PROJECT MANUAL - COTA...2019/12/27 · REYNOLDSBURG PARK & RIDE IMPROVEMENTS PROJECT MANUAL ISSUED...

REYNOLDSBURG PARK & RIDE IMPROVEMENTS

PROJECT MANUAL ISSUED FOR BID

SUBMITTED BY:

400 W. Nationwide Blvd., Ste. 225 Columbus, OH 43215

TRANSYSTEMS PROJECT NO. P403180008

19 DEC 2019

TABLE OF CONTENTS 000110 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

CENTRAL OHIO TRANSIT AUTHORITY REYNOLDSBURG PARK AND RIDE IMPROVEMENTS

PROJECT MANUAL DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS 000101 PROJECT TITLE PAGE 1 000110 TABLE OF CONTENTS 1-4

DIVISION 01 - GENERAL REQUIREMENTS 011100 SUMMARY OF WORK 1-4 012100 ALLOWANCES 1-3 012500 SUBSTITUTION PROCEDURES 1-3 012600 CONTRACT MODIFICATION PROCEDURES 1-3 012900 PAYMENT PROCEDURES 1-5 013100 PROJECT MANAGEMENT AND COORDINATION 1-8 013200 CONSTRUCTION PROGRESS DOCUMENTATION 1-11 013300 SUBMITTAL PROCEDURES 1-10 014000 QUALITY REQUIREMENTS 1-7 015000 TEMPORARY FACILITIES AND CONTROLS 1-6 016000 PRODUCT REQUIREMENTS 1-5 017300 EXECUTION 1-7 017700 CLOSEOUT PROCEDURES 1-6 017823 OPERATION AND MAINTENANCE DATA 1-7 017839 PROJECT RECORD DOCUMENTS 1-4

DIVISION 02 - EXISTING CONDITIONS (NOT USED)

DIVISION 03 - CONCRETE 033000 CAST-IN-PLACE CONCRETE 1-18

DIVISION 04 - MASONRY 042000 UNIT MASONRY 1-17

DIVISION 05 - METALS 053100 STEEL DECKING 1-5 054000 COLD-FORMED METAL FRAMING 1-8 054400 COLD-FORMED METAL TRUSSES 1-8

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES 061000 ROUGH CARPENTRY 1-7 064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS 1-6

Issued for Bid 12/19/19


DIVISION 07 - THERMAL AND MOISTURE PROTECTION 072100 THERMAL INSULATION 1-3 072726 FLUID-APPLIED MEMBRANE AIR BARRIERS 1-8 074113.23 STANDING-SEAM METAL ROOF SYSTEM 1-14 074213.19 INSULATED METAL WALL PANELS 1-10 074293 SOFFIT PANELS 1-8 079200 JOINT SEALANTS 1-8

DIVISION 08 - OPENINGS 081113 HOLLOW METAL DOORS AND FRAMES 1-8 085113 ALUMINUM WINDOWS 1-6 087100 DOOR HARDWARE 1-15 088100 GLAZING 1-7

DIVISION 09 - FINISHES 092216 NON-STRUCTURAL METAL FRAMING 1-5 092900 GYPSUM BOARD 1-5 096519 RESILIENT TILE FLOORING 1-5 099113 EXTERIOR PAINTING 1-5 099123 INTERIOR PAINTING 1-4

DIVISION 10 - SPECIALTIES 101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE 1-5 102113.17 PHENOLIC-CORE TOILET COMPARTMENTS 1-5 102813 TOILET ACCESSORIES 1-4 104416 FIRE EXTINGUISHERS 1-3

DIVISION 11 - EQUIPMENT 114000 FOODSERVICE EQUIPMENT 1-6

DIVISION 12 – FURNISHINGS 123661.19 QUARTZ AGGLOMERATE COUNTERTOPS 1-4 129343.13 CHAIRS 1-3

DIVISION 13 - SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 - CONVEYING EQUIPMENT (NOT USED)

DIVISION 21 - FIRE SUPPRESSION (NOT USED)

DIVISION 22 - PLUMBING 220501 COMMON WORK RESULTS FOR PLUMBING 1-7 220507 EXCAVATION AND BACKFILL 1-6 220523 GENERAL-DUTY VALVES FOR PLUMBING PIPING 1-2 220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT 1-6 220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT 1-3 220700 PLUMBING INSULATION 1-5 221116 DOMESTIC WATER PIPING 1-5 221313 BUILDING SANITARY AND STORM DRAINAGE 1-5 224000 PLUMBING FIXTURES 1-3



DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING (HVAC) 230000 HVAC GENERAL REQUIREMENTS 1-8 230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT 1-3 230548 VIBRATION CONTROLS FOR HVAC 1-4 230593 TESTING, ADJUSTING AND BALANCING FOR HVAC 1-11 230713 DUCT INSULATION 1-8 233113 METAL DUCTS 1-13 233300 AIR DUCT ACCESSORIES 1-5 233315 FIXED LOUVERS 1-4 233416 CENTRIFUGAL HVAC FANS 1-5 23 37 13 DIFFUSERS, REGISTERS, AND GRILLES 1-3 23 81 43 AIR-SOURCE UNITARY HEAT PUMP 1-6 23 82 39.19 WALL AND CEILING UNIT HEATERS 1-3

DIVISION 25 - INTEGRATED AUTOMATION (NOT USED)

DIVISION 26 - ELECTRICAL 260010 ELECTRICAL GENERAL REQUIREMENTS 1-14 260015 SUBMITTALS 1-5 260020 BASIC ELECTRICAL MATERIALS AND METHODS 1-6 260506 ELECTRONIC FILES 1-3 260519 WIRE, CABLES, AND CONNECTORS 1-6 260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 1-5 260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 1-4 260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 1-6 260543 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS 1-5 260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 1-8 260943 RELAY-BASED LIGHTING CONTROLS 1-6 262416 PANELBOARDS 1-4 262726 WIRING DEVICES 1-6 262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS 1-6 264313 SURGE PROTECTION FOR LOW-VOLTAGE ELECTRICAL POWER CIRCUITS 1-4 265119 LED INTERIOR LIGHTING 1-5

DIVISION 27 - COMMUNICATIONS 270010 COMMUNICATIONS SYSTEMS GENERAL REQUIREMENTS 1-7 270528 PATHWAYS FOR COMMUNICATIONS SYSTEMS 1-4 271000 COMMUNICATIONS STRUCTURED CABLING 1-11

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY 281300 ACCESS CONTROL 1-9 282300 VIDEO SURVEILLANCE 1-13

DIVISION 31 - EARTHWORK 312000 EARTH MOVING 1-7

DIVISION 32 - EXTERIOR IMPROVEMENTS (NOT USED)

DIVISION 33 - UTILITIES (NOT USED)

END OF SECTION 000110


SUMMARY OF WORK 011000 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 011000 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information. 2. Work covered by Contract Documents. 3. Phased construction. 4. Work by Owner. 5. Owner-furnished products. 6. Access to site. 7. Coordination with occupants. 8. Work restrictions. 9. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: REYNOLDSBURG PARK AND RIDE IMPROVEMENTS.

1. Project Location: 2100 BIRCHVIEW ROAD NORTH, REYNOLDSBURG, OHIO.

B. Owner: CENTRAL OHIO TRANSIT AGENCY, WILLIAM J. LHOTA BUILDING, 33 N. HIGH STREET, COLUMBUS, OHIO 43215.

1. Owner's Representative: Bassam Refai, Project Manager, Capital Projects.

C. Architect: TranSystems Corporation, 400 W. Nationwide Blvd. Suite 225, Columbus, OH 43215.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. This project is an improvements to the existing Reynoldsburg Park & Ride. Project includes new cast in place concrete foundations and floor slab, masonry bearing walls,



cold-formed metal-framed trusses, standing-seam metal roof system, aluminum windows hollow metal doors and frames, plumbing, mechanical and electrical for the new drivers’ facility which includes two new restrooms, break room and store room. Civil work includes an expansion to the existing parking lot and milling and refinishing the existing parking lot. Site electrical work includes new lighting and new security cameras.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 OWNER-FURNISHED PRODUCTS

A. Owner will furnish products indicated. The Work includes receiving, unloading, handling, storing, protecting, and installing Owner-furnished products and making building services connections.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas indicated on the drawings. 2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances

serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing, adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.



2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

B. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

3. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations. 2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted.

F. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

G. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.



H. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)



ALLOWANCES 012100 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL



1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following: 1. Lump-sum allowances.

