PROJECT MANUAL - BidNet “CEPRA” or the “” means the Coastal Erosion Planning and Response...

TEXAS GENERAL LAND OFFICE

Stephen F. Austin Building 1700 North Congress Avenue

Austin, Texas 78701-1495

PROJECT MANUAL

FOR

WEST GALVESTON ISLAND BAYSIDE MARSH RESTORATION (CEPRA PROJECT NO. 1601)

AND NATIONAL FISH AND WILDLIFE FOUNDATION (NFWF)

GALVESTON ISLAND STATE PARK MARSH RESTORATION AND PROTECTION

(NFWF GEBF TX PROJECT NO. 40606 & 49988)

GALVESTON, TEXAS

HDR Engineering, Inc. Texas Firm Registration No. 754 555 N. Carancahua, Suite 1600 Corpus Christi, Texas 78401

HDR Project No. 237129 and 237132

Rev 1 4/22/16

Tables of Contents Page 1 of 2

TABLE OF CONTENTS ITEM No. of Pages DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS Request for Proposals (includes HSP and HUB forms) ......................................................................................... 52 Contractor’s Qualifications Form .............................................................................................................................. 4 Contractor’s Proposal Form ....................................................................................................................................... 5 Contractor’s Schedule Form ...................................................................................................................................... 2 Non-Collusion Affidavit ............................................................................................................................................ 1 Performance Bond ...................................................................................................................................................... 1 Payment Bond ............................................................................................................................................................. 1 Certificate of Insurance .............................................................................................................................................. 1 Uniform General Conditions ................................................................................................................................... 63 Special Conditions ........................................................................................................................... (See Division 01) Prevailing Wage Rates – Heavy Dredging ............................................................................................................... 3 Prevailing Wage Rates – Heavy ................................................................................................................................ 5 Wage Rate Complaint Information Requirements ................................................................................................... 1 Pre-Construction Conference Agenda ....................................................................................................................... 2 Transmittal Letter ................................................................................................................................................. 1 State of Texas Purchase Voucher for Construction & Schedule of Values ......................................................... 2 Construction Payment Affidavit .......................................................................................................................... 1 Time Change Order Form .................................................................................................................................... 1 Vendor Direct Deposit Authorization .................................................................................................................. 2 Submittal Cover Sheet ......................................................................................................................................... 1 Change Order Form A, B, C, D ........................................................................................................................... 4 Warranty Transmittal Letter ................................................................................................................................ 1 Final Payment Checklist ...................................................................................................................................... 1

DIVISION 01 GENERAL REQUIREMENTS Section 01000 – Special Conditions .......................................................................................................................... 7 Section 01010 – Summary of Work .......................................................................................................................... 3 Section 01100 – Permits ............................................................................................................................................ 1 Section 01165 – Strom Water Pollution and Prevention Plan ................................................................................... 4 Section 01166 – Environmental Protection Measures ............................................................................................. 3 Section 01250 – Measurement and Basis of Payment ............................................................................................. 3 DIVISION 02 SITEWORK Section 02000 – Construction Surveying ................................................................................................................. 6 Section 02221 – Dredging for Marsh Restoration ..................................................................................................... 5 Section 02275 – Geotextile Fabric ............................................................................................................................. 3 Section 02325 – Geotextile Tube System .................................................................................................................. 8 Section 02850 – Graded Riprap .................................................................................................................................. 5 Section 02990 – Wetland Planting ............................................................................................................................. 4 DRAWINGS LIST Sheet Number Title/Contents GENERAL 00G-00 Title Sheet and Index

Tables of Contents Page 2 of 2

00G-01 General Notes and Legends CIVIL 01C-01 Key Map 02C-01 Existing Conditions Bayside Marsh 03C-01 Existing Conditions Galveston Island State Park 04C-01 Project Layout Bayside Marsh 04C-02 Enlarged Project Layout Bayside Marsh 05C-01 Project Layout Galveston Island State Park 05C-02 Enlarged Project Layout Galveston Island State Park 05C-03 Enlarged Project Layout Galveston Island State Park 06C-01 Project Layout Bayside Marsh Borrow Area 07C-01 Project Layout Galveston Island State Park Borrow Area 08C-01 Survey Plan Bayside Marsh Borrow Area 09C-01 Survey Plan Galveston Island State Park Borrow Area 10C-01 Typical Sections and Details 10C-02 Typical Sections and Details 10C-03 Typical Sections and Details 10C-04 Typical Sections and Details 11C-01 Geotextile Tube Sections and Details (Not Used) 11C-02 Geotextile Tube Sections and Details (Not Used) 12C-01 Rock Breakwater Sections and Details 12C-02 Rock Breakwater Sections and Details 13C-01 Breakwater Sections – Bayside Marsh 13C-02 Breakwater Sections – Bayside Marsh 14C-01 Breakwater Sections – GISP Carancahua Cove 14C-02 Breakwater Sections – GISP Carancahua Cove 15C-01 Breakwater Sections – GISP Dana Cove (Not in Contract) 15C-02 Breakwater Sections – GISP Dana Cove (Not in Contract) APPENDICES No. of Pages Appendix A – Soil Investigation Data ............................................................................................................... 99 Appendix B – U.S. Army Corps of Engineers Permit ....................................................................................... 17 Appendix C – TPDES General Permit No. TXR 150000 ....................................................................................... 29

