuation In-charge’s name as well as general emergency response details and

emergency numbers will be displayed on notice boards inside buildings and at the

work-site.

The ERT will mobilize and attempt to extinguish fire / recover casualties, at the

discretion of the ERT Leader, including if necessary, external assistance as

required. Refer to Attachment 6b – Fire Emergency Response Procedure.

6.2. Oil / Chemical Spills

There exists the possibility for fuel, oil, paint and chemical spillage. General

Alarm sounding and mustering of personnel during spill situations may not


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always be necessary and will be decided on as appropriate to spill severity and

substance involved. An updated inventory of all Chemicals, Fuels, Paints and

Oils shall be maintained by the project’s Warehouse Section. A copy of the

inventory shall be made available to the Project’s ESH Section on a monthly

basis. Refer to Attachment 7 – Oil / Chemical Spill Incident Procedure.

6.3. Bomb Threats

In case of bomb threat, the threat shall be reported at once to the SC who will

sound the emergency alarm. All project personnel will immediately proceed to

the designated Assembly Area. The SC will coordinate with the PDEM as to the

next course of action to be taken and whether or not site should be fully

evacuated. If full evacuation is considered, Police and security forces will be

requested to search for the explosive device(s).

6.4. Suspect Packages

The recipient of a suspect package should place the package gently on the nearest

horizontal surface and:

6.4.1. Close off the immediate area.

6.4.2. Contact Security

6.4.3. Inform the SC

6.4.4. SC to coordinate response / follow-up

6.5. Intruders

On detection of an intruder within the premises:

6.5.1. Contact security immediately

6.5.2. Observe the intruder(s), but avoid contact

6.5.3. Monitor intruders and update security.

6.5.4. Lock office doors

6.5.5. Security will inform the SC as appropriate.

6.6. Food Poisoning

If three or more individual cases of food poisoning are reported, then an outbreak

of food poisoning should be assumed.

6.6.1. Inform the Project Nurse as soon as possible.

6.6.2. Obtain samples of food and water for analysis by outside testing

laboratory.

6.6.3. Refer the case to external clinic/hospital as may be necessary.

6.6.4. Have the emergency transport vehicle ready for transport of affected

persons.

6.7. Confined Space

Once an emergency occurred in a confined space,


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6.7.1. No person is allowed to enter the said area unless trained and authorized.

6.7.2. Attendant will notify the Entrant Supervisor.

6.7.3. Entrant Supervisor will notify the Rescue Team.

6.7.4. Two members of Rescue Team will enter the confined space provided

that they are equipped with allowed minimum PPE, full body harness,

gas monitoring device and breathing apparatus/oxygen mask.

6.7.5. Carry the entrant and will attach the pigtail to the D-ring of full body

harness.

6.7.6. Other members will pull the entrant upward.

6.7.7. First aid or CPR to be considered upon the exit of the entrant.

6.7.8. Regardless with the condition, medical treatment, test results and

examinations must be observed with the entrant.

7. Response to Specific Incidents

The following provide guidelines covering specific types of incident.

7.1. Environmental Incidents (general)

Minimize impact on waterways, air and soil.

� Air : minimize smoke, monitor wind direction.

� Water : use absorbent mats and booms

� Soil : use absorbent grit.

7.1.1. Spills (general)

� Establish nature of spill (obtain MSDS as required).

� Wear appropriate protective clothing.

� Barrier off area

� Contain the spill. (Assess drains in vicinity; beware of

contamination.).

� Assess environmental impact

� Arrange for clean-up of area (soil contamination)

7.1.2. Diesel Spill

� Contain the spill; ensure diesel does not enter clean drains (diesel

pollutes water and soil).

� Diesel is a skin and eye irritant.

� Eliminate ignition sources near hot diesel (flash point 56°C).

� If diesel enters the waterways, place absorbent mats/booms.

7.1.3. Incident Involving Chemicals

� Restrict access to the area of the leak or spill.

� Consult MSDS for the chemical.

� Isolate the source of the leak, if possible.

� Contain the spill ensuring workers wear correct PPE for the

particular chemical.

� Collect the spilled chemical in suitable containers.


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7.2. Fires

7.2.1. Lube Oil Fires

� Extinguish the fire with dry chemical powder or foam

extinguisher

� Cover large spill areas with foam.

� Beware of contaminating the drains (if oil enters the waterways,

place absorbent mats/booms)

7.2.2. Diesel Fires

� Extinguish with dry powder or foam (do not use water).

� Beware of contaminating the drains.

� Follow procedures for Diesel Spills (6.1.2)

7.2.3. Workshop Fire

� Switch off electrical supplies.

� Cool gas cylinder storage areas with water.

� Extinguish with dry powder or foam.

7.2.4. Fire in Waste Storage Area

� Extinguish fire using dry powder or foam.

� Restrict access to the area.

� Contain contents of waste storage area within curbed area.

� Review inventory of waste storage area to determine appropriate

means of disposal.

8. Medical Response

The following levels of medical response apply on site:

8.1. Medical Treatment and Minor Injuries

A full time nurse is employed on the project who will attend to the immediate

medical needs of anyone on site, both in the case of routine medical conditions

(headaches, flu, colds etc) and minor injuries (cuts, lacerations etc.). A designated

Medical Treatment Room shall be provided.

The Project Nurse in coordination with the Project ESH will establish whether the

medical condition requires further examination, diagnosis, or treatment.

8.2. Major Injury Requiring Local Hospital Services

All serious or potentially serious injuries or medical condition as assessed by the

attending Project Nurse shall be referred to an accredited local hospital for final

treatment and or further evaluation. Emergency transport vehicle will be made

ready at all times to transport ill or injured workers to the nearest designated

hospital.


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8.3. Fatality

In the event of a fatality:

8.3.1. The Project Manager through the Project HR shall inform the police.

8.3.2. Project ESH shall inform the Department of Labor and Employment

8.3.3. Secure the incident scene. DO NOT disturb the scene until authorized by

the police.

8.3.4. DO NOT report a person as dead until declared officially by a responding

doctor.

8.3.5. Do not move the body until death has been declared officially by a

responding doctor and or as advised by responding Police. If the body is

in an exposed place judgment can be exercised but photographs should be

taken, a witness should be present and the witness should make a

statement.

8.3.6. As approved by the responding police, the body maybe taken to the

nearest hospital or doctor for certification of death.

8.3.7. If foul play or criminal activity is suspected as contributing to the death,

Police investigation MUST be required.

8.3.8. PDEM and/or the PERM shall inform next of kin if the deceased is an FB

employee.

8.3.9. If the deceased is not an FB employee Project HR shall inform the

concerned employer, who in turn shall inform next of kin.

8.3.10. The PDEM or his delegate shall brief the workforce.

8.3.11. Counseling (by a doctor) for direct witnesses shall be provided.

9. Emergency Contact Number Distribution

Project ESH shall maintain and keep current the required key emergency numbers for

posting and distribution as changes occur.

10. Media Relations

All media communications or press releases shall be handled only through Corporate

Communication. The Corporate Legal Manager will advise the Incident Response

Team of any mandatory requirements relating to communications with media, non-

governmental organizations and community concerned.

11. Post Incident Reporting

The Post Emergency Report will be prepared by the Project ESH in accordance with

Company’s established reporting procedure and will be issued at the earliest

opportunity.

12. Testing Of The Emergency Response Plan


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The emergency response plan shall be tested semi-annually or as required. The purpose

of testing is to practice all personnel on what to do in the event of an emergency. Drills

shall include both desk-top exercises for those with specific responsibilities in

emergencies and full scale exercises simulating a site emergency. Joint exercises with

external emergency services provider will be arranged.

13. Training

Evacuation drills and emergency response exercises will be held twice a year with

varying emergency scenarios.

All personnel will be informed of emergency arrangements as part of their safety

induction.

The ERT members will receive specific training based on one’s role in the emergency

response as required by this procedure. Training will include classroom and field

sessions covering emergency enhancement topic such as Breathing Apparatus, Fire

Fighting Techniques, Personnel Rescue and Spill Response will form part of this as

well as site drills.

14. Emergency Response Equipment

The Company will maintain the appropriate emergency response equipment for the

anticipated emergencies such as the following.

14.1. Fire

14.1.1. Portable Fire Extinguishers

14.2. Spill Clean-Up kit

14.2.1. Absorbent equipment:

� Absorbent Sheets (43cm x 48cm x 1cm) 100 sheets

� Absorbent Socks (8cm x 2.4cm) 6 pcs.

� Absorbent Pads (50cm x 20cm x 3cm) 6 pcs.

� Absorbent Pillows (64cm x 38cm x 3cm) 4 pcs.

14.2.2. Non absorbent equipment:

� Heavy Duty Bin Liners

� Splash Goggles

� Chemical Resistant Gloves 6 pairs

� Spill Instruction Sheet 1 each

� Respirator 3M 8210 (dust) 11 each

� Tie raps 12 each

14.3. Medical Equipment

14.3.1. Stretcher / spine board

14.3.2. First aid kits

14.3.3. Emergency Vehicle


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14.4. Confined Space Rescue Kit

14.4.1. Large Rescue Mobile Pulley (5 tons maximum weight capacity)

14.4.2. Cousin Trestec Static Securite Pro Rope (10.5mm x 50M)

14.4.3. Carabiner/Pigtail

14.4.4. Express Ring Flat Webbing


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Attachment – 1: INCIDENT EMERGENCY RESPONSE LEVEL


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Attachment – 2: BURGOS WIND FARM PROJECT INCIDENT RESPONSE TEAM


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Attachment – 3: BWF TEMPFACIL ASSEMBLY AREA:


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Attachment – 4: WTG ASSEMBLY AREA


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Attachment -5: BWF EMERGENCY CONTACT NUMBERS

Responsibility Name Contact No.

Project Emergency Response Manager Danilo D. Aguilar 0917-7938578

Project Deputy Emergency Manager Vilmore Mendoza 0917-8073892

Site Controller Dante Mendoza 0917-8073942

ERT Team Leader – Tempfacil Frederico Delizo 0917-8725098

ERT Team Leader – Electrical Nestor Lumabao 0917-5573515

ERT Team Leader – Access Roads Edward Agustines 0917-8614037

ERT Team Leader – Search & Rescue Gino Bondoc 0917-8603702

ERT Team Leader – MedEvac RG Sabalo 0926-8707951

Hazwoper Team Leader Noli Austria 0917-8725172

ESH Lead Sebastian Alampayan 0917-8485423

First Bal four Environment, Safety and Health Management

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Attachment- 6: Emergency Procedures

a. Medical Evacuation Plan

First Bal four Environmental, Safety and Health

Management

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b. Fire Response Procedure


Management

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c. Earthquake Response Procedure


Management

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d. Typhoon Response Procedure


Management

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Attachment - 7: OIL / CHEMICAL SPILL EMERGENCY RESPONSE PROCEDURE


Management

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Attachment - 8: Drill Report Format

Appendix W Waste Management Plan

First Bal four Inc. Burgos Wind Power Project Burgos, Ilocos Norte

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\\192.168.168.1\esh\ESH DOCUMENTS\ENVI\PMM007SFZ - Waste Management Plan - Windmill Farm Project Burgos.doc


CONTENTS

1. PURPOSE ................................................................................................................................................................. 3

2. SCOPE ...................................................................................................................................................................... 4

3. DEFINITIONS AND ABBREVIATIONS ............................................................................................................. 3

4. REFERENCES ......................................................................................................................................................... 4

5. ROLES AND RESPONSIBILITIES ...................................................................................................................... 4

5.1. Project Manager............................................................................................................................................ 4

5.2. Subcontractor Representative ..................................................................................................................... 5

5.3. Site Supervisor .............................................................................................................................................. 5

5.4. ESH Specialist ...............................................................................ERROR! BOOKMARK NOT DEFINED.

5.5. Project ESH Supervisor................................................................................................................................ 5

5.6. Waste Subcontractor .................................................................................................................................... 5

5.7. Project Management Team (PMT).............................................................................................................. 5

5.8. Workers ......................................................................................................................................................... 6

6. WASTE MANAGEMENT STRATEGY ............................................................................................................... 6

6.1. Waste Minimization / Reuse ......................................................................................................................... 6

6.2. Waste Reduction ........................................................................................................................................... 6

6.3. Waste Reuse ................................................................................................................................................... 7

6.4. Waste Recycling ............................................................................................................................................ 7

6.5. Good Housekeeping (5S) .............................................................................................................................. 7

6.6. Sorting / Segregation ..................................................................................................................................... 7

7. CLASSIFICATION OF WASTES ......................................................................................................................... 8

7.1. Non-hazardous Waste ................................................................................................................................... 8

7.1.1. Municipal Waste ........................................................................................................................... 8

7.1.2. Industrial Waste ............................................................................................................................ 8

7.1.3. Inert Waste .................................................................................................................................... 8

7.2. Hazardous waste ......................................................................................................................................... 10

8. WASTE STORAGE............................................................................................................................................... 10

8.1 Containers. ....................................................................................................................................................... 10

8.2.Labelling .......................................................................................................................................................... 11

9. GENERAL PROCEDURE ................................................................................................................................... 11

9.1. General Waste Handling Plan ................................................................................................................... 11

9.1.1. Plastic ........................................................................................................................................... 11

9.1.2. Paper and Cardboard ................................................................................................................. 12

9.1.3. Scrap Wood ................................................................................................................................. 12

9.1.4. Food Waste .................................................................................................................................. 12

9.1.5. Dredged Material ........................................................................................................................ 12

9.1.7. Scrap Metal ................................................................................................................................. 12


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9.1.8. Domestic Sewage ......................................................................................................................... 12

9.1.9. Waste Oils, Lubricants and Grease ........................................................................................... 12

9.1.10. Oily Rags, Absorbent Pads, Gloves, etc .................................................................................... 12

9.1.11. Batteries and Fluorescent Tubes ............................................................................................... 12

9.1.12. Waste Paints and Empty Paint Container ................................................................................ 12

9.1.13. Medical Waste ............................................................................................................................. 12

9.1.14. Bilge Waste ................................................................................................................................ 123

9.1.15. Miscellaneous Surplus or Expired Materials.......................................................................... 134

10. RECORD KEEPING ..........................................................................ERROR! BOOKMARK NOT DEFINED.

11. MONITORING.................................................................................................................................................. 13

12. REPORTING ..................................................................................................................................................... 14

13. TRAINING REQUIREMENTS ....................................................................................................................... 14

14. REVIEW AND IMPROVEMENT .....................................................ERROR! BOOKMARK NOT DEFINED.

1. PURPOSE

The purpose of this plan is to specify a Waste Management System for First Balfour, Inc. project processes in Windmill Farm that are identified to produce wastes. It will address the requirements of the 87MWe Northern Luzon Wind project at Burgos Ilocos Norte including local regulations pertinent to waste generation and disposal.

All wastes generated from construction activities will effectively be controlled, handled and disposed in a manner acceptable and sound that will reduce current and future environmental risks. First Balfour will stand firm in its resolve to protect and safeguard the environment.

2. SCOPE

This plan is applicable to the Burgos Wind Farm Project consisting of the site development works and installations, constructions, operations, and maintenance where wastes will be generated, handled and stored as result of construction work activities.

3. DEFINITIONS AND ABBREVIATIONS

Waste All substances, materials and / or products that the holder has no further use of, is planning to dispose of or has to dispose of

Waste Producer

The section, department or party responsible for the origin of the waste material and having the intention to dispose of it

Receiver An authorised person or company outside of First Balfour whose business concerns the collection, treatment and disposal of waste on behalf of the waste producer

Contractor A third party that carries out activities or services for First Balfour

Waste An appropriately licensed contractor engaged for the transport of


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Management Contractor

waste

VESTAS The Site Responsible person in Environment, Health and Safety. This is the Project Manager

Waste Management Coordinator

Assist the RHSE in implementing the Waste Management Plan. This is the ESH Supervisor

Waste Management Officer

Person, managing the Waste Tracking and Discharging Processes. This is the ESH Specialist

Workers All personnel (including contractors) carrying out legitimate duties for First Balfour

4. REFERENCES

• RA No. 9003 - Solid Waste Management

• RA No. 8749 - Clean Air Act

• RA No. 6969 - Hazardous Wastes

• DAO No. 2004-36 - Procedural Manual for DAO 92-29, Hazardous Wastes Management

• DAO No. 1992-29 - Implementing Rules and Regulations of RA 6969

• DAO No. 2000-18 - Chemical Control Order for Ozone Depleting Substances

• DAO No. 2000-81 - Implementing Rules and Regulations for RA 8749

• First Balfour’s ESH Management Plan

• First Balfour’s Environmental Management Manual

Note: latest revision of above documents/references will apply.

5. ROLES AND RESPONSIBILITIES

5.1 Project Manager

The Project Manager/Superintendent is the responsible person for the overall execution of the Waste Management Plan.

Specific responsibilities include:

• Ensuring that all personnel have adequate access to training and information to enable compliance with this Waste Management Plan

• Ensuring that personnel comply the Waste Management Plan

• Whenever applicable ensuring other treatment of wastes, if any, is in accordance with the procedures detailed herein

• Liaising with the works subcontractor (and others as appropriate) on a daily basis regarding any problems encountered with waste management

• Reviewing waste management practices and recommending amendments to the Waste Management Plan as necessary.


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5.2 Subcontractor Representative

The subcontractor representative has overall responsibility for implementing the ESH policies including this Waste Management Plan in their areas of operation.

5.3 Site Supervisor

The day to day implementation of the Waste Management Plan is the responsibility of the Site Supervisors. They are responsible for:

• Ensuring waste management plant and equipment are operating effectively

• Organizing transportation of waste as appropriate

• Ensuring that there are adequate waste receptacles for the amount of waste generated, and that these are easy recognizable through sign posting

5.4 ESH Specialist

The ESH Specialist is the Waste Management Officer (WMO) and is responsible for checking the implementation of the Waste Management Plan. Specifically, the WMO has the following responsibilities:

• Completing the weekly and monthly waste generation report and submit report to VESTAS.

• Complete the Waste Register

• Obtaining complete inventory of all waste streams

• Description of waste and waste composition using the Material Safety Data Sheet (MSDS) and keeping records of all wastes produced in the Waste Register.

• Ensures that the integrity of waste handling, treatment and disposal facilities onboard is maintained

• Coordination among all parties concerned with waste management

• Recording the amount of waste generated and disposed.

• Reporting any problems with the Waste Management Plan strategies to the Project Manager.

5.5 Project ESH Supervisor

The Project ESH Supervisor is responsible for the monitoring and upkeep of this Plan, including Audit.

5.6 Waste Subcontractor

The management of hazardous waste disposal will be undertaken by a Waste Management Subcontractor. This Waste Management Subcontractor will hold the necessary accreditation, licenses and permits from DENR for the collection, storage, recycling and disposal of the hazardous waste generated during the Project.

5.7 Project Management Team (PMT)

Specific responsibilities of the PMT include:

• Ensuring the availability of competent personnel and other resources needed for carrying out this plan and

• Implement appropriate corrective or remedial actions for any instances of improper waste storage and disposal


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5.8 Workers

The workers have a “Duty of Care” to handle all waste generated in line with this plan and have the following responsibilities:

• Cooperate with all responsible persons to ensure the effective implementation of the Waste Management Plan

• Put waste only in the appropriate labelled container provided for it

• Promptly report all faulty / defective waste facilities to the Site Supervisor and the WMO.

• Participate in all waste management programs (waste segregation, reduction, reuse, recycling, recovery, treatment and disposal) as applicable.

6. WASTE MANAGEMENT STRATEGY

The primary aim of the waste management strategy is the protection of human health and the environment against the potentially harmful effects of waste management activities. First Balfour will adopt the key principles of pollution prevention or waste elimination as a first step, followed by waste minimization and practice of responsible waste management through the application of source reduction, reuse, recycling, recovery, treatment and disposal.

6.1 Waste Minimization / Reuse

The best way to reduce pollution is to prevent waste in the first place. Pollution prevention techniques improve efficiency; while at the same time minimize environmental impacts. This can be done in many ways such as:

• Reducing material inputs i.e. by replacing drinking water bottles and canned & bottled beverages with dispensers whenever practicable, use paper packed juices versus plastic bottles

• Improving management practices

• Encouragement of all personnel to implement waste reduction strategies

• The 3 R’s (Reduce, Reuse, Recycle) represent the minimization strategies that will be employed in this plan to minimize waste requiring disposal

6.2 Waste Reduction

Waste reduction is the preferable option in order to produce as little waste as possible by reducing waste as source. It involves the generation of less waste through more efficient practices.

First Balfour will train and instil in all its employees and subcontractor personnel the following measures in reducing the generation of waste.

• Proper planning and ordering of what is needed for the project and not in excess in order to reduce wastage

• Order materials in bulk to reduce packaging waste and the frequency of possible spillage, if possible

• Suppliers to minimally but adequately pack orders to reduce waste volume

• Use of recyclable materials when packaging orders to increase recycling opportunities

• Seek “buy-back” arrangements with chemical suppliers for return of surplus chemicals, when possible

• Procure non-hazardous products where possible


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• Use of refillable container for collection of waste fluids such as waste oil, hydraulic oil, used grease and etc.

• When possible, use recycled paper cups, rechargeable batteries, etc.

• Conserve paper by making double sided copies, sharing of information via email, and avoiding of unnecessary printouts

• Train personnel in waste reductions principles as above

6.3 Waste Reuse

Waste reuse refers to the practice of reusing materials in their original or part of their original form. First Balfour will look into every opportunity to reuse materials in order to minimize the amount of waste generation. As such, the following measures will be considered to reuse materials:

• Reused single sided paper by printing rough draft on blank side and use them as note pad

• Sending used oil to recycling company for reuse

6.4 Waste Recycling

Waste recycling refers to the conversion of waste into another (different) usable material such as the processing of paper, metal (drums), glass, timber, batteries, and plastics into new products. Waste will be segregated in order to facilitate their collection and recycling by license/approved recycling facility.

First Balfour and subcontractor employees will be encouraged to recycle through staff education. The Waste Classification, Labelling and Disposal Method Guide (Attachment 1) indicate some of the measures to be taken account of with respect to recycling.

6.5 Good Housekeeping (5S)

No better visible evidence of management and employee concern for safety, health and environment can be offered than good housekeeping and 5S. It is also the first step towards accident and fire prevention. Housekeeping and 5S not only means clean and tidy work environment but means everything is in its proper order.

For the duration of the project, Project Supervisors should allocate adequate time and resources on a per shift basis to maintain good housekeeping in all work areas. All walking and working areas including areas that are out of the way, shall be kept clean and free from obstructions. All wreckage, rubbish and debris of any kind shall be moved and dispose of in accordance with this document.

First Balfour and its subcontractors should likewise load, store ad otherwise handle all the materials and equipment in a proper manner and in accordance with this plan.

6.6 Sorting / Segregation

Waste generated shall be sorted and segregated at source to avoid mixing of incompatible waste materials. The following identification will be used to define the waste types:

1. Scrap metal

2. Hazardous waste

3. Non-hazardous general waste

4. Recyclables (if any)

5. Waste oil tank and containers

6. Bilge water


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Storage of hazardous wastes should follow Sections 7.1 to 7.3 of this document. Leftover products which may be used in the future should be stored in appropriate area e.g. paint cupboard, storeroom, etc.

7. CLASSIFICATION OF WASTES

7.1 Non-hazardous Waste

Non-hazardous wastes are wastes or by-products such as metal, wood, food and others that relatively do not pose any danger to the environment or human health if managed in a scientific and acceptable manner following standard government requirements on waste management.

Non-hazardous solid waste is further classified into:

7.1.1 Municipal Waste

Municipal wastes include garbage, refuse, office waste and other materials resulting from the work. Such waste materials e.g. paper and cardboard, glass, plastic and metal will be segregated and safely sorted in designated waste staging areas during construction proper. Maximum effort will be made to reuse or recycle materials before being collected by the local industrial park accredited waste handlers for recycling/disposal.

7.1.2 Industrial Waste

Examples of such waste are solid, liquid, and semi-liquid or those containing gaseous materials wastes resulting from industrial operations (e.g. waste oil). Such waste will be collected and treated to a level that is safe for its disposal whenever possible. DENR accredited collectors; transporter and receiving facilities will be engaged for the processing of such wastes.

7.1.3 Inert Waste

Waste generated through construction activities, which are biologically or chemically inactive in the natural environment, are regarded as inert. Examples include concrete and brick materials, timber, and most plastics and manufactured rubber products. All non-hazardous inert waste will undergo careful segregation prior collection and disposal. Following table show the various wastes expected to be generated by the project which includes anticipated volume, handling procedures and disposal location. Refer to below table for disposal location.

Waste Name Waste Description Approx.

Qty Handling

Procedure Disposal Location

Excavation material

Material waste generated from either construction, dredging/ clearing operations

6,800 m

• Transport to temporary staging area or straight to designated dumping site

3

• Reuse as backfill material (if suitable)

• LGU approved dumping area and approved by Vestas

Concrete Minimum reinforced concrete, non-reinforced concrete,

10 m• Break up waste

concrete 3 • put in concrete

• LGU approved dumping area


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cement, blocks and concrete test cubes generated from batching plants or concrete casting operations

bin • Transfer to

temporary waste staging area

Wood/Timber Wood pallet, cuttings, good lumber scrap

60 m

• Transfer from activity area to temporary waste staging area

3

• Removal of nails & other protrusions

• Sorting • Stacking &

impounding of segregated scraps for reuse or disposal

• LGU and DENR approved dumping area and disposal procedure for cut trees

Metal Scrap Non recyclable or reusable metals regarded as scrap

2,500 kg

• Transfer from activity area to temporary waste staging area

• Straightening for easy sizing & sorting

• Stacking & impounding prior sale

• Sale/donation to local community

Municipal wastes

Packaging foams & plastic; papers

1000 kg

• Collection from segregation bins

• Transfer of bin contents to temporary staging area for plastics

• bagging for easy disposal

• Collection by local industrial park waste collector

• LGU approved dumping area


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7.2 Hazardous waste

Hazardous substances are classified as those wastes that by virtue of their concentration of constituents and characteristics such as ignitable, flammable, combustible, corrosive, reactive, toxic, poisonous, and radioactive, etc pose a potential hazard to human health and the environment if improperly managed.

