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Transcript of Project Monitoring and Control · PDF fileProject Monitoring and Control Standards Information...
Project Monitoring and Control
Process Asset Library
Office of Information and Technology
Project Monitoring and Control ii
Table of Contents Project Monitoring and Control Process Maps ....................................... 1
Process: Project Monitoring and Control ................................................ 4 Project Monitoring and Control Description and Goals ....................................... 5
Description ............................................................................................................ 5 Goals ...................................................................................................................... 5
Project Monitoring and Control RACI Information ................................................ 6 Project Monitoring and Control Associated Artifacts Information .................... 10 Project Monitoring and Control Tools and Web Sites Information .................... 10 Project Monitoring and Control Standards Information ..................................... 11 Project Monitoring and Control Process ............................................................. 13
Process Activity Name: PMC-01 Update/Analyze Project Schedule ............... 13 Process Activity Name: PMC-01.01 Submit Primavera Timesheet ................. 13 Process Activity Name: PMC-01.02 Approve Primavera Timesheet ............... 14 Process Activity Name: PMC-01.03 Update/Analyze Project Schedule .......... 15 Process Activity Name: PMC-01.04 Create Project Manager Toolkit Report . 16 Process Activity Name: PMC-01.05 Analyze Project Manager Toolkit Report .............................................................................................................................. 17 Process Activity Name: PMC-02 Update VIP Dashboard ................................. 18 Process Activity Name: PMC-03 Update Project Repositories ....................... 19 Process Activity Name: PMC-04 New Risks or Issues ..................................... 21 Process Activity Name: PMC-05 Update Risk Repositories ............................ 22 Process Activity Name: PMC-06 Issues to Escalate ........................................ 23 Process Activity Name: PMC-07 Conduct TechStat Meeting .......................... 24 Process Activity Name: PMC-08 508 Audit? ..................................................... 25 Process Activity Name: PMC-09 Conduct Section 508 Compliance Audit..... 26 Process Activity Name: PMC-09.01 Perform 508 Compliance Audit .............. 26 Process Activity Name: PMC-09.02 Review 508 Compliance Audit Report ... 27 Process Activity Name: PMC-09.03 Issues? ..................................................... 29 Process Activity Name: PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan ................................................................................................ 30
The links in this process map are inactive. Please scroll to view activity data. 1
Project Monitoring and Control Process Maps
The links in this process map are inactive. Please scroll to view activity data. 2
The links in this process map are inactive. Please scroll to view activity data. 3
Project Monitoring and Control 4
Process: Project Monitoring and Control Overview: The process map for Project Monitoring and Control cycles through the following process and review activities:
PMC-01 Update/Analyze Project Schedule PMC-01.01 Submit Primavera Timesheet PMC-01.02 Approve Primavera Timesheet PMC-01.03 Update/Analyze Project Schedule PMC-01.04 Create Project Manager Toolkit Report PMC-01.05 Analyze Project Manager Toolkit Report PMC-02 Update VIP Dashboard PMC-03 Update Project Repositories PMC-04 New Risks or Issues PMC-05 Update Risk Repositories PMC-06 Issues to Escalate PMC-07 Conduct TechStat Meeting PMC-08 508 Audit? PMC-09 Conduct Section 508 Compliance Audit PMC-09.01 Perform 508 Compliance Audit PMC-09.02 Review 508 Compliance Audit Report PMC-09.03 Issues? PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan
Project Monitoring and Control 5
Project Monitoring and Control Description and Goals Description Project Monitoring and Control is a disparate set of processes to review, analyze and report the progress and performance of a project to the baseline plan as well as ensure compliance with Veteran-Focused Integration Process (VIP) Guide and Veteran-Focused Integration Process Release Process (VIPR) Guide requirements.
Goals Gather project repository information, project performance, and other key project related data.