DIVISION 00

PROCUREMENT AND CONTRACTING REQUIREMENTS

REQUEST FOR PROPOSALS & HSP

____________________________________________________________________________________________________________________

Texas General Land Office -i- RFP No. X0009219-CD

TEXAS GENERAL LAND OFFICE is

REQUESTING PROPOSALS for

Coastal Construction Services for

West Galveston Island Bayside Marsh Restoration (CEPRA Project No. 1601)

and

Galveston Island State Park Marsh Restoration and Protection (NFWF GEBF TX Project No. 40606 & 49988)

Release Date: April 26, 2016

Deadline for Submission: May 26, 2016 @ 2:00 P.M. Central Time

REQUEST FOR PROPOSALS NO. X0009219-CD

A copy of this Solicitation may be obtained by either of the following methods: 1. Retrieve this document from Electronic State Business Daily at: http://esbd.cpa.state.tx.us/.

You are responsible for checking the website for any Addenda. Please search under Agency Code 305 (Texas General Land Office). The Respondent’s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected vendor from Addenda or additional information resulting in additional requirements of the RFP.

2. E-mail us at [email protected] and request that a copy of the Solicitation be forwarded to you. Please include your company name, address, contact name, phone number, and e-mail address. We will send you any amendments or changes to the Solicitation.

____________________________________________________________________________________________________________________

Texas General Land Office -ii- RFP No. X0009219-CD

TABLE OF CONTENTS

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY .................. 1

1.1. Executive Summary ......................................................................................................... 1

1.2. Definitions ........................................................................................................................ 1

1.3. Authority .......................................................................................................................... 3

ARTICLE II. SCOPE OF WORK ............................................................................................. 4

2.1. Scope of Services Requested............................................................................................ 4

2.1.1 Project Estimate ........................................................................................................ 4

2.2. Description of Services and Special Conditions .............................................................. 4

2.2.1 Provisions of Labor, Materials, and Time ................................................................ 4

2.2.2 OSHA Compliance ................................................................................................... 5

2.2.3 Permits and Fees ....................................................................................................... 5

2.2.4 Site Visit/Inspection .................................................................................................. 5

2.2.5 Wildlife Protection ................................................................................................... 5

2.2.6 Reporting Requirements .......................................................................................... 5

2.3. Uniform General Conditions & Contract Documents ...................................................... 5

2.4. Contract and Term ............................................................................................................ 6

2.5. Liquidated Damages ......................................................................................................... 6

ARTICLE III. ADMINISTRATIVE INFORMATION ........................................................... 7

3.1. Schedule of Events ........................................................................................................... 7

3.2. Inquiries ............................................................................................................................ 8

3.2.1 Contact ...................................................................................................................... 8

3.2.2 Clarifications ............................................................................................................. 8

3.2.3 Responses .................................................................................................................. 8

3.2.4 Prohibited Communications...................................................................................... 9

3.2.5 Pre-Proposal Conference .......................................................................................... 9

3.3. Solicitation Response Composition ................................................................................. 9

3.3.1 Generally ................................................................................................................... 9

3.3.2 Submission in Two Distinct Parts ........................................................................... 10

3.3.3 Discrepancies .......................................................................................................... 10

3.3.4 Solicitation Response Format ................................................................................. 10

____________________________________________________________________________________________________________________

Texas General Land Office -iii- RFP No. X0009219-CD

3.3.5 Page Limit and Supporting Documentation ............................................................ 10

3.3.6 Technical Proposal .................................................................................................. 10

3.4. Solicitation Response Submission and Delivery ............................................................ 11

3.4.1 Deadline .................................................................................................................. 11

3.4.2 Labeling .................................................................................................................. 11

3.4.3 Delivery................................................................................................................... 11

3.4.4 Alterations, Modifications, and Withdrawals ......................................................... 12

ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS .... 13

4.1. Evaluation Criteria ......................................................................................................... 13

4.1.1 Conformance with State Law.................................................................................. 13

4.1.2 Minimum Qualifications ......................................................................................... 13

4.1.3 Selection Criteria .................................................................................................... 13

4.2. Short List ........................................................................................................................ 14

4.3. Interviews ....................................................................................................................... 14

4.4. Contract Award .............................................................................................................. 15