It is expected that First Balfour operations will not generate large quantities of hazardous wastes. To the extent feasible, waste will be handled and stored with utmost care following handling & storage standards until properly disposed. All transport and disposal of hazardous wastes will be handled only by DENR accredited hazardous waste transporter & disposal with an approved receiving facility.

8. WASTE STORAGE

Suitable waste bins and containers will be provided in the designated waste storage areas. Portable rubbish bins shall be lined with a plastic bin liner for hygiene proposes and emptied on a regular basis. Small portable rubbish bins shall be marked as per their purpose. Trash skips shall also be appropriately labelled to identify which type of waste content. Hazardous and non-hazardous waste will be stored separately. Hazardous waste will be stored in close containers that are clearly marked for hazardous material.

Hazardous waste collection point must:

• Ensure that hazardous and non-hazardous and incompatible wastes are segregated e.g. flammable are separated from combustible

• Be enclosed on at least 3 sides, and secure

• Be constructed of suitable materials with an impermeable floor and banded to contain spillages

• NOT be connected to any surface water drain

• Be handled by trained staff

• Maintain a registry of MSDS for easy reference

8.1 Containers

• Open trash skips to be covered with some form of cover such as net to prevent loose items escaping during transit or lifting operations. Filling levels on open type skips to be monitored/ controlled.

• Containers intended for hazardous wastes disposal should not be used for other purposes unless they are specifically labelled for the purpose e.g. trash cans (rubbish bins).

• Rusty, dented or defective containers for waste accumulation or storage will not be used.

• Regular inspection of these containers is required. Waste receptacles shall be kept securely closed during accumulation (except for open topped trash skips_ and storage, except when it is necessary to add waste, and should be tightly sealed prior to transportation from generation area.


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• Containers must not be opened, handled or stored in a manner, which may rupture the container or cause it to leak. Containers must be lifted using only the designated lifting points.

• During transfers flammable liquids, ground both containers or use a bonding conductor (see worksite electrician) if one container is properly grounded.

• In the worksite FBI shall post in prominent location (e.g. staff/labour’s quarters, etc.) a site plan indicating the locations of each waste receptacle, collection and segregation stations for hazardous wastes and non-hazardous wastes.

• All efforts will be made to return unwanted materials that could become hazardous waste such as surplus or off-spec materials and expired chemicals to the original suppliers whenever possible.

8.2 Labelling

Hazardous waste storage container(s) should have a permanent label that is and marked with:

• Waste content (type, volume)

• Hazards associated with waste

• Date of storage

• Generator

Never label containers before waste is ready to be placed in the container. Only those waste listed in the “Compatible Waste” column may be combined. All excess material and waste no longer required shall be stored properly at the worksite.

Labels shall be placed on the side of the container and not on the top. Position the label so that it can be easily read. Do not cover the manufacturer’s product label (should the original drum be used) with waste labels.

Hazardous waste drums generated must be dated when the container is full.

9. GENERAL PROCEDURE

9.1 General Waste Handling Plan

All of the waste produced on site shall be segregated at source and stored in skips or other containers.

A designated location will be determined for FBI construction site at the Wind Farm project sites. For non-hazardous wastes to be disposed, these will be collected and delivered to Municipal approved dumping facility. Where no suitable waste handling facility exists for the disposal of certain hazardous wastes, stockpiling may be necessary in accordance with waste storage procedure in Section 7.1 until collected by a licensed waste transporter to Municipal approved receiving facility subject to local regulations.

9.1.1 Plastic

Plastic food packing, newspapers etc will be disposed in accordance with Section 8.1 as general non-hazardous waste.


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9.1.2 Paper and Cardboard

Waste paper and cardboard will be collected in skips for recycling whenever practicable and if Waste Contractor and/ or recycling facility is available.

9.1.3 Scrap Wood

Where scrap wood from cut trees, lumber and wooden pallets are generated, it shall be segregated for disposal as non-hazardous waste in the local landfill site by a licensed waste collector.

9.1.4 Food Waste

All biodegradable food wastes that are generated shall be collected and disposed on an off-site compost pit.

9.1.5 Dredged Material

Suitable dredged material would not be wasted but used as backfill for the site. For unsuitable dredged material, disposal procedure will be in accordance with Municipal/LGU approved dumping area.

9.1.6 Scrap Metal

Redundant recyclable scrap metal should be stored for reuse or buyers/ dealers.

9.1.7 Domestic Sewage

Domestic sewage will arise from domestic and sanitary effluents. Sewage will be collected in septic tanks.

9.1.8 Waste Oils, Lubricants and Grease

Waste oils, lubricants and grease will arise from the activity. All waste oils and lubricants will be classified as hazardous waste. Waste oils and lubricants will be collected in sealed containers which will be collected by licensed local waste collector for disposal.

9.1.9 Oily Rags, Absorbent Pads, Gloves, etc

Oily rags and absorbent pads will be collected separately and disposed of as hazardous wastes. These will be collected in sealed drums and disposed in accordance to the local regulations by a licensed waste collector.

9.1.10 Batteries and Fluorescent Tubes

Spent batteries and Fluorescent tubes will be collected in sealed container and will be stored in well ventilated container for storage until final collection and disposal by a licensed waste collector.

9.1.11 Waste Paints and Empty Paint Container

Residual paint from empty paint container will be removed as much as possible to be collected with waste paints. Empty paint containers will be totally sun dried and placed in designated skips for disposal as non-hazardous industrial waste.

9.1.12 Medical Waste

General medical wastes include dressings, swabs, out of date drugs and sharp objects. Medical waste is stored in double line plastic bags. Medical waste will be disposed of via local medical facility and local regulation.


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9.1.13 Bilge Waste

Bilge waste includes the domestic wastewater from ship and barges. Disposal of such shall be either offshore disposal as per maritime regulations or collected by an accredited hazardous waste transporter.

9.1.13 Miscellaneous Surplus or Expired Materials

These will be collected at the First Balfour worksite and disposed of as hazardous or non-hazardous waste whichever is applicable

10. RECORD KEEPING

A waste record form will accompany all waste consignments from waste holding area to the disposal destination. The First Balfour WMO is responsible for ensuring that the Waste Transfer Notes for all waste consignments leaving the site are completed.

In the waste record form, a full description of the waste, as applicable, its chemical composition, the process from which it originated, the containment details, the total quantity being transferred and any other relevant information will be provide. Material Safety Data Sheets (MSDS) and/or the results of waste analysis will be attached, as appropriate.

The WMO checks the inventory of the waste. When necessary he or his designate makes additional packaging and storage available for hazardous wastes and ensures that proper sorting and segregation of waste is carried out.

Before the transportation takes place, the WMO checks the contents, packing, labelling and documentation of the waste. The waste record form will accompany the waste during transport.

The collector should obtain a signature at the disposal facility. This will indicate that the waste was received at the designated site. However, a representative of the disposal facility may not always be present. Regardless, the transporter is to return copy of the waste record form to the WMO countersigned at a minimum by the transporter, verifying where he has disposed of the waste.

It is the responsibility of the WMO to provide the Project ESH Supervisor and the Client VESTAS, Inc. copy of the signed waste record form. The waste record form shall be entered on the Waste Disposal Register.

11. MONITORING

Regular documented inspection of waste collection points shall be carried out by the Waste Management Officer to ensure a high standard of housekeeping and incompatible waste are stored separately to minimize risks.

The review of the waste inventory as a minimum is undertaken by the Waste Management Officer to ensure that this is updated regularly with the current best practice on management of waste.


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12. REPORTING

The type, quantity of waste stored, transported and disposed of shall be compiled daily in the Garbage Record Book and monthly Waste Disposal Monitoring Table. Volume of hazardous and non-hazardous waste generated and disposed shall be part of the monthly report to be submitted as part of the project record.

13. TRAINING REQUIREMENTS

On joining the worksite, each employee and visitor and all staff handling waste as a minimum shall be trained and made aware of the waste management plan and the hazard posed by the improper handling, storage and transport of waste substances and their containers.

14. MANAGEMENT REVIEW

The effectiveness of the Waste Management Plan will be reviewed regularly by the Project Management Team. The review can be conducted in the following means:

� Internal and external Audits

� Site ESH Committee Meeting

� Weekly Project Progress Meetings

� Monthly Mancom Meetings

15. MANAGEMENT OF CHANGE

Change can occur as a result of new or revised procedures and safety practices, change in design, change in equipment, human resources, new project requirement, and internal process improvements or as a result of audit, regulatory changes, management review and many others

SUBCONTRACTOR employees will be encouraged to recommend change to improve methods of work.

These changes will be managed to ensure that all relevant personnel are aware of the changes, which affect their areas of operation. This may be in the form of verbal or written instructions.

This Plan is a live document and will be updated so that it remains current and relevant to the Works. The updated version will be submitted to GENERAL CONTRACTOR for review and approval. A copy of the latest approved version will be kept on site for ready reference by all project personnel.

16. ATTACHEMENTS

Attachment 1 – Flow chart of waste generation and disposal

Attachment 2 – Waste management flow chart


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Attachment 2 – Waste management flow chart

Burgos Wind Farm Construction

Waste Generator

Sorting and Segregations of Waste Generated

Monitoring and record keeping of waste generated

Hazardous Waste

Storage Area

General Waste

Storage Area

Collected by DENR accredited

Transporter/Treater

Valuable Scrap Non-valuable Scrap/waste

Sold to scrap buyer

Collected by Municipal

Accredited waste collector

-END- -END-

-END-

Recyclable materials

Appendix X Environmental Health and Safety

Plan for Burgos Project

First Balfour Burgos Wind Power Project Burgos, Ilocos Norte

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CONTENTS

1 INTRODUCTION ........................................................................................................................... 5

1.1 PURPOSE ........................................................................................................................... 5 1.2 SCOPE: ........................................................................................................................... 6

2 SUBCONTRACTOR ESH STANDARDS HIERARCHY ......................................................................... 6

2.1 STATUTORY AND REGULATORY OBLIGATIONS ................................................................................. 6 2.2 CONTRACTUAL OBLIGATIONS ......................................................................................................... 7 2.3 SUBCONTRACTOR ESH STANDARDS / PROCEDURES AND POLICIES ........................................... 7 2.4 ESH POLICIES: ........................................................................................................................... 8

3 PROJECT ESH TARGETS AND OBJECTIVES ..................................................................................... 9

3.1 OBJECTIVES ........................................................................................................................... 9 3.2 TARGETS ........................................................................................................................... 9

4 LEADERSHIP AND ACCOUNTABILITY .............................................................................................. 10

5 ORGANIZATION AND RESPONSIBILITIES: ....................................................................................... 11

5.1 GENERAL ......................................................................................................................... 11 5.2 ORGANIZATION CHARTS ............................................................................................................... 11 5.3 RESPONSIBILITIES OF PROJECT MANAGEMENT .............................................................................. 11 5.4 RESPONSIBILITIES OF PROJECT SUPERVISIONS ............................................................................. 12 5.5 RESPONSIBILITIES OF WORKERS .................................................................................................. 12 5.6 RESPONSIBILITIES OF ONSHORE BASED PERSONNEL .................................................................... 13 5.8 RESPONSIBILITIES OF THE ESH MANAGER .................................................................................... 13 5.9 RESPONSIBILITIES OF SITE ESH PERSONNEL ................................................................................ 14 5.10 RESPONSIBILITIES OF SUBCONTRACTORS ..................................................................................... 15 5.11 RESPONSIBILITIES OF VISITORS .................................................................................................... 16

6 TRAINING ......................................................................................................................... 16

6.1 INDUCTION AND TRAINING ............................................................................................................ 16 6.2 ACCESS TO ESH MANUALS AND DOCUMENTS ............................................................................... 17

7 ESH COMMUNICATION ........................................................................................................................ 17

7.1 ESH MEETINGS 18 7.1.1 Internal Project Weekly Progress Meeting ................................................................ 18 7.1.2 Joint Site Safety Committee Meeting ........................................................................ 18 7.1.3 Project Progress Meeting .......................................................................................... 18 7.1.4 Crew ESH Meetings .................................................................................................. 18 7.1.5 Tool Box Talks (TBT) ................................................................................................ 19 7.1.6 Safety Stand Downs ................................................................................................. 19 7.1.7 Telecommunications ................................................................................................. 19

7.2 ESH AWARENESS AND PROMOTION ............................................................................................. 19 7.2.1 ESH Notice Boards ................................................................................................... 19 7.2.2 Safety Signs and Posters .......................................................................................... 20 7.2.3 ESH Awards and Recognition Program .................................................................... 20 7.2.4 Best in ESH Management Award ............................................................................. 20

8 MANAGEMENT OF SUBCONTRACTOR ............................................................................................. 20

8.1 SUBCONTRACTOR INDUCTION ....................................................................................................... 20 8.2 KICK - OFF MEETINGS .................................................................................................................. 20 8.3 PROGRESS MEETINGS ................................................................................................................. 21 8.4 TOOLBOX TALKS ......................................................................................................................... 21

9 ACCIDENT REPORTING AND INVESTIGATION ................................................................................ 22

9.1 OBJECTIVES ......................................................................................................................... 22


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9.2 NOTIFICATION TIME FRAME .......................................................................................................... 23 9.3 INVESTIGATION ....................................................................................................................... 28 9.4 DANGEROUS OCCURRENCE AND INJURY RECORDING .................................................................... 32

10 RISK MANAGEMENT 32

10.1 RISK ASSESSMENT ...................................................................................................................... 32 10.2 SIMULTANEOUS ACTIVITIES .......................................................................................................... 34 10.3 PERSONAL PROTECTIVE EQUIPMENT (PPE) ASSESSMENT ............................................................ 34 10.4 CHEMICAL HAZARD / RISK MANAGEMENT AND ASSESSMENT .......................................................... 34 10.5 CONTROL OF HAZARDOUS WORKS BY USE OF THE PERMIT TO WORK SYSTEM (PTW) .................... 35 10.6 ASSESSMENT OF CRITICAL ACTIVITIES BY SUBCONTRACTOR ......................................................... 35

11 EMERGENCY PROCEDURE ................................................................................................................ 36

12 PLANNING AND OPERATIONAL CONTROL ...................................................................................... 36

12.1 PLANNING 36 12.2 OPERATIONAL CONTROLS ............................................................................................................ 37

12.2.1 ESH Procedures ....................................................................................................... 37 12.2.2 Specific ESH Procedures .......................................................................................... 37 12.2.3 Dust Control .............................................................................................................. 37 12.2.4 Noise ......................................................................................................................... 37 12.2.5 Permit to Work .......................................................................................................... 38 12.2.6 Confined Space Entry ............................................................................................... 38 12.2.7 Signages and Barricades .......................................................................................... 39 12.2.8 Compressed Gases .................................................................................................. 40 12.2.9 Use of Personal Protective Equipment ..................................................................... 41 12.2.10 Housekeeping ........................................................................................................... 41 12.2.11 Fire Prevention, Protection and Control .................................................................... 42 12.2.12 Electrical Safety ........................................................................................................ 43 12.2.13 Work At Heights and Fall Protection Guidelines ....................................................... 44 12.2.14 Powder Actuated Tools ............................................................................................. 46 12.2.15 Scaffolding ................................................................................................................ 46 12.2.16 Welding ..................................................................................................................... 48 12.2.17 Painting ..................................................................................................................... 50 12.2.18 Emergency Communication and Procedure ............................................................. 51 12.2.19 Lifting Operations ...................................................................................................... 52 12.2.20 Security Procedure ................................................................................................... 52 12.2.21 Marine Works (Working near or above water) .......................................................... 53 12.2.22 Radiography .............................................................................................................. 53 12.2.23 Inspection and Testing .............................................................................................. 54 12.2.24 Explosives and Bomb Management ......................................................................... 55

13 HEALTH, MEDICAL AND WELFARE ................................................................................................... 55

13.1 HEALTH ......................................................................................................................... 56 13.2 WELFARE FACILITY ...................................................................................................................... 58

14 TRANSPORT SAFETY ......................................................................................................................... 58

15 ENVIRONMENTAL MANAGEMENT ..................................................................................................... 59

15.1 ATMOSPHERIC EMISSION CONTROLS ............................................................................................ 59 15.2 ACCIDENTAL SPILLS ..................................................................................................................... 59 15.3 WASTE MANAGEMENT ................................................................................................................. 60 15.4 ENVIRONMENTAL MONITORING ..................................................................................................... 60

16 IMPLEMENTATION AND PERFORMANCE MEASUREMENT ........................................................... 61

16.1 PROJECT ESH PLAN IMPLEMENTATION ......................................................................................... 61 16.2 ESH PERFORMANCE MEASUREMENTS, STATISTICS AND CHARTS .................................................. 61


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17 AUDITS AND INSPECTIONS ................................................................................................................ 61

17.1 SAFETY INSPECTIONS .................................................................................................................. 62 17.2 SAFETY AUDITS ......................................................................................................................... 62 17.3 CORRECTIVE ACTION REQUESTS (CAR) ....................................................................................... 63

18 PROJECT MANAGEMENT REVIEW .................................................................................................... 63

19 MANAGEMENT OF CHANGE ............................................................................................................... 63

20 ATTACHMENTS ......................................................................................................................... 64


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1 INTRODUCTION

First Balfour, Inc. recognizes the importance of planning ahead the health and safety aspect of the Project to ensure injuries and or illnesses arising from the execution of the project are avoided and the project completed safely. This Plan was prepared to describe how the works will be managed and controlled to ensure the protection in terms of health, safety and welfare of all personnel engaged in the project and others, including the general public, who may be affected by the operations. The Plan will be published and shall be cascaded to all employees including all sub-contractors and their personnel.

To make this Plan effective, it is essential that project management be familiar with and implements all its requirements and stipulations. All project management and supervisory personnel are required to read this plan as part of their orientation. All subcontractors and suppliers are likewise required to align their ESH plan with this Plan or where appropriate, adopt the Plan. A copy of the Plan shall be provided to subcontractors prior entering into contract with First Balfour. Management and supervisory personnel, from FB, subcontractors or suppliers shall cascade the Health and Safety plan to all subordinates.

First Balfour, Inc. will actively engage all personnel on the Project to personally follow the health and safety plan and encourage all co-workers/everybody to do the same. There will be a zero tolerance approach to unsafe work practices.

Any person found not complying with the requirements of the plan shall be subjected to the appropriate disciplinary action including termination of project employment.

This Plan shall also govern all sub-contractor activities. All sub-contractor activities shall be monitored and the necessary sanctions shall be imposed for non-compliance.

First Balfour Inc. shall provide the necessary procedures, instructions and training and ensure compliance to all applicable statutory and regulatory requirements.

1.1 Purpose

This ESH Plan reinforces First Balfour Inc. (FB) commitment towards continued Environmental, Safety and Health (ESH) improvement. It commits all operational personnel to take effective action towards a safe and healthy workplace. Safety is considered to be the responsibility of all employees, with the front line supervisors being the key to implementation of all ESH programs and activities.

The purpose of this Plan is to define and describe the operational requirements for managing ESH for the project and serve as a general description of First Balfour’s ESH Management System elements to be utilized and the control measures adopted for the safe execution of the project’s scope of work.

This document will hereinafter refer to First Balfour Inc. (FB) as the “SUBCONTRACTOR” and VESTAS as the “GENERAL CONTRACTOR”.

This Plan may be subject to revisions during the course of the project as found necessary. No revision to this plan shall be made without consent from the SUBCONTRACTOR’s Project Manager and ESH Manager.


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Every effort has been made to align this Plan with GENERAL CONTRACTOR’s requirements; however should differences arise, the GENERAL CONTRACTOR’s document will take precedence.

1.2 Scope:

The Contract is for the design, manufacture, delivery, construction, erection, testing and commissioning of the works for the Burgos Wind Power Project located in Barangay Saoit, Poblacion and Nagsurot in Burgos, Ilocos Norte. The works includes the following:

� Foundations for the WTG designed and constructed for all expected loads and the geotechnical and other environmental conditions at the Site.

� Supply, installation and testing wind farm electrical system including, underground power cabling works, earthing conductor, fiber optic cables constructed and commissioned for all expected electrical loads.

� Civil works, including roads, drainage, hardstands, slope protection, cable trenching, backfill, reinstatement and placement of concrete cable markers.

� Provision of two (2) permanent meteorological stations and two (2) temporary meteorological stations for WTG performance testing

� All services and processes necessary to achieve a fully functional and operational Wind Farm Balance of Plant, including engineering, procurement, manufacture, quality control, safety management, environmental management, shipping and inland transportation, mobilisation, demobilization, assembly, erection, installation, testing, pre-commissioning, and defects rectification.

This Plan applies to the SUBCONTRACTOR as well as its subcontractor(s) personnel working for all activities relating to the project in all project work sites.

The Project Manager has overall responsibility for the implementation of the Plan in the project and has designated the Project ESH Supervisor to monitor and oversee the full implementation of this Plan.

Other relevant ESH procedures such as emergency response procedure, environmental management plan, etc will be developed as may be required.

2 SUBCONTRACTOR ESH STANDARDS HIERARCHY

SUBCONTRACTOR ESH standards for the scope of work will follow the following hierarchy:

2.1 Statutory and Regulatory Obligations

The SUBCONTRACTOR will abide with all applicable occupational Safety and Health laws, standards, regulations, and procedures set, ordered enforced and administered by the following governmental agencies:

� Occupational Safety and Health Standard of the Department of Labor and Employment (DOLE) - Bureau of Working Condition (BWC)

� National Building Code of the Philippines

� Fire Code of the Philippines


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� Department of Environment and Natural Resources

� Relevant local legislations

SUBCONTRACTOR will ensure compliance to all relevant regulatory requirements for health and safety in the execution of the project. It will establish and maintain a range of safety management techniques designed to guarantee compliance, such as preparation of safety plans, risk assessments, job and process hazard analysis, safety inspections, safety audits, regular safety meetings, written safe working procedures, and adequate deployment systems.

2.2 Contractual Obligations

The SUBCONTRACTOR acknowledges that customer satisfaction is very crucial to the achievement of it business goals and objectives. It is vital to the achievement of its mission and vision.

The minimum ESH standards acceptable to the project are those required by relevant legislation and authoritative guidance. These requirements will be met and enhanced consistent with the SUBCONTRACTOR’s objective of continuous improvements in its ESH affairs and where long-term business interests can be improved. The SUBCONTRACTOR is committed to protect the benefit of its Clients hence it will ensure that contractual obligations are met and delivered in accordance with the ESH provision of the contract.

2.3 SUBCONTRACTOR ESH Standards / Procedures and Policies

The SUBCONTRACTOR’s ESH Management Standards under its Business Management System will be adhered to in the execution of the project. The system consists of the following SUBCONTRACTOR controlled documents:

� ESP010ROP– ESH Organization

� ESP020ROP– Job Hazard Analysis

� ESP030ROP– Environmental Management

� ESP040ROP– Dissemination of Information

� ESP050ROP– Behavioural Observation System (BOS)

� ESP060ROP– Incident Accident Management

� ESP070ROP– ESH Cost Accounting

� ESP080ROP– Preventive Action

� ESP090ROP– Personal Protective Equipment

� ESP100ROP– ESH Career Development

� ESP120ROP – Identification of Statutory and Regulatory Requirements in ESH

� ESP240ROP – Permit to Work System

� ESW031ROP – Hazardous Waste Management

� ESW040ROP– ESH Orientation--Induction

� ESW060ROP– Control of Substances Hazardous to Health (COSHH)


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� ESW061ROP– Notification of Accidents, Incidents, Dangerous Occurrences and Occupational Illnesses

� ESW062ROP– Accident Investigation

� ESW063ROP– Handling of Emergency

� ESW080ROP– Poster and Slogan Implementation

� ESW081ROP– Lock Out Tag Out

� ESW090ROP– QESH Support to Sales and Estimating Department

� ESW172ROP – Heath Monitoring

� Construction Safety Manual

Any conflict in the ESH Management System between that of the SUBCONTRACTOR’s and GENERAL CONTRACTOR’s ESH requirements will be bridged and resolved by adopting the safer means/methods agreeable to both parties.

2.4 ESH Policies:

SUBCONTRACTOR has formulated and established ESH policies and guiding philosophy that emphasizes ESH as a paramount objective in all its operation and contractual obligations. It believes that all incidents and injuries are unacceptable and preventable and everyone is responsible for their own and colleagues’ safety at work. ESH program implementation is an established project line management responsibility ensuring that safe working environment is maintained at all times. Adherence to sound safety practices and good safety behaviour are conditions for employment.

These policies and philosophy are made known to all workers through the safety induction process and are prominently posted in bulletin boards and offices in all SUBCONTRACTOR facilities.

Attachment 1 shows the SUBCONTRACTOR’s ESH Policy as signed by its President.

The SUBCONTRACTOR likewise subscribes to the following policies that will be made known to project workers:

� Drug and Alcohol Policy–The primary objective of the policy is to maintain a safe, healthy and productive work environment. Each prospective employee, prior to offer of employment, will be tested for the presence of drugs. The analysis will be conducted by SUBCONTRACTOR appointed physicians and laboratories. SUBCONTRACTOR reserves the right to perform random alcohol and drug testing on any SUBCONTRACTOR or subcontractor employee.

Drug and alcohol testing may also be performed on persons when evidence of suspicion or reasonable cause exists and also in cases of serious accidents. Any employee or person found in breach of the SUBCONTRACTOR’s Drug and Alcohol Policy will be removed from the project site or SUBCONTRACTOR premises as soon as practicable.

� Weapons Policy - Weapons of any type are prohibited in all SUBCONTRACTOR work sites. Anyone found to be carrying a weapon is subject to immediate termination.


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� No Smoking Policy - Smoking is prohibited inside all SUBCONTRACTOR office premises and work sites. Except in locations designated as smoking areas. Smoking is prohibited inside all SUBCONTRACTOR office premises, corridors, toilets, warehouse, canteen, workshops and other expressed prohibited areas. Smoking shall be permitted only in designated locations with appropriate ventilation and or smoke extraction facilities provided. On SUBCONTRACTOR installations, smoking in bed is totally prohibited. Personnel disobeying this policy will be subject to disciplinary action. However, smoking outside of accommodation in an area designated shall be permitted. Smoking on any offshore facilities is totally prohibited. Failure to comply with the above will lead to disciplinary action being taken.

