Project Monitoring and Control · PDF fileProject Monitoring and Control Standards Information...

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Project Monitoring and Control Process Asset Library Office of Information and Technology

Transcript of Project Monitoring and Control · PDF fileProject Monitoring and Control Standards Information...

Page 1: Project Monitoring and Control · PDF fileProject Monitoring and Control Standards Information ... Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project

Project Monitoring and Control

Process Asset Library

Office of Information and Technology

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Table of Contents Project Monitoring and Control Process Maps ....................................... 1

Process: Project Monitoring and Control ................................................ 4 Project Monitoring and Control Description and Goals ....................................... 5

Description ............................................................................................................ 5 Goals ...................................................................................................................... 5

Project Monitoring and Control RACI Information ................................................ 6 Project Monitoring and Control Associated Artifacts Information .................... 10 Project Monitoring and Control Tools and Web Sites Information .................... 10 Project Monitoring and Control Standards Information ..................................... 11 Project Monitoring and Control Process ............................................................. 13

Process Activity Name: PMC-01 Update/Analyze Project Schedule ............... 13 Process Activity Name: PMC-01.01 Submit Primavera Timesheet ................. 13 Process Activity Name: PMC-01.02 Approve Primavera Timesheet ............... 14 Process Activity Name: PMC-01.03 Update/Analyze Project Schedule .......... 15 Process Activity Name: PMC-01.04 Create Project Manager Toolkit Report . 16 Process Activity Name: PMC-01.05 Analyze Project Manager Toolkit Report .............................................................................................................................. 17 Process Activity Name: PMC-02 Update VIP Dashboard ................................. 18 Process Activity Name: PMC-03 Update Project Repositories ....................... 19 Process Activity Name: PMC-04 New Risks or Issues ..................................... 21 Process Activity Name: PMC-05 Update Risk Repositories ............................ 22 Process Activity Name: PMC-06 Issues to Escalate ........................................ 23 Process Activity Name: PMC-07 Conduct TechStat Meeting .......................... 24 Process Activity Name: PMC-08 508 Audit? ..................................................... 25 Process Activity Name: PMC-09 Conduct Section 508 Compliance Audit..... 26 Process Activity Name: PMC-09.01 Perform 508 Compliance Audit .............. 26 Process Activity Name: PMC-09.02 Review 508 Compliance Audit Report ... 27 Process Activity Name: PMC-09.03 Issues? ..................................................... 29 Process Activity Name: PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan ................................................................................................ 30

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Project Monitoring and Control Process Maps

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Process: Project Monitoring and Control Overview: The process map for Project Monitoring and Control cycles through the following process and review activities:

PMC-01 Update/Analyze Project Schedule PMC-01.01 Submit Primavera Timesheet PMC-01.02 Approve Primavera Timesheet PMC-01.03 Update/Analyze Project Schedule PMC-01.04 Create Project Manager Toolkit Report PMC-01.05 Analyze Project Manager Toolkit Report PMC-02 Update VIP Dashboard PMC-03 Update Project Repositories PMC-04 New Risks or Issues PMC-05 Update Risk Repositories PMC-06 Issues to Escalate PMC-07 Conduct TechStat Meeting PMC-08 508 Audit? PMC-09 Conduct Section 508 Compliance Audit PMC-09.01 Perform 508 Compliance Audit PMC-09.02 Review 508 Compliance Audit Report PMC-09.03 Issues? PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan

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Project Monitoring and Control Description and Goals Description Project Monitoring and Control is a disparate set of processes to review, analyze and report the progress and performance of a project to the baseline plan as well as ensure compliance with Veteran-Focused Integration Process (VIP) Guide and Veteran-Focused Integration Process Release Process (VIPR) Guide requirements.

Goals Gather project repository information, project performance, and other key project related data.