Consolidate and analyze project related information
Issue and maintain required monthly reports including, but is not limited to,
- Office of Information and Technology Monthly Performance Report
- Monthly Managerial Briefing
- Project Repository Feedback Report
Conduct and report Veteran-Focused Integration Process (VIP) Guide and Veteran-Focused Integration Process Release Process (VIPR) Guide requirements
Issue and maintain the TechStat Outcome Report providing a plan of corrective action to missed increment/milestone
Request, as required, the Portfolio Manager to provide assistance/support/resolution for identified issues/risks
Provide accurate and complete project data entry into the VIP Dashboard
Project Monitoring and Control 6
Project Monitoring and Control RACI Information The following describes the RACI information for this process:
PMC-01.01 Submit Primavera Timesheet Responsible Role: Project Team Member
Accountable Role: Portfolio Manager
Consulted Role: Project Manager
Informed Role: None Listed
PMC-01.02 Approve Primavera Timesheet Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Project Team Member
Informed Role: None Listed
PMC-01.03 Update/Analyze Project Schedule Responsible Role: Planner
Accountable Role: Project Manager
Consulted Role: Project Team Member; Project Manager
Informed Role: None Listed
PMC-01.04 Create Project Manager Toolkit Report Responsible Role: Planner
Accountable Role: Project Manager
Consulted Role: Project Team
Informed Role: None Listed
PMC-01.05 Analyze Project Manager Toolkit Report Responsible Role: Project Manager
Project Monitoring and Control 7
Accountable Role: Program Manager
Consulted Role: Stakeholder(s)
Informed Role: None Listed
PMC-02 Update VIP Dashboard Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PMC-03 Update Project Repositories Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team
Informed Role: None Listed
PMC-04 New Risks or Issues Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PMC-05 Update Risk Repositories Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Business Sponsor; Information Security Officer; Program Manager; Project Team
Informed Role: Stakeholder(s)
Project Monitoring and Control 8
PMC-06 Issues to Escalate Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team; Program Manager
Informed Role: None Listed
PMC-07 Conduct TechStat Meeting Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Deputy Assistant Secretary/Deputy Chief Information Officer; VIP Business Office; Program Manager; Project Team
Informed Role: Stakeholder(s)
PMC-08 508 Audit? Responsible Role: Section 508 Program Office Audit Team
Accountable Role: Director, Section 508 Program Office
Consulted Role: Portfolio Manager; Program Manager; Project Manager
Informed Role: None Listed
PMC-09.01 Perform 508 Compliance Audit Responsible Role: Section 508 Program Office Audit Team
Accountable Role: Director, Section 508 Program Office
Consulted Role: Project Manager; Project Team
Informed Role: Portfolio Manager; Stakeholder(s)
PMC-09.02 Review 508 Compliance Audit Report Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Project Monitoring and Control 9
Informed Role: None Listed
PMC-09.03 Issues? Responsible Role: Project Manager
Accountable Role: None Listed
Consulted Role: None Listed
Informed Role: None Listed
PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team; Section 508 Program Office Audit Team
Informed Role: Stakeholder(s)
Project Monitoring and Control 10
Project Monitoring and Control Associated Artifacts Information Associated Artifacts information (including hyperlinks) for this process includes:
Project Management Plan (PMP) Template
Project Manager's Toolkit Report
Risk Log
TechStat Template
Project Monitoring and Control Tools and Web Sites Information The Tools and Web Sites associated with this process (including hyperlinks) include:
Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
ERM Risk Portal
IBM Rational RequisitePro
Office of Information Security Portal, Cyber Security, Policy Management Home Page
Office of Information Security Risk Based Decisions Portal
OI&T Enterprise Risk Registry
OI&T Risk Registry
POLARIS Enterprise Release Calendar
Primavera Implementation Web Site
Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter
Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management
Primavera Policy and Standard Operating Procedures
Project Planning and Reporting
Rational Quality Manager (Quality Management)
Rational Requirements DOORS Next Generation
Rational Team Concert (Change/Configuration Management)
Rational Tools Home Page
Rational Tools Training Portal
Risk Management and Incident Response (RMIR) Portal
Section 508 Audit Tools/Resources
Section 508 Developers Resources Portal
Project Monitoring and Control 11
Section 508 Intranet Home Page
Section 508 Policies and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 VA Best Practices
VIP Dashboard
Work Information Tracking System (WITS)