� Disciplinary Action Policy - the SUBCONTRACTOR’s ESH Rules and Regulations apply to all its workers including its subcontractors within the work premises, on work sites, and while undertaking official duties outside its premises. These rules and regulations also apply to even off-duty employees who are within the SUBCONTRACTOR’s work premises or sites extending to conditions where one’s presence affects the safety of self and or of others.

3 PROJECT ESH TARGETS AND OBJECTIVES

3.1 Objectives

The ESH goal during execution is to have an accident / incident free project by:

� Identifying risks to health, safety and the environment, developing mitigation plans and communicating these to the workforce

� Reinforcing safe work practices

� Ensuring personnel health and well being

� Achieving environmental compliance

� Utilizing a trained and competent workforce

The objectives of the ESH activities are:

� To ensure that the SUBCONTRACTOR meets the applicable ESH codes, standards, regulations including GENERAL CONTRACTOR’s ESH contractual requirements.

� To construct and deliver facilities incorporating hazard prevention, control or mitigation measures with risks reduced to ALARP level.

3.2 Targets

Targets will be set for this project based on the Company’s corporate goals and Project set targets aligned and working towards zero personal injury and occupational illness. ESH performance and the effectiveness of ESH management systems during the execution of the Project will be monitored, measured, reported and evaluated.

The SUBCONTRACTOR shall include the following in the weekly and monthly statistical reporting:

� Project Safe Man-hours and Exposure Hours


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� Number of Audits / inspections

� Lost work days

� Lost Time Injury Rate (LTIR)

� Fatalities

� Lost Time Incident Case, Restricted Work Case and Medical Treatment Case

� First-aid Case

� All fire incidents

� Property / equipment damage

� All vehicular accidents.

� Near-miss incidents

� All significant environmental incidents such as accidental release of flammable and/or toxic gases, oil spill, hazardous material release and others

Attachment 2 shows the SUBCONTRACTOR’s Typical Weekly and Monthly ESH Statistics Report

4 LEADERSHIP AND ACCOUNTABILITY

The SUBCONTRACTOR recognizes its responsibility to manage effectively risks to health and safety to all personnel engaged in the project and all surrounding communities including other stakeholders who may be affected by the activities. SUBCONTRACTOR management will encourage all levels of site project management and supervisions to give their full support and commitment to ESH leadership and accountability. It will visibly demonstrate unity of purpose and the direction of the organization on all ESH issues and shall:

� Identify risks to ESH and develop mitigation/control plans and communicate these to workers

� Reinforce safe work practices

� Ensure subcontractors comply with SUBCONTRACTOR’s and GENERAL CONTRACTOR’s ESH requirements

� Place ESH high in meeting agenda.

� Allocate adequate resources for ESH management and implementation

� Develop ESH targets and objectives and measure and review performance.

� Cause the conduct of audits (internal and external) and implement audit recommendations that will address gaps and shortfalls in the system.

� Foster positive ESH culture and behaviour.

� Efficient contingency plans and adequate emergency resources

� Trained and competent workforce.

� Maintain an injury free work environment.

� Ensure environmental compliance


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5 ORGANIZATION AND RESPONSIBILITIES:

5.1 General

The ultimate responsibility for implementation and adherence to this plan rests with all SUBCONTRACTOR employees including subcontractor employees who are directly involved with this project.

However, the SUBCONTRACTOR’s senior management as well as Project Management Team recognize and accept full responsibility and accountability for protecting employee, its own and project assets and the environment and will oversee the effective administration and establishment of safe work procedures, provision of safety resources, suitable and adequate equipment and to do everything reasonably practicable to maintain a safe working environment.

While it is acknowledged as a philosophy that ESH is line management responsibility, adequate safety coverage by ESH personnel will be considered in manpower planning so as not to compromise ESH. The general workforce as well as technical staff will undergo relevant ESH training commensurate to their functions and job responsibilities to ensure that the whole project organization is staffed with competent personnel with sufficient appreciation of ESH.

It is the responsibility of the project ESH organization to facilitate the implementation and monitoring of the ESH Management System (ESHMS) throughout the life of the project as defined within the scope of this plan.

5.2 Organization Charts

The SUBCONTRACTOR’s ESH organization are staffed with competent and qualified personnel satisfying the “musts and wants” of the positions. This includes experienced ESH managers, supervisors, specialists and aides supported by equally competent administrative staff. Assigned ESH professionals to the project will be carefully selected to match the competence required by the job and must satisfy the SUBCONTRACTOR’s, GENERAL CONTRACTOR’s and DOLE requirements.

Attachment 3 shows a sample of SUBCONTRACTOR’S typical Project ESH

Organizational Chart.

5.3 Responsibilities of Project Management

The project management team recognizes the primary business driver of safeguarding and promoting health and safety of its workers, subcontractors’ workers and of all those, including members of the general public, who may be affected by our work. The team will discharge its statutory obligations placing health and safety issues on equal priority with other project objectives.

Typical responsibilities of the Project Management Team are as follows:

� Familiarize themselves with the contents of this Plan and referenced ESH manuals and standards.

� “Walk the talk” and demonstrate commitment by participating actively in all ESH related activities such as inspections, investigations, audits, and other ESH awareness programs.

� Endorse specific and measurable ESH goals and targets for this project.


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� Monitor and review the overall project ESH performance and implement timely mitigation and corrective action(s).

� Provide adequate and suitable equipment (including PPE), tools and other required resources.

� Ensure that adequate employee training programs are in place and a safe and healthy work environment is maintained.

5.4 Responsibilities of Project Supervisions

The responsibilities of Project Supervisions are the following:

� Do it right the first time.

� Ensure ESH is given the highest priority, leading by good personal example at all times.

� Ensure that employees are adequately trained to execute work assignments (i.e. skills are matched with tasks assigned).

� Ensure that workers comply with job instructions (new or hazardous tasks require close and direct supervision).

� Listen to, and evaluate, any employee safety concerns.

� Immediately report and follow up any unsafe act, potential hazards, incidents or accidents.

� Ensure that areas are maintained in a clean and orderly manner.

� Encourage safe work practices through positive reinforcement. Disciplinary action however, will be used as deemed appropriate.

5.5 Responsibilities of Workers

All employees engaged by the SUBCONTRACTOR whether direct labour or subcontracted shall:

� Be responsible to take reasonable care of his self and that of others in the performance of his task

� Be familiar with the Project’s ESH Plan, all its stipulations and specific requirements

� Comply with all relevant statutory and regulatory requirements

� wear or use the prescribed personal protective equipment (PPE), use the appropriate safety equipment and or devices as defined by the activity or task

� Be responsible to report all unsafe acts, unsafe conditions, near misses, accidents, injuries, and equipment failure, damage to property or equipment and security violations

� Be responsible for the continuous improvement of the plan by way of suggestions raised to the immediate superior, participation/suggestions during safety toolbox meeting, ESH meetings & other meetings and vigilance to its strict implementation


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� Attend safety meetings and training when required.

5.6 Responsibilities of Onshore Based Personnel

The ultimate responsibility for the implementation and success of this ESH Plan rests with the Project Manager and the Project Construction Manager. They will monitor the progress of implementation and the results from the field. Both managers are supported by and may seek advice and guidance from the Project ESH Manager and or the Project ESH Supervisor. Additionally, Corporate ESH Department will also provide guidelines and policy directions as required.

The Project Management Team will do everything reasonably practical to establish and maintain the necessary policies and procedures to provide a safe working environment in compliance with statutory, COMPANY and SUBCONTRACTOR requirements.

5.7 Responsibilities of the ESH Manager

The ESH Manager reports to the Corporate ESH Head who in turn reports to the President. The ESH Manager is responsible for:

� Delivering the Project ESH execution plans and monitoring, auditing and reviewing implementation throughout the project;

� Supporting line managements in the implementation of the ESH management system, contract ESH plan and monitor the effectiveness of the plan.

� Reviewing subcontractor ESH plans and attends kick-off meetings to reinforce and communicate ESH expectations.

� Advising on ESH procedures and legislations.

� Developing an ESH audit program.

� Monitoring the effectiveness of all elements of the ESH program.

� Providing input, guidance and analysis to ensure the ESH goals/strategies are met;

� Conveying lessons learned from other projects and assets to the SUBCONTRACTOR project team;


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5.8 Responsibilities of Site ESH Personnel

5.8.1 ESH Supervisor

Responsibilities of the ESH Supervisor for this project include but are not limited to the following:

� Provide ESH support and input to the Project Manager, and supply on a weekly/monthly basis statistical report of ESH performance.

� Work with PMT, subcontractor and line supervisions in the effective implementation of the Project ESH Plan until project completion.

� Provide ESH guidance and leadership to line supervision and foremen.

� Conduct accident/incident investigations and ensures appropriate case management of incidents and completes incident report.

� Conducts safety trainings on incident prevention and other ESH topics as necessary.

� Assess field activities by conducting onsite audits and site visits to ensure ESH compliance. Assists in external safety audits

� Accountable for integrity of all ESH data, record keeping and administrative reporting in accordance with SUBCONTRACTOR and GENERAL CONTRACTOR policy.

� Monitor environmental issues and advise management and field staff on environmental obligations.

� Ensure correct implementation of statutory ESH regulations, industry ESH standards, SUBCONTRACTOR and GENERAL CONTRACTOR’s ESH requirements.

� Assist line management in risk assessments and monitor the result and quality of assessments.

� Implement and assist emergency procedures for the fabrication yard and conduct drills to assess effectiveness of such plan.

� Implement safe system of works, i.e. permit-to-work procedure and other safety programs.

5.8.2 ESH Specialist

Responsibilities of the ESH Specialist for this project include but are not limited to the following;

� Provide ESH leadership and example to all field personnel setting standards of safe behaviour.

� Have a working knowledge of statutory ESH regulations, industry ESH standards and ensure their correct implementation.

� Ensure SUBCONTRACTOR policies and procedures are implemented consistently and effectively and are known and understood by all employees.


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� Conduct effective employee ESH inductions in the language appropriate for the employees.

� Regularly inspect the work areas to identify unsafe acts and conditions and advise line-management of those that cannot be immediately corrected.

� Assist with accident/incident investigations and compilation of complete reports in a timely manner.

� Assist supervisions with the implementation and induction ESH training to all levels of employees and subcontractors as required.

� Assist with medical evacuation and respond to emergencies in a timely manner.

� Ensure ESH communications received from the Corporate ESH office such as statistic, safety alerts, posters, etc. are brought to the attention of all employees via posting of such information on ESH notice boards and discussion at crew ESH meetings.

� Observe work groups and intervene and advise workers if found doing unsafe acts. Keep supervisors advised of such acts.

� Observe/assist during delivery of tool box talks.

� Keep ESH management appraised of all important ESH concerns in a timely manner

� Track and monitor wastes generated and maintain a record of waste inventory.

5.9 Responsibilities of Subcontractors

The SUBCONTRACTOR considers its subcontractors as partners in its work and thus, takes measures required to ensure their safety at the workplace. They are to adopt and comply with the established ESH philosophy, policies and regulations of the SUBCONTRACTOR while in the project worksites.

As appropriate, all subcontractors are expected to be responsible for the following among others:

� Comply with the project ESH Management Plan

� As necessary, develop and implement its own ESH Management Plan and bridging documents when required or, adopt the SUBCONTRACTOR’s ESH Plan.

� Develop & implement an Emergency Response Plan specific to own operation when required or adopt the SUBCONTRACTOR’s emergency plan.

� Conduct pre-employment health assessments on personnel

� Conduct pre-employment skill assessment on personnel

� Provide Personnel Protective Equipment to their personnel

� Implement or comply with the prescribed work site Work Permit system

� Comply with all SUBCONTRACTOR and GENERAL CONTRACTOR’s ESH policies


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� Nominate a trained ESH representative to oversee safety on site.

� Report ESH statistics

� submit risk assessments for the main activities associated with their scope of works

� Comply with regulatory training requirements

� Develop and Implement safe working practices

� Submit MSDS for hazardous chemicals being used

� implement the Project’s environmental and waste management plan

5.10 Responsibilities of Visitors

All visitors to the project site will receive safety induction or short briefing whichever is applicable and are expected to follow the project site’s ESH rules and regulations. SUBCONTRACTOR reserves the right to refuse entry to the work site to any person or remove them from site, should they seriously breach any of the site safety procedures and regulations.

6 TRAINING

6.1 Induction and Training

Training ensures that each employee receives instructions regarding work hazards and the methods by which these hazards are mitigated or controlled. Training is an integral part of job performance. When people are trained to do their jobs correctly, they do them safely thus eliminating human error as a source of accidents/incidents.

The SUBCONTRACTOR shall hold site inductions for all its personnel including subcontractors, suppliers and make them fully aware of the Site access requirements and protocols, and shall ensure that these requirements are complied with throughout the project.

The safety induction programme shall include core topics but are not limited to the following:

� Policy overview – ESH, HR etc.

� ESH Management System

� Project ESH Management Plan

� Relevant health and safety regulations

� Emergency evacuation plan that will include drills

� Specific hazards of the site

� Accident/Incident Reporting

� Safe Working Practices specific to project scope

� Construction safety

� Housekeeping


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� And others as required by the project and by the GENERAL CONTRACTOR.

Refresher courses will be conducted as and when necessary. Apart from the ESH induction, equally important is further training for skilled supervisors or operators, whose techniques and skills need enhancing. Craft specific training, specialist training and supervisory skills enhancement training are also conducted to equip SUBCONTRACTOR employees with knowledge required in the performance of their jobs.

The SUBCONTRACTOR uses both external providers and in-house experts to conduct training to ensure that all personnel hired are given the necessary safety and job related training required to ensure their competency on the job they were hired for.

Attachment 4 shows a sample of the SUBCONTRACTOR’s typical Project Training Plan.

At the end of training, workers will be assessed as to their understanding and workers’ training records will be maintained for future reference. Certificates of external ESH trainings will likewise be filed for ready reference when required.

Visitors to the project work site shall be given a short safety induction/briefing depending on the purpose and duration of the visit. Duration of induction may range from about an hour or a short 10-15 minutes briefing using the Visitor’s Safety Briefing Sheet.

Induction and refresher training are carried out in accordance with the requirements of the project ESH training matrix and “lifed” qualifications.

Employees of the GENERAL CONTRACTORengaged in oversight of the SUBCONTRACTOR shall be invited to and permitted to observe thetraining courses presented on✁Site.

6.2 Access to ESH Manuals and Documents

All SUBCONTRACTOR project workers shall have access to the SUBCONTRACTOR’s ESH Manual and project documents. Copies of these manuals/documents will be made available on site for ready reference by all workers.

7 ESH COMMUNICATION

Project manager and supervisions shall communicate clearly and give clear, unambiguous work instructions to the personnel for whom they are responsible, to ensure that all operations are undertaken safely and without risks to health.

The instructions shall normally include, but not necessarily be limited to a description of the objective, the sequence of operations, the associated foreseeable hazards and any precautions, which must be taken. In many cases the instructions will be based on the assessments of risk and shall, where considered necessary, be subject to a written safe working procedure or method statement.

All subcontractors shall ensure that their managers and supervisors are competent, experienced and adequately trained and possess the necessary skill to communicate effectively with their workers to enable them to discharge their duties effectively.

The project team shall promote a proactive stance on safety and will encourage employee participation through a feedback mechanism such as the ESH Communication Card. Workers will likewise participate in ESH meetings, “point-of-work” risk assessments and in accident investigation process.


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Among the communication processes used by SUBCONTRACTOR to convey ESH information to employees are the following:

7.1 ESH Meetings

7.1.1 Internal Project Weekly Progress Meeting

This is an internal meeting that will be held weekly chaired by the Project Manager to discuss the progress of the activity and issues that need to be addressed.

ESH is the first issue to be discussed in this meeting and all safety concerns for the week are taken up. The workers representative and the nurse also join during this part of the meeting. The main objective of the discussion is to resolve work related ESH issues affecting the operations as well as highlight the ESH performance for the week.

7.1.2 Joint Site Safety Committee Meeting

As agreed with the GENERAL CONTRACTOR, this meeting can be convened weekly with the participation of its representatives to discuss and resolve ESH matters. The SUBCONTRACTOR’s safety performance for the week will be the highlight.

7.1.3 Project Progress Meeting

The meeting will be convened weekly and as necessary, with the attendance of the GENERAL CONTRACTOR. The weekly progress of the activity will be highlighted and all issues affecting the project (including ESH) will be discussed and resolved.

Monthly progress meeting will be conducted each month to review the progress of the Works including safety and site matters.Regular discussions on management of risks identified and maybe attributed to new activities as work progresses will also be part of the monthly agenda.

7.1.4 Crew ESH Meetings

Crew ESH meetings will be conducted weekly by each supervisor who will relay to his crew concerns discussed in the safety committee meeting, the week's ESH performance and other relevant issues. Attendance record will be kept.


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7.1.5 Tool Box Talks (TBT)

Toolbox Talks will be conducted daily by each foreman/supervisor and subcontractors at the work site at the start of the shift and be attended by workers performing the tasks. Toolbox meetings shall be recorded: a register of attendees will be kept and attendees shall sign the attendance sheet stating that they understand the conditions of the work and will carry out the task in accordance with the agreed work instructions. Also, the TBT can be a venue to relay concerns, issues noted from safety walkthrough, observations and lessons learned from incidents.

7.1.6 Safety Stand Downs

This forum is used to disseminate immediately to the work force important and relevant information regarding a recently occurring high profile ESH incident, concern or issue.

7.1.7 Telecommunications

Telecommunication equipment such as cell phones, internet, intranet & two – way radios will be utilized for effective and real-time communication.

7.2 ESH Awareness and Promotion

A variety of techniques shall be adopted, such as poster campaigns, presentations, and the distribution of health and safety information sheets, safety notices and bulletins in order to generally promote health and safety.

Relevant warning signs, emergency and rescue procedures, safety notices, alerts, site and statutory safety regulations shall be displayed at strategic points in offices, workshops, welfare facilities, and in the construction areas.

Relevant safety and industrial health legislation codes of practice, guides to safety and health legislation, safety guides and safety pamphlets published by the Government shall be kept in the site office.

7.2.1 ESH Notice Boards

An ESH Bulletin Board will be located at a strategic locations at the work sites with the following project ESH specific details such as;

� Safety performance/statistics

� Emergency escape plan/layouts

� Material Safety Data Sheets for chemicals, as appropriate.

� Emergency contact information

� Safety Alerts

� Posted on ESH Notice Boards

� Brought to the attention of the worksite Employees ESH Committee.


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7.2.2 Safety Signs and Posters

Safety signs/posters will be installed throughout the site to motivate workers to work safely and foster greater safety awareness.

7.2.3 ESH Awards and Recognition Program

Meaningful awards will be handed out to workers spotted demonstrating safe working behaviour and practice.

At the discretion of management, ESH milestone awards such as completion of a pre-established safe man-hours target or achievement of a noteworthy safety performance may be given.

ESH suggestions are encouraged, evaluated, implemented and will be rewarded.

7.2.4 Best in ESH Management Award

SUBCONTRACTOR runs a “Best in ESH Management Award” program that rates the safety performance of all project sites each month using an evaluation sheet. The project with the highest score is adjudged the winner for the month.

At the discretion of SUBCONTRACTOR management, ESH milestone awards such as completion of a pre-established safe man-hours target or achievement of a noteworthy safety performance may be given.

8 MANAGEMENT OF SUBCONTRACTOR

The SUBCONTRACTOR shall be responsible for the safety performance of its subcontractor(s) and vendors on its project and will communicate all project ESH requirements to them. Depending on the scope of the subcontracted work, all subcontractors to the project shall be required to develop and submit for approval their own health and safety plan for their part of works in the project. The Project Manager shall be responsible to ensure that these plans are submitted and approved before work commencement. However, in the event that the subcontractor cannot provide own approved health and safety plan, the SUBCONTRACTOR’s Project ESH Plan shall be followed.

The subcontractors’ management shall ensure that all workers undergo awareness seminar on the Project’s ESH Plan as part of their orientation program.

8.1 Subcontractor Induction

All subcontractors will be provided with a copy of the approved project ESH Plan. Prior to commencing work, subcontractors will be provided induction training to review safety requirements, specific hazards, restrictions and precautions that are applicable

8.2 Kick - Off Meetings

Prior to start of the work, a subcontractor kick-off meeting shall be held with its project management team to communicate safety policy, philosophies, expectations, objectives and desired results. It will also discuss among others:

� Over-all project schedule


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� Project organization

� Project execution plan

� ESH concerns/issues associated with the project at all stages of the project

� The ESH Plan

� Method statements and risk assessments for critical works

� Hazard observation & reporting

� Responsibilities

Special meetings may be called as required to discuss relevant ESH issues/concerns relating to the work. Minutes of the meeting will be taken for this meeting.

Along with other agenda relative to the project, weekly ESH statistics and performance of subcontractor will be submitted to the SUBCONTRACTORESH Supervisor for review and discussion during weekly safety meeting.

8.3 Progress Meetings

Periodic progress meeting that will include ESH on the agenda will be convened by the SUBCONTRACTOR’s point-of-contact person with sub-contractor’s project management team to discuss among others:

� Work progress

� Work schedule

� Problems encountered and problems foreseen

� Incidents

� ESH performance /concerns/issues encountered/foreseen

Minutes of the meeting will be made. ESH action items will be entered in the Action Tracking Register (ATR) to be monitored and followed up to ensure closing – out.

Major subcontractors shall convene a site safety committee to meet on a weekly and monthly basis to discuss site ESH concerns and issues.

8.4 Toolbox Talks

At the start of each work shift, subcontractor supervision shall conduct toolbox talks with their workers to discuss the safety aspects of the tasks to be performed as well as other ESH issues. Tool box Talk attendance sheet will be completed and copies forwarded to SUBCONTRACTORESH Specialist.


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9 ACCIDENT REPORTING AND INVESTIGATION

The SUBCONTRACTOR will notify the GENERAL CONTRACTORimmediately or as reasonably practical of any incident, involving injury, property or environmental damage or near miss incidents that had the potential to impact ESH or community relation events including all complaints received, which occurs during the carrying out of the project. The SUBCONTRACTOR shall provide a monthly summary report of all such incidents.

The SUBCONTRACTOR’s established incident/accident notification process will be followed. It will apply to the following:

� All accidents resulting in fatality.

� All accidents involving major /serious injuries.

� Any accident resulting in major/minor property damage or loss.

� All accidents resulting in Lost Time attributed to work related injury and/or occupational illness.

� Any incident where a member of the public is injured or hospitalized that happened within the facility or project of the SUBCONTRACTOR.

� Any accident away from SUBCONTRACTOR premises but involving SUBCONTRACTOR assets / property (personnel, vehicles, materials, etc.).

� Any emergency situation or near miss with the potential cause to death, major injury, multiple casualties or major property damage.

� Any unlawful act/s (assault, homicide, riot, etc.), which resulted or could have resulted in personnel injury.

� Threat to or potential impact to environment as a result of the SUBCONTRACTOR’s operation in the metal fabrication, plant, projects and other places where SUBCONTRACTOR personnel, asset and property exists.

� First aid treatment.

9.1 Objectives

� To notify senior management of both the SUBCONTRACTOR and GENERAL CONTRACTOR of all incidents, accidents, near misses or dangerous occurrences.

� To satisfy GENERAL CONTRACTOR’s requirements and when necessary notify governmental agencies / authorities.

� To define the responsibilities of every member of the workforce in projects where the SUBCONTRACTOR is involved. The specific roles of senior management and other personnel both at the head office and the projects are identified.

� To create a standard format of notification, investigation and reporting.


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9.2 Notification Time Frame

Notification of any type of incident shall follow the flow chart as presented in the Notification Process (see flow diagram). However, the period required to relay the information shall be in accordance with the guidelines below:


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NOTIFICATION TIME FRAME TABLE

Type of Incident

Classification of

Incident How To Be Notified

Who Must Be Advised

Time Frame

Personnel Accident

Fatality

By the fastest means of available communication within one (1) hour after the incident, followed by the submission of Notice of Incident Form (NOI) within 24 hours

GENERAL CONTRACTOR and SUBCONTRACTOR’s President VP Operations ESH Head

Immediately or right after the incident with Preliminary verbal report within 1 hour at the most.

Personnel Accident

Medical Evacuation Disabling Injury


GENERAL CONTRACTOR and SUBCONTRACTOR’s President VP Operations ESH Head


Personnel Accident

Non – Disabling Injury (RWC, MTC)


GENERAL CONTRACTOR and SUBCONTRACTOR’s ESH Head


Personnel Accident

Non – Disabling Injury (FAC)

By the fastest means of available communication, followed by the submission of Notice of Incident Form (NOI) within 24 hours

GENERAL CONTRACTOR and SUBCONTRACTOR’s ESH Head

Within 24 hours

Equipment Damage/Loss Property Damage/Loss

More than Ps.100,000 amount of repair or replacement.


GENERAL CONTRACTOR and SUBCONTRACTOR’s President VP Operations ESH Head Plant Head


Equipment Damage/Loss Property Damage/Loss

Less than Ps.100,000 amount of repair or replacement



Within 48 working hours

Near Miss

Potential for severe loss


GENERAL CONTRACTOR and SUBCONTRACTOR’s VP Operations ESH Head


Environmental Impact

Potential for severe loss or damage




Other Incidents

Ex. Third Party involvement but not falling under any of the above classifications, un-usual phenomenon, natural occurrences, etc.


GENERAL CONTRACTOR and SUBCONTRACTOR’s VP Operations ESH Head

Within 24 hours


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G:\71\12098\Document Transfer\Incoming\0004. 2014_21 Nov_from Rachelle_FB TL\03_OHTL Geotech Report Submission 1262013\Environmental management plan\Burgos Wind Farm ESH Plan Rev. 2[1].docx


Alert appropriate

emergency service inaccordance with site ESH

plan.

Notify ProjectManager / Site

ESH Engr.


ESH Engr.

Obtain information andcomplete form

( Notice of Incident Form )

Submit filled up form toSite ESH /

Project Manager

Site Project Supervisor/Foreman Site ESH Engr.