Consolidate and analyze project related information

Issue and maintain required monthly reports including, but is not limited to,

- Office of Information and Technology Monthly Performance Report

- Monthly Managerial Briefing

- Project Repository Feedback Report

Conduct and report Veteran-Focused Integration Process (VIP) Guide and Veteran-Focused Integration Process Release Process (VIPR) Guide requirements

Issue and maintain the TechStat Outcome Report providing a plan of corrective action to missed increment/milestone

Request, as required, the Portfolio Manager to provide assistance/support/resolution for identified issues/risks

Provide accurate and complete project data entry into the VIP Dashboard

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Project Monitoring and Control RACI Information The following describes the RACI information for this process:

PMC-01.01 Submit Primavera Timesheet Responsible Role: Project Team Member

Accountable Role: Portfolio Manager

Consulted Role: Project Manager

Informed Role: None Listed

PMC-01.02 Approve Primavera Timesheet Responsible Role: Project Manager

Accountable Role: Program Manager

Consulted Role: Project Team Member

Informed Role: None Listed

PMC-01.03 Update/Analyze Project Schedule Responsible Role: Planner

Accountable Role: Project Manager

Consulted Role: Project Team Member; Project Manager

Informed Role: None Listed

PMC-01.04 Create Project Manager Toolkit Report Responsible Role: Planner

Accountable Role: Project Manager

Consulted Role: Project Team

Informed Role: None Listed

PMC-01.05 Analyze Project Manager Toolkit Report Responsible Role: Project Manager

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Accountable Role: Program Manager

Consulted Role: Stakeholder(s)

Informed Role: None Listed

PMC-02 Update VIP Dashboard Responsible Role: Project Manager

Accountable Role: Program Manager

Consulted Role: None Listed

Informed Role: None Listed

PMC-03 Update Project Repositories Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: Project Team

Informed Role: None Listed

PMC-04 New Risks or Issues Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: None Listed

Informed Role: None Listed

PMC-05 Update Risk Repositories Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: Business Sponsor; Information Security Officer; Program Manager; Project Team

Informed Role: Stakeholder(s)

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PMC-06 Issues to Escalate Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: Project Team; Program Manager

Informed Role: None Listed

PMC-07 Conduct TechStat Meeting Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: Deputy Assistant Secretary/Deputy Chief Information Officer; VIP Business Office; Program Manager; Project Team

Informed Role: Stakeholder(s)

PMC-08 508 Audit? Responsible Role: Section 508 Program Office Audit Team

Accountable Role: Director, Section 508 Program Office

Consulted Role: Portfolio Manager; Program Manager; Project Manager

Informed Role: None Listed

PMC-09.01 Perform 508 Compliance Audit Responsible Role: Section 508 Program Office Audit Team

Accountable Role: Director, Section 508 Program Office

Consulted Role: Project Manager; Project Team

Informed Role: Portfolio Manager; Stakeholder(s)

PMC-09.02 Review 508 Compliance Audit Report Responsible Role: Project Manager

Accountable Role: Program Manager

Consulted Role: None Listed

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Informed Role: None Listed

PMC-09.03 Issues? Responsible Role: Project Manager

Accountable Role: None Listed

Consulted Role: None Listed

Informed Role: None Listed

PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan Responsible Role: Project Manager

Accountable Role: Portfolio Manager

Consulted Role: Project Team; Section 508 Program Office Audit Team

Informed Role: Stakeholder(s)

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Project Monitoring and Control Associated Artifacts Information Associated Artifacts information (including hyperlinks) for this process includes:

Project Management Plan (PMP) Template

Project Manager's Toolkit Report

Risk Log

TechStat Template

Project Monitoring and Control Tools and Web Sites Information The Tools and Web Sites associated with this process (including hyperlinks) include:

Agiliance RiskVision Enterprise Operations GRC Instance

Agiliance RiskVision National Release GRC Instance

ERM Risk Portal

IBM Rational RequisitePro

Office of Information Security Portal, Cyber Security, Policy Management Home Page

Office of Information Security Risk Based Decisions Portal

OI&T Enterprise Risk Registry

OI&T Risk Registry

POLARIS Enterprise Release Calendar

Primavera Implementation Web Site

Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter

Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management

Primavera Policy and Standard Operating Procedures

Project Planning and Reporting

Rational Quality Manager (Quality Management)