Project Monitoring and Control Standards Information Standards associated with this process (including hyperlinks) include:
Change Control Process Guide
ERMCO PMAS Compliance Review - Standard Operating Procedure
Framework for Improving Critical Infrastructure Cybersecurity
How to Obtain Access to Rational Tools
IBM Rational Implementation - Rational DOORS
Jazz Tools Role Descriptions
Primavera Schedule Minimum Requirements Checklist
Quality Manager User Roles and Permissions
Rational Doors Next Generation Permissions Matrix
Rational Jazz: New Application Server Addresses for BROWSER Access
Rational Quality Manager (RQM) 4.0.7, Project Properties
Rational Team Concert (RTC) Fields
Rational Team Concert (RTC) How to Create a New Stream (with New Components and Repository Workspaces) Work Instructions
Rational Team Concert (RTC) How to Create a Repository Workspace from an Existing Stream Work Instructions
Rational Team Concert (RTC) How to Create a VIP Defect Log Work Instructions
Rational Team Concert (RTC) How to Create a VIP Risk Log Work Instructions
Rational Team Concert (RTC) How to Export Work Item Data from RTC Work Instructions
Rational Team Concert (RTC) How to Import Work Item Data into RTC Work Instructions
Rational Team Concert (RTC) How to Merge Baselines in RTC Work Instructions
Rational Team Concert (RTC) How to Start Planning in RTC Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control Command Line Reference
Rational Team Concert (RTC) How to Use Basic RTC Source Control on the Web Work Instructions
Project Monitoring and Control 12
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Eclipse Client Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Shell Client Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Visual Studio Client Work Instructions
Rational Team Concert (RTC) How to Use Diagram Editor RDNG Work Instructions
Rational Team Concert (RTC) How to Work With Baselines in RTC Work Instructions
Rational Team Concert (RTC) Report and Widget Samples
Rational Tools Implementation Questionnaire
Rational Tools Team ClearQuest Service Request User Guide
Release Requirements User Stories Decision Tree
Requirements Composer Standard Schema Description Document
RTC Workflow Bubble Diagrams
Scheduling Requirements in VA Primavera
Section 508 Background and Standards
Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
TechStat Meeting Instructions Guide
Universal Project Milestone Reference Table
VA Directive 6500, Managing Information Security Risk: VA Information Security Program
VA Handbook 6500, Risk Management Framework for VA Information Systems - Tier 3: VA Information Security Program
VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)
VA Section 508: Audit Selection and Process to Insure Software Applications/Products are Section 508 Conformant
Work Instruction - How to Use Modules in RDNG
Work Instructions - How to Manage Requirements in RM
Work Instructions - How to Use Cross Project Links in RM
Project Monitoring and Control 13
Project Monitoring and Control Process Process Activity Name: PMC-01 Update/Analyze Project Schedule Previous Activities Process Begins
Next Activities PMC-01.01 Submit Primavera Timesheet
Description The process map for PMC-1 Update/Analyze Project Schedule cycles through the following process activities:
- Submit Primavera Timesheet
- Approve Primavera Timesheet
- Update/Analyze Project Schedule
- Create Project Manager Toolkit Report
- Analyze Project Manager Toolkit Report
Process Activity Name: PMC-01.01 Submit Primavera Timesheet Previous Activities PMC-01 Update/Analyze Project Schedule
Next Activities PMC-01.02 Approve Primavera Timesheet
Description All team members, assigned to projects, must complete and submit a weekly timesheet to accurately record effort on activities for which they are assigned. Primavera timesheets are used for project management purposes only and are reviewed by the Project Manager(s) of the project(s) on which the resources are working.
Input Weekly Primavera Timesheet
Output Completed Primavera Timesheet
Associated Artifacts None Listed
Responsible Role Project Team Member
Project Monitoring and Control 14
Accountable Role Portfolio Manager
Consulted Role Project Manager
Informed Role None Listed
Tools and Websites Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter
Primavera Policy and Standard Operating Procedures
Standards None Listed
More Info The Primavera Timesheet is not a payroll timesheet and may not have the same number of hours on it as the payroll timesheet.
To obtain access to Progress Reporter for timesheet submittal, the project manager must submit a request to Primavera Tools mail group: VA OIT OED Primavera Tools
Process Activity Name: PMC-01.02 Approve Primavera Timesheet Previous Activities PMC-01.01 Submit Primavera Timesheet
Next Activities PMC-01.03 Update/Analyze Project Schedule
Description The Project Manager, or assigned designee, approves the Primavera timesheet(s) for all assigned project resources.