Notify ESHHead Office

Notify all relevantauthorities asidentified in

Site ESH Plan

Investigate andsubmit report to

ProjectManagement /

ESH Head Office

Review andcomment on

invesigation report

Site Proj. Manager

Notify VP-Construction /Joint Venture

Partner

Transmit (fax,

email,etc) filled upNotice of Incident

Form to ESH HeadOffice

VP - Operations

Notify President /MANCOM

ESH Corporate

Head


Notify CommercialDepartment(Insurance)

Prepare summary &

statiscal update formonthly report

NO YES

communicate

NOTIFICATION PROCESS

Medical Evacuation(MEDEVAC)

A

B

D

A A D

Confer

C

ACCIDENT

C

B


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Alert appropriateemergency service in

accordance with site ESHplan.


ESH Engr.


ESH Engr.



Submit filled up form toSite ESH /

Project Manager

Site Project Supervisor/Foreman Site ESHEngineer



Site ESH Plan


ProjectManagement /

ESH Head Office


invesigation report

Site Project Manager


Partner

Transmit (fax,



VP - Operations


ESH Corporate Head



Prepare summary &statiscal update for

monthly report

NO YES

communicate


Potential to MajorIncident high

A

B

D

A A D

Confer

C

NEAR MISS

C

B


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Alert appropriateemergency service in

accordance with site ESHplan.


ESH Engr.


ESH Engr.



Submit filled up form to

Site ESH /Project Manager

Site Project Supervisor/Foreman Site ESH Engineer



Site ESH Plan


ProjectManagement /

ESH Head Office


invesigation report

Site Proj. Manager


Partner

Transmit (fax,



VP - Operations


ESH Corporate Head



Prepare summary& statiscal updatefor monthly report

NO YES

communicate

Damage worth overPs. 100,000

A

B

D

A A D

Confer

C

PROPERTY DAMAGE

C

B



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9.3 INVESTIGATION

The investigation of incident is an essential part of any loss prevention system. Significant improvements can be made by determining the causes of accidents, equipment damage from accidents, environmental degradation, or near miss and subsequently, applying corrective actions. It shall be emphasized that the investigation is conducted not for the purpose of placing blame or accuse anyone but as a fact finding activity to gather information to determine the root cause and offer practical recommendation and solution to prevent recurrence.

9.3.1 Objectives

� To establish the root cause of all incidents by analyzing each occurrence.

� To offer practical recommendation and possible solutions to prevent recurrence of an unwanted incident.

� To identify potential claims from third parties and/or employees.

� To identify the SUBCONTRACTOR’s claims against insurance or others.

9.3.2 Scope

This procedure shall apply to all incidents and accidents involving injury, major property damage, serious emergency situation or near miss, and/or environmental concerns, which include the following:

� All accidents resulting in fatality.

� All accidents involving major / serious injuries.

� Any accident resulting in major property damage or loss.

� All accidents resulting in Lost Time attributed to work related injury and/or occupational illness.

� Any incident where a member of the public is injured or hospitalized that happened within the facility or project.

� Any accident away from SUBCONTRACTOR premise but involving its assets / property (personnel, vehicles, materials, etc.).

� Any emergency situation or near miss with the potential cause to death, major injury, multiple casualties or major property damage.

� Any unlawful act/s (assault, homicide, riot, etc.), which resulted or could have resulted in personnel injury.

� Threat to or potential impact to environment as a result of the SUBCONTRACTOR’s operation in the metal fabrication, plant, projects and other places where SUBCONTRACTOR personnel, asset and property exists.

� First aid treatment.


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9.3.3 Responsibilities Flow Diagram

Following the notification of any incident, the Project Manager, shall arrange for a full incident investigation to be conducted. He shall appoint an incident committee to conduct a thorough investigation and produce a full report.

The committee shall comprise of a Chairman, ESH Supervisor and at least one suitable member of staff. Where possible, those appointed shall not be selected from persons closely involved with the operation pertaining to the incident or accident. Where the incident or accident involves sub-contracted operations, hired plant or equipment, the subcontractor representative will be invited to the committee.

� Project Manager – shall arrange for every incident to be investigated, the depth of it will be appropriate to the seriousness of the incident or accident.

� ESH Supervisor – shall conduct an initial investigation on all incidents or accidents. He shall carry out parallel investigations to any other investigation (project management, SUBCONTRACTOR, agency, etc.) and issue independent reports.

As with any investigation, speed of investigation is critical to the accuracy of the final report. For this reason all practical efforts will be made to visit the incident site immediately following the incident, where possible record photographs shall be taken. All witnesses will be identified and where practical, statements shall be taken within twenty four (24) hours.

The incident site and surrounding area shall be inspected, along with any items of plant, vehicles, equipment or materials involved. Where members of the public are involved, all relevant details shall be obtained including name, address, occupation and contact telephone number.


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Investigation Process Flow Chart

Notify as per

Notification Process

Site Project Supervisor/Foreman Site ESH Engineer Site Proj. Manager ESH Corporate Head

Notify as per


ESH Commitee /Mancom

YES

Provide assistance to

investigation team/s.

NONotify as per


Take photos at the

scene

INVESTIGATION AND REPORTING PROCESS

Obtain statements from

witnesses & others

Investigate, and analyze

to detemine root cause.

Recommend ways to

prevent recurrence

Follow - up

Recommendations

Notify as per


Review and

comment on

investigation

report

Submit report to Project

Management / ESH

Committee / ESH Head

Office

Present, discuss and

explain Investigation

Report to Mancom

Discuss to ESH

Engineers during

monthly meeting

Prepare summary &

statistical update for

monthly report

Amend and / or update

policy procedure as

necessary

Produce incident

Bulletin

Publish incident

Bulletin

Receive Report

Review and comment

investigation report

Approve / Reject

implementation of

recommendation

Appoint spokeperson to

media, relevant agency,

and / or third party

Major Incident

INCIDENT

A

A A

B

B

Confer

B


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9.3.4 Interim Report

A Notice of Incident (NOI) Report will be issued within 24 hours from the occurrence of an accident/incident. A copy will be forwarded to the GENERAL SUBCONTRACTOR by the Project Manager. This report will include information available at the moment i.e. the current condition of the injured, status of the investigation, any temporary measures installed to prevent recurrence and any other significant developments.

9.3.5 Final Report

For major incidents, a comprehensive and detailed final report shall be submitted containing the following:

1. Project Manager’s Report (covering letter)

2. Summary or Executive Report

3. Recommendation

4. Site ESH Supervisor’s Report

5. Submission of Report

There shall be no minimum period set to submit the investigation report, for as long as the Notice of Incident Form is submitted on time in accordance with the Notification Procedure. In any case, the report shall be forwarded within reasonable length of time depending on the magnitude of the incident. The submission date shall be dictated by the Management Committee’s (MANCOM) need for urgency.

Where there is any dispute on the findings, or doubt as to the integrity and veracity of the report, the committee chairman or MANCOM (where applicable), shall decide whether to assign an independent body to do a separate investigation.

9.3.6 Recommendation / Follow – up

Recommendation/s made shall be implemented on the project where the incident happened, and similar activity/lies will be done on projects where it has a potential to occur.

The Project Manager and Site ESH Supervisor shall make regular follow-ups on the progress of implementation/s of recommendation/s; each shall report to their respective Division or Department Head the status. Responsible division/department heads shall advise MANCOM on the status of the recommendation/s and its implementation.

The incident shall be highlighted on all projects by publishing Safety Alerts or bulletins and will be discussed in the next safety meeting. The Project Manager and Site ESH Supervisor shall ensure that everybody will be informed of the incident and ways of preventing its recurrence.


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9.3.7 Reporting Forms

1. Notice of Incident Form

2. Accident Investigation Form

3. Equipment Damage Report Form

4. Witness Statement Form

9.4 Dangerous Occurrence and Injury Recording

The ESH Supervisor shall establish procedures to ensure that all injuries, however minor, requiring first aid treatments are recorded daily in a register maintained for that purpose. Each entry shall be a concise summary of the information recorded in the relevant report form and should include the name, report identifier number, date, and nature of the injury.

The ESH Supervisor shall also maintain a separate register in which details of all injuries and/or dangerous occurrences shall be recorded and reported as statutory requirement to enforcing authority.

In accordance with the monthly reporting criteria specified, each subcontractor shall provide the ESH Supervisor with a summary of all injuries and dangerous occurrences that have occurred during the reporting period. The report shall also show the average number of personnel employed and the total man hours worked.

The ESH Supervisor shall collate this information into a consolidated report for the Project Manager and a copy forwarded to the ESH head office.

The ESH Supervisor shall maintain comprehensive injury statistical data, based on the monthly returns. The database shall provide information on the cumulative total number of reportable injury accidents on the project and the cumulative reportable injury accident incident and frequency rates. Statistics should also be summarised to cover direct labour and subcontractors individually.

10 RISK MANAGEMENT

10.1 Risk Assessment

This ESH plan will consider and respond to the specific hazards, risks and impacts identified during the work execution.The foreseeable critical operations associated with this project can be summarized but are not limited to the following:

� Commissioning

� Concrete works

� Confined Space

� Earthworks

� Electrical/mechanical works

� Environmental hazards


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� Excavation

� Formworks

� Handling, storage and transportation of materials and equipment.

� Handling, storage, exposure and disposal of hazardous materials and wastes

� Heavy Equipment Operation

� Hotworks

� Housekeeping

� Inspection

� Installation

� Lifting and Hoisting

� Marine works

� Mobilization / demobilization of personnel, equipment and materials

� Pressure Testing

� Radiography

� Repair and Maintenance works

� Scaffoldings

� Set up and clean up of temporary facilities

� Shoring

� Temporary electrical installations

� Transport

� Use of power tools

� Work at Heights

These operations present risks that are deemed sources of hazards. The SUBCONTRACTOR shall critically assess all activities of the risks of release of present hazards prior commencing operations and shall use the following tools identifying and managing these risks:

� Risk and Impact Evaluation (RIE)

� Hazard and Risk Assessment (HRA)

� Job Hazard Analysis (JHA)

� Hazard / Risk Identification Tool Card

The assessments aims to identify the degree of risk associated with each activity and determine the necessary preventive and protective controls to reduce the risk to “as low as reasonably practicable (ALARP)” level for the work to proceed safely.

A register of identified risk assessed of it risk rating and recommended mitigating control measure will be maintained and reviewed regularly.


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The assessments will aid in the formulation of clear procedures, methodology and work instructions to ensure clear and safe work execution.

10.2 Simultaneous Activities

SUBCONTRACTOR shall cooperate with other Subcontractors engaged by the GENERAL CONTRACTOR to ensure that they do not interfere with each other’s activities and can share certain site facilities harmoniously and collaboratively complete the project.

In the event of concurrent or simultaneous activities with other Subcontractors and subcontractors, or any other third party activity in a shared wok location, interface meetings and coordination will be made with all parties to identify and assess the additional risks that may result and institute the appropriate additional control measures to allow safe simultaneous work.

10.3 Personal Protective Equipment (PPE) Assessment

The SUBCONTRACTOR recognizes the fact that the wearing of PPE is necessary to protect the health and safety of employees exposed to hazards of the job thus, will provide suitable and adequate PPE’s to employees where the risk to their health and safety has not been adequately controlled by all other means in the hierarchy of hazard control.

The SUBCONTRACTOR has assessed and identified the processes requiring specific type of PPE as well as the statutory standard requirements. To be effective, these PPE’s must be:

� Appropriate for the risks and hazards involved and the conditions where the exposure to the risk may occur

� Take account of ergonomic requirements and the state of health of the person who has to wear it

� Be capable of fitting the wearer correctly after adjustment

� Be effective in preventing or adequately controlling the risks without increasing the overall risk.

10.4 Chemical Hazard / Risk Management and Assessment

The SUBCONTRACTOR shall not carry out any task liable to expose any of its workers to hazardous substances unless suitable and sufficient assessment of risks and mitigating steps are taken to meet ESH regulatory requirements. Control measures maybe by engineering method such as local exhaust ventilation and/or the use of appropriate PPE. Health surveillance and monitoring will be undertaken when necessary.

All hazardous substances shall be received and transported with an accompanying Material Safety Data Sheet (MSDS). Copies of all relevant MSDS shall be kept by the ESH Supervisor, the store man, clinic and by the end-user department. Identification of hazardous areas and labelling of dangerous goods/substances will be done.


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All handlers of substances shall be trained on the safe handling, storing, transport and use of these as well as the disposal and containment procedure in the event of accidental spills.

Hazardous materials and waste are required to be stored in a manner that reduces the risk of worker exposure, spills, fires, or explosions.

Each worksite is to have a risk assessment of the chemical inventory for the worksite. This risk assessment is to be reviewed by the site Supervisor and the ESH Supervisor on a regular basis and / or intermittently as new chemicals enters the worksite.

The ESH Supervisor will prepare and establish procedures to control risks arising from handling, storage, use and disposal of substances hazardous to health. He will also maintain a data sheet and inventory of hazardous substances.

Upon procurement process of every substance, the supplier shall submit a MSDS. The new substance shall be assessed, evaluated and documented under the Control of Substances Hazardous to Health Form for its hazards, handling precautions, and its present state. This will suggest the positioning and location of its storage; isolated, away from flammable materials, dry, specified temperature and others.

The monitoring of the substance shall be specified in the Summary of Substances Hazardous to Health; indicated here are the number of stocks and the summary of all substances at a specified period (monthly or weekly depending on the movement of the substances).

10.5 Control of Hazardous Works by use of the Permit to Work System (PTW)

It is expected that this project will involve works requiring specific control of work systems such as confined space entry, hot works, electrical system lock-out/tag-out, etc. Thus, applicable Permit to Work will be obtained using the SUBCONTRACTOR’s PTW form or when required from the GENERAL CONTRACTOR, for works requiring their permit approval.

Thus, a PTW shall be obtained when required prior to the start of each potentially hazardous task and task shall not proceed without the work risk assessed and a permit being signed and approved by approving/issuing authorities. A Job Hazard Analysis may be required and after all identified precautions have been put in place, the work group will be briefed on the findings of the risk assessment by supervision prior to the work commencing. The risk assessment will be kept with the Permit to Work at all times.

10.6 Assessment of Critical Activities by Subcontractor

Activities that are considered to be of a specialist nature and subcontracted to specialists in that field will be identified and risks associated with such activities shall be assessed and managed by the respective subcontractors under SUBCONTRACTOR’s supervision.


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11 EMERGENCY PROCEDURE

Suitable procedures, organization and corresponding emergency drills, including rescue operations conforming to the requirements of the SUBCONTRACTOR’S established Emergency Response Procedure (ESW063ROP – Handling of Emergency) will be prepared by the ESH Supervisor in consultation with the Project Manager and subcontractors. An Emergency Management Plan will be submitted prior to the commencement of the Works.

An Emergency Response Team to handle emergencies relating to traffic accident, fire, medical, environmental spills and other emergencies based on identified present hazards will be organized to cover the work site.

Attachment 6 shows the SUBCONTRACTOR’s Emergency Response Procedure relating to Medical, Fire, Typhoon, and Earthquake Response.

Attachment 7 shows the SUBCONTRACTOR’s Typical Project Emergency Response Organization

Members of the Emergency Response Team will undergo First Aid training from the Philippine National Red Cross. Drills will be conducted once every 4 months.

Likewise a registered nurse will also be made available on site as part of the site ESH organization.

A Memorandum of Agreement (MOA) will be entered into with a local hospital top provide emergency medical services to our workers.

Emergency transport will be made available at all times both inland and offshore to cover emergencies.

In case of emergency, the contact person, telephone numbers and actions to be taken will be displayed in the safety bulletin boards for the information and understanding by all workers.

12 PLANNING AND OPERATIONAL CONTROL

12.1 Planning

The SUBCONTRACTOR recognizes the importance of planning ahead the health and safety aspect of the Project to ensure injuries and or illnesses arising from the execution of the project are avoided and the project completed safely.

Closer coordination among the different groups within the project PMT to identify the risks involved from the proposed activities will be exercised. When involvement of SUBCONTRACTOR and subcontractor may be necessary, a meeting will be called for to discuss issues that may adversely affect ESH and job hazard identification and analysis will be conducted to come up with mutually agreeable JHA that will govern the execution of the activity.

In this manner, last minute surprises that can delay the proposed activity can be avoided and work can proceed safely without impact to the planned schedule.


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12.2 Operational Controls

12.2.1 ESH Procedures

Subcontractor has the following ESH standards and procedures that govern and serve as operational controls and guidelines for the safe execution of all works undertaken for a project:

� Business Management Manual

� Project Management Manual

� Construction Safety Manual

� Project ESH Management Plan

The Construction Safety Manual gives the most basic safe work procedure to cover critical and hazardous operation during project execution. Specific method statements are also developed by field engineers and supervisions with the health and safety aspects included as a requirement.

12.2.2 Specific ESH Procedures

While carrying out the preparation of designs, safety plans and risk assessments, certain activities will be identified for which detailed method statements will be developed with consideration to health and safety to ensure safe execution. The same method statements will be used or referenced to execute activities that are to be carried out by a nominated subcontractor.

Such activities will involve critical tasks that will necessitate the strict observance of the Subcontractor’s established safe work practices (SWPs). These SWPs may include but not limited (as may be identified later in the project) to the following:

12.2.3 Dust Control

Where an activity is expected to produce excessive dust emission, mitigation such as dust suppression, water sprinkling, tenting, use of vacuum, ventilation and others which may be practicable will be provided and implemented. Method statement or work instruction will be produced to give guidance to workers to minimize dust accumulation from the work areas while carrying out the construction. The use of appropriate protective equipment will be insisted upon. No dusty activities will be taken unless approved mitigations are all in-placed and inspected by a competent person prior to start of such activity.

12.2.4 Noise

First Balfour anticipates that during the execution of the construction, works may produce noise which may be deemed to be in acceptable limits.

Noise will be measured during project execution and control measures will be put in place to ensure that levels are kept to as low as possible (85 dba exposure for a maximum of 8 hours and 45-60 dBA exposure inside accommodation depending upon location – such as office or sleeping areas). Engineering and


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administrative measures to control noise will be considered in addition to providing hearing protection equipment as required.

High noise areas are to be barriered and sign posted with warning signs. All workers and others who will be involved with said activities shall be required to wear ear protection throughout the course. No noisy activities will be taken unless approval is obtained from the parties affected.

12.2.5 Permit to Work

A clearly defined control mechanism to ensure that all potentially hazardous routine or nonroutineworks on Site (e.g. management of hazardous substances, working at height, confined spaces, electrical switching etc) can be carried out safely is paramount for adequate sdafety protection.SUBCONTRACTOR shall put in place a Permit to Work (PTW) System and where applicable or required, may adopt GENERAL CONTRACTOR’s PTW system.

ESH Supervisor shall issue a written permit or authorization for hot works operations, indicating there in the precautions to be followed to avoid fire or accidents. Hot works operations shall not be permitted in rooms or areas containing combustible materials, until all fire and explosion hazards are eliminated. Hot works operations carried out or done in places where persons other than the welders work or pass shall be enclosed by means of suitable stationary or portable screens. A portable fire extinguisher shall be provided at the place where hot works operations are being undertaken.

12.2.6 Confined Space Entry

Before a worker or group of workers enter any confined or enclosed space and before any work is commenced, the following precautions and safety measures shall be taken:

A. Pre – entry Preparations

1. Area Pre-assessment

– Hazard Risk Assessment

– HIT Card

– The air in the area shall be checked for:

a. Explosive gases, fumes and vapors;

b. Oxygen content and ;

c. Carbon monoxide, if any burning or products of burning have been involved.

– If any of the above is present over normal levels, the area shall not be entered until ventilation by blower is affected. A regular check shall be conducted thereafter.

– Provision of adequate means of ingress and egress

2. Confined Space Work team


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– Should have undergone the following training:

a. Basic Gas Testing

b. Basic Confined Space Entry Training

c. Use of Breathing Apparatus

3. PPE

– Approved types of breathing apparatus and other personal protective equipment shall be provided and made available for use by the worker or workers entering a confined space.

4. Emergency Response

– Emergency Procedure specific to the activity

– Self Contained Breathing Apparatus, Lifeline

5. Permits

– Duly approve PTW with corresponding requirements for confined space entry (i.e., pre-entry assessment, gas testing, methodology, HRA & HIT card, PPE, ERP/ERT, SCBA)

B. On Entry

1. No worker or group of workers shall enter a confined space unless a watcher is available who is familiar with the job and in contact with the men at regular intervals and equally provided with breathing apparatus for ready use in case of emergency.

2. No smoking or open lights, torches, arcs or flames shall be permitted in confined spaces until an inspection has been conducted to ensure that fire or explosion possibilities have been eliminated.

3. No spraying or painting using volatile solvents of oil shall be undertaken in confined spaces unless the necessary respiratory and other adequate protections are provided.

4. Any manhole, tank opening, or other opening which is left unattended should be protected during the day by barricades and at night by barricades and lanterns, with appropriate warning signs.

12.2.7 Signages and Barricades

3.1.1.1. Signs

Construction safety signs will be posted in prominent positions at strategic locations and, as far as practicable, in the language understandable to most of the workers employed in the construction site. Signs shall be regularly inspected and maintained in good and legible


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condition. Signs that no longer apply as well as damaged ones shall be immediately removed or replaced as the workplace condition warrants.

3.1.1.2. Barriers

The edges of all excavations, where anyone might fall and be injured, must be protected by rigid barriers or, alternatively, excavations must be securely covered. It is a wise precaution to protect even shallow excavations.

Non-rigid barriers, which may be used in areas where access for persons and transport is not required, should give an obvious warning by being immediately apparent and brightly colored.

Spoil heaps can constitute effective barriers, provided that they are set back at a safe distance from the edge. Rope barriers can also be effective, again they are provided they are set back for enough.

Barriers may be omitted to allow access of persons, or for the movement of plant, equipment or materials, or where it has not yet been practicable to erect such a barrier since the formation of that part of the excavation.

Wherever barriers are set back, all cases to the excavation should be confirmed to the proper paths and no material should be confined to the proper paths and no material should be stacked in the space between barriers and the edge.

Barriers, or stop blocks, are also necessary to stop cranes, dumpers, lorries, tipping vehicles, etc. from maneuvering too close to the edge of an excavation and endangering its stability. Timber baulks are effective against small wheeled machines. But taller barriers are needed for larger wheeled and equipment and tracked machines.

12.2.8 Compressed Gases

Oxygen cylinders should be stored at least 20 feet or 3.1M away from those containing acetylene or LPG or by noncombustible barrier at least 5 feet (1.5M) high having fire resistant rating of at least one-half hour.

Gas cylinders should preferably be kept on a hard standing in a safe place in the open air. Where this is not reasonable practicable, flammable gases should be kept in a storeroom, constructed of non-combustible material, which has adequate high and low level ventilation. Oxygen cylinders must not kept in the same room as LPG or acetylene cylinders.

Acetylene and LPG cylinders, whether full or empty, should always be stored and used in the upright position. If they are allowed to lie horizontally, acetone or LPG liquid will be withdrawn from the cylinders with the gas, and safety devices such as bursting discs, temperature sensitive fuel plugs and relief valves will be rendered ineffective.


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Oxygen cylinders must be stacked horizontally, maximum four high, and wedged to prevent rolling.

Vertically stacked cylinders, whether full or empty, should be secured from falling.

Full cylinders should be kept separate from empty ones.

Cylinders should be shielded from direct sunlight, or other heat, to avoid the buildup of excess internal pressure which might lead to gas leakage or, in extreme cases, bursting of the cylinder.

All oxygen / acetylene cutting torches shall have a flashback arrester installed in each regulator and a check valve installed on each torch / hose connection.

12.2.9 Use of Personal Protective Equipment

Adequate supplies of suitable PPE will be maintained by the SUBCONTRACTOR and its subcontractors, who will each ensure that the appropriate PPE is issued to and used by their respective project personnel and authorized visitors. The provision of PPE will be in accordance with the relevant statutory requirements. All PPEs shall conform to International standard for Occupational Safety and Health. SUBCONTRACTOR shall be responsible to require the wearing of appropriate PPE in all operations where there is exposure to hazardous conditions or where using of such equipment reduces the risks to its workers.

The following required Basic minimum PPE shall be issued on the project:

� Safety helmets

� Eye protection

� Safety Shoes

� Safety Shirt/Uniform

Special types of PPE required for special work activities shall to be issued including but may not be limited to:

� Hearing protection

� Respiratory protection

� Eye protection

� Gloves

� Fall Prevention

Attachment 8 shows the SUBCONTRACTOR’s PPE Matrix (by activity/equipment)

Every person issued the PPE shall be responsible for the proper use, maintenance and regular inspection to ensure that it remains fit for its intended use.

The failure of any individual to use the PPE as provided and directed by management shall be subjected to disciplinary action termination of employment.

12.2.10 Housekeeping


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All work areas must be kept clean and orderly. All work sites must be left clean and tidy upon completion of work. Rubbish, debris, waste and residual material adding and or contributing to existing hazards of the job and the work area will not be allowed. An identified temporary staging area to segregate and hold wastes will be designated. The designated area will be kept clean and orderly.

All stairways, walkways, scaffold platforms and work areas will be kept clean and free from loose material and trash.

Storage and stacking areas must be kept in an orderly manner allowing safe access. Hazardous and flammable materials will be stored in a separate location with proper labels.

Toilet and washing facilities must be kept clean and in a hygienic condition.

Draining of excess water or waste water must be piped directly to the drainage facilities within or near the construction site. The temporary drainage system must be provided with silt traps.

General work and work areas should:

� Have materials and tool present in the work area limited to what is need for the day

� Have designated areas for tools, equipment, materials & wastes - “ a place for everything & everything in its proper place”

� Have work and storage areas properly maintained, clean and organized

� manage cables

� have proper maintenance of signages and barricade

12.2.11 Fire Prevention, Protection and Control

The importance of effective fire protection and precautionary measures is recognized and arrangements will be implemented to ensure that adequate procedures are adopted to prevent the risk of injury or damage from fire.