Rational Requirements DOORS Next Generation

Rational Team Concert (Change/Configuration Management)

Rational Tools Home Page

Rational Tools Training Portal

Risk Management and Incident Response (RMIR) Portal

Section 508 Audit Tools/Resources

Section 508 Developers Resources Portal

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Section 508 Intranet Home Page

Section 508 Policies and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 VA Best Practices

VIP Dashboard

Work Information Tracking System (WITS)

Project Monitoring and Control Standards Information Standards associated with this process (including hyperlinks) include:

Change Control Process Guide

ERMCO PMAS Compliance Review - Standard Operating Procedure

Framework for Improving Critical Infrastructure Cybersecurity

How to Obtain Access to Rational Tools

IBM Rational Implementation - Rational DOORS

Jazz Tools Role Descriptions

Primavera Schedule Minimum Requirements Checklist

Quality Manager User Roles and Permissions

Rational Doors Next Generation Permissions Matrix

Rational Jazz: New Application Server Addresses for BROWSER Access

Rational Quality Manager (RQM) 4.0.7, Project Properties

Rational Team Concert (RTC) Fields

Rational Team Concert (RTC) How to Create a New Stream (with New Components and Repository Workspaces) Work Instructions

Rational Team Concert (RTC) How to Create a Repository Workspace from an Existing Stream Work Instructions

Rational Team Concert (RTC) How to Create a VIP Defect Log Work Instructions

Rational Team Concert (RTC) How to Create a VIP Risk Log Work Instructions

Rational Team Concert (RTC) How to Export Work Item Data from RTC Work Instructions

Rational Team Concert (RTC) How to Import Work Item Data into RTC Work Instructions

Rational Team Concert (RTC) How to Merge Baselines in RTC Work Instructions

Rational Team Concert (RTC) How to Start Planning in RTC Work Instructions

Rational Team Concert (RTC) How to Use Basic RTC Source Control Command Line Reference

Rational Team Concert (RTC) How to Use Basic RTC Source Control on the Web Work Instructions

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Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Eclipse Client Work Instructions

Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Shell Client Work Instructions

Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Visual Studio Client Work Instructions

Rational Team Concert (RTC) How to Use Diagram Editor RDNG Work Instructions

Rational Team Concert (RTC) How to Work With Baselines in RTC Work Instructions

Rational Team Concert (RTC) Report and Widget Samples

Rational Tools Implementation Questionnaire

Rational Tools Team ClearQuest Service Request User Guide

Release Requirements User Stories Decision Tree

Requirements Composer Standard Schema Description Document

RTC Workflow Bubble Diagrams

Scheduling Requirements in VA Primavera

Section 508 Background and Standards

Section 508 Policy and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Standards for Electronic and Information Technology

TechStat Meeting Instructions Guide

Universal Project Milestone Reference Table

VA Directive 6500, Managing Information Security Risk: VA Information Security Program

VA Handbook 6500, Risk Management Framework for VA Information Systems - Tier 3: VA Information Security Program

VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)

VA Section 508: Audit Selection and Process to Insure Software Applications/Products are Section 508 Conformant

Work Instruction - How to Use Modules in RDNG

Work Instructions - How to Manage Requirements in RM

Work Instructions - How to Use Cross Project Links in RM

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Project Monitoring and Control Process Process Activity Name: PMC-01 Update/Analyze Project Schedule Previous Activities Process Begins

Next Activities PMC-01.01 Submit Primavera Timesheet

Description The process map for PMC-1 Update/Analyze Project Schedule cycles through the following process activities:

- Submit Primavera Timesheet

- Approve Primavera Timesheet

- Update/Analyze Project Schedule

- Create Project Manager Toolkit Report

- Analyze Project Manager Toolkit Report

Process Activity Name: PMC-01.01 Submit Primavera Timesheet Previous Activities PMC-01 Update/Analyze Project Schedule

Next Activities PMC-01.02 Approve Primavera Timesheet

Description All team members, assigned to projects, must complete and submit a weekly timesheet to accurately record effort on activities for which they are assigned. Primavera timesheets are used for project management purposes only and are reviewed by the Project Manager(s) of the project(s) on which the resources are working.