C. Related Requirements: 1. Section 014000 "Quality Requirements" for procedures governing the use of allowances

for testing and inspecting.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.4 SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.



D. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.6 LUMP-SUM ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include freight, and delivery to Project site.

B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Owner under allowance shall be included as part of the Contract Sum and not part of the allowance.

C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Architect, retain and prepare unused material for storage by Owner. Deliver unused material to Owner's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance. 2. If requested, prepare explanation and documentation to substantiate distribution of

overhead costs and other margins claimed. 3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders

related to unit-cost allowances. 4. Owner reserves the right to establish the quantity of work-in-place by independent quantity

survey, measure, or count.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.




PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Lump-sum Allowance: Include the sum of $16,500.00 for building hardware: Include hardware as specified in Section 087100 “DOOR HARDWARE" and as shown on Drawings.

1. This allowance includes material cost, receiving, handling, and Contractor overhead and profit.

B. Allowance No. 2: Lump-sum Allowance: Include the sum of $5,000.00 for signage as shown on Drawings.


C. Allowance No. 3: Lump-Sum Allowance: Include the sum of $50,000.00 for pole line relocation and new service to the new COTA driver’s facility.


D. Allowance No. 4: Lump Sum Allowance: Include the sum of $25,000.00 for telecommunication and data services.




SUBSTITUTION PROCEDURES 012500 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL



1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.


1. Section 012100 "Allowances" for products selected under an allowance. 2. Section 016000 "Product Requirements" for requirements for submitting comparable

product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A . 2. Documentation: Show compliance with requirements for substitutions and the following,

as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.



c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses

and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test

results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project. j. Detailed comparison of Contractor's construction schedule using proposed

substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in

the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.



1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 21 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted. c. Requested substitution will not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having

jurisdiction. e. Requested substitution is compatible with other portions of the Work. f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty.

B. Substitutions for Convenience: Not allowed.




CONTRACT MODIFICATION PROCEDURES 012600 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL



1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.


1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the

change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.



e. Quotation Form: Use forms acceptable to Owner.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the

change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Owner.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. Based upon agrees pricing and Owner's approval of Contractor’s Work Changes Proposal Request, Owner will issue a Change Order to the Contractor authorizing the additional work to proceed.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.



B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.





PAYMENT PROCEDURES 033000 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL



1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.


1. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

2. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

3. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

4. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction

schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.



3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 .

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.



1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Unless otherwise stipulated in the Agreement between Owner and Contractor, submit Application for Payment to Architect by the tenth (10th) day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts of executed Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Stored Materials: Owner will not pay for Stored Material.

G. Transmittal: Submit one signed and notarized original copy of each Application for Payment to Owner’s Project Manager by a method ensuring receipt within 24 hours. Include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit

waivers. 4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.



I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors. 2. Schedule of values. 3. Contractor's construction schedule (preliminary if not final). 4. Products list (preliminary if not final). 5. Schedule of unit prices. 6. Submittal schedule (preliminary if not final). 7. List of Contractor's staff assignments. 8. List of Contractor's principal consultants. 9. Copies of building permits. 10. Copies of authorizations and licenses from authorities having jurisdiction for performance

of the Work. 11. Initial progress report. 12. Report of preconstruction conference. 13. Certificates of insurance and insurance policies.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that

taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 6. AIA Document G707, "Consent of Surety to Final Payment." 7. Evidence that claims have been settled. 8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of

date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

L. K. Additional Requirements: 1. Contractors are responsible to obtain all required AIA documents at their own expense. 2. Contractors are not permitted to bill for change orders awaiting contract modification. Once

the contract modification for the change order has been executed, and the contractor receives notification from the Owner, the change order can be billed.



3. All applications for payment should include the submission of all paperwork relative to prevailing wage requirements. Prevailing wages are to be paid according to Davis-Bacon for all federally funded contracts.





PROJECT MANAGEMENT AND COORDINATION 013100 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL



1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. Coordination drawings. 2. Requests for Information (RFIs). 3. Project Web site. 4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements: 1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule. 2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract. 3. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.3 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract. 3. Drawing number and detail references, as appropriate, covered by subcontract.



1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.



c. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

3. Structural Penetrations: Indicate penetrations and openings required for all disciplines. 4. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of

embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

5. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

6. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger. b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-

alarm locations. c. Panel board, switch board, switchgear, transformer, busway, generator, and motor

control center locations. d. Location of pull boxes and junction boxes, dimensioned from column center lines.

7. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, latest Version, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format and Portable Data File (PDF) format.



4. BIM File Incorporation: At Contractor’s option, develop and incorporate coordination drawing files into Building Information Model established for Project.

a. Perform three-dimensional component conflict analysis as part of preparation of coordination drawings. Resolve component conflicts prior to submittal. Indicate where conflict resolution requires modification of design requirements by Architect.

5. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in .

c. Contractor shall execute a data licensing agreement in the form of AIA Document C106.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name. 2. Project number. 3. Date. 4. Name of Contractor. 5. Name of Architect. 6. RFI number, numbered sequentially. 7. RFI subject. 8. Specification Section number and title and related paragraphs, as appropriate. 9. Drawing number and detail references, as appropriate. 10. Field dimensions and conditions, as appropriate. 11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI. 12. Contractor's signature. 13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.



C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals. b. Requests for approval of substitutions. c. Requests for approval of Contractor's means and methods. d. Requests for coordination information already indicated in the Contract Documents. e. Requests for adjustments in the Contract Time or the Contract Sum. f. Requests for interpretation of Architect's actions on submittals. g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within seven days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name. 2. Name and address of Contractor. 3. Name and address of Architect. 4. RFI number including RFIs that were returned without action or withdrawn. 5. RFI description. 6. Date the RFI was submitted. 7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.



1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Entity responsible for conducting meeting will record significant discussions and

agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

4. Sign-in Sheet: Project Manager shall provide a sign-in sheet to be signed by all attendees and included with the meeting minutes.

B. Preconstruction Conference: Client Project Manager will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule. b. Phasing. c. Critical work sequencing and long-lead items. d. Designation of key personnel and their duties. e. Lines of communications. f. Procedures for processing field decisions and Change Orders. g. Procedures for RFIs. h. Procedures for testing and inspecting. i. Procedures for processing Applications for Payment. j. Distribution of the Contract Documents. k. Submittal procedures. l. Preparation of record documents. m. Use of the premises and existing building. n. Work restrictions. o. Working hours. p. Owner's occupancy requirements. q. Responsibility for temporary facilities and controls. r. Procedures for moisture and mold control. s. Procedures for disruptions and shutdowns. t. Construction waste management and recycling. u. Parking availability. v. Office, work, and storage areas. w. Equipment deliveries and priorities. x. First aid. y. Security. z. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.



C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect, and Owner's Commissioning Authority of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents. b. Options. c. Related RFIs. d. Related Change Orders. e. Purchases. f. Deliveries. g. Submittals. h. Review of mockups. i. Possible conflicts. j. Compatibility requirements. k. Time schedules. l. Weather limitations. m. Manufacturer's written instructions. n. Warranty requirements. o. Compatibility of materials. p. Acceptability of substrates. q. Temporary facilities and controls. r. Space and access limitations. s. Regulations of authorities having jurisdiction. t. Testing and inspecting requirements. u. Installation procedures. v. Coordination with other work. w. Required performance results. x. Protection of adjacent work. y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at weekly intervals. 1. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority and

Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.



2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements. 2) Sequence of operations. 3) Resolution of BIM component conflicts. 4) Status of submittals. 5) Deliveries. 6) Off-site fabrication. 7) Access. 8) Site utilization. 9) Temporary facilities and controls. 10) Progress cleaning. 11) Quality and work standards. 12) Status of correction of deficient items. 13) Field observations. 14) Status of RFIs. 15) Status of proposal requests. 16) Pending changes. 17) Status of Change Orders. 18) Pending claims and disputes. 19) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.





CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1 COTA – Reynoldsburg Park and Ride Improvements P403180008

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 – GENERAL


A. All Contract Drawings, Specifications, General Provisions of Contract, Bid Form, Specification Section 01 10 00, and other Division Specification sections, apply to Work of this section.