Fire safety awareness shall be cultivated among employees. Fire safety training will be conducted. Good housekeeping will be maintained at all times and proper flammable material storage, handling and use will be practiced. The proper use of fire protection equipment shall be explained to employees as part of the induction program along with fire safety rules and regulations.

Fire protection / prevention system shall include designation of Fire Marshals for each work site. Fire Marshals shall be provided with high visibility vests for easier identification during emergencies and shall receive adequate training.

3.1.1.3. Fire Protection

The SUBCONTRACTOR will be responsible for providing adequate fire protection equipment for protection of the Works during the course of the Contract. Allsite accommodation such as offices, workshops and welfare accommodation will be provided with suitable portable fire extinguishers located at strategic points and regularly inspected.


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Smoking shall be prohibited on the Site except on clearly marked designated areas.

Fire advisory and warning notices shall likewise be strategically placed around the site to include:

� Fire Alarm signs

� Fire Exit routes

� Fire Emergency Procedures and Assembly Points

� Fire Extinguisher Points

3.1.1.4. Fire Drill / Simulation

Regular fire drills will be conducted once every 4 months:

� To test the efficiency of the Emergency Response Team

� to familiarize workers with emergency action, routes

� for familiarization/training on use of fire extinguishers, fire fighting techniques

12.2.12 Electrical Safety

Only authorized electrical workers may install, commission, inspect, test, maintain, modify or repair "Fixed" electrical installations.

Live parts of apparatus and wiring shall be effectively guarded to protect all workers or objects from coming into contact.

All personnel using electrical equipment shall first be instructed how to use it safely, including the dos and don’ts.

All small tools and temporary electrical equipment will be regularly checked for fitness of use. Particular attention should be paid to any built in safety functions such as trip switches.

Work permit system including “lock out tag out” measures shall be applied to all critical electrical works.

Additional safety documentation shall be developed over the course of the construction period to cover specific electrical hazards as they are identified.

3.1.1.5. Ground-Fault Circuit Interrupter (GFCI) Program

All 115, 120, and 220 volt, single-phase receptacle outlets shall be protected by a UL listed ground-fault circuit interrupter. The ground-fault interrupter shall open the circuit on a ground current of 6 mille amperes or greater and shall be equipped with an integral push-button test circuit. Such systems shall be installed in strict compliance with the manufacturer's specifications and shall be tested prior to initial use and at the beginning of each shift.


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12.2.13 Work At Heights and Fall Protection Guidelines

Safe access shall be identified, planned and provided to each work location.

Plan all activities and material deliveries so that it is possible to complete as much work as is practical at ground level to minimize the need for scaffold access thereby minimizing potential fall hazards.

To avoid trip and fall hazards, access-ways shall be tidy, particularly on stairways and ladders.

Only competent scaffolders, or employees under the supervision of trained scaffolders, shall alter or dismantle scaffolding.

Adequate lighting to illuminate potential fall and trip hazards shall be provided for night shift activities and when working inside confined spaces.

Work at heights may be restricted or abandoned due to adverse weather conditions.

Where necessary, the area below personnel working aloft shall be cordoned off and a spotter posted or a sign erected, inscribed “MEN WORKING ABOVE’ erected.

Work on roofs with slopes less than or equal to 4 in 12 (vertical to horizontal), with unprotected sides and edges 2m or more above lower levels, shall require fall protection measures that may include: guard rail systems, personnel fall arrest systems, combination of warning line system and guardrail system, or safety monitoring system.

The elevated work areas shall be fitted with handrails and mid-rail, fully boarded out and provided with kick- boards. Suitable access and egress shall be provided. Under certain circumstances, wire rope handrails may be employed where it is impossible to fit tubular handrail.

Ladders shall be placed and used properly and 3 point contact maintained. Always place a ladder on a firm base, at 4:1 slope.

Single planks shall not be used for access or work platforms. The minimum requirement is two or more secured planks. If there is only sufficient room for one plank width, scaffold supervision should be consulted.

Safety harnesses and lanyards shall meet ANSI 10.4 or equivalent and shall be worn and attached by all employees when no other means of fall prevention can be provided, when the potential for falling more than two (2) meters exists and when working within a mobile platform or basket. Crane operators shall not lift unsecured employees.


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Lanyards shall be used in accordance with manufacturer’s recommendations. All harnesses shall be fitted with a double lanyard (shock absorbing) to allow 100% tie off where required. Safety harnesses and lanyards shall be inspected for defects by the user immediately prior to being worn (unserviceable or damaged equipment shall not be used) and shall fit the wearer snugly so that he cannot slip through in the event of a fall. The lanyard shall be attached to a secure anchorage point. Where reasonably practicable the lanyard shall be fixed above waste height. Lanyard shall not exceed two (2) meters in length for shock absorbent lanyards. All fall prevention equipment shall be stored away from oil, grease or other contamination and shall be destroyed immediately if subjected to severe shock loading.

Where the wearer requires a greater degree of movement, the full body harness may be used in conjunction with an inertia reel (e.g. Sala Block). Inertia reels shall be securely attached to a substantial member above the wearer’s head. Wearer shall ensure that the inertia reel is directly connected to the harness ream “D” ring and not shock-absorbing lanyard.

Use of single, waist-type safety belts, as personal fall protection equipment are not permitted.

When there is no secure anchor point immediately available, static lines may be used (subject to approval by an engineer and the Rigging Superintendent).

A safety harness and lanyard shall be worn and secured when working within an approved mobile work platform or man-riding workbasket.

Any fall protection equipment such as an inertia reel subject to severe shock loading shall be required to be returned to the manufacturer / agent for a thorough inspection.

All safety harnesses shall be identified by a unique serial number and registered. The date that they were put in service should be clearly marked by etching/inscribing/engraving into a non-load-bearing surface. Department supervisors shall maintain register for their department.

Supervisors shall inspect all harness and lanyards once per month on an ongoing basis and at issuance.

Harnesses and lanyard may be discarded at any time when:

• there is any damage or wear i.e. fraying, found in the webbing, stitching, fasteners and ‘D’-Rings and any other component as appropriate,

• the webbing of the harness is so dirty e.g. discolored by paint grease, oil and chemicals that the original color is not easily identifiable,

• the harness and / or lanyard has been subjected to a heavy fall,

• When the manufacturer’s specification label containing safe working load and serial number is no longer visible / legible.

Both Fall Protection and Fall Arrest Systems shall be installed and used in accordance with the manufacture’s recommendations and under the supervision of a Qualified Person.


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12.2.14 Powder Actuated Tools

Cartridge-powered tools have the advantage of portability, clear from cables or hoses and speed in operation. They can accomplish thoroughly and satisfactory fixing in most forms of concrete, brick and steel. However, such tools can also maim, if not kill and their effect is not necessarily confined to the firing area

The use of these tools shall be limited only to authorized operator who are properly trained and fully experienced.

Basic guidelines in its use include but are not limited to the following:

• The operation of any explosive operated tool shall be covered by a Job Hazard Analysis (JHA).

• Adequate physical barriers and the appropriate signs shall be erected in the immediate area and areas affected adjacent, above and below the work area prior to any operation involving explosive tools, ensuring other workers cannot access the areas.

• Only trained and certified operators shall be issued with explosive tools from stores. This shall be regulated by means of showing a certificate or identity badge.

• Goggles (or preferably a full face visor), safety helmet, ear protection and suitable work gloves shall be worn by the tool operator and by any other worker involved in the activity, as protection against possible flying pins, particles of material, sparks or noise of firing.

• Tools must not be used in an area where flammable gases, vapors or explosive dusts are present.

• At the end of each shift, all cartridges must be accounted for.

• All supplies of explosive cartridges shall be held by the appropriate supervisor and signed out to qualified operators only.

• Always handle tools as if they are loaded. A loaded tool must never be unattended. Check that the tool is unloaded before doing any alterations or adjustments to safety guards, muzzle or barrel

12.2.15 Scaffolding

Scaffolds will be erected on firm foundation with base plates. It should be plumb, squared, adequately braced and have a fully planked work deck. Guard rails are to be provided.

Other procedures on erection of scaffolds shall conform to the provision stated of the Rule 1414 of the OSHS.

• Only employees who have attended an approved Scaffolding course and who have been deemed competent shall be allowed to erect scaffolding.


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• Any scaffolding erection process that may potentially cause injury to persons below from accidentally dropped material shall be barricaded at a distance of no less than 10 feet (3.0 meters) from the scaffold boundaries, with approved flagging placed at a height of approximately 3 feet (1.0 meter) from the ground. Only authorized scaffolders assigned to work on the respective scaffold shall be permitted inside the barricading.

• The barricaded area shall display a sign inscribed "DANGER – KEEP OUT - SCAFFOLD WORK IN PROGRESS – SCAFFOLDERS ONLY"

• When scaffolding is in the process of being erected, dismantled or altered; and when any scaffolding is defective or damaged; a tag shall be displayed as close to the access locations as possible, inscribed “DANGER – DO NOT USE SCAFFOLD”

• At the time of completion of erection all scaffolds shall display the green, tag. A competent person shall complete this tag.

• Each complete general-purpose scaffold shall be inspected and approved for use by a competent person prior to use and at regular intervals not exceeding 7 days. Inspections shall take place also immediately after alteration or relocation. The result of the inspection shall be recorded on the tag attached to the scaffolding. All the inspections must be recorded and maintained in a register for future references by interested parties.

• On passing each inspection, the competent person shall hang the green tag as close as possible to the access location. If there are more than one access locations, each access point shall have a tag posted.

• Tags shall be signed and dated and shall only be removed by a competent person.

• Scaffolds shall be constructed and dismantled under qualified supervision.

• The footing or anchorage for scaffolds shall be level, rigid, and capable of carrying the maximum intended load without settling or displacement (includes base plates, supports, etc.). Unstable objects such as boxes shall not be used as barrels, boxes, loose bricks or concrete blocks shall not be used as platforms or to support scaffolds and / or planks.

• Any scaffold, including accessories such as braces, brackets, trusses, screw legs, ladders, etc., that are damaged or weakened, shall be immediately replaced.

• Scaffold planks shall be free of cracks, splits, excessive knots, or notable damage. Damage planking shall be shortened to an alternative length where possible or disposed of entirely.

• Personnel not associated with scaffold erection or dismantling operations shall not enter into the immediate area during such activities or when large materials are being installed directly overhead from scaffolds.

• Ladder access shall be provided to, and made secure at every working platform level. Ladders shall be secured. Every ladder shall project at least 3 feet (1 m) above a work platform level or any place used as a landing.


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• Scaffold tubes and fittings or the integral parts thereof shall not be considered as access.

• All access-ways and areas to scaffold shall be kept free of all debris and construction materials in order to provide safe ingress and egress.

• Materials, tools, equipment etc., shall not be thrown up to a higher level nor down to a lower level and shall not be carried by a person if it affects the safety of his own movement to a higher or lower level.

• Scaffold tube or fittings shall not be welded on, used for rigging purposes or for any other purpose other than scaffolding.

Scaffolders shall remember the following:

• When designing a scaffold to be erected, consideration must be made for safe access during dismantling.

• Before dismantling any scaffold the access method must be planned for safety. This may require the use of a workbasket on a crawler crane or the temporary erection of a platform.

• Before dismantling check the condition of scaffold components and their installation method.

• Take the time and effort to work safely, plan what you intend to do and how you will do it, and do not rush or take short cuts.

• Never secure your lanyard to the same scaffold component that you are dismantling or loosening.

• Scaffold crew employees should look out for each other's safety and provide warning of hazards.

Scaffolding is a high hazard occupation if not conducted safely. Formal training to established standards is required

12.2.16 Welding

Before any welding commences, the welder shall check for potential hazards to himself or others, material or equipment. It is a requirement for all employees to adhere to the following standard, as a minimum, when performing welding or burning operations.

� Welders shall be provided with, and use, adequate PPE to prevent burn injuries. This can include sleeves, apron and leggings, etc.

� Welding cables shall be positioned to avoid trip hazards and shall be maintained in a tidy manner.

� Where tarpaulins are used as windbreaks, they shall be fire resistant and located at a minimum of three (3) feet (1 meter) from the operator.

� A ground/earthed return cable shall be in good condition and have a safe current carrying capacity.


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� The operator shall inspect all ground connections to ensure that they are sound and secure.

� Only cable that is free from repair or splices for a minimum distance of ten (10) feet from the cable end to which the electrode holder is connected may be used.

� When it becomes necessary to connect or splice lengths of cable, insulation and connectors of a capacity at least equivalent to that of the cable must be used.

� No torch hose or weld lead may be left unattended in a confined space.

� Compressed gas cylinders shall not be used as supports for welding and cutting.

� To reduce the risk of fire within the worksite, particular attention must be paid to housekeeping around cutting and welding operations.

� Before any welding operation, the employee performing the work will determine the location of the nearest fire extinguishers.

� Sparks, hot metal or slag shall not be allowed to fall on any combustible materials or personnel.

� Welding wire or rods shall not be placed inside scaffolding tubes.

� Ventilation and / or respiratory protection is required when welding or burning on galvanized metal; painted surfaces containing lead, cadmium, or zinc, copper / nickel pipe; and any hot work in confined spaces where there is insufficient ventilation.

� Consult the Material Safety Data Sheet (MSDS) and / or the ESH personnel before starting such work for an assessment of proper ventilation and respiratory protection.

� Scaffolding tubes shall not be used to conduct test welding or used as part of a welding circuit.

Welding Equipment

It is a requirement for all employees to adhere to the following standard, as a minimum, when operating welding equipment.

� All welding equipment shall be earthed/grounded

� All faulty or defective equipment shall be reported to the Supervisor.

� Only approved manual electrode holders shall be used.

� When electrode holders are left unattended, the electrodes shall be removed and the holders secured. Damaged welding cable connectors shall be replaced immediately.

� All employees shall ensure that welding cable connectors are fully and securely fastened. This applies to all cables and welding machines.


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Fire Watchers

It is a requirement for all employees to adhere to the following:

� Competent Fire Watchers with appropriate extinguishers shall be deployed where the need is identified (e.g., permit to work).

� The use of fire blankets may be required to protect personnel, equipment or structures.

� Particular attention shall be paid to housekeeping to reduce the risk of fire.

� Where no fire watch is in place, the person doing the work will determine the location of the nearest fire extinguisher.

� Fire watcher must remain on station for 30 minutes after the operation has ceased or until all risk of ignition has been eliminated.

� Fire blankets shall be used to contain sparks and hot slag where there is a risk to personnel or asset during welding and cutting activities.

12.2.17 Painting

Paint products are flammable and therefore the following control measures shall be applied:

� MSDS sheets shall be provided reviewed and necessary precautions applied by employees.

� Paint products shall be stored and protected from direct sunlight and hot work activities.

� No hot work or smoking shall be permitted near paint product storage, preparation or use.

� A fire extinguisher shall be provided near the area of paint products

� Adequate ventilation shall be provided when paint products are stored, prepared or applied.

� Open air spray painting requires at a minimum the use of half face organic vapor cartridge respirator.

� Painters shall wash themselves properly after using paint products, prior to handling food.

� Appropriate personal protective equipment shall be used in accordance with the PPE Matrix.

� Barrier cream may be required for selected paint product protection.

� Painting equipment shall be maintained in safe working condition in accordance with manufacturer requirements.


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� A locking pin inserted through the holes provided, must be used to secure the interlocking coupling (crows-foot) on air lines as well a whip check.

� All pressurized systems shall be confirmed as depressurized before dismantling.

� Employees shall be trained to use painting and blasting equipment.

� Hot work shall be kept at least 25 feet (7.5 meters) from spray painting operations and distances regularly re-evaluated, as necessary, to consider physical/environmental factors that can change (e.g. wind direction, etc.)

� While spray painting in a confined space or restricted space all electrical lighting, equipment and tools shall be explosion proof and spark resistant (intrinsically safe).

� Fire retardant coverings shall be used to protect equipment or newly painted surfaces against damage from hot work being done in close proximity.

� A fire extinguisher shall be made readily available nearby during spray painting or the cleaning of painting equipment, using solvents.

� Paint-related waste products will be disposed of as per local waste management plan and local regulatory requirements.

� The majority of solvents contained with paint and the solvents used to clean paint products are toxic in varying degrees. The danger can arise from inhalation, ingestion, or skin absorption.

� Only cleaning solvents that have been assessed and approved for use shall be used.

� When using solvents, there is a potential for fire and explosion, especially in confined areas. Adequate ventilation must be supplied.

12.2.18 Emergency Communication and Procedure

The SUBCONTRACTOR will establish appropriate lines of emergency communications to handle emergencies on site outlining such items as direct access to emergency services at the site. For this project, this will include the following:

• Establishment of a site Emergency Response Team that will be able to handle fire, medical, environmental spills, bomb threats and other emergencies. Drills will be conducted regularly.

• Provision of a site Clinic staffed by a registered project nurse

• Coordination with local hospital and signing a Memorandum of Agreement (MOA) to provide emergency medical services when required.

• Coordination with other governmental agencies such as the police, Coastguard as may be necessary.


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• All personnel working on, or visiting the site will be made aware of the procedure during the safety induction.

Communication lines will be established with the GENERAL CONTRACTOR and emergency contact numbers of key SUBCONTRACTOR personnel, GENERAL CONTRACTOR and governmental emergency services provider will be posted in strategic location in the work site.

12.2.19 Lifting Operations

Lifting operations whether simple or heavy is considered critical activity and as such, utmost precaution and control will be instituted employing only certified riggers and operators.

Some points to be considered are:

� Adequate planning and risk assessment of the lift. Methodology and Job Hazard Analysis are understood by all involved. Conduct a Tool Box Talk. Complete the HIT Card.

� Define lifting exclusion zone. Barrier off the exclusion zone. Place signs. No personnel (except authorized riggers) inside the exclusion zone.

� Pre-operational check of the crane. Valid 3rd party certification for the crane, the operator and the lifting accessories (i.e. slings are in good condition and are correct for the load to be lifted)

� Tag lines are used to control the load.

� Define the person-in-charge of the lift and the banks man involved.

� Know the environmental limits such as maximum permissible wind speed.

12.2.20 Security Procedure

The SUBCONTRACTOR takes responsibility for site security that aims to prevent any possible security violations and protect personnel and its properties from harm, injury, arson, burglary, theft, pilferage, sabotage, hostile acts, riots and civil disturbance.

The SUBCONTRACTOR will be responsible for the security of the construction Site, and take all necessary steps to ensure the safety of materials, plant and equipment. Construction area shall be enclosed with fence. Access and egress will be properly controlled and no unauthorized person shall be allowed entry. All authorized entry points to the construction site will be provided with security coverage. ID system will be enforced and visitor’s log maintained.

• All strategic areas will be illuminated at night.

• Vehicles entering and leaving SUBCONTRACTOR premises will be checked by the guard. A permit system for vehicles will be implemented where necessary.

• Office buildings will be locked from the outside once all personnel have vacated the building. Key offices will be fitted with locks e.g. private offices, computer room storerooms, file rooms, etc.


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• Lockableboxes or other appropriate containers to meet storage requirements during theconstruction phase shall be provided. This include lockable boxes or other appropriate containers for storage ofhand tools.

Employees will be made aware of the security strategy and procedure during the safety induction.

12.2.21 Marine Works (Working near or above water)

SUBCONTRACTOR shall adopt sound safety practices pertaining to marine works and activities. Hazards and risks associated with marine works will be assessed and mitigating/control measures identified and put in place.

When working near or above waters, some points to consider are the following:

• Ensure life rings are available in case of emergency.

• A rescue boat is on standby ready for use in case of emergencies.

• Lifejacket shall be worn when working over the side of a barge, boat or structure over water. Where handrails are installed, lifejackets are not required to be worn.

• Lifejackets will be worn when within 6 feet (2 meters) of an exposed edge over water or near open water (beach type scenario).

• When worn, the wearer shall perform a pre-use condition check and ensure that the lifejacket is tight, but comfortable, that all locking clasps are secured, that reflective tape is fitted and the vest is in good condition.

• Lifejacket must be worn while travelling on the ferry boat to and from the work site.

• Weather, tidal and marine conditions will be considered prior to start of each marine activity based on weather forecasts.

• Coordination will be made with governmental agencies such as the Coast Guard, Marina, DOTC, etc. on governmental requirements relating to marine activities.

12.2.22 Radiography

� Employees shall not enter areas barricaded and where warning signs are posted for radiographic work.

� Only those employees who have undergone Radiation Safety Training and who wear personal monitoring devices shall enter within the barrier.

� All radiographic activities shall be conducted under Permit to Work.

� Each site supervisor and the Radiographers are responsible for proper clearance of unmonitored personnel from barricaded areas and shall ensure compliance with Safe Working Practices.


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12.2.23 Inspection and Testing

12.2.23.1 Electrical

Electrical equipment

The inspection, testing and tagging of electrical equipment must be carried out by a competent person.

Any equipment inspected and tested that is found not compliant shall be removed from service immediately and fitted with a notice warning against further use.

Additionally, pre-use checks shall be conducted by the user on all electrical equipment fixed or portable. Defective electrical equipment shall be removed from service until repaired by a competent person.

Construction wiring

Construction wiring (including switchboards) shall be visually inspected at intervals not exceeding six months.

Portable equipment

All operated portable appliances connected to flexible cords, cord extensions sets and electrical portable outlet devices shall be inspected, tested and tagged prior to use. The electrical equipment shall be re-inspected and tagged by a competent person at intervals not exceeding three months.

Portable Residual Current Devices (RCDs)

Safety switches and electrical portable outlet devices incorporating RCDs are required to be checked by the operation of the built in test button immediately after connection to a socket outlet and every day they are in use.

12.2.23.2 Mechanical

A preventive maintenance program shall be in place to ensure that all mechanical equipment are operational and serviceable at all times.

Mechanical maintenance practices by the manufacturer as defined in instruction books shall be incorporated into the preventive maintenance program.

Maintenance and Test Procedures

Maintenance activities fall into two general categories:


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1. Preventive Maintenance – distance – based or operation period – based maintenance activities as recommended by the manufacturer.

2. Corrective Maintenance – Activities to assess the condition of equipment after unusual events, such as equipment failure/ repair/replacement or when equipment deterioration is suspected.

Maintenance Schedules and Documentation

Complete, thorough, and current documentation shall be required to make effective the maintenance program. Resulting recommendations shall be used as the basis for establishing and or refining the existing maintenance schedule. Recommendations can be converted into Work Orders as part of the maintenance management system.

The maintenance recordkeeping system shall be kept current. Equipment shall have a complete maintenance history available at all times. Regular maintenance and emergency maintenance shall be documented, as should special work done during overhauls and replacement.

Safety during Maintenance

Performing maintenance on mechanical equipment can be hazardous. Electrical and mechanical energy can cause injury and death if not managed properly. All maintenance activity shall be conducted in accordance with the company’s Safe Work Practices. A Hazard Risk Assessment (HRA) and a “point of work” assessment using the Hazard Identification Tool (HIT) must be conducted prior commencement of any work activity.

12.2.24 Explosives and Bomb Management

The use of explosives shall be controlled and required permits from relevant governmental agencies shall be secured. Inventory of explosives shall be kept to the minimum required as per permit granted.

As necessary, request relevant governmental authorities to conduct sweeping of the work site to detect/identify unexploded ordnance and bombs.

If an unexploded ordnance / bomb are found during the execution of the project, the discoverer shall report immediately the findings to his immediate supervisor who will in turn notify GENERAL CONTRACTOR representative for the appropriate action.

13 HEALTH, MEDICAL AND WELFARE


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SUBCONTRACTOR will take precautions to ensure the health and safety of its staff and labours. It shall exercise and enforce all necessary care and measures to preclude exposure of personnel, labour and nearby residents (if any) to potential health hazards and environmental pollutants. The SUBCONTRACTOR shall ensure that adequate medical staff, first aid facilities in accordance with the minimum Occupation Health and Safety Standard of the DOLE are available on Site.

SUBCONTRACTOR shall maintain records and make reports concerning health, safety and welfare of project worker and presonnel as may be require. It shall send to the GENERAL CONTRACTOR, details of any accident immediately or as reasonably practical after its occurrence.

SUBCONTRACTOR will ensure to provide standard health and welfare facilities and services (refer to item 12.2. – Welfare Facilities) as and when required to protect the health and wellness of workers in the course of the project. Work Environment Measurements conducted shall be conducted.

Noise will be measured during project execution and control measures will be put in place to ensure that levels are kept to as low as possible.

Lighting surveys will be conducted to ensure adequate illumination in the work areas conducive to performing the job safely.

SUBCONTRACTOR shall ensure that the site as well as camp housing facilities are free of pests, i.e. rodents, vermin, etc, that can cause diseases and will engage the services of a competent third party to undertake pest control activities.

13.1 Health

All personnel mobilized to the project site including that of subcontractors shall be physically fit for work and record of all employee physical examinations shall be maintained. SUBCONTRACTOR will also provide site health services such as emergency clinic, health risk assessment, surveillance and monitoring.

A medical referral system (MOA) for tertiary medical care in local hospitals / outside clinic will be established.

To ensure prompt medical response in the site, emergency transport vehicle will always be available to respond for emergency transport to any medical facility. When necessary, coordination with GENERAL CONTRACTOR will be initiated.

The clinic will be equipped with adequate stocks of first aid and emergency supplies. A site registered nurse will be employed to provide for the immediate medical needs of the workers. In coordination with the site ESH Supervisor, the site nurse shall be responsible for the following among others:

� Establishment of procedure for reporting/recording of work related injuries

� Develop an effective communication system for notifying work related injuries/illness

� Develop guidelines for cases referred to 3rd party medical providers.

� Case management of injured /ill employees

� Cleanliness and hygiene of the clinic.


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� Conduct of a recorded hygiene and sanitation inspections of the work site, welfare facilities and the clinic.

The SUBCONTRACTOR shall provide first aid boxes at the work sites in strategic and clearly identifiable and accessible locations. The boxes will be constructed to protect the contents from dampness, dust or other contamination and will be clearly marked with a green cross on a white background. First aid boxes will be inspected and maintained weekly by a nominated person to ensure they are kept fully stocked with the following as basic requirement of this project:

MEDICINE/MEDICAL SUPPLIES AND EQUIPMENT

QUANTITY

Topical Antiseptic 120 cc

Antiseptic eye wash 120 cc

Isopropyl alcohol 500 cc

Toothache Drop 30 cc

Hydrogen Peroxide Solution 240 cc

Burn Ointment 1 tube

Analgesic/antipyretic tablets 40 pcs

Anti-histaminic tablets 30 pcs.