Input Weekly Primavera Timesheet

Output Completed Primavera Timesheet

Associated Artifacts None Listed

Responsible Role Project Team Member

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Accountable Role Portfolio Manager

Consulted Role Project Manager

Informed Role None Listed

Tools and Websites Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter

Primavera Policy and Standard Operating Procedures

Standards None Listed

More Info The Primavera Timesheet is not a payroll timesheet and may not have the same number of hours on it as the payroll timesheet.

To obtain access to Progress Reporter for timesheet submittal, the project manager must submit a request to Primavera Tools mail group: VA OIT OED Primavera Tools

Process Activity Name: PMC-01.02 Approve Primavera Timesheet Previous Activities PMC-01.01 Submit Primavera Timesheet

Next Activities PMC-01.03 Update/Analyze Project Schedule

Description The Project Manager, or assigned designee, approves the Primavera timesheet(s) for all assigned project resources.

Input Submitted Primavera Timesheet(s)

Output Approved Primavera Timesheet(s)

Associated Artifacts None Listed

Responsible Role Project Manager

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Accountable Role Program Manager

Consulted Role Project Team Member

Informed Role None Listed

Tools and Websites Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter

Primavera Policy and Standard Operating Procedures

Standards None Listed

More Info None Listed

Process Activity Name: PMC-01.03 Update/Analyze Project Schedule Previous Activities PMC-01.02 Approve Primavera Timesheet

Next Activities PMC-01.04 Create Project Manager Toolkit Report

Description The Planner updates the project schedule from input obtained by the project manager and assigned resources. Activities include, but are not limited to:

- Applying Actuals (weekly)

- Reviewing and Updating Estimate to Complete (event driven)

- Recording Non-labor Expenses (event driven)

- Performing Actual Reconciliation (event driven)

- Scheduling the Project and Evaluate Impacts (weekly)

- Evaluating Resource Allocation (weekly)

Input Approved Primavera Timesheet(s)

Budget Monitoring Spreadsheet or Invoices

Project Schedule

Output Updated Project Schedule

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Associated Artifacts None Listed

Responsible Role Planner

Accountable Role Project Manager

Consulted Role Project Team Member; Project Manager

Informed Role None Listed

Tools and Websites Primavera Implementation Web Site

Project Planning and Reporting

Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management

VIP Dashboard

Standards Primavera Schedule Minimum Requirements Checklist

Scheduling Requirements in VA Primavera

Universal Project Milestone Reference Table

More Info None Listed

Process Activity Name: PMC-01.04 Create Project Manager Toolkit Report Previous Activities PMC-01.03 Update/Analyze Project Schedule

Next Activities PMC-01.05 Analyze Project Manager Toolkit Report

Description The Planner creates the Project Manager Toolkit Report for submission to the Project Manager (PM). This report provides information to assist the PM in identifying major contributors to current health of the project allowing for corrective measures to be implemented, if necessary and provides data for project reporting to the VIP Dashboard.

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Input Project Schedule

Output PM Toolkit Report

Associated Artifacts Project Manager's Toolkit Report

Responsible Role Planner

Accountable Role Project Manager

Consulted Role Project Team

Informed Role None Listed

Tools and Websites VIP Dashboard

Standards None Listed

More Info None Listed

Process Activity Name: PMC-01.05 Analyze Project Manager Toolkit Report Previous Activities PMC-01.04 Create Project Manager Toolkit Report

Next Activities PMC-02 Update VIP Dashboard

And

PMC-03 Update Project Repositories

Description The Project Manager analyzes the Project Manager Toolkit Report to assess project performance against the baseline and to determine if action is required. If applicable, issues are elevated through an Issue Escalation Request. Rational Requirements DOORS Next Generation may be reviewed. As appropriate, Rational Team Concert (Change/Configuration Management) is used for any change in schedule, scope or cost.