Input Submitted Primavera Timesheet(s)
Output Approved Primavera Timesheet(s)
Associated Artifacts None Listed
Responsible Role Project Manager
Project Monitoring and Control 15
Accountable Role Program Manager
Consulted Role Project Team Member
Informed Role None Listed
Tools and Websites Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter
Primavera Policy and Standard Operating Procedures
Standards None Listed
More Info None Listed
Process Activity Name: PMC-01.03 Update/Analyze Project Schedule Previous Activities PMC-01.02 Approve Primavera Timesheet
Next Activities PMC-01.04 Create Project Manager Toolkit Report
Description The Planner updates the project schedule from input obtained by the project manager and assigned resources. Activities include, but are not limited to:
- Applying Actuals (weekly)
- Reviewing and Updating Estimate to Complete (event driven)
- Recording Non-labor Expenses (event driven)
- Performing Actual Reconciliation (event driven)
- Scheduling the Project and Evaluate Impacts (weekly)
- Evaluating Resource Allocation (weekly)
Input Approved Primavera Timesheet(s)
Budget Monitoring Spreadsheet or Invoices
Project Schedule
Output Updated Project Schedule
Project Monitoring and Control 16
Associated Artifacts None Listed
Responsible Role Planner
Accountable Role Project Manager
Consulted Role Project Team Member; Project Manager
Informed Role None Listed
Tools and Websites Primavera Implementation Web Site
Project Planning and Reporting
Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management
VIP Dashboard
Standards Primavera Schedule Minimum Requirements Checklist
Scheduling Requirements in VA Primavera
Universal Project Milestone Reference Table
More Info None Listed
Process Activity Name: PMC-01.04 Create Project Manager Toolkit Report Previous Activities PMC-01.03 Update/Analyze Project Schedule
Next Activities PMC-01.05 Analyze Project Manager Toolkit Report
Description The Planner creates the Project Manager Toolkit Report for submission to the Project Manager (PM). This report provides information to assist the PM in identifying major contributors to current health of the project allowing for corrective measures to be implemented, if necessary and provides data for project reporting to the VIP Dashboard.
Project Monitoring and Control 17
Input Project Schedule
Output PM Toolkit Report
Associated Artifacts Project Manager's Toolkit Report
Responsible Role Planner
Accountable Role Project Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites VIP Dashboard
Standards None Listed
More Info None Listed
Process Activity Name: PMC-01.05 Analyze Project Manager Toolkit Report Previous Activities PMC-01.04 Create Project Manager Toolkit Report
Next Activities PMC-02 Update VIP Dashboard
And
PMC-03 Update Project Repositories
Description The Project Manager analyzes the Project Manager Toolkit Report to assess project performance against the baseline and to determine if action is required. If applicable, issues are elevated through an Issue Escalation Request. Rational Requirements DOORS Next Generation may be reviewed. As appropriate, Rational Team Concert (Change/Configuration Management) is used for any change in schedule, scope or cost.
Project Monitoring and Control 18
Input PM Toolkit Report
Output Change Request, if applicable
Issue Escalation Request, if applicable
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Stakeholder(s)
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Project Planning and Reporting
VIP Dashboard
Rational Requirements DOORS Next Generation
Standards Change Control Process Guide
More Info None Listed
Process Activity Name: PMC-02 Update VIP Dashboard Concurrent Activities PMC-03 Update Project Repositories
Previous Activities PMC-01.05 Analyze Project Manager Toolkit Report
Next Activities PMC-04 New Risks or Issues
Project Monitoring and Control 19
Description The Project Manager is responsible for updating the VIP Dashboard. The project's dashboard is the required system for recording project data and is the authoritative source used to report project status to Office of Information and Technology (OI&T) staff and the source of inputs to the Office of Management and Budget (OMB) 300B Report. In general, the project's dashboard is updated weekly or when changes occur.
Input Budget Monitoring Spreadsheet or Invoices
Periodic Project Status Reports
VIP Dashboard
Project Information in appropriate Project Repositories
Project Schedule
Output Updated VIP Dashboard
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites VIP Dashboard
Standards None Listed
More Info None Listed
Process Activity Name: PMC-03 Update Project Repositories Concurrent Activities PMC-02 Update VIP Dashboard
Project Monitoring and Control 20
Previous Activities PMC-01.05 Analyze Project Manager Toolkit Report
Next Activities PMC-04 New Risks or Issues
Description The Project Manager updates the project information, artifacts and deliverables in the appropriate project repositories to ensure current and relevant data is available on a weekly basis or as changes occur.
Input Project Relevant Data
IBM Rational ClearQuest
IBM Rational RequisitePro
Rational Team Concert (Change/Configuration Management)
Rational Quality Manager (Quality Management)
Rational Requirements DOORS Next Generation
Output Updated IBM Rational ClearQuest
Updated IBM Rational RequisitePro
Updated Rational Team Concert (Change/Configuration Management)
Updated Rational Quality Manager (Quality Management)
Updated Rational Requirements DOORS Next Generation
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Project Monitoring and Control 21
Rational Tools Home Page
Rational Tools Training Portal
Rational Quality Manager (Quality Management)
Rational Requirements DOORS Next Generation
IBM Rational RequisitePro
Standards None Listed
More Info Tools repositories are updated on an as needed basis.
