COMPONENTS OF PROJECT MONITORING

* Measurement of Performance

* Reporting of Performance

* Corrective Measures for Unfavourable Variations

THRUST IS TO COMPLETE THE PROJECT AS PER THE PLAN AND BUDGET

GUIDELINES IN DEFINING AN ACTIVITY*One Responsible Agency for Performing it*Result or Product of the Activity is Available forMeasurement*It is Possible Efficiently and Directly to Influence the Result of the Process

PROBLEMS IN MEASUREMENT AND REPORTING OF PERFORMANCE*Difficulty in Having a Single Performance Metric*Aggregation of All the Different Types of Resources used*Aggregation of All the Different Types of Physical Output of Project*Difficult to take into Consideration the Varying Degree of Escalation in Cost of Various Processes

TYPICAL SET UP OF AUTHORITY IN PROJECTTOP MANAGEMENTFinancial Outlay, Award and Revision of Major Contracts, Rescheduling of Milestone Dates, etc.

MIDDLE MANAGEMENTScheduling of Major Resources, Procurement of Materials, Award of Minor Contracts, etc.

FIRST LINE MANAGEMENTDaily Manpower Allocation, Priority on Daily Basis, etc.

REPORTING SYSTEMSNeed For Common Yardstick

*Work Value and Cost Value-Money

*Weight System-Weight Units

*Standard Manmonths-Manmonth

LEVELPOWER PLANT 100,0001.00BOILER HOUSE 110,000 0.40OFF SITE FACILITIES 120,000 0.20POWER HOUSE 130,000 0.403. WORKPACKAGE STEAMGENERATOR 110,100 0.20BOILER FEED PUMP 110,200 0.10FUEL SYSTEM 110,300 0.10 A110,201 0.01 B110,202 0.01 C110,203 0.005 L110,212 0.0052. MAINDIVISION1. WHOLEPROJECT4. ACTIVITYDESCRIPTION-CODE-WEIGHTAGE

WEIGHTED MANMONTH SYSTEMINPUT OF HUMAN EFFORTS IS THE BASIS

REFERENCE/BENCHMARKMOST CRITICAL/SIGNIFICANT/PREDOMINANT HUMAN RESOURCE/SKILL

PROJECT = TOTAL WORK INPUT= W= W1 + W2 + ------ + Wi + ------ + Wnn DIFF. TYPES OF HUMAN RESOURCE /SKILL

Mi STD. MANMONTHS FOR WiCi COST (OR OTHER MEASURES) PER UNIT OF MiC - COST (OR OTHER MEASURES) PER UNIT REFERENCE/BENCHMARK HUMAN RESOURCE/SKILL(WF)i = Ci/C , WEIGHTAGE FACTOR OF HUMAN RESOURCE/SKILL i Qi STD. PHYSICAL OUTPUT PER UNIT OF MiQai ACTUAL PHYSICAL OUTPUT OF HUMAN RESOURCE/SKILL iMai ACTUAL MANMONTHS OF HUMAN RESOURCE/SKILL i

Pi PRODUCTIVITY OF HUMAN RESOURCE/SKILL i

M= STD. MAN MONTHS FOR PROJECT

MONITORING REPORT- CONTENTShould Have Action / Decision Orientation

* Activities in Operation During the Previous Period and Continuing* Activities Scheduled During the Period or Earlier but Not Completed * Activities Scheduled in Future Periods but Likely to Start During the Period

Turn Around Document T.A.D.Activity Schedule Schedule Actual Actual Status - Remarks Start Finish Start Finish

Monitoring by- Person In-charge- Monitoring Team* Internal* External

Factors for Monitoring Frequency- Size- Stage- Level

ProjectReportingLagDurationFrequency ____

2 Weeks or LessEvery Shift1 hour3 Weeks to 2 Months Daily2 hours2 Months to 6 MonthsWeekly4 hours6 Months to 18 MonthsFortnightly1 dayAbove 18 MonthsMonthly2 days

MONITORING SUMMARY* W.B.S.* SCHEDULE* CODING SYSTEM* PHYSICAL SCOPE OF ACTIVITIES AT EACH LEVEL * MEASURE PHYSICAL PROGRESS* TRANSLATE TO STANDARD UNITS* ANALYSE PERFORMANCE* CORRECTIVE ACTION- IDENTIFICATION & EVALUATION* REPORT* FOLLOW UP