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Input PM Toolkit Report

Output Change Request, if applicable

Issue Escalation Request, if applicable

Associated Artifacts None Listed

Responsible Role Project Manager

Accountable Role Program Manager

Consulted Role Stakeholder(s)

Informed Role None Listed

Tools and Websites Rational Team Concert (Change/Configuration Management)

Project Planning and Reporting

VIP Dashboard

Rational Requirements DOORS Next Generation

Standards Change Control Process Guide

More Info None Listed

Process Activity Name: PMC-02 Update VIP Dashboard Concurrent Activities PMC-03 Update Project Repositories

Previous Activities PMC-01.05 Analyze Project Manager Toolkit Report

Next Activities PMC-04 New Risks or Issues

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Description The Project Manager is responsible for updating the VIP Dashboard. The project's dashboard is the required system for recording project data and is the authoritative source used to report project status to Office of Information and Technology (OI&T) staff and the source of inputs to the Office of Management and Budget (OMB) 300B Report. In general, the project's dashboard is updated weekly or when changes occur.

Input Budget Monitoring Spreadsheet or Invoices

Periodic Project Status Reports

VIP Dashboard

Project Information in appropriate Project Repositories

Project Schedule

Output Updated VIP Dashboard

Associated Artifacts None Listed

Responsible Role Project Manager

Accountable Role Program Manager

Consulted Role None Listed

Informed Role None Listed

Tools and Websites VIP Dashboard

Standards None Listed

More Info None Listed

Process Activity Name: PMC-03 Update Project Repositories Concurrent Activities PMC-02 Update VIP Dashboard

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Previous Activities PMC-01.05 Analyze Project Manager Toolkit Report

Next Activities PMC-04 New Risks or Issues

Description The Project Manager updates the project information, artifacts and deliverables in the appropriate project repositories to ensure current and relevant data is available on a weekly basis or as changes occur.

Input Project Relevant Data

IBM Rational ClearQuest

IBM Rational RequisitePro

Rational Team Concert (Change/Configuration Management)

Rational Quality Manager (Quality Management)

Rational Requirements DOORS Next Generation

Output Updated IBM Rational ClearQuest

Updated IBM Rational RequisitePro

Updated Rational Team Concert (Change/Configuration Management)

Updated Rational Quality Manager (Quality Management)

Updated Rational Requirements DOORS Next Generation

Associated Artifacts None Listed

Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role Project Team

Informed Role None Listed

Tools and Websites Rational Team Concert (Change/Configuration Management)

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Rational Tools Home Page

Rational Tools Training Portal

Rational Quality Manager (Quality Management)

Rational Requirements DOORS Next Generation

IBM Rational RequisitePro

Standards None Listed

More Info Tools repositories are updated on an as needed basis.

Process Activity Name: PMC-04 New Risks or Issues Previous Activities PMC-02 Update VIP Dashboard

Or

PMC-03 Update Project Repositories

Next Activities If "Yes":

PMC-05 Update Risk Repositories

Or

If "No":

PMC-06 Issues to Escalate

Description The Project Manager, in conjunction with the Project Team Members determines if there are new risks or issues (Yes) in the project or not (No).

Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role None Listed

Informed Role None Listed

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Process Activity Name: PMC-05 Update Risk Repositories Previous Activities PMC-04 New Risks or Issues

Next Activities PMC-06 Issues to Escalate

Description The Project Manager works with the Project Team to identify and triage the new risk or issue and updates the Risk Repositories.