Antacid tablets 30 pcs

Anti-diarrheal tablets 30 pcs

Anti-spasmodic tablets 30 pcs

Anti-asthma tablets 10 pcs.

Anti-hemorrhagic tablets 20 pcs

First aid box 1 unit

Thermometer 2 pcs

Stethoscope 1 unit

Sphygmomanometer 1 unit

Sterile gauze pads 10 pcs.

Gauze bandage 2 rolls

Adhesive tape 1 roll

Bandage Scissor 1 pair

Triangular bandage 2 pcs.

Hot water bag 1 pc

Ice bag 1 pc

Rubber tourniquet 1 pc.

Pathogenic waste pail 1 pc.

Any unauthorised tampering with these facilities will be treated as an offence and will be subject to disciplinary action.

The first aid boxes will have suitable signs displayed to indicate their location. The first aid boxes will contain medical supplies to a suitable standard for very minor injuries or treatments.


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The contents of the first aid box must be sufficient for its intended purpose, taking into consideration the numbers of the workforce, and the location of the work areas in relation to the accessibility of the first aid base.

No first aid box will contain anything other than first aid appliances and requisites.

Correspondingly, an adequate number of first aid boxes will be provided by subcontractors at their work locations, and be in the charge of qualified first aid trained personnel.

13.2 Welfare Facility

The following welfare facilities for employees will be provided by the SUBCONTRACTOR:

� Mess rooms

� Changing Rooms

� Accommodation

� Potable water system in the shops and work site

� Washing facilities

� Toilet facilities (septic tank type and portalets as may be necessary)

Food will be prepared and handled by a catering subcontractor staff following strict guidelines.

Health, sanitation and hygiene inspection tours of mess halls, canteen and barracks accommodation will be conducted on a monthly basis by the ESH Supervisor and the Nurse. When necessary, SUBCONTRACTOR shall engage the services of a competent third party to undertake pest control activities for workers’ accommodation, mess hall and offices.

14 TRANSPORT SAFETY

The SUBCONTRACTOR shall ensure that all Contractor and subcontractor owned or rented vehicles are roadworthy and safe for use.

Only drivers possessing valid national driving license and SUBCONTRACTOR authorization shall be allowed to drive project vehicles.

All driving employees in the work site shall practice transport and vehicle safety awareness and abide with the established client site driving rules. Vehicles shall travel at speeds that minimize dust and shall observe the prescribed site speed limit.

The SUBCONTRACTOR shall prepare a traffic management plan as part of the project execution Plan.

Ferry boats will be stationed on the project site to be used for errands, for procurements, for emergencies and other project trips to ferry personnel to/from the worksite. The boats must be:

� Seaworthy and of suitable construction


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� Properly maintained

� Under the control of competent person

� Not overcrowded or overloaded

� Licensed to operate by governmental authorities.

Vehicular and sea travel near miss and accidents involving SUBCONTRACTOR employees and subcontractors will be reported immediately following the established SUBCONTRACTOR and governmental procedures.

15 ENVIRONMENTAL MANAGEMENT

The SUBCONTRACTOR is ISO 14001 certified and adopts an EMS consistent with the principles and requirements of the standard. It will comply with all relevant laws, i.e. DENR, EMB, etc and the requirements of the Contract for the handling, storage and disposal of hazardous materials and wastes.

15.1 Atmospheric Emission Controls

The following controls will be put in place:

� Halon fire extinguishers will not be used. Only select products systems that employ non-ozone depleting substances and low global warming potential will be used.

� Aerosols will be confirmed safe for use and release to atmosphere. Empty canisters will be disposed of properly. Aerosol sprays that use Ozone Depleting propellants will not be used.

� Potentially hazardous gases will be stored, transported and used in accordance with Safe Working Practices and manufacturer’s instructions,

� Dust suppression will be undertaken using wetting, tenting, etc. and restriction of vehicle speed.

� Fugitive emission of volatile organic compounds and particulate matter from painting will be minimized by using low VOC paints and air assisted spray equipment, where possible.

� Emission of combustion gases and noise from stationary and mobile equipment will be minimized by the performance of regular, scheduled maintenance.

� Workers shall be provided guidance on risk of hearing loss. They shall be required to wear earplugs around heavy equipment. Non-compliance will be strongly discouraged.

� Enforcement of emission and fuel usage monitoring. All emissions to air will comply with local regulations.

15.2 Accidental spills


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Considering all activities, the greatest risk considered is the spillage of diesel fuel as this is the largest single bulk liquid stored and handled. Diesel stored on Site shall be secured within a bunded compound to contain any spillages.

SUBCONTRACTOR will maintain an inventory of all hazardous materials present during construction. This inventory which is updated as material changes will serve as the basis for subsequent analysis of risk, spill/release prevention measures, and release response procedures. All chemicals shall be transported, stored and labelled, used and disposed of in accordance with the manufacturer's recommendation. MSDS Sheets will be available at all times in the chemical storage area or where chemical handling is being made.

15.3 Waste Management

SUBCONTRACTOR’s Waste Management Program includes the following:

� Waste classification and segregation

� Waste handling, Collection, storage and transport

� Waste treatment and disposal

� Waste tracking and monitoring

Any littering or spillage caused by construction traffic shall be removed immediately. Any spillage inclusive of earth from the wheels and tracks of vehicles used in construction will also be cleared immediately.

The SUBCONTRACTOR and its subcontractors will only engage the services of reputable and DENR accredited waste management subcontractors with expertise in the management and disposal of domestic, construction and hazardous wastes.

Surplus soil and excavated materials will be disposed of on site to the extent this is consistent with planning and environmental constraints on the works. No waste materials (other than surplus soils and excavated materials) shall be permanently stored, buried or disposed of on site. No litter is to be dropped and no fires are to be lit on the site.

All wastes will be collected, separated into hazardous and non-hazardous for disposal. Hazardous wastes will be stored until disposal by subcontractor in accordance with the requirements of the relevant governmental agencies.

Non-hazardous waste will be considered for land fill or sent to an approved agent for recycling. Coordination with local environmental regulatory agencies will be made before any discharges / disposal will be made.

SUBCONTRACTOR shall take cognizance of ecologically sensitive areas in both onshore and offshore areas and shall conduct its activities in a manner that will minimize any adverse effects.

15.4 Environmental Monitoring

The Project site ESH Specialist will monitor project adherence to the above practices and procedures, and provides report to the Corporate ESH Manager via the Project Manager.


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16 IMPLEMENTATION AND PERFORMANCE MEASUREMENT

16.1 Project ESH Plan Implementation

The requirements of the project ESH Plan will be made known to all the key personnel of the PMT for implementation as well as to the site workers for adherence. The site ESH Specialist shall monitor closely the implementation.

The effectiveness of the project ESH Plan will be measured through audits, both internal and external. Action plans will be developed based on audit findings to detail steps needed for continuous improvements. Actions will be tracked and monitored via the Action Tracking Registry.

Key Performance Indicator status will be reported and published monthly.

16.2 ESH Performance Measurements, Statistics and Charts

Incident counts and frequency rates will be monitored, measured and reported monthly. Counts and frequencies will be determined.

The following indicators of performance will be taken into account:

� Regulatory compliance - prosecution for non-compliance with local regulations

� Corporate Compliance – Deviations from corporate management system identified and recorded as non-conformance under the SUBCONTRACTOR’s Quality Assurance system.

� Contractual Non-compliance - Deviations from contractual requirements identified, corrected and closed.

� Complaints – Complaints will be handled appropriately

� Third Party Audit – These are performed and are used as benchmark for future improvements.

� Internal Audits – These are performed and programmed via the ESH Activity Plan.

� Incident Performance – All incidents are reported and recorded

� Utilities Management – Measurements are maintained and improvements targets set as appropriate. This covers: water, electricity and fuel consumptions and recycling.

� Waste Management – Minimizing waste by recycling waste oil, papers and scrap metals. Minimize environmental impacts by managing hazardous materials, aerosol containers, etc.

The above information will be reviewed and discussed during safety committee meetings and posted on ESH boards for the information of all employees. Appropriate actions will be taken and/or changes adopted for continuous improvements.

17 AUDITS AND INSPECTIONS


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17.1 Safety Inspections

SUBCONTRACTOR demands continuous development and improvement of its ESH Management System. With this goal in mind, it has incorporated regular inspections, audit, reviews and other strategies to make sure that the plan goes through the process.

All management and supervisory personnel are required to conduct regular monthly health & safety inspection. Observations from such inspections shall be corrected immediately. Where an imminent danger is identified, management and supervisory personnel have the responsibility to stop unsafe activities until such time as minimum standards of safety have been met.

To ensure that all observed unsafe acts, unsafe conditions, or breaches in procedures are rectified speedily, a regular site safety inspections and spot checks will be carried out by the Supervisor/s to identify visual defects, unsafe conditions and practices. Regular inspections will also be carried out by the ESH Supervisor to identify breaches of statutory or Health & Safety Plan requirements.

The ESH Supervisor will provide a checklist to assist the Supervisor/s with the inspections and observations. The completed form shall be copied to the Site ESH Officer for monitoring.

Foremen will also be required to conduct regular safety tours at a minimum of weekly intervals, of the areas under their control and supervision. The date, extent and findings should be recorded.

The observations and actions arising from the inspection must be closed out as “actioned” and will be reviewed as necessary during the weekly progress meeting. An “Action Tracking Registry” shall be maintained by the ESH Supervisor.

17.1.1 Pre-Mobilization Equipment

All units of heavy equipment to include all legal papers and certificates shall be checked prior to mobilization to site. All defective items must be rectified prior to being accepted for duty

Equipment not in compliance with ESH standards and/or International, Local Government requirements shall not be accepted and must be repaired or replaced with suitable equipment prior to work starting.

17.2 Safety Audits

In addition to carrying out regular site inspections, the ESH Supervisor will be responsible for developing and implementing the project’s health and safety audit programme.

Audits that may be conducted for the duration of the project are the following:

� An internal audit of the ESH arrangements based on the Plan: the findings and any proposed revisions will be discussed on the project’s safety committee meetings.


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� An external audit of the ESH arrangements as part of the annual ISO/OSHAS certification process.

� Monthly “Best in ESH Management” assessments.

� Safety audits that the GENERAL CONTRACTOR may conduct.

Results and findings shall be recorded and copy the project site, ESH Head Office and Mancom. The Project Manager shall immediately implement the recommendations made in the written report.

17.3 Corrective Action Requests (CAR)

Corrective actions identified through internal or external ESH audits shall be written as Corrective Action Requests (CAR) s. CARs shall be forwarded to the appropriate supervisor or manager for their review and action, or delegation to the best person to carry out the action. Any person receiving a CAR shall do their utmost to correct and closeout the corrective action in a timely manner.

The CAR shall be entered into the Action Tracking Registry, where they shall be prioritized, assigned and tracked through completion. Recommended actions from audits shall be reviewed by the site Safety Committee and MANCOM.

18 PROJECT MANAGEMENT REVIEW

The effectiveness of the project ESH Management Plan will be reviewed regularly by the Project Management Team. The review can be conducted in the following means:

� Internal and external Audits

� Site ESH Committee Meeting

� Weekly Project Progress Meetings

� Monthly Mancom meetings

19 MANAGEMENT OF CHANGE

Change can originate from many sources. Change can occur as a result of new/revised procedures and safety practices, change in design, change in equipment, human resources, new project requirement, and internal process improvements or as a result of audit, regulatory changes, management review, etc.

SUBCONTRACTOR employees will be encouraged to recommend change to improve methods of work.

These changes will be managed to ensure that all relevant personnel are aware of the changes, which affect their areas of operation. This may be in the form of verbal or written instructions.


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This Plan is a live document and will be updated so that it remains current and relevant to the Works. The updated version will be submitted to GENERAL CONTRACTOR for review and approval. A copy of the latest approved version will be kept on site for ready reference by all project personnel.

20 ATTACHMENTS

1. Attachment 1: SUBCONTRACTOR’s ESH Policy

2. Attachment 2: SUBCONTRACTOR’s Typical Weekly and Monthly ESH Statistics

3. Attachment 3: SUBCONTRACTOR’s Typical Project ESH Organization

4. Attachment 4: SUBCONTRACTOR’s Typical Project Training Plan

5. Attachment 5: SUBCONTRACTOR’s Typical Project Training Plan Schedule

6. Attachment 6: SUBCONTRACTOR’s Emergency Response Procedure

� Medical Emergency Response Procedure

� Fire Response Procedure

� Typhoon Response Procedure

� Earthquake Response Procedure

7. Attachment 7: SUBCONTRACTOR’s Typical Emergency Response Team

8. Attachment 6: PPE Matrix (by activity/equipment)

9.

10. Attachment 8: Typical Emergency Response Organization


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Attachment 1: SUBCONTRACTOR’s ESH Policy


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Attachment 2: SUBCONTRACTOR’s Typical Weekly and Monthly ESH Statistics Report


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Attachment 3: SUBCONTRACTOR’s Typical Project ESH Organization

President

Operations Head

Project Manager

Corporate ESH Head

ESH Aides/Marshals

Project ESH Supervisor/Manager

Emergency Response

Team

ESH Officers (Subcon)

Project Nurse Project ESH

Specialists


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Attachment 4: SUBCONTRACTOR’s Typical Project Training Plan


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Attachment 5: SUBCONTRACTOR’s Typical Project Training Plan Schedule


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Attachment 6: SUBCONTRACTOR’s Emergency Response Procedure

▼�❉■❈✁✂ �▼�❊✄�◆❈☎ ❊�❙✆✝◆❙� ✆❊✝❈�❉❖❊�

Supervisor

/Forman

Alert ERT

(MEDEVAC)

MEDEVAC TEAM

LEADER

MEDEVAC

required?

First aider to

provide

treatment using

in-house clinic

facilit ies

MEDEVAC Team

Leader to advise

the ERT in-

charge that

evacuation is

necessary

ERT In-

CHARGE/ESH

MEDEVAC TEAM

Provide the

necessary

resources and

notify the

authorized

personnel

Board victim injured

to ambulance/

Vehicle and send to

nearest accredited

hospital with the

Escort

Assist victim during

medication by

providing necessary

information of the

attending doctor

Get copy of the initial

records and submit to

site ESH

Conduct thorough

investigation and

submit final

report

PERSONNEL INJURY

No Ye


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FI RE RESPONSE PROCEDURE

❋�✁✂ �✄☎�✆✂✄✝

Send alarm, relay

incident by agreed

signal

Alert the Emergency Response Team (ERT) for

appropriate response and assistance

Extinguish the fire

Fire under control?

Evacuate the area

Proceed to designated

assembly area

Report / notify as

per notification

procedure

Extinguish

completely

Investigate and

recommend

Head count /

Attendance

Salvage

Final Report

Missing ? Proceed to Muster station

and wait for further

instruction

Refer to Search

and Rescue

Person missing

recovered?

Apply first aid

treatmentPerson

Recovered

injured?

MEDEVA

Refer to MEDEVAC

procedure

Condition where

potential CRISIS

will occur

No Yes

Yes

Yes

Yes

Yes

No

No

No

No


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❚�✁✂✄✄☎ ✆✝✞✁✄☎✞✝ ✁✆✄P✝✟❯✆✝

TYPHOON

Signal

1 3 2

Flooding

?

Work Continue

Head Count

Call out base

employees

Stop Work

Missing

Person?

Mobilize Search

and rescue

Wait for

further in

Report as per

Standby vehicle

Recovered

/Retrieve?

Call for

outside

MEDEVAC?

Perso

n

Apply first aid

treatment

Board Standby

Vehicle and

Refer to MEDEVAC

procedure

No

No

No

No

No

Yes

Yes

Yes

Yes

Yes


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❊�❘✁✂✄❯�☎❊ ❘❊✆✝✞✟✆❊ ✝❘✞✠❊✡❯❘❊

EARTHQUAKE

Proceed to designated

muster point

Head count

Structure

collapse?

Person

missing?

Star of crisis

situation

Mobilize Search and

Rescue Team

Wait for further

instruction

Emergency Manager

or designate to give

instructions

Recovered /

Retrieved

Call outside assistance

(Fire Dept., Police and

Medical)Injured?

MEDEV

Proceed to

assembly area

Apply first aid

treatment

Refer to MEDEVAC

procedure

No Yes

Yes

No

No

No

No

Yes

Yes


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Attachment 7: SUBCONTRACTOR’S Typical Emergency Response Organization


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Attachment 8: SUBCONTRACTOR’S PPE Matrix (by activity/equipment)

Appendix Y Environmental Management Plan

First Balfour Burgos EBWPC Substation Burgos, Ilocos Norte

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Contents 1. INTRODUCTION ............................................................................................................................. 3

2. PURPOSE ..................................................................................................................................... 3

3. SCOPE ......................................................................................................................................... 3

4. DEFINITIONS ................................................................................................................................. 4

5. ESH STANDARDS HIERARCHY ........................................................................................................ 4

5.1 STATUTORY AND REGULATORY OBLIGATIONS .............................................................................. 5

5.2 CONTRACTUAL OBLIGATIONS ..................................................................................................... 5

6. ENVIRONMENTAL COMPLIANCE ...................................................................................................... 5

7. PROJECT ENVIRONMENTAL TARGETS AND OBJECTIVES ................................................................... 6

7.1 OBJECTIVES .............................................................................................................................. 6

7.2 TARGETS .................................................................................................................................. 6

8. TRAINING ..................................................................................................................................... 7

9. OPERATIONAL CONTROL ............................................................................................................... 7

9.1 NOISE ....................................................................................................................................... 7

9.2 DUST ........................................................................................................................................ 7

9.3 WASTES .................................................................................................................................... 7

9.3.1 WASTE HIERARCHY ................................................................................................................ 7 9.3.2 WASTE STORAGE AND SEGREGATION ...................................................................................... 8 9.3.3 PATHOGENIC WASTES ............................................................................................................ 8 9.3.4 CLINICAL WASTES .................................................................................................................. 8 9.3.5 MATERIALS RECOVERY FACILITY ............................................................................................. 9 9.3.6 ECOLOGICAL SOLID WASTE CONTAINING NON-HAZARDOUS MATERIALS ..................................... 9 9.3.7 WASTE CONTAINING HAZARDOUS MATERIALS ........................................................................ 10

9.4 MONITORING OF RESOURCES ................................................................................................... 11

9.5 CONSTRUCTION STORM DRAINAGE ........................................................................................... 12

9.6 SILTATION POND ...................................................................................................................... 12

10. TREE CUTTING ........................................................................................................................ 12

11. REINSTATEMENT ..................................................................................................................... 12

11.1 SCOPE .................................................................................................................................... 12

11.2 RESTORATION ......................................................................................................................... 13

12. REPORTING ............................................................................................................................ 13

12.1 SELF-MONITORING REPORT ..................................................................................................... 13

13. ATTACHMENT1– GLOBALLY HARMONIZED SYSTEM LABELLING (SAMPLE) .................................... 14

14. GLOBALLY HARMONIZED SYSTEM LABELLING SYMBOLS ............................................................. 15

15. HAZARDOUS WASTE LABELLING ............................................................................................... 16


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1. INTRODUCTION

First Balfour, Inc. recognizes the importance of planning ahead the environmental aspect of the Project to ensure the protection and conservation of the environment affected by the activities undertaken by First Balfour, Inc. This Plan was prepared to describe how the works will be managed and controlled to ensure the protection of the environment, including the general public, who may be affected by the operations. The Plan will be published and shall be cascaded to all employees including all sub-contractors and their personnel.

To make this Plan effective, it is essential that project management be familiar with and implements all its requirements and stipulations. All project management and supervisory personnel are required to read this plan as part of their orientation. All subcontractors and suppliers are likewise required to align their Environmental Management plan with this Plan or where appropriate, adopt the Plan. A copy of the Plan shall be provided to subcontractors prior entering into contract with First Balfour, Inc.

First Balfour, Inc. will actively engage all personnel on the Project to personally follow the Environmental Management Plan and encourage all co-workers/everybody to do the same.

Any person found not complying with the requirements of the plan shall be subjected to the appropriate disciplinary action including termination of project employment.

This Plan shall also govern all sub-contractor activities. All sub-contractor activities shall be monitored and the necessary sanctions shall be imposed for non-compliance.

First Balfour Inc. shall provide the necessary procedures, instructions and training and ensure compliance to all applicable statutory and regulatory requirements.

2. PURPOSE

This Environmental Management Plan reinforces First Balfour’s commitment towards continued Environmental, Safety and Health (ESH) improvement. It commits all operational personnel to take effective action towards conservation and protection of the environment. Environmental Safety is considered to be the responsibility of all employees, with the front line supervisors being the key to implementation of all Environmental Management programs and activities.

This document will hereinafter refer to First Balfour Inc. (FBI) as the “GENERAL CONTRACTOR”, and Energy Development Corporation (EBWPC) as the “CLIENT”.

This Plan may be subject to revisions during the course of the project as found necessary. No revision to this plan shall be made without consent from the CONTRACTOR’s Project Manager and ESH Manager and such changes must be made known to the CLIENT.

Every effort has been made to align this Plan with CLIENT’s requirements; however should differences arise, the GENERAL CONTRACTOR’s document will be realigned as needed.

3. SCOPE

The Contract is for the of the 42km Overhead Transmission Line that spans from Burgos to Laoag with 148 tower sites.

� Survey Works

o Plan and profile including topography in between poles.


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o Establishing and monumenting of vertical and horizontal control points.

o Survey Verification

o As built and layout of bore hole locations.

� Equipment Travel

o Frequent travel of service vehicles, trucks, and other heavy equipment on national road and lateral access to site where there may be nearby stake holders.

� Construction

o Excavation, formworks, rebar, and concreting of tower foundations

o Steel fabrication and other hot works.

o Tree Cutting and trimming under the FLAG area.

o Erection and stringing of towers from Burgos to Laoag

� Other Activities

o Entirety of the compound will be audited daily by both the GENERAL CONTRACTOR and the CLIENT during the course of the activity.

� All services and processes necessary to complete the activities safely, which may include engineering, procurement, manufacture, quality control, safety management, environmental management, shipping and inland transportation, mobilisation, demobilization, assembly, erection, installation, testing, pre-commissioning, and defects rectification.

4. DEFINITIONS

ALARP – As Low as Reasonably Practicable

CNC – Certificate of Non-Coverage

COSHH – Control of Substances Hazardous to Health

DENR – Department Of Environment and Natural Resources

EDC – Energy Development Corporation

EMB – Environmental Management Bureau

ESH – Environment Safety and Health

GHS – Global Harmonized System

HAZWOPER - Hazardous Waste Operations and Emergency Response

MRF – Materials Recovery Facilities

MSDS – Material Safety Data Sheet

SMR – Self Monitoring Report

5. ESH STANDARDS HIERARCHY

Contractor ESH standards for the scope of this Journey Management Plan will follow the


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following hierarchy:

5.1 Statutory and Regulatory Obligations

The Contractor will abide with all applicable occupational Safety and Health laws, standards, regulations, and procedures set, ordered enforced and administered by the following governmental agencies:

International

� OHSAS 18000:2007

� ISO 14001:2004 Governmental Agencies

� Department of Environment and Natural Resources – Environmental Management Bureau

National Standards

� Project’s Environmental Compliance Certificate including the Environmental Impact Assessment conducted

� Relevant local legislations

� DENR-EMB Environmental Impact Statement

� Department of Energy – Renewable Energy Department

5.2 Contractual Obligations

The Contractor acknowledges that customer satisfaction is very crucial to the achievement of it business goals and objectives. It is vital to the achievement of its mission and vision. The minimum ESH standards acceptable to the project are those required by relevant legislation and authoritative guidance. These requirements will be met and enhanced consistent with the Contractor’s objective of continuous improvements in its ESH affairs and where long-term business interests can be improved. Applicable CLIENT’S and/or GENERAL CONTRACTOR’s ESH requirements provisions as per below will be referenced during the execution of this project.

� Environmental Compliance Certificates as applicable

� EBWPC’s Environmental and Safety Policy

� MSDS – Material Safety Data Sheet

� COSHH – Control of Substances Hazardous to Health

6. ENVIRONMENTAL COMPLIANCE

First Balfour is committed in complying with the National Standards by the Department of Environment and Natural Resources and Environmental Management Bureau which includes the compliance in the Project’s Certificate of Non-Coverage. A quarterly Self-Monitoring Report shall be submitted only for internal use.


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7. PROJECT ENVIRONMENTAL TARGETS AND OBJECTIVES

7.1 Objectives

The Environmental goal during the execution is to have an environmental incident free project by:

� Identifying risks to the natural environment and stake holders, developing mitigation plans and communicating these to the workforce and relevant affected parties.

� Achieving environmental compliance by satisfying local and national environmental regulations as well as CLIENT’s requirement and GENERAL CONTRACTOR’s requirement.

� Train and educate the workforce of the environmental impacts of the activities undertaken by First Balfour.

The objectives of the ESH activities are:

� To ensure that the First Balfour meets the applicable ESH codes, standards, regulations including CLIENT’s and GENERAL CONTRACTOR’s ESH contractual requirements.

� To construct and deliver facilities incorporating hazard prevention, control or mitigation measures with risks reduced to ALARP level.

� To construct and deliver facilities incorporating hazard prevention and control measures to minimize effect on nearby stakeholders.

7.2 Targets

Targets will be set for this project based on the First Balfour’s Corporate goals, CLIENT, and GENERAL CONTRACTOR, and Project set targets aligned towards protecting and preserving the environment. ESH performance and the effectiveness of ESH management systems during the execution of the Project will be monitored, measured, reported and evaluated.

The Project’s Environmental Targets are:

� Zero NOVs (Notice of Violation) issued by regulatory bodies

� Zero recorded environmental incidents

� Zero environmental impact related complaints of fence line stakeholders within the project boundaries

First Balfour shall include the following in the weekly and monthly statistical reporting:

� Status of Environmental compliances and permit conditions

� Status report on the waste (hazardous and non-hazardous) management of contractors including, but not limited to the following:

o Type and quantity of wastes generated,

o Method of disposal,

o Documents used during transportation, and

o Disposal of wastes


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� Record list of hazardous materials being used in the work site including the 16-point MSDS and COSHH

� Number of Environmental audits done by the CLIENT, CONTRACTOR or the local DENR Regional Office.