4.5. Best and Final Offer (BAFO) ......................................................................................... 15

ARTICLE V. REQUIRED RESPONDENT INFORMATION .............................................. 16

5.1. Respondent Information ................................................................................................. 16

5.1.1 Company Narrative ................................................................................................. 16

5.1.2 Company Profile ..................................................................................................... 16

5.1.3 Key Staffing Profile ................................................................................................ 17

5.2. References ...................................................................................................................... 17

5.3. Subcontractor Information ............................................................................................. 17

5.4. Litigation History ........................................................................................................... 17

5.5. Historically Underutilized Business (HUB) ................................................................... 18

5.6. Conflicts ......................................................................................................................... 18

5.7. Dun and Bradstreet Report ............................................................................................. 18

5.8. Annual Report ................................................................................................................ 19

5.9. Safety Information.......................................................................................................... 19

5.10. Quality Control Program ................................................................................................ 19

5.11. Cost Control Program..................................................................................................... 19

____________________________________________________________________________________________________________________

Texas General Land Office -iv- RFP No. X0009219-CD

5.12. Non-Collusion Affidavit ................................................................................................ 20

5.13. Bid Security .................................................................................................................... 20

5.14. Performance And Payment Bonds ................................................................................. 20

5.14.1 Performance Bond .................................................................................................. 20

5.14.2 Payment Bond ......................................................................................................... 21

ARTICLE VI. COST PROPOSAL .......................................................................................... 22

6.1. Cost Proposal.................................................................................................................. 22

ARTICLE VII. TERMS, CONDITIONS AND EXCEPTIONS ............................................. 23

7.1. General Conditions ......................................................................................................... 23

7.1.1 Amendment ............................................................................................................. 23

7.1.2 Informalities ............................................................................................................ 23

7.1.3 Rejection ................................................................................................................. 23

7.1.4 Irregularities ............................................................................................................ 23

7.1.5 Offer Period ............................................................................................................ 23

7.1.6 Open Records .......................................................................................................... 23

7.1.7 Contract Responsibility ........................................................................................... 24

7.1.8 Public Disclosure .................................................................................................... 25

7.1.9 Substitutions ............................................................................................................ 25

7.1.10 Remedies ................................................................................................................. 25

7.2. Insurance ........................................................................................................................ 25

7.2.1 Required Coverages ................................................................................................ 25

7.2.2 Alternative Insurability ........................................................................................... 25

7.3. Protest ............................................................................................................................. 26

7.4. Contract and Exceptions................................................................................................. 26

7.4.1 Terms and Conditions ............................................................................................. 26

7.4.2 Exceptions ............................................................................................................... 26

7.5. Vendor Performance Reporting ..................................................................................... 26

ARTICLE VIII. SUBMISSION CHECKLIST ........................................................................ 28

EXHIBIT A. AFFIRMATIONS AND SOLICITATION ACCEPTANCE ........................ A-1

EXHIBIT B. FEDERAL AFFIRMATIONS ......................................................................... B-1

EXHIBIT C. SAMPLE CONTRACT .................................................................................... C-1

____________________________________________________________________________________________________________________

Texas General Land Office -1- RFP No. X0009219-CD

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1. EXECUTIVE SUMMARY

The Texas General Land Office (GLO) is requesting proposals for coastal construction services for marsh restoration and protection in Galveston County, Texas (the "Project"). The Project includes work at two neighboring locations, West Galveston Island Bayside Marsh and Galveston Island State Park, using separate funding sources to accomplish the like goal of marsh restoration. The restored marsh is expected to provide high quality habitat for resident and migratory birds in the area as well as for important fish and aquatic invertebrate species. The Project will restore and sustain the physical and hydrological connections required to maintain optimum health of the habitats and will protect those habitats from additional loss. The GLO will consider proposals from firms, joint ventures, or other business arrangements that demonstrate the ability to perform the work within the guidelines of this RFP and the regulations of the GLO and any other local and federal regulatory agencies having jurisdiction over the Project. Respondents must execute Exhibit A, Affirmations and Solicitation Acceptance, and Exhibit B, Federal Affirmations and complete other items listed on the submission checklist to be considered. Additional information on the GLO and its programs can be found at http://www.glo.texas.gov.

1.2. DEFINITIONS “Addendum” means a written clarification or revision to the Request for Proposals issued by the General Land Office. “A/E” means the GLO’S Architect/Engineer, HDR Engineering, Inc. “Affiliate” means any individual or entity that, directly or indirectly, is in control of, is controlled by, or is under common control with, Respondent. Respondent shall be deemed to control another entity if either possesses, directly or indirectly, the power to direct or cause the direction of the management and policies of the other entity, whether through the ownership of voting securities, membership interests, by contract, or otherwise. “CEPRA” or the “Act” means the Coastal Erosion Planning and Response Act, Texas Natural Resources Code Sections 33.601-.613. “Contract Documents” means all documents which govern this Solicitation and any resulting contract including without limitation, the Project Manual, this Solicitation, the A/E’s specifications and drawings, the Uniform General Conditions (revision date September 16, 2015), and all bonds and insurance.