Input Agiliance RiskVision Enterprise Operations GRC Instance

Agiliance RiskVision National Release GRC Instance

Business Case Document

POLARIS Enterprise Release Calendar

Project Management Plan

Risk Log

Stakeholder Request

Output Updated Agiliance RiskVision Enterprise Operations GRC Instance

Updated Agiliance RiskVision National Release GRC Instance

Updated POLARIS Enterprise Release Calendar

Updated Risk Log

Associated Artifacts Risk Log

Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role Business Sponsor; Information Security Officer; Program Manager; Project Team

Informed Role Stakeholder(s)

Tools and Websites Work Information Tracking System (WITS)

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Rational Team Concert (Change/Configuration Management)

Agiliance RiskVision Enterprise Operations GRC Instance

Agiliance RiskVision National Release GRC Instance

ERM Risk Portal

Office of Information Security Risk Based Decisions Portal

Office of Information Security Portal, Cyber Security, Policy Management Home Page

OI&T Risk Registry

VIP Dashboard

OI&T Enterprise Risk Registry

POLARIS Enterprise Release Calendar

Standards VA Directive 6500, Managing Information Security Risk: VA Information Security Program

VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)

More Info None Listed

Process Activity Name: PMC-06 Issues to Escalate Previous Activities PMC-04 New Risks or Issues

Or

PMC-05 Update Risk Repositories

Next Activities If "Yes":

PMC-07 Conduct TechStat Meeting

Or

If "No":

PMC-08 508 Audit?

Description The Project Manager determines if issues arise within the project that merits the attention beyond the Portfolio level (Yes) or not (No).

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Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role Project Team; Program Manager

Informed Role None Listed

Process Activity Name: PMC-07 Conduct TechStat Meeting Previous Activities PMC-06 Issues to Escalate

Next Activities PMC-08 508 Audit?

Description The Project Manager (PM) conducts the TechStat meeting with the Assistant Secretary for Information and Technology (AS/IT). The TechStat reviews the data needed to provide executive management current status of the project with a summary of issues requiring decision making and an action plan to accomplish the requested decisions.

Input VIP Dashboard Reports

Project Schedule

GRC RiskVision Data

Output TechStat Briefing Presentation

Associated Artifacts TechStat Template

Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role Deputy Assistant Secretary/Deputy Chief Information Officer; VIP Business Office; Program Manager; Project Team

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Informed Role Stakeholder(s)

Tools and Websites Rational Team Concert (Change/Configuration Management)

VIP Dashboard

Standards TechStat Meeting Instructions Guide

More Info None Listed

Process Activity Name: PMC-08 508 Audit? Previous Activities PMC-06 Issues to Escalate

Or

PMC-07 Conduct TechStat Meeting

Next Activities If "Yes":

PMC-09 Conduct Section 508 Compliance Audit

Or

If "No":

Process Ends

Description The Section 508 Program Office Audit Team determines if a 508 audit of the project in question is required (Yes) or not required (No).

Responsible Role Section 508 Program Office Audit Team

Accountable Role Director, Section 508 Program Office

Consulted Role Portfolio Manager; Program Manager; Project Manager

Informed Role None Listed

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Process Activity Name: PMC-09 Conduct Section 508 Compliance Audit Previous Activities PMC-08 508 Audit?

Next Activities PMC-09.01 Perform 508 Compliance Audit

Description The process map for PMC-9 Conduct Section 508 Compliance Audit cycles through the following process activities:

- Perform 508 Compliance Audit

- Review 508 Compliance Audit Report

- Develop Section 508 Compliance Waiver Remediation Plan

Process Activity Name: PMC-09.01 Perform 508 Compliance Audit Previous Activities PMC-09 Conduct Section 508 Compliance Audit

Next Activities PMC-09.02 Review 508 Compliance Audit Report

Description The Section 508 Program Office Audit Team conducts an audit of the project's Conformance Validation Package and the application, system, or solution's conformance to 508 Standards. The Audit Report produced states that the system under review meets 508 conformance standards, or lists the issues that must be addressed in order to meet 508 compliance standards. Satisfactorily passing the audit results in a Conformance Validation Statement (CVS) signed by the 508 Conformance Test Team. Unsatisfactory audit findings result in an Audit Report detailing the findings for further action by the Project Manager to develop a remediation plan and/or request a waiver.