� Number of Environmental incidents including those incidents that have affected local stake holders.

8. TRAINING

First Balfour and its subcontractor’s personnel shall undergo awareness training on the environmental plan, particularly on the aspects, impacts, controls and the corresponding mitigating measures. Session topic shall include but not limited to the following:

� Project background

� Project scope

� Environmental compliance – Statutory & Regulatory

� Objectives & Targets

� Aspects, Impacts & Mitigation

� Operational Controls

� Performance & Measurement

� Audits & Inspections

Refresher course will be conducted as and when necessary to ensure all personnel are continuously updated and reminded.

9. OPERATIONAL CONTROL

9.1 Noise

Noise sources from activities done inside the worksite shall be monitored. Noise shall also be monitored outside the perimeter of the worksite where there are nearby stake holders that may be affected by the noise from the activities inside the work site.

9.2 Dust

Dust must be controlled by watering certain areas where dust accumulates and maybe blown by the wind or by travelling large vehicles. Large vehicles must not create too much dust when travelling the roads toward the site where there are nearby stake holders that maybe affected. When dump trucks travel on the roads carrying potential dust pollutant source, it will be controlled by watering or covering the open bed of the truck and minimize travel speed. Light vehicles that travel at a speed on the road may also create dust pollution that may affect nearby stake holders. Speed must be reduced in non-paved areas.

9.3 Wastes

9.3.1 Waste Hierarchy

All wastes arising from operations and other activities will be managed to ensure protection of the environment and human health. Waste


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management activities will be performed in accordance to with the following waste hierarchy principles:

� Reduce – the quantity of waste generated by prevention of arising by process or design change. Eliminate waste by improved management of activities.

� Re-use – materials where possible in engineering structures or return to suppliers surplus materials

� Recycle – materials where practicable (eg. Oils, metal, wood, paper, plastic)

� Recover – as much as possible such as oil from contaminated cutting

� Responsible disposal – to landfill or alternative following appropriate treatment to reduce hazards and long term impacts on the environment

9.3.2 Waste Storage and Segregation

Storage areas will be provided for waste containers on the different worksites. Hazardous and non – hazardous wastes will be segregated in separate storage units in designated areas. They are to be indicated on the worksite layout plan. Wastes shall be stored in a manner to prevent:

� Accidental spillage or leakage

� Contamination of soil and groundwater

� Corrosion of containers

� Loss of integrity from accidental collision or weathering

� Theft by people

� Scavenging by animals

Wastes storage containers shall be regularly disposed in an agreed designated area for final collection by duly accredited wastes transporter / disposer.

9.3.3 Pathogenic Wastes

Human wastes shall be stored in a septic vault where the design and location shall comply with Section 75 of Presidential Decree No. 856 otherwise known as the Sanitation Code of the Philippines. The size of the septic vault must be able to hold effluent for a specified period of time or calculated using the table of quantities of sewage flow on Section 77 of PD 856.

Clinical wastes area is also a source of pathogenic waste. Clinic must have its own separate waste bin with a “Biohazard” logo on its sides. Clinic waste must be properly segregated and stored until it is hauled outside of the project by a DENR-accredited and CLIENT-accredited treater.

Earth also harbours pathogens, correct wearing of appropriate PPE is advised when handling earth especially in excavation areas.

9.3.4 Clinical Wastes


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Clinical waste must be properly segregated on a separate waste bin, so as not to mix with other waste. Such clinical waste includes:

� Syringe and other clinical equipment that may puncture and inject.

� Used bandage, surgical gloves, surgical mask, cotton balls, and other clinical consumables.

When an MRF (Material Recovery Facility) is to be constructed inside the project premises, Clinical waste must have its separate storage area.

9.3.5 Materials Recovery Facility

When applicable, waste will be stored in a Materials Recovery Facility. The MRF will be covered and locked and with signage placed to indicate the type of waste it is containing. A logbook placed on each division of the MRF for each type of waste will be filled for every deposit and withdrawal of waste. The logbook shall have the complete details of the waste contained therein including but not limited to:

� Waste classification according to RA6969

� Amount of waste to be deposited (in kilograms, litres, pieces, volume in cubic meter or whichever is applicable)

� Date of deposit and withdrawal from the MRF

� Waste CLIENT (CONTRACTOR or subcontractor)

Signage will also be placed on the MRF that indicates the authorized personnel who manages the facility including the name of the DENR-accredited and CLIENT-accredited hauler, transporter and treater for each classification of waste contained in the MRF.

The MRF will have divisions for each classification of waste generated from the activities undertaken by First Balfour and its subcontractors. The solid wastes will also be divided in to Hazardous Materials and Non-hazardous Materials containing wastes. A GHS standard label will be used to indicate what type of Hazardous material is in the waste contained in the MRF (see Attachment 1). Adequate illumination will also be provided on the MRF area to discourage vandals.

Wastes contained in a specified container such as fuel and oil must also have GHS standard label on each container. Fire extinguishers will also be provided on the MRF in case of emergency.

9.3.6 Ecological Solid Waste Containing Non-hazardous Materials

MSDS must be consulted to determine the proper Personal Protective Equipment to be worn when handling such materials.

Damaged and replaced PPE uncontaminated by hazardous materials shall be considered as a regular solid waste.

9.3.6.1 Segregation

Solid waste must be properly segregated into provided colour coded waste bins placed throughout the work site. Segregation


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bins must be provided for each type of waste – 1) Recyclable; 2) Biodegradable; 3) Non-biodegradable. Clinical waste or “Biohazard” waste bin must only be placed inside the clinic.

9.3.6.2 Storage

Wastes must be properly stored in designated MRF area. The waste to be stored in the MRF must be logged.

9.3.6.3 Collection and Transport

Collection of wastes from MRF must be coordinated to the GENERAL CONTRACTOR authorized personnel. Waste will be collected and transported by DENR-accredited and CLIENT-accredited facility.

9.3.6.4 Combustible Waste Storage

Easily combustible waste must not be stored near sources of heat or near accelerants such as fuel. Appropriate type of fire extinguishers shall be provided in the MRF if it is located within 50 feet of ignition source or sources of open flame.

9.3.7 Waste Containing Hazardous Materials

MSDS must be consulted to determine the proper Personal Protective Equipment to be worn when handling such materials, and the proper disposal procedures of such waste.

Damaged and replaced PPE contaminated by hazardous materials shall be considered as a waste containing hazardous materials and shall be properly disposed along with contaminated rags and sorbents (used spill kit). These contaminated materials must be placed in a bag before storing in the MRF.

9.3.7.1 Segregation

Solid waste containing Hazardous Materials must not be mixed with wastes containing Non-hazardous materials. A separate bin or container must be provided for such waste. Used oil and diesel must be placed in a container with GHS standard label (see attachment 2). Used ink cartridges must not be destroyed or thrown in fire. Ink cartridges also contain hazardous materials therefore must be stored in the appropriate segregation area for hazardous waste.

Other generated waste containing Hazardous Materials must be properly segregated in the MRF and labelled using the GHS standard.

9.3.7.2 Storage


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Storage of wastes containing Hazardous materials must be properly supervised. Each hazardous waste deposited in the MRF must be properly labelled and logged. The storage must not have any source of ignition near it and must be provided with fire extinguishers and spill kits.

9.3.7.3 Collection and Transport

Collection of wastes from MRF must be coordinated to both GENERAL CONTRACTOR authorized personnel and CLIENT. Waste will be collected and transported by DENR-accredited and CLIENT-accredited facility. Before exiting the premises of the project, GENERAL CONTRACTOR authorized personnel and CLIENT are to inspect the transport equipment to ensure that there will be no spill incidents during transport where nearby stake holders may be affected.

9.3.7.4 Spill incidents

In an event of a significant amount of spill, GENERAL CONTRACTOR and CLIENT must be informed immediately (see Figure 9.2-2 of PMM004BIN). No personnel shall attempt to contain or clean the spill that may contain hazardous material without having consulted its MSDS or its GHS label. Site HAZWOPER Team is the only authorized personnel to contain and clean the spill.

Spill kits shall be provided in areas where chemicals that may contain hazardous materials are stored or frequently used. At the early stage of the construction, soil is not advisable to be used as containment or a cleaning agent since the spill will immediately seep into the ground. To prevent such event, chemical containers must be contained in a secondary spill container.

9.3.7.5 Fire Incidents

Fire incidents must be reported to GENERAL CONTRACTOR and CLIENT immediately (see Figure 9.2-2 of PMM004BIN)

In an event of fire where a flammable chemical container hazardous material is suspected to be burning, trying to extinguish the fire without proper respiratory protection maybe fatal since some chemicals when burned leaves a toxic cloud.

Appropriate fire extinguishers will be provided where flammable chemicals are stored or used frequently. A bucket of oil-free soil will also be provided as an alternative.

9.4 Monitoring of Resources

Resources used by First Balfour during the execution of this project shall be


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monitored. Such resources to be monitored shall include but not limited to – 1) Fuel Consumption of vehicles, generator sets or any other engine driven equipment used on site and at the worker’s accommodation area; 2) Water consumption at the work site or at the accommodation area if a water meter is available; and 3) Power consumption through metering.

9.5 Construction Storm Drainage

Storm drainage shall be constructed to direct the storm water and other water containing non-hazardous materials to the nearby river. This drainage shall be kept clean and unclogged. Sufficient covers will be provided to prevent accidental fall of person inside the storm drainage.

9.6 Siltation Pond

A siltation pond shall be provided to minimize water pollution due to soil erosion or sediment spill as applicable. The rate of release of water from the detention basins and the amount of water running off at the storm drainage depending on the amount of rainfall on the area should be taken into consideration when designing the siltation pond.

10. TREE CUTTING

Tree cutting permit shall be secured by First Balfour, Inc. from EDC and will be complied with when doing cutting and clearing for the Project’s site access.

11. REINSTATEMENT

11.1 Scope

This Reinstatement plan shall cover all area that was altered during the course of undertaking the BNB project including:

� Creeks o Natural and man-made irrigation canals and culverts and other waterways o Pipes (concrete or other) that are used under a ramp to allow water flow

underneath.

� Roads o Concrete Barangay roads, provincial roads, and national roads. o Frequent entry and exit of service vehicle and heavy equipment for the

purpose of visiting and/or material delivery to the Project.

� Fields o This includes all agricultural fields that were altered to make access or to

serve as construction area.

� Power Lines o This includes power lines that were accidentally cut due to being snagged

by vehicles under First Balfour Overhead Transmission Project

� Other Areas o Reinstatement works for other areas affected by the activities needed for

the completion of the Project.


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11.2 Restoration

11.2.1 A team shall be established (it may also be the monitoring team) to restore alterations or damages due to a specific activity needed for the construction. This team shall, as much as possible, restore the structure, facility, and/or formation to its original state. This includes agricultural fields, and natural grades.

11.2.2 Creeks and other waterways affected or cut during the course of the activities in that area shall be restored. Water flow must be restored by removing obstructions on its path such as back-fill, damaged RCP, or earth ramp.

11.2.3 Whenever the restoration will be done inside a private area, the Land Owner or its Caretaker must be informed. For works on public area such as side of the road, Local Government Unit or its representative may also be informed of the restoration works.

11.2.4 All earth ramp access used for lateral access towards site will be removed and excess soil will be scattered properly on the land, if applicable, or moved to another location or stock pile area.

11.2.5 Agricultural lands affected by the activities of the construction shall be, as much as possible, restored to its original state including irrigation channels if any.

11.2.6 Excess aggregates left at the field or on any area shall be recovered. Excess spoils shall also be removed from the area or properly scattered around the area if applicable.

11.2.7 Excess materials and construction waste shall be removed.

11.2.8 Power lines that were affected or cut during the activities of the construction and transport using First Balfour BNB vehicles will be restored by INEC through First Balfour by informing the electric cooperative of repair and restoration of power in an affected pole or area.

11.2.9 Damaged concrete barangay roads shall be restored to its original dimension regardless of technical specifications.

11.2.10 Whenever applicable, relocation of a formation or structure may be done due to obstruction or for other valid reasons and needs to be communicated to Local Government Unit, Stakeholder, or to First Balfour office.

12. REPORTING

Status of waste collected at MRF shall be reported weekly or as per the CLIENT’s required frequency. The reports shall include but not limited to the amount of waste logged at the MRF, the type of wastes generated and other significant information regarding handling, storage, transport and treatment of waste generated.

12.1 Self-Monitoring Report

A self-monitoring report for the project shall be submitted on a quarterly basis to corporate office. SMR covering activities in a quarter shall be submitted within (15) fifteen calendar days after the end of the said quarter.

The SMR shall be accomplished in reference to the Memorandum Circular No 2003-008 otherwise known as the Procedural and Reference Manual for DAO 2003-27.


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13. ATTACHMENT1– GLOBALLY HARMONIZED SYSTEM LABELLING (SAMPLE)


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14. GLOBALLY HARMONIZED SYSTEM LABELLING SYMBOLS


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15. HAZARDOUS WASTE LABELLING

HAZARDOUS WASTEHW Class MATERIALS CONTAMINATED WITH OIL

HW Description

Includes solid materials contaminated with oil (e.g. saw

dust, etc.)

HW Number J201

Characteristics FLAMMABLE

Form SOLID

Volume

Packaging date

Shipping date

Waste transport record number

Capacity

Material

ID Number

Name

Address

Telephone #

Fax #

Name of HWMS

Waste Information

Container

Information

Generator

Information


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Project Environmental Aspect – Impact Register

Scope: Construction of Burgos and Bago Solar Farm Project

Specific Tasks:

Fabrication

Painting

Waste Management

Construction Engineering

Subcontractor Management

ENVIRONMENTAL IMPACT

Specific Task : Fabrication

ASPECT DESCRIPTION

(Describe Aspect and Cause)

POTENTIAL

IMPACT

INITIAL

RISK RECOMMENDED CONTROL

RESIDUAL

RISK

RESPONSIBLE

AUTHORITY

Paint/grit discharge to air due to open paint area

Health problem Harm to the Environment Damage to Equipment

MEDIUM

External painting and blasting shall be minimized. Barrier screens shall be erected as required

LOW Site Supervisor.

Discharge to water due to wash down. Harm to the Environment Adverse Media/Reputation

MEDIUM

Project shall periodically test wash down runoff water Only permitted discharge shall be released to the environment.


Discharge to soil due to release of hydro test and wash down water Harm to the Environment

Adverse Media/Reputation MEDIUM

Project shall test Hydrotest and wash down runoff water. Only permitted discharge shall be released to the environment.


Discharge to soil due to chemical / diesel / oil spillage, paint overspray Injury to Personnel

Harm to the Environment Downtime/Production Loss Adverse Media/Reputation

MEDIUM

Equipment integrity shall be monitored by respective Superintendents and repaired as necessary. Leaks shall be reported and cleaned-up immediately.


Exposure to hazardous substance due to uncontrolled spills.

Injury to Personnel Harm to the Environment Damage to Equipment

A fully trained and equipped Spill Response Team shall be maintained within the facility. Spill response equipment shall be positioned in

Site Supervisor / ESH


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Downtime/Production Loss Adverse Media/Reputation

the work area and all spills shall be reported immediately. ERT to check MSDS / COSHH Refer to Emergency Response Plan Spill Preparedness Response

Specific Task : Painting

ASPECT DESCRIPTION


POTENTIAL

IMPACT

INITIAL


RESIDUAL

RISK

RESPONSIBLE

AUTHORITY

Discharge to environment/atmosphere due to painting/blasting

Injury to Personnel Harm to the Environment Damage to Equipment Downtime/Production Loss Adverse Media/Reputation

MEDIUM

First Balfour to minimize painting at height. This work shall be scheduled and undertaken at ground level where possible. Provide shielding as necessary.


Specific Task : Waste Management

ASPECT DESCRIPTION


POTENTIAL

IMPACT

INITIAL


RESIDUAL

RISK

RESPONSIBLE

AUTHORITY

Discharge to soil/water due to inadequate containment


MEDIUM ESH shall ensure that all containment areas / devices are adequate for the contents to be stored.

LOW Site Supervisor / ESH

Discharge to soil/water due to improper handling / packaging / labelling


MEDIUM

ESH shall conduct periodic audits on the hazardous materials and waste storage areas to ensure that items are properly segregated, packed and labelled. Allocation of specific skips / bins for specific wastes. Reinforce awareness through TBT.



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Discharge to soil due to release of hydro test and wash down water

Harm to the Environment Adverse Media/Reputation

MEDIUM

Project shall test Hydrotest and wash down runoff water. Only permitted discharge shall be released to the environment.


Discharge to soil/water due to failure to assess approved local waste disposal facility

arm to the Environment Downtime/Production Loss Adverse Media/Reputation

MEDIUM

Equipment integrity shall be monitored by respective Foreman/Lead Supervisor and repaired as necessary. Leaks shall be reported and cleaned-up immediately.


Exposure to hazardous substance due to uncontrolled spills.


MEDIUM ESH shall review approved local disposal facility and waste vendor capability in handling waste prior to disposal


Discharge to soil/water due to improper waste disposal


MEDIUM

ESH to ensure that waste shall be segregated, monitored and disposed of as per Waste Management Plan and local regulation In case of spills, actions to be taken will be in accordance with Spill Preparedness and Response Plan


Specific Task : Subcontractor (of FBInc) Management

ASPECT DESCRIPTION


POTENTIAL

IMPACT

INITIAL


RESIDUAL

RISK

RESPONSIBLE

AUTHORITY

Discharge to environment due to noncompliance with FB’s policy and Procedure / waste management plan.

Injury to Personnel Harm to the Environment Downtime/Production Loss Adverse Media/Reputation

MEDIUM

Contractor to provide subcontractor with FB Environmental Policy and Procedure / Waste Management Plan and ensure that subcontractors comply with the approved Waste Management Plan through monitoring for compliance.

LOW Site Supervisor / Project Engineer

Discharge to soil/water due to failure to Assess / brief subcontractors


MEDIUM

The HSE Department shall provide subcontractor with a copy of JRM HSE requirements prior to commencement of work. HSE Dept. to verify capability of subcontractor to comply with these requirements. Discuss in the Kick-Off meeting / Readiness to Start review with subcontractor for the project.


Appendix Z Security Plan

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CONTENTS

1 PURPOSE ...................................................................................................................................... 3

2 SCOPE: ...................................................................................................................................... 3

2.1 SECURITY RELATED POLICIES: ....................................................................................................... 3

3 RESPONSIBILITIES ...................................................................................................................................... 4

3.1 PROJECT MANAGER....................................................................................................................... 43.2 CONSTRUCTION MANAGER ............................................................................................................. 43.3 SECURITY SUPERVISOR ................................................................................................................. 43.4 SECURITY GUARDS .................................................................................................................. 5

3.4.1 Organization ............................................................................................................................ 5

3.4.2 Tour of Duty ............................................................................................................................ 5

3.4.8 Essential Posts ......................................................................................................................... 5

4 TRAINING ...................................................................................................................................... 6

5 AIDS TO SECURITY ...................................................................................................................................... 6

5.1 ARMAMENTS ........................................................................................................................... 65.3 PROTECTIVE LIGHTING SYSTEM ..................................................................................................... 75.4 COMMUNICATIONS ......................................................................................................................... 7

6 SECURITY PROCEDURES ................................................................................................................................ 7

6.1 ACCESS CONTROL ......................................................................................................................... 76.2 SITE SECURITY CONTROL. ............................................................................................................. 76.3 PERSONNEL AND VEHICLE ACCESS ................................................................................................ 86.4 SECURITY PATROLS ....................................................................................................................... 86.5 GENERAL RULES FOR SECURITY PERSONNEL .................................................................................. 86.6 LOG BOOK ........................................................................................................................... 96.7 GUARD INSTRUCTIONS ................................................................................................................... 96.8 FALSE INFORMATION ...................................................................................................................... 96.9 GRATUITIES ........................................................................................................................... 96.10 PUBLIC/PERSONNEL RELATION. ..................................................................................................... 96.11 PROBLEM WITH INSTRUCTIONS ..................................................................................................... 106.12 PHOTOGRAPHY ......................................................................................................................... 106.13 SECURITY OF CONSTRUCTION VEHICLES AND EQUIPMENT ............................................................. 106.14 PARKING AND TRAFFIC CONTROL ................................................................................................. 106.15 SECURITY INCIDENTS ................................................................................................................... 106.16 EMERGENCY SERVICES ............................................................................................................... 116.17 VISITORS ......................................................................................................................... 116.18 SECURITY GUARD POST DUTIES .................................................................................................. 126.19 VEHICLE CONTROL ...................................................................................................................... 136.20 FIREARMS RULES OF ENGAGEMENT ................................................................................... 136.21 PERSONNEL ACCESS ................................................................................................................... 146.22 MATERIALS CONTROL .................................................................................................................. 15

7 EMERGENCY PROCEDURE ........................................................................................................................... 16

7.1 POSSIBLE THREATS AND SPECIFIC RESPONSES ............................................................................ 17

8 PROJECT MANAGEMENT REVIEW ................................................................................................................ 21

9 MANAGEMENT OF CHANGE ........................................................................................................................... 21

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1 PURPOSE

Project Site Security is an integral part of construction activity. It is concerned with the protection

of company assets, employees, site visitors, subcontractors and workers at the project site.

Keeping the project site secure shall start with pro-active planning that would include the

following:

• Security risk assessment, Identification and evaluation of potential threats and

vulnerabilities in order to prevent project site losses due to theft and vandalism.

• Security risk shall be identified from the scope of contract implementation and all activity

will be documented.

• A general security survey will be carried out to identify items, which required to be

protected.

• Identifying threats and vulnerabilities accordingly deciding an appropriate security

counter measure.

The purpose of this plan is to define these requirements, which must be adhered to in order to

maintain the overall security at the project site location and to provide with basic guidelines on

the best way to manage site security.

2 SCOPE:

This instruction covers the Burgos to Laoag 115KV OHTL project site office located at Caruan,

Pasuquin, Ilocos Norte.

2.1 Security Related Policies:

The following policies shall be made known to all employees and workers through the security

and safety briefing process and will be posted in the bulletin boards of the Caruan Pasuquin

project office:

� Drug and Alcohol Policy – The primary objective of the policy is to maintain a safe,

healthy and productive work environment. Each prospective employee, prior to offer of

employment, will be tested for the presence of drugs. The analysis will be conducted by

First Balfour appointed physicians and laboratories. First Balfour reserves the right to

perform random alcohol and drug testing on any project employees and subcontractor

employees.

Drug and alcohol testing may also be performed on persons when evidence of suspicion

or reasonable cause exists and also in cases of serious accidents. Any employee or

person found in breach of the Drug and Alcohol Policy will be removed from the project

site or premises as soon as practicable.

� Weapons Policy - Weapons of any type are prohibited in all First Balfour work sites.

Anyone found to be carrying a weapon is subject to immediate termination.

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� No Smoking Policy - Smoking is prohibited inside all First Balfour office premises and

work sites. Except in locations designated as smoking areas. Smoking is prohibited inside

all First Balfour office premises, corridors, toilets, warehouse, canteen, workshops and

other expressed prohibited areas. Smoking shall be permitted only in designated locations

with appropriate ventilation and or smoke extraction facilities provided. On

SUBCONTRACTOR offices and installations, smoking is also totally prohibited.

Personnel disobeying this policy will be subject to disciplinary action. However, smoking

outside of office and in an area designated shall be permitted. Failure to comply with the

above will lead to disciplinary action being taken.

� Disciplinary Action Policy - the First Balfour policies apply to all its project employees,

workers including its subcontractors within the work premises, on work sites, and while

undertaking official duties outside its premises. These rules and regulations also apply to

off-duty employees within the First Balfour’s work premises/sites to the extent that their

presence directly affects their safety or the safety of others.

3 RESPONSIBILITIES

Security at the Project site shall be the responsibility of the Project Manager. He shall be assisted

by the Construction Manager, Security Agency Commander (or Team Leader) and the Project

HR personnel.

3.1 Project Manager

3.1.1 The Project Manager is responsible for implementing this procedure through the

security organization and structure created for the protection and security of the

project office.

3.2 Construction Manager

3.2.1 The Construction Manager or his designate has the direct responsibility for

ensuring implementation and compliance to the security requirements of the

project office in general and this plan in particular.

3.2.2 Ensure that security procedures are followed. Any non-compliance is reported

immediately to the Project Manager.

3.2.3 It is the management responsibility to implement the security plan of the project

office and to ensure that the Security Guards are trained to understand these

requirements.

3.2.4 He will involve in security planning for the project office and will interface with

external security organizations and local police when necessary.

3.3 Security Team Leader

3.3.1 Responsible in the day-to-day implementation of this security procedure

3.3.2 Have control of the daily Security Guard responsibilities.

3.3.3 Assist in security planning for the project office and networking with external

security organizations and local police as needed.

3.3.4 Maintain a separate log book for visitors.

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3.3.5 He will do random/or unannounced security checks.

3.3.6 With the concurrence of Project Manager, coordinate with local police and

barangay during emergency situations.

3.3.7 Investigate known or suspected security incidents.

3.3.8 Investigate / evaluate any gathered security information received from internal /

external sources.

3.3.9 Conduct regular Inspection of site to identify any unauthorised entry, vandalism

and theft incidents.

3.4 SECURITY GUARDS

3.4.1 Organization

A Security Commander or Team Leader shall be appointed by the commissioned

Security Agency. He is assisted by two (2) shift in-charge also appointed by the

Security Agency. They are to supervise each shift of the security guards on duty.

3.4.2 Tour of Duty

3.4.3 The contracted security force shall provide security to the Project Site

premises on a 24-hour basis. They shall be deployed in three (3) shifts

with each shift serving a tour of duty of eight (8) hours per day. Special

post may however be allowed to serve for more than eight (8) hours a

day as deemed necessary.

3.4.4 The shift schedule for the contracted security force shall be as

followed:

1st shift is 11:00 P.M. to 7:00 A.M.