Process Activity Name: PMC-04 New Risks or Issues Previous Activities PMC-02 Update VIP Dashboard
Or
PMC-03 Update Project Repositories
Next Activities If "Yes":
PMC-05 Update Risk Repositories
Or
If "No":
PMC-06 Issues to Escalate
Description The Project Manager, in conjunction with the Project Team Members determines if there are new risks or issues (Yes) in the project or not (No).
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Project Monitoring and Control 22
Process Activity Name: PMC-05 Update Risk Repositories Previous Activities PMC-04 New Risks or Issues
Next Activities PMC-06 Issues to Escalate
Description The Project Manager works with the Project Team to identify and triage the new risk or issue and updates the Risk Repositories.
Input Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
Business Case Document
POLARIS Enterprise Release Calendar
Project Management Plan
Risk Log
Stakeholder Request
Output Updated Agiliance RiskVision Enterprise Operations GRC Instance
Updated Agiliance RiskVision National Release GRC Instance
Updated POLARIS Enterprise Release Calendar
Updated Risk Log
Associated Artifacts Risk Log
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Business Sponsor; Information Security Officer; Program Manager; Project Team
Informed Role Stakeholder(s)
Tools and Websites Work Information Tracking System (WITS)
Project Monitoring and Control 23
Rational Team Concert (Change/Configuration Management)
Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
ERM Risk Portal
Office of Information Security Risk Based Decisions Portal
Office of Information Security Portal, Cyber Security, Policy Management Home Page
OI&T Risk Registry
VIP Dashboard
OI&T Enterprise Risk Registry
POLARIS Enterprise Release Calendar
Standards VA Directive 6500, Managing Information Security Risk: VA Information Security Program
VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)
More Info None Listed
Process Activity Name: PMC-06 Issues to Escalate Previous Activities PMC-04 New Risks or Issues
Or
PMC-05 Update Risk Repositories
Next Activities If "Yes":
PMC-07 Conduct TechStat Meeting
Or
If "No":
PMC-08 508 Audit?
Description The Project Manager determines if issues arise within the project that merits the attention beyond the Portfolio level (Yes) or not (No).
Project Monitoring and Control 24
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team; Program Manager
Informed Role None Listed
Process Activity Name: PMC-07 Conduct TechStat Meeting Previous Activities PMC-06 Issues to Escalate
Next Activities PMC-08 508 Audit?
Description The Project Manager (PM) conducts the TechStat meeting with the Assistant Secretary for Information and Technology (AS/IT). The TechStat reviews the data needed to provide executive management current status of the project with a summary of issues requiring decision making and an action plan to accomplish the requested decisions.
Input VIP Dashboard Reports
Project Schedule
GRC RiskVision Data
Output TechStat Briefing Presentation
Associated Artifacts TechStat Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Deputy Assistant Secretary/Deputy Chief Information Officer; VIP Business Office; Program Manager; Project Team
Project Monitoring and Control 25
Informed Role Stakeholder(s)
Tools and Websites Rational Team Concert (Change/Configuration Management)
VIP Dashboard
Standards TechStat Meeting Instructions Guide
More Info None Listed
Process Activity Name: PMC-08 508 Audit? Previous Activities PMC-06 Issues to Escalate
Or
PMC-07 Conduct TechStat Meeting
Next Activities If "Yes":
PMC-09 Conduct Section 508 Compliance Audit
Or
If "No":
Process Ends
Description The Section 508 Program Office Audit Team determines if a 508 audit of the project in question is required (Yes) or not required (No).
Responsible Role Section 508 Program Office Audit Team
Accountable Role Director, Section 508 Program Office
Consulted Role Portfolio Manager; Program Manager; Project Manager
Informed Role None Listed
Project Monitoring and Control 26
Process Activity Name: PMC-09 Conduct Section 508 Compliance Audit Previous Activities PMC-08 508 Audit?