1.2 DEFINITIONS

A. Days: Unless specifically stated otherwise. The term “days” used in the Construction Documents shall mean calendar days

1.3 SUMMARY

A. Administrative and procedural requirements for Project Schedule Requirements, including but not limited to:

1. Milestones and Project Completion 2. Critical Path Method Scheduling 3. Submittal Schedules 4. Payment Application Schedule

B. Related work specified elsewhere:

1. Section 013300 “Submittal Procedures” for submitting schedules and reports 2. Section 014000 “Quality Requirements” for submitting a schedule for tests and inspections 3. Exhibit A – Site Phasing and Logistics Plan 4. Exhibit B – Pre-Bid Schedule

1.3. PROJECT SCHEDULE COMPLIANCE

A. The prime contractor will be required to provide a CPM schedule based on their own sequence of activities as well as the activities of their subcontractors and vendors for the execution of the work, the CPM schedule should include Detailed Construction Network. Bid Schedule that is provided in the documents is intended for informational purposes only and is not to be utilized for the construction sequence by the Prime contractor.

B. The contractor is advised that there are certain access limitations and material storage limitations to the Project.

C. The Performance periods in the provided Bid schedule are based on working eight (8) hours per day, 5 days per week with time allotted for weather days per table below.



MONTHLY ANTICIPATED INCLEMENT WEATHER DELAY TABLE

(Work Days Based on a Five Day Work Week)

January 15 February 12 March 7 April 6 May 6 June 5 July 4 August 4 September 5 October 6 November 6 December 10

1. The contractor shall provide mobilizations as required to install their Work. The contractor shall not be reimbursed for costs or claims on basis of providing additional mobilizations.

1.4. MILESTONE DATES

A. Completion milestone dates are to be established in the CPM schedule based on Contract Award Date and Total Performance Period. Milestone and Substantial Completion periods are subject to liquidated damages as specified in the Contract.

1. Anticipated Contract Execution date: November 1st, 2019 2. Substantial Completion date: May 15th , 2020 3. Project Completion date: June 15th, 2020. 4. Contract Execution is the date in which the owner issues the contract to the contractor

acting as the notice to proceed. 5. Final Completion Milestones:

a. SUBSTANTIAL COMPLETION date is the last day of the Total Construction Performance Period. Substantial completion is defined by having the following items complete and the facility able to be put into operation for testing and commissioning purposes. 1) Completion of Selective Demolition per plans and specifications, exterior

concrete platform, exterior security cameras, monument signage, way finding Signage, Exterior Painting, exterior concrete platform, concrete foundation, store front wall, glazing of existing storefront wall, interior painting, electrical system, CCTV security and access system, HVAC system, plumbing system, data systems, terrazzo flooring, architectural screening, real time displays, ticket vending machine (O.P.C.I.), hanging and pedestal bus bay signage, structural work for expansion and RTU support, Lobby seating, break room cabinetry, restroom partitions, man doors, and door actuator posts

b. PROJECT COMPLETION: Meeting the following milestones is required during this period under this contract.



1) Facility Commissioning and removal of Temporary Facilities 2) Completion of Punch list items 3) Site Restoration 4) System Startup and Testing Period 5) Project Finish and Closeout documents delivered

B. Only milestones that mark the start or end of a defined phase shall be date constrained. Date/time constraint(s), other than those required by the contract, will not be allowed unless approved prior to being utilized.

C. Project Start Milestones - The schedule shall start on the anticipated contract execution. The first project activity shall be an activity named "Contract Execution".

D. Project Complete Milestones - an activity named “Project Complete” will be the last activity in the project schedule. This activity shall be a finish milestone with a mandatory finish constraint equal to the contract completion date.

1.5 SUBMITTAL SCHEDULE TIME FRAMES

A. The contractor shall comply with the requirements of specification section 013300 regarding submittal procedures and provide submittals within the time Frame identified as:

1. Critical Shop drawings and Submittal Data as identified by the Construction Manager (CM) shall be submitted no later than 15 calendar days after contract award with all essential items for approval to the CM.

2. Submittal designated as Critical is as follows

a. Real-Time Displays b. Structural Steel c. Aluminum Framed Entrances and Storefront d. Long Lead items over 8 weeks from approval of shop drawings to delivery.

3. All Other Submittals shall be submitted within 30 Calendar Days of contract award.

B. Requests for time extensions due to late submissions of shop drawings/Submittal Data or late deliveries of materials and/or equipment because of late submittals will not be permitted nor will they be granted to the contractor.