2nd shift is 7:00 A.M. to 3:00 P.M.

3rd shift is 3:00 P.M. to 11:00 P.M.

3.4.5 Member of each incoming shift shall be formed thirty (30) minutes

before relieving time for inspection, and briefing on new instructions

by the incoming shift in charge. Afterwards, the guards shall proceed to

relieve the guards on posts. Outgoing shift shall likewise be formed

after being relieved for debriefing on what transpired during their tour

of duty by the outgoing shift in charge.

3.4.6 No guard shall leave his post without being properly relieved.

3.4.7 During emergency cases, the contracted security guard posted in the

designated post nearest to the scene of the emergency shall

immediately proceed to the scene and form the back-up team for the

primary emergency response team.

3.4.8 Essential Posts

3.4.9 The contracted security force shall be posted in the different identified

critical posts.

3.4.10 Specific Post duties and responsibilities of guards and Security shall be

issued on site during the security orientation.

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Additional guards shall be provided by the contracted security agency as the need arises

and determined by the Project Manager.

Daily deployment of Security Guard will follow the Deployment Assignment Schedule

to be developed and implemented for the duration of the project. Initial start-up security

personnel will be in place for site mobilization.

4 TRAINING

The Security Agency shall ensure that that all guards undergo regular firearms training involving

live firing at a government authorized range facilities once every three (6) months.

AIDS TO SECURITY

4.1 Armaments

4.1.1 Weapons

4.1.1.1 The Security Agency shall provide all guards on post with revolvers

or pistols not bigger than calibre 38 with a minimum of 12 rounds of

ammunition per weapon.

4.1.1.2 The high calibre (12 gauge-shotgun) weapons are to be kept under

lock and key at a designated area specified by the Security

Supervisor/or Team Leader and will only be issued to the security

guard force when necessary and in emergency situation.

4.1.1.3 Types of firearms will conform to the needs of existing security

situation and will be consistent with the provisions of current laws

and PNP regulations.

4.1.1.4 Rules of engagement shall apply in all incidents.

4.1.1.5 Inventory/inspection of firearms and ammunitions is to be conducted

by the Security guard Shift-in-Charge during the turnover of duties

and responsibilities in every shift.

4.1.2 Equipment

The security guards are to be provided with the following equipment:

4.1.2.1 Portable UL flashlights (with extra batteries)

4.1.2.2 Safety Helmet

4.1.2.3 Raincoats

4.1.2.4 Safety Shoes/Rain boots

4.1.2.5 Safety goggles/glasses

4.1.2.6 VHF radio communication

4.1.2.7 Handheld metal detector

4.1.2.8 Megaphone

4.1.2.9 Handy-type tear gas

4.1.2.10 Truncheons

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4.2 Perimeter Barriers

Aside from the existing concrete fence, temporary fences made from cyclone wire,

welded wire-mest, corrugated GI sheet or alternative materials will serve as the Project

office perimeter barrier.

4.3 Protective Lighting System

The external security lights of the Project office premises are the perimeter lights. An

engine driven tower lights will serve as stand-by lighting for emergency use during

brown-outs.

4.4 Communications

4.4.1 Handheld VHF radios issued to guards stationed at the Project office by the

security agency are to be used by the guards for reporting:

4.4.1.1 The hourly reporting of status of the area of responsibility.

4.4.1.2 Any unusual condition/incident noticed must be reported

immediately to the security team leader or shift in-charge. Team

Leader/or Shift in-charge should relay same immediately to the

Project Manager, Construction Manager, Project HR and or the

Project ESH officer.

5 SECURITY PROCEDURES

5.1 Access Control

First Balfour direct personnel, subcontractors and visitors who will be working/entering

in a Project office restricted area shall obtain appropriate gate pass where applicable.

The procedures and requirement for obtaining the gate pass shall be as mandated by the

First Balfour Project Manager.

5.2 Site Security Control.

To maintain strict security control in the project office area, the following shall be

provided:

• Security personnel shall be provided with self-contained security office to be

placed at the entrance gate of the project site.

• The security office shall be equipped win interior and exterior lights. In the event

of a power outage, a portable generator set shall be provided until full power

returned to the site.

• A portable toilet with external hand wash station shall be provided and

maintained in the vicinity of the security office for use of the security guards.

• Security personnel shall be provided with communication units by the security

agency to facilitate efficient and quick communications with each other and to

relevant authorities.

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• Proper uniform or other designated clothing shall also be provided by the security

agency for the security personnel for easy identification.

• Security guards should be provided with a vehicle (jeep or motorcycle or bicycle)

when necessary for use to patrol the project area.

• During weekdays work, Security Guards will be in attendance when work is

being undertaken. When the work finishes for the day, and on Sundays, the

Security Guards will ensure that the entrance gates are properly locked, safe and

secure 24 hours a day.

5.3 Personnel and Vehicle Access

First Balfour’s employees, subcontractor and visitor shall be allowed to enter the project

office only upon presenting the valid and applicable ID or gate pass.

Visitors’ vehicle will be allowed to enter the area provided they leave a proof of their

identity to the Security Personnel, which shall be returned to them on their way out.

Visitor’s entry details shall be recorded in a Visitor’s Log. Upon completing the form, a

visitor’s ID shall be issued and to be worn by the visitor.

On his way out, the visitor’s ID shall be returned and the visitor’s log shall be updated

accordingly.

Delivery vehicles (Vendor, Subcontractor, Supplier, etc.) shall only be allowed access to

the site if the following conditions are met:

• Possession of required gate pass, where applicable

• Destination of goods shall be to the warehouse/or storage area

On their way out, they shall only be allowed to exit if the following conditions are met:

• Delivery note countersigned and stamped “RECEIVED” by the authorised

warehouseman/or storekeeper who received the materials.

• Completed and authorised material gate pass for materials to be

returned/removed from site.

• Details of delivery vehicle entry and exit shall be registered into a Vehicle Entry

Log.

No person is allowed to carry, any tools, equipment or materials, unless he is in

possession of a gate pass listing the items to be removed and which shall be signed by

First Balfour authorised signatory.

5.4 Security Patrols

Regular and random security patrols shall be carried out inside the offices,

warehouse/storage areas, and perimeter area of the project office.

5.5 General Rules for Security personnel

The security personnel shall report all witnessed or reported policy violations and shall

enforce all orders, rules and regulations as instructed by the Project Manager.

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They shall not leave their post unless properly relieved or required to do so in

performance of their assigned duties.

5.6 Log book

In addition to the use of required register i.e. visitor’s log, vehicle entry log, the security

personnel shall maintain a logbook to record all daily activities, incidents, special

instructions and observations. This will also serve as reference of their monthly security

report to the Project Manager.

5.7 Guard Instructions

In the event of an emergency situation not covered by instruction, the security personnel

shall call the Project Manager immediately.

The security personnel receiving instructions from someone other than the Construction

Manager shall advise that person that instruction cannot be carried out unless authorised

by the Project Manager.

Instructions in direct contradiction to general or special order shall not be followed unless

approved by the Project Manager.

5.8 False information

A security personnel who wilfully issues false information or makes false statements

regarding assignment/responsibility to fellow security personnel, supervisors, or First

Balfour’s personnel, shall be subject to disciplinary action as decided by the Project

Manager.

5.9 Gratuities

Security personnel are prohibited from accepting gratuities of any form from anyone for

any purpose. Any offer of a gratuity shall be reported promptly to the Security Team

Leader and the Project Manager.

5.10 Public / Personnel Relation.

The security personnel shall use discretion and care in the questioning of project

employees and in the handling of possible irregularities.

Under no circumstances shall a security personnel question a person, except in the

presence of a reliable witness, i.e. under no circumstances shall a security personnel

threaten, hurt (except in self defence) assault or coerce in any way, any person.

Every effort shall be made by the security personnel to positively identify people who

refuse to comply with normal security instructions. All such instance shall be reported

immediately to the Security Team Leader and Project Manager.

The security personnel at all times shall be professional, courteous, and helpful in their

approach and in their dealings with the general public. It is expected that they and their

work places be clean and tidy at all times.

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5.11 Problem with Instructions

Security personnel who experience difficulty in interpreting instructions, duties, etc. shall

obtain advice from the Project Manager promptly. Every effort must be made to

positively identify people who refuse to comply with security instructions and bring to

the notice of Project Manager.

5.12 Photography

Use of camera and other types of photography devices shall only be allowed after

obtaining the required First Balfour permission and clearance to use the camera from

Project manager.

Photography shall be strictly prohibited and cameras shall be banned from being taken

into the project office.

5.13 Security of Vehicles and Equipment

All wheeled vehicles shall be parked in designated parking locations and be parked

properly as instructed by the security guard.

Tracked equipment, such as excavators and cranes, shall be left in their work areas in a

zero energy state, and be secured in a safe position.

All other vehicles and construction equipment shall follow the same procedure set above

5.14 Parking and Traffic Control

All vehicles shall follow the parking rule.

The Security guards will receive traffic direction and management instruction from

Project manager so that efficient traffic flow can be maintained during arrival and

departure of Personnel transport buses and employees vehicles, so that appropriate

direction that allows effective traffic flow for material or equipment within the project

office and worksite areas can be provided.

5.15 Security Incidents

Security Guards shall document security incidents to record all violations of Site security

procedures.

Incidents shall be reported to the Project Manager.

Written and oral reports shall be provided by the Security guard on any incident that

occurs on any shift

An incident is defined as but not limited to the following:

• Criminal attacks against all project personnel, its assets or visitors.

• Any verbal or physical confrontation between an employee and another

project employee, visitor or any other party.

• Failure of any person on site to follow the reasonable instruction of a

Security guard.

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• Any fire/unsafe condition within project site identified by the Security Guard

on duty.

5.16 Emergency Services

In emergencies, such as fire or accident with injuries or other unusual occurrence, such as

disruption of work, which may require a site assembly and evacuation, Security guards

on duty shall promptly call for appropriate assistance and render such aid as may be

necessary adjunct to the established Emergency Response Plan.

Each member of the security organization shall be oriented and trained on the site

Emergency and Evacuation Plan prior to assuming duties.

Emergency notification procedures will be posted in all fixed security locations as well as

with roving vehicle and foot patrols to ensure timely notification and summoning of

emergency response resources. .

Security Guards shall have communications with them at all times while on duty.

5.17 Visitors

Security guards will:

• Receive all personnel visiting the site and ensure that visitors are escorted by the

person they are going to meet.

• Ensure all visitors have personal identification cards on their person.

• Verify identification of individuals entering any part of the site

• Issue visitor's pass / visitor’s ID and temporary vehicle passes.

• Issue fundamental traffic and safety instruction to non project persons entering

the area.

• Provide escort for dangerous or abnormal loads entering the project office.

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5.18 Security Guard Post Duties

5.18.1 Fixed post

Security Guards stationed at fixed post shall:

• Control project access and egress.

• Check identification and vehicle passes,

• Issue temporary visitor and vehicle passes;

• Provide escort as required for movement of equipment and materials;

• Perform vehicle/cargo checks as necessary

• Examine material passes and perform searches as required.

• Ensure safe mass transportation during entry and exit from site locations

of personnel.

• Perform other duties as required

5.18.2 Foot patrols

• Will be provided for all work areas.

• Will be posted at strategic traffic flow points that will help to ensure the

organized movement of vehicles into and/or out of the site during times

of mass personnel transport.

• Will maintain surveillance of conditions and alert the Team Leader of

any abnormal condition or suspicious behaviour. The Security Guard

shall not attempt to apprehend an intruder by himself if it endangers his

personal safety. The Security Guard shall summon assistance either by

using a two-way radio, a cell phone or by using a whistle.

• Be constantly vigilant of conditions that could contribute to causing fires

at site locations.

• Foot patrol and fixed post Security guards will be rotated on a frequent

basis to ensure all guards can perform and maintain all aspects of their

duties.

• A security guard shall not attempt to physically prevent unauthorized

entry by himself if it endangers his personal safety. The security guard

shall summon assistance either by using a cell phone or by using a

whistle.

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5.18.3 Traffic Control

• Subcontractors will strictly follow all First Balfour’s local area traffic

rules and regulations. Posted speed limit shall be followed and all other

traffic signs within the project office.

• Parking shall be on designated parking areas only. First Balfour have

overall control on traffic and site transportation movement on the project

office and nearby vicinity.

• Violators of these traffic regulations shall be dealt with accordingly with

proper disciplinary action.

5.19 Vehicle Control

All motor vehicles entering and leaving the Project Site premises shall be subjected to

search by the security guards on duty.

Vehicle Entry Permits (VEP), access stickers and special passes are the means for

identifying and controlling entry and movement of vehicles within the Project office

premises. Example of pass color coding:

a) A green pass or a yellow-red-yellow sticker allows the vehicle to access any part of

the Project Site premises except for barricaded areas.

b) Yellow pass or a yellow-red-white sticker limits vehicle access only to the Visitors’

Parking Area.

c) Vehicles with blue passes can only access designated areas specified in their entry

permit.

“Company owned” and vehicles of First Balfour staff are to be issued appropriate Project

Site premises access stickers. Selected subcontractors may also be issued access stickers

for their personal vehicles only upon the approval of the Project Manager.

No vehicle will be allowed access to a barricaded area unless cleared by the Project

Manager.

Contractor’s vehicles and deliveries to the warehouse/or storage areas and other project

sites should be covered by an approved vehicle entry permit before issuance of a vehicle

access pass by the gate guards.

All vehicles should pass the minimum standard safety requirements before the issuance

of entry permit.

Vehicles of visitors will be allowed to enter and park at the parking lot only upon

approval of the staff to be visited.

However, if there is a need to enter the Project office premises, proper clearance from

Project Manager or his designate should be sought. An access pass will be issued by the

guards accordingly as soon as clearance is advised.

5.20 FIREARMS RULES OF ENGAGEMENT

5.20.1 Guards must never draw or point firearms at any person unless the following is

clearly evident:

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• A firearm has been fired or directed at company/security personnel and;

• That firearm is identified as an immediate danger to the life of the said

personnel.

5.20.2 On no account shall a contracted security guard fire warning shots, as this will,

• Aggravate the situation and precipitate unnecessary shootings if no

immediate threat has been identified.

• Delay response to an immediate danger and risk the life of

company/security personnel.

• Provide the threat with an opportunity and reason to shoot at the

company/security personnel.

5.20.3 All incidents involving the use of firearms under any circumstances must be

reported in the same way as safety incident reporting. Such reports must have the

following details:

• The name of the person reporting.

• The date, time and place of the incident.

• The names and addresses of the persons involved in the incident.

• The firearms involved in the incident.

• The details of the incident. (Who, What, When, Where, How)

• The number of rounds fired in the incident.

• Any witnesses to the incident.

• The names and addresses of injured or deceased persons involved in the

incident.

• Description of person(s) and vehicle(s) observed at the scene of the

incident.

5.21 Personnel Access

5.21.1 General

5.21.1.1 Entry and exit of all personnel, materials & equipment at the Project

office premises shall be controlled at the gates provided for

pedestrians/personnel and for materials deliveries & heavy

equipment).

5.21.1.1.1 Visitors during normal condition – visitor(s) with

official business or personal purpose shall identify

herself/himself to the guards who shall then call the staff

concerned. Only upon confirmation or approval shall the

visitor be allowed entry.

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Only vehicles with approved vehicles entry permits or

access stickers shall also be allowed entry.

5.21.1.1.2 Visitors during emergency conditions such as fires,

strike, bomb threat, demonstrations, etc. – only First

Balfour personnel shall be allowed inside the Project

office premises. Entry of other personnel will be subject

to the approval of the Project Manager or his designate.

5.21.2 Personnel Identification and Control

5.21.2.1 The pass and I.D. system shall be used in identifying and controlling

all persons entering the Project site. I.D.’s and passes are to be

displayed conspicuously on the breast/lapel/buttoner at all times

while within project site premises

5.21.2.2 First Balfour employees – a tamper resistant ID card shall be issued

by the Project.

5.22 Materials Control

5.22.1 General

5.22.1.1 All bags, packages, supplies, materials, tools and equipment brought

in or out of the Project office premises shall be subject to inspection

by the guard on duty.

5.22.1.2 No firearms, explosives and dangerous drugs or substances are to be

allowed inside the Project office premises.

5.22.2 Incoming Materials

5.22.2.1 Bags and attaché case hand carried items by persons authorized to

enter the Project premises should be voluntarily presented for

inspection to the security guards on duty at the Project office

premises Gates.

5.22.2.2 All wrapped packages for delivery to personnel holding office at the

Project office shall be inspected by the security guards on duty. The

addressee shall however be informed of the package before

conducting inspection. After the inspection, the package may be

allowed to be brought in to the addressee depending on addressee’s

advice or on the nature of the contents of the package.

5.22.2.3 All incoming deliveries of supplies, materials, consumable and

equipment for First Balfour shall be brought to designated Gate for

inspection by the duty guard. Warehouse section shall be informed of

the delivery who shall then issue a vehicle entry permit for the

vehicle to be allowed to enter. Before entry, the guard shall log the

details of the delivery (DR/OR no. date, time, items delivered, etc.)

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5.22.2.4 All incoming deliveries of supplies, materials and consumable for

subcontractors inside the Project office premises shall be brought to

the designated Gate for inspection by the duty guard prior to entry.

Delivery receipt shall be accomplished by the subcontractor in

triplicate which will be signed by the duty guard also stating the time

and date it was delivered. The guard will get an original copy of

receipt while the duplicate should be furnished to the Warehouse

section and the triplicate to the subcontractor. This will serve as the

basis for the subcontractors to be issued a gate pass should there be

excess supplies/materials after completion of their project.

5.22.2.5 All incoming tools and equipment of subcontractors shall be brought

to designated Gate for inspection of the duty guard. Subcontractors

shall fill up the Tools/Equipment Entry Receipt (TEER) in three (3)

copies one each for Security, Warehouse Section and the

subontractor. The TEER should be signed by the duty guard/security

Team leader and warehouseman /tool keeper such that this will be

the basis for materials section to issue Property Gate Pass (PGP)

after completion of their project job. Tools and equipment entered

during that particular day need not make a PGP if it will be necessary

to take them out also during that particular day. The TEER may

serve as basis for the guard to allow exit.

5.22.2.6 Deliveries other than those mentioned above should be coordinated

with the department /section concerned and should be logged by the

duty guard before entry.

5.22.3 Outgoing Materials

5.22.3.1 All materials, supplies, tools and equipment to be brought out of the

Project office premises shall be presented for inspection of the

security guards on duty at the gates. The corresponding gate pass for

the said items shall also be presented to the guard on duty who will

ensure the veracity of all signatories. The original copy of the gate

pass shall be retained with the security guard. The description,

number, name of originating office and destination of said items

shall be recorded in the security logbook by the security guards

concerned.

5.22.3.2 Any item not covered by a gate pass or does not appear in the gate

pass are not allowed to be brought out of the Project office premises.

The security guards on duty shall take custody of the said items and

refer the incident to the Security Commander/or Team Leader on

duty who shall then refer the same to the Project manager for

disposition during normal working hours. The same shall be referred

to the Project Manager or his designate during off-normal working

hours.

6 EMERGENCY PROCEDURE

In case of emergency and other related security emergency incidents, the security force shall

assist in accordance with the Project Emergency Response Procedure.

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6.1 Possible Threats and Specific Responses

6.1.1 Robbery – the act of depriving someone of property involving the actual or

threatened use of violence (personal violence/use of weapons);

While with the presence of the intruder(s):

� Do not attempt to disarm or detain the intruder(s);

� Do not attempt to follow out the intruder(s)

� Remain calm, in control and try to handle the incident as a normal

customer transaction;

� Follow exactly with any instructions given;

� Inform the intruder(s) the presence of other staff members in the vicinity

that may accidentally show up;

� Explain any action or movements you may have to make;

� Make all movements short, smooth and as naturally as possible. Refrain

from sudden movements.;

� Be as truthful as you can when asked;

� Observe without necessarily staring and memorize all physical details

about the intruder(s);

� Take note of anything the intruder(s) touches that may have left any

mark;

� Take note how the intruders(s) leave the site.

As soon as the intruder(s) leaves:

� Do not touch or disturb anything in the scene nor discuss the incident

with anyone;

� Immediately call Security Team Leader and project Manager.

� Close the premises

� Instruct any witness(es) to remain in place;

� Write down all everything you can remember regarding the incident;

� Await further instructions/advice from the Project Manager

6.1.2 Theft – the act of stealing or dishonestly appropriating property

(shoplifting/breaking and entering);

Immediate actions to be taken:

� Do not enter the premises (break-in damage);

� Do not touch or disturb anything, preserve the scene for evidence

gathering;

� Call the security team leader and project Manager.

� Wait for further instructions.

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6.1.3 Extortion – obtaining property by threat of violence or by other intimidation (act

from a distance, immediate or later date);

The following suggested actions to be taken by the receiver of the extortion

message:

6.1.3.1 Visit by person

� Be courteous, listen closely to the message;

� Take note of all detail about the messenger;

� Write down all you can recall;

� Immediately refer everything to the Project Manager or

Security Commander /Team Leader.

6.1.3.2 By phone

� Listen carefully to the message. Making written notes;

� Ask questions to clarify any remarks made by the caller;

� Note down distinguishing details about the caller;

� Note all details about the call and any background noises;

� Advise the caller you have no authority to make decisions for

any demand relayed. Invite to call again at a pre-arranged

time;

� Immediately refer everything to the Project Manager or

security Commander/Team Leader.

6.1.3.3 By mail

� Handle the letter, note, package or envelope as little as

possible before and after opening. Preferably try to handle

through the corners only. Preserve as evidence;

� Do not allow others to handle the evidence;

� Immediately refer the matter to the Project Manager or

security commander /Team Leader.

6.1.4 Malicious Damage – damage caused by specific active ill-intent individual or

group;

Refer to Section 7.1.2 (Theft response)

6.1.5 Vandalism – indiscriminate wilful or ignorant damage or destruction of property;

Refer to Section 7.1.2 (Theft response)

6.1.6 Bomb Incident/Threat – respectively the actual placing or inferred placing of an

explosive device;

6.1.6.1 Bomb Incident:

� Trigger the Emergency Response Plan

� Project Manager to Alert emergency fire/medical/police

services;

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� Evacuate all personnel, attend to injured

� Implement the emergency/safety shut-down procedures;

� Cordon and seal off the area;

� Carry out roll call of staff and employees, subcontractors and

customers.

6.1.6.2 Bomb Threat

The Receiver of the bomb threat telephone call should:

� Record the conversation if possible;

� adopt a receptive and helpful stance during the

communication;

� Make written notes (use checklist)

� Report immediately to any on duty project officer or security

Team Leader and Project Manager.

� The receiving duty project officer or security Team Leader

must immediately inform the Emergency Response Site

Controller

� The responding Emergency Response Site Controller must

assess the credibility of the threat and immediately trigger the

Emergency Response Procedure:

� Evacuate or stay-and-search;

� Project Manager to notify law enforcement agencies and local

Police;

� Implement emergency shutdown procedures.

6.1.6.3 Discovery of a Suspicious Object:

If a suspicious object is found it must not be touched, handled or

moved until the following questions have been asked and satisfactorily

answered:

� What is it?

� Whose is it?

� How did it get there?

� When did it arrive?

� Does it belong there?

� Could it contain or be an explosive or incendiary device?

If the above questions cannot be answered satisfactorily:

� Full details of the object and precise location should be noted.

� Cordoned off the area to deny access

� Specialist advice should be sought.

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6.1.7 Activism – acts intending or resulting in disruption or denial of normal business

operations (blockade/demonstration or even criminal acts described above).

6.1.7.1 Pre – event:

� Project manager to coordinate with local law enforcement

agencies and agree on the specific response actions;

� Plan, brief staff and practice emergency close-down and re-

opening procedures.

6.1.7.2 During event

� Project manager to maintain close coordination with local law

enforcement agency;

� Be prepared to implement emergency close-down;

� Maintain cordial relations with demonstrators, avoiding

argument or protracted discussion;

� Politely accept any petition or leaflets;

� Remain calm and observe.

6.1.8 Force by Armed Group – overtly and covertly acts to damage and withdraw or to

take over the Project office premises/installation.

The following security measures may be taken in the case of terrorism or

possible attack including dangers arising from an attack, The Project manager

should:

� implement visible vigilant patrolling of the perimeter area;

� maintain 24 hour human visual and short range surveillance;

� ensure that effective two-way radio communications between all duty

staff and security personnel;

� establish and maintain mutually agreed radio or telephone contact with

local police and barangay authorities;

� provide adequate perimeter and building security lighting;

� seal off/secure/limit means of access to the project office premises.

6.1.8.1 If an attack is anticipated:

� Alert local police authorities and nearby barangay officials;

� Sound the Emergency Alarm ;

� Alert all security personnel and back up team;

� Alert the Emergency Response Team;

� Actively patrol the perimeter;

� Secure all entrances and openings;

� Utilize all means to discourage the attack by using

searchlights at night.

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6.1.8.2 If an attack takes place:

� Secure all entrances and openings;

� Be ready to response to fire and medical emergency;

� Security personnel must abide the Rules of Engagement

Procedures;

� Security Team Leader and Project Managerl must contact the

nearest police authorities and local barangay officials and

report;

� Be prudent - not heroic;

� All actions must be directed to ensuring the overall safety of

the project office and lives of personnel.

6.1.8.3 After an attack:

� Make an immediate formal report and submit to the local

authority (police);

� include all possible details as date/time/description of

attackers/transport/methods/any injuries sustained/property

removed or damaged

7 PROJECT MANAGEMENT REVIEW

The effectiveness of the Project Security Plan will be reviewed regularly by the Project

Management Team. The review can be conducted in the following means:

• Internal and external Audits

• Project Progress Meeting

• Weekly Project Progress Meetings

8 MANAGEMENT OF CHANGE

Change can originate from many sources. Change can occur as a result of new/revised procedures

and security practices, change in design, change in equipment, human resources, new project

requirement, and internal process improvements or as a result of audit, regulatory changes,

management review, etc. First Balfour employees will be encouraged to recommend change to

further improve security.

Project Number: 48325-001

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Transcript of Project Number: 48325-001