Input Application for Section 508 Plan of Action & Milestone (POAM), if needed

Conformance Validation Package

Output 508 Compliance Audit Report

Signed Conformance Validation Package

Associated Artifacts None Listed

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Responsible Role Section 508 Program Office Audit Team

Accountable Role Director, Section 508 Program Office

Consulted Role Project Manager; Project Team

Informed Role Portfolio Manager; Stakeholder(s)

Tools and Websites Section 508 Intranet Home Page

Section 508 Policies and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Audit Tools/Resources

Standards Section 508 Policy and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Standards for Electronic and Information Technology

Section 508 Background and Standards

Release Requirements User Stories Decision Tree

More Info Application/products subject to audit are selected either by senior management or via random selection by the Section 508 Program Office. Random selections are weighted or skewed based on five OI&T priorities, the dollar value of the project, and the size of the application being deployed throughout the enterprise. The five OI&T priorities are: external veteran - facing applications; internet web pages /content; internal applications in development (e.g..., Major Initiatives); intranet sites/ content; and legacy applications.

When the 508 compliance is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.

Process Activity Name: PMC-09.02 Review 508 Compliance Audit Report Previous Activities PMC-09.01 Perform 508 Compliance Audit

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Next Activities PMC-09.03 Issues?

Description The Project Manager (PM) reviews the 508 Compliance Audit Report and/or the Signed Conformance Validation Package to determine if 508 compliance issues exist. If no issues exist, the PM updates the VIP Dashboard with an indication of successful completion of the 508 Compliance Audit. If issues exist, the PM develops a course of corrective action, submits a Section 508 Compliance Waiver Remediation Plan, and submits an Application for Section 508 Electronic Information Technology Waiver, if not previously submitted.

Input POLARIS Enterprise Release Calendar

VIP Dashboard

Section 508 Compliance Audit Report

Signed Conformance Validation Package

Output Application for Section 508 EIT Waiver, if needed

Plan of Action and Milestones

Reviewed 508 Compliance Audit Report

Section 508 Compliance Waiver Remediation Plan

Updated POLARIS Enterprise Release Calendar

Updated VIP Dashboard

Associated Artifacts None Listed

Responsible Role Project Manager

Accountable Role Program Manager

Consulted Role None Listed

Informed Role None Listed

Tools and Websites Section 508 Intranet Home Page

VIP Dashboard

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Section 508 Policies and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Developers Resources Portal

Standards Section 508 Background and Standards

Section 508 Policy and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Standards for Electronic and Information Technology

More Info None Listed

Process Activity Name: PMC-09.03 Issues? Previous Activities PMC-09.02 Review 508 Compliance Audit Report

Next Activities If "Yes":

PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan

Or

If "No":

Process Ends

Description The Project Manager determines if there are 508 issues to be remediated (Yes) or not (No).

Responsible Role Project Manager

Accountable Role None Listed

Consulted Role None Listed

Informed Role None Listed

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Process Activity Name: PMC-09.04 Develop 508 Section Compliance Waiver Remediation Plan Previous Activities PMC-09.03 Issues?

Next Activities Process Ends

Description If 508 compliance issues exist, the Project Manager (PM) develops a Section 508 Compliance Waiver Remediation Plan to correct the issues of non-compliance. If this remediation cannot be completed prior to the application's release to production or the product is already in production the Project Manager submits the Application for Section 508 EIT Waiver.

Input 508 Compliance Audit Report

Section 508 Compliance Waiver Remediation Plan

Output Application for Section 508 EIT Waiver (as applicable)

Updated Section 508 Compliance Waiver Remediation Plan

Associated Artifacts None Listed

Responsible Role Project Manager

Accountable Role Portfolio Manager

Consulted Role Project Team; Section 508 Program Office Audit Team

Informed Role Stakeholder(s)

Tools and Websites Section 508 Intranet Home Page

Section 508 Developers Resources Portal

Section 508 Policies and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 VA Best Practices

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Standards Section 508 Background and Standards

Section 508 Policy and Procedures

Section 508 Standards Checklists, and Document Applications Checklists

Section 508 Standards for Electronic and Information Technology

Release Requirements User Stories Decision Tree

More Info When the Section 508 Compliance Waiver Remediation Plan is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository. END OF PROCESS.