1.6 SCHEDULE SUBMISSION REQUIREMENTS

A. The contractor may review the Project Schedule assembled by the CM. However, the Bid Schedule that is provided in the documents is intended for informational purposes only and is not to be utilized for the construction sequence by the Prime contractor. The prime contractor will be required to provide CPM schedule with detailed network diagram based on their own sequence of activities as well as the activities of their subcontractors and vendors. In addition, the prime contractor will be required to account for all work by subcontractors and vendors into a CPM Schedule required for the execution of the work identified within the contract documents.



B. The CPM Submission is required within fifteen (30) calendar days following contract execution and the execution of the agreement. The contractor shall ensure that the contractor’s schedule meets the specific requirements of the Contract Documents. The CPM Schedule must be approved by the Owner/CM prior to the first pay application being processed. If the contractor does not have an approved construction schedule submitted, timely payment will not be made.

C. The contractor is required to submit a 60 day preliminary schedule. This to be used by the Owner/CM as a monitoring tool while the baseline schedule is being finalized. It is the contractor’s responsibility to track and submit actual progress during the review and approval process as to provide data to analyze any delays, time extension requests, or claims that arise during this time.

D. The contractor is required to provide detailed schedule monthly updates that will be reviewed and approved by the CM. Monthly updates should be based on the latest approved project schedule baseline. The monthly updates should be based on the facts, actual dates, and actual physical progress. The monthly updates should be submitted to the CM on the first working day of each month.

E. Each week at the Progress Meeting, the contractor shall report the status of all contractual milestone dates associated with the contract. The contractor shall report if milestone dates or completion dates will be met on time, earlier, or are in jeopardy of being missed.

F. Monthly, contractor shall submit in writing any conditions that may be an obstruction to meeting milestone dates and must recommend possible actions to avoid delays.

G. At the Weekly Meetings, the contractor shall provide the CM a 2-week look ahead schedule for review by the CM. The schedule shall show all work in progress, work to be started and work to be finished along with any coordination required.

1.7. GENERAL SCHEDULE REQUIREMENTS

A. The work under this Contract will be planned, scheduled, executed and reported using the Critical Path Method (CPM) using Primavera Project Planner P6 scheduling software.

B. The primary objective of the Project scheduling system is to ensure the adequate planning and execution of the construction activities so they may be performed in an orderly and expeditious manner, within the Contract time and limitations, milestones and budget. The schedule is intended for use by the contractor for the following reasons: 1. To provide the contractor’s commitment and optimum coordination to all other entities

and parties involved or related to the project 2. To establish the basis for measuring and monitoring individual Contractor’s progress

and the overall Project progress 3. To detect problems for the purpose of taking corrective action, to maintain the

scheduled program and to provide a mechanism or tool for determining and monitoring such corrective action.

C. The Milestone Completion periods are considered essential to the satisfactory performance of this Contract and to the coordination of all Work on the Project. Earlier completion may be established as agreed to by the contractor and the CM.



D. If the contractor should desire or intend to complete the Work earlier than any required Milestone or Completion period, the Owner or the CM shall not be liable to the contractor for any costs or other damages.

E. The contractor is required to comply with all control procedures specified herein, and with any reasonable changes that may be necessary in the opinion of the CM.

F. Identity and duration of all activities to be included in the Detailed Construction Network shall meet the following criteria:

1. Activity descriptions shall be clear and concise. The beginning and end of each activity shall be readily verifiable.

2. Responsibility for each activity shall be identified with a single performing organization. 3. Resources required (labor by craft, commodity type, equipment, services, etc.) shall be

identified for each activity, as relevant. 4. An activity must be no more than 15 days in duration unless approved in advance by the

CM. An exception to this requirement is activity durations for long-lead fabrication and delivery activities, which may exceed 15 days.

5. Identity of long lead items and delivery dates of all major equipment or materials. 6. The identity of any potential problems or constraints related to the implementation of the

overall construction plan. 7. Whether work will be performed on a single, double or triple shift, and whether it is to be

done on a 5, 6, or 7 day work week basis. 8. Use of float suppression techniques, such as; preferential sequencing (arranging critical

path through activities more susceptible to an owner caused delay), special lead/lag logic restraints, zero total or free float constraints, extended activity times, or imposing constraint dates other than as required by the contract, shall not be used.

9. Leads or lags will not be used when the creation of an activity will perform the same function (e.g., concrete cure time). Lag durations contained in the project schedule shall not have a negative value. The use of any lead or lag must be justified and documented.