Next Activities PMC-09.01 Perform 508 Compliance Audit
Description The process map for PMC-9 Conduct Section 508 Compliance Audit cycles through the following process activities:
- Perform 508 Compliance Audit
- Review 508 Compliance Audit Report
- Develop Section 508 Compliance Waiver Remediation Plan
Process Activity Name: PMC-09.01 Perform 508 Compliance Audit Previous Activities PMC-09 Conduct Section 508 Compliance Audit
Next Activities PMC-09.02 Review 508 Compliance Audit Report
Description The Section 508 Program Office Audit Team conducts an audit of the project's Conformance Validation Package and the application, system, or solution's conformance to 508 Standards. The Audit Report produced states that the system under review meets 508 conformance standards, or lists the issues that must be addressed in order to meet 508 compliance standards. Satisfactorily passing the audit results in a Conformance Validation Statement (CVS) signed by the 508 Conformance Test Team. Unsatisfactory audit findings result in an Audit Report detailing the findings for further action by the Project Manager to develop a remediation plan and/or request a waiver.
Input Application for Section 508 Plan of Action & Milestone (POAM), if needed
Conformance Validation Package
Output 508 Compliance Audit Report
Signed Conformance Validation Package
Associated Artifacts None Listed
Project Monitoring and Control 27
Responsible Role Section 508 Program Office Audit Team
Accountable Role Director, Section 508 Program Office
Consulted Role Project Manager; Project Team
Informed Role Portfolio Manager; Stakeholder(s)
Tools and Websites Section 508 Intranet Home Page
Section 508 Policies and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Audit Tools/Resources
Standards Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
Section 508 Background and Standards
Release Requirements User Stories Decision Tree
More Info Application/products subject to audit are selected either by senior management or via random selection by the Section 508 Program Office. Random selections are weighted or skewed based on five OI&T priorities, the dollar value of the project, and the size of the application being deployed throughout the enterprise. The five OI&T priorities are: external veteran - facing applications; internet web pages /content; internal applications in development (e.g..., Major Initiatives); intranet sites/ content; and legacy applications.
When the 508 compliance is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PMC-09.02 Review 508 Compliance Audit Report Previous Activities PMC-09.01 Perform 508 Compliance Audit
Project Monitoring and Control 28
Next Activities PMC-09.03 Issues?
Description The Project Manager (PM) reviews the 508 Compliance Audit Report and/or the Signed Conformance Validation Package to determine if 508 compliance issues exist. If no issues exist, the PM updates the VIP Dashboard with an indication of successful completion of the 508 Compliance Audit. If issues exist, the PM develops a course of corrective action, submits a Section 508 Compliance Waiver Remediation Plan, and submits an Application for Section 508 Electronic Information Technology Waiver, if not previously submitted.
Input POLARIS Enterprise Release Calendar
VIP Dashboard
Section 508 Compliance Audit Report
Signed Conformance Validation Package
Output Application for Section 508 EIT Waiver, if needed
Plan of Action and Milestones
Reviewed 508 Compliance Audit Report
Section 508 Compliance Waiver Remediation Plan
Updated POLARIS Enterprise Release Calendar
Updated VIP Dashboard
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites Section 508 Intranet Home Page
VIP Dashboard
Project Monitoring and Control 29
Section 508 Policies and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Developers Resources Portal
Standards Section 508 Background and Standards
Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
More Info None Listed
Process Activity Name: PMC-09.03 Issues? Previous Activities PMC-09.02 Review 508 Compliance Audit Report
Next Activities If "Yes":
PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan
Or
If "No":
Process Ends
Description The Project Manager determines if there are 508 issues to be remediated (Yes) or not (No).
Responsible Role Project Manager
Accountable Role None Listed
Consulted Role None Listed
Informed Role None Listed
Project Monitoring and Control 30
Process Activity Name: PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan Previous Activities PMC-09.03 Issues?
Next Activities Process Ends
Description If 508 compliance issues exist, the Project Manager (PM) develops a Section 508 Compliance Waiver Remediation Plan to correct the issues of non-compliance. If this remediation cannot be completed prior to the application's release to production or the product is already in production the Project Manager submits the Application for Section 508 EIT Waiver.
Input 508 Compliance Audit Report
Section 508 Compliance Waiver Remediation Plan
Output Application for Section 508 EIT Waiver (as applicable)
Updated Section 508 Compliance Waiver Remediation Plan
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team; Section 508 Program Office Audit Team
Informed Role Stakeholder(s)
Tools and Websites Section 508 Intranet Home Page
Section 508 Developers Resources Portal
Section 508 Policies and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 VA Best Practices
Project Monitoring and Control 31
Standards Section 508 Background and Standards
Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
Release Requirements User Stories Decision Tree
More Info When the Section 508 Compliance Waiver Remediation Plan is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository. END OF PROCESS.