G. The contractor shall submit to the CM a print-out / plot and a digital copy of their proposed activities in Primavera Project Planner P6 scheduling software format. The print-out/ plot shall consist of a network diagram with activity descriptions and durations and supporting data which will explain the contractor’s planning of the Work and provide cost allocation and resource estimates for each activity.

H. The network diagram shall show:

1. The order and interdependencies of the contractor’s activities and the major points of interface or interrelation with the activities of others, including specific dates for completion

2. Conformance with and identification of the mandatory Milestones and durations specified in the Contract Documents

3. The description and quantity of work by activity 4. The time required for engineering, preparation and approval of shop drawings,

manufacturing, and delivery of Contractor-furnished permanent plant materials 5. The time required for procurement, delivery, and erection of the contractor’s permanent

plant materials 6. Application for all required permits 7. Delivery of Owner-furnished materials and equipment



8. Shop fabrication and delivery 9. Critical Path (or Paths) 10. Erection and installation 11. Testing of equipment and materials 12. Punch lists

I. The network diagram shall provide a complete and detailed sequence of operations of the Work within the time limits specified in the contract.

J. The network schedule should show any interfaces with the work of outside the contract, e.g., utilities, power, and with any separate Contractor

K. An activity is defined as any portion or element of work, action, and/or reaction that is precisely described, readily identifiable and is a function of a logical sequential process.

L. The Detailed Construction Network shall indicate a completion date for the Project that is no later than the Project’s required completion date. All activity durations shall be given in workdays. The level of detail required in the Detailed Construction Network should generally be a function of the complexity of the work. The Detailed Construction Network shall establish “scheduled start - scheduled finish,” “late start - late finish” dates, and total float value for each path of activities. The Detailed Construction Network shall also indicate each of the following:

1. Description of activity including activity number 2. Estimated duration time for each activity 3. Early start date for each activity 4. Late start date for each activity 5. Early finish date for each activity 6. Late finish date for each activity 7. Float available for each path of activities containing float 8. Actual start date for each activity begun 9. Identification of all critical path activities in the mathematical analysis 10. The critical path for the Project, with said path of activities, must be clearly and easily

recognizable on the time-scaled network diagram. The relationship between all non- critical activities and activities on the critical path shall be clearly shown on the network diagram.

11. The responsibility code for Contractor performing each activity or portion thereof. 12. The percentages complete of each activity in progress or completed. 13. Schedule will be in CPM / bar chart format and will be computer generated.

M. The contractor shall submit with the Detailed Construction Network a narrative report indicating anticipated allocation of following resources & work shifts to be utilized on project:

1. Labor resources 2. Equipment resources

N. The CM will review the contractor’s schedule detailed network, including logic diagrams and computer- generated mathematical analysis. If required, a meeting will be held between the CM and Contractor to resolve any conflicts or issues. The contractor shall revise its schedule as required by the CM to support the Project Schedule and shall submit its revised schedule to the CM within fifteen (15) calendar days. The CM may elect to have the contractor summarize activities to provide for the proper management of the schedule. The CM will have the right to



reject and modify any schedule submitted that does not allow for adequate installation of work to meet the Milestones. The contractor at no additional expense shall make any planning, coordination or revisions necessary to provide adequate schedule to the contract amount.

O. The approved Project Schedule shall then be the schedule which the contractor shall use in planning, organizing, directing, coordinating, performing and executing the work (including all activities of subcontractors, equipment, vendors, and suppliers) and shall be the basis for evaluating the progress of the Work, subject to such revisions made in such schedule as provided for herein or in the Contract Documents.

1.8 SCHEDULE UPDATES

A. The contractor should generate an updated version of the Project Schedule each month. Actual start and finish dates should be indicated for each activity that has started or finished. Percentage completion should be indicated for started but not yet finished activities. Completed activities shall be omitted from remaining float and late start sorts.

B. All updated Project Schedules will be distributed as follows:

1. Contractor 2. Architect/Engineer 3. Owner 4. CM

C. In addition to the above, the contractor may be required to submit from time to time the following reports:

1. Critical Items Report: The contractor shall submit periodically to the CM a Critical Items Report identifying items by cause and impact that are, or will seriously affect the contractor’s progress or ability to perform work in accordance with the current Detailed Construction Network.

2. Man-Hours Expenditure Report: The contractor shall submit periodically to the CM a Man-hours Expenditure Report identifying the actual total man-hours expended by trade, Contractor, or type of activity. The CM will use the Man-hours reported to evaluate performance of the contractor.

3. A narrative report with the updated progress analysis of milestone dates in jeopardy of being missed, which shall include, but not be limited to, a description of problem areas, current and anticipated delaying factors and their impact, an explanation of corrective action taken, any newly planned activities, and any proposed logic revisions for a Recovery Schedule.

1.9 RECOVERY SCHEDULE

A. Should any activities shown on the contractor’s Detailed Construction Network fall behind schedule to the extent that any of the milestone dates or completion date are in jeopardy. The contractor shall be required to, at no extra cost to the CM or Owner, prepare and submit to the CM a supplementary Recovery Schedule, in a form and detail appropriate to the need, to explain and display how the contractor intends to reschedule those activities to regain compliance with the Detailed Construction Network during the immediate subsequent pay period.



B. The contractor and CM shall do the following after determination of the requirement for a Recovery Schedule:

1. Within three (3) calendar days, the contractor shall meet with the CM to prepare and complete the Recovery Schedule. The contractor and shall provide the CM with such information as is required to assist in preparation of a Recovery Schedule. The Recovery Schedule shall represent the contractor’s best judgment as to how it shall reorganize the Work so that the contractor may return to coordinating the Work using the Detailed Construction Network within the immediate subsequent pay period. The Recovery Schedule shall be prepared to a similar level of detail as the Detailed Construction Network and shall have a maximum duration of one (1) month, which shall coincide with the pay period.

2. Within five (5) calendar days, the contractor shall participate in a conference with the Owner or CM to review and evaluate and approve the Recovery Schedule. The contractor, for approval within two (2) calendar days of the conference, shall resubmit any revisions necessary as a result of this review. The approved Recovery Schedule shall then be the schedule the contractor shall use in planning, organizing, directing, coordinating, performing and executing the Work (including all activities of the contractor, equipment vendors and suppliers) for its one (1) month duration, to regain compliance with the Detailed Construction Network.

C. Five (5) calendar days prior to the expiration of the Recovery Schedule, the CM and the contractor will meet at the job site for the normal monthly update to determine the effectiveness of the Recovery Schedule and to determine whether the contractor has regained compliance with the Detailed Construction Network. At the direction of the CM, one of the following will happen:

1. If, in the opinion of the CM, the contractor is still behind schedule, the contractor, in conjunction with the CM, will prepare another Recovery Schedule, at the contractor’s expense, to take effect during the immediate subsequent pay period.

2. If, in the opinion of the CM, the contractor has sufficiently regained compliance with the Detailed Construction Network, the use of the Detailed Construction Network will be resumed.

1.10 NETWORK PROVISIONS

A. Should the contractor, after approval of the Project Schedule, desire to change their plan of construction, they shall submit their requested revisions to the CM along with a statement of the revisions including a description of the logic for rescheduling the work, methods of maintaining adherence to Milestones and Specific Dates and the reasons for the revisions. The contractor shall revise their schedule to include the effect of Changes, Acts of God, or other conditions or events, which have affected the network.

B. The Owner, CM, Architect and Contractor must approve any change to the approved Project Schedule in writing.

C. Neither the updating or revision of the Project Schedule nor the submission, updating, change or revision of any report or schedule submitted to CM under this section, nor Owner’s review or non-objection of any such report or schedule shall have the effect of amending or modifying, in any way, the Contract Time, and Contract Completion Date, or Contract Milestones or of modifying or limiting in any way the contractor’s obligations under this contract.



1.11 FLOAT TIME

A. Float or slack time is defined as the amount of time between the earliest start date and the latest start date or between the earliest finish date and the latest finish date of a chain of activities on the Detailed Construction Network. Float or slack time is for the exclusive use or benefit of the CM and the Owner.

1.12 SCHEDULE OF OFF-SITE ACTIVITIES

A. The contractor shall include all procurement related activities which lead to the delivery of materials to the site in a timely manner. Upon written approval by the CM, these activities may be submitted as a separate Off-Site Activities Schedule, properly correlated to the Project Schedule. The schedule of off-site activities shall include, but is not limited to, the following:

1. Dates for submittals, ordering, manufacturing, or fabricating,

PROJECT MANUAL - COTA...2019/12/27 · REYNOLDSBURG PARK & RIDE IMPROVEMENTS PROJECT MANUAL ISSUED...

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