____________________________________________________________________________________________________________________


“Contractor” means the Respondent awarded the contract resulting from this Solicitation. “CPF” means the Contractor’s Proposal Form. “CQF” means the Contractor’s Qualification Form. “ESBD” means the Electronic State Business Daily, http://esbd.cpa.state.tx.us/. “GEBF” means the Gulf Environmental Benefit Fund. The GEBF is administered by the National Fish and Wildlife Foundation (NFWF) and supports projects to remedy harm and eliminate or reduce the risk of harm to Gulf Coast natural resources affected by the 2010 Deepwater Horizon oil spill. “GLO” means the General Land Office. “GRR” means graded riprap. “HUB” means Historically Underutilized Business as defined by Chapter 2161 of the Texas Government Code. “HUB Subcontracting Plan” or “HSP” means the form required by Texas Government Code §2161.252 and Texas Administrative Code §20.14 for each contract with an expected value of $100,000 or more, in which Respondents must demonstrate a Good Faith Effort to subcontract with HUBs. The HSP is posted to the ESBD as a separate file accompanying this Solicitation and must be included with the Solicitation Response. “NFWF” means the National Fish and Wildlife Foundation. “Notice to Proceed” or “NTP” means written notice provided by the GLO to begin construction of the Project. “OSHA” means the U.S. Occupational Safety and Health Administration. “Project” means the West Galveston Island Bayside Marsh Restoration (CEPRA Project No. 1601) and Galveston Island State Park Marsh Restoration and Protection (NFWF GEBF TX Project No. 40606 & 49988.) “Project Manager” means an appointee, designee, or alternate designee as assigned by the GLO to this Project. For the Respondent, “Project Manager” means the assigned employee listed by the Respondent in the Solicitation Response as requested in Section 5.1.3 of this RFP, Key Staffing Profile. “Project Manual” means the project manual developed by the GLO’s A/E that contains, among other items, the bidding documents, Uniform General Conditions, and technical Specifications sections.

____________________________________________________________________________________________________________________


“Respondent” means the entity responding to this Solicitation. “RFP” means Request for Proposals. “Solicitation” means this RFP. “Solicitation Response” means the Respondent’s entire response to this Solicitation, including all documents requested in Articles III and V. “State” means the State of Texas and any state agency; the GLO or other state agency identified in this Solicitation, its officers, employees, or authorized agents. “Uniform General Conditions” or “UGCs” means the governing contractual terms and conditions as amended in the Project Manual.

1.3. AUTHORITY

The GLO is soliciting the services listed herein under Chapters 2155-2156 and 2166 of the Texas Government Code and Chapter 33 of the Texas Natural Resources Code.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

____________________________________________________________________________________________________________________


ARTICLE II. SCOPE OF WORK

2.1. SCOPE OF SERVICES REQUESTED The work at both areas included in the Project (West Galveston Island Bayside Marsh and Galveston Island State Park) includes construction of a graded riprap breakwater and placement of silty sand sediments from designated borrow areas as intertidal marsh restoration. The marsh restoration will be constructed by hydraulically dredging bay bottom sediments from designated borrow areas and optional access channels, then pumping the sediments into designated restoration areas to specified elevations determined suitable for the planting and establishment of Smooth cordgrass, Spartina alterniflora. Work includes mobilization and demobilization; a pre-dredge hazard survey of the borrow areas and optional construction access channels for the breakwaters to identify uncharted pipelines or obstructions; hydraulic dredging and placement of up to 284,000 cubic yards of silty sand sediments for construction of marsh mounds within shallow submerged State-owned lands; installation and removal of grade control markers; installation and removal of silt fence; multiple movements of dredge material discharge pipe to achieve designated topography; planting the marsh mounds with Spartina alterniflora (at Galveston Island State Park only); breakwater construction; daybeacon construction; and multiple hydrographic and topographic surveys for measurement, payment substantiation, and work acceptance purposes. Breakwater construction includes procurement and placement of graded riprap (GRR) along up to 9,215 linear feet of bay bottom at the locations specified in the drawings. The scope of work includes all labor, materials, tools, equipment, plant, supplies, superintendence, insurance, incidentals, and services necessary or required to fully complete construction of the Project. A full description of the Project including detailed drawings, technical specifications, and other Contract Documents may be found in the Project Manual as prepared by the A/E. The selected Respondent shall be bound to specific terms and conditions found in Exhibit C, the GLO’s sample contract. These terms and conditions are subject to change prior to the execution of any contract that may result from this RFP. 2.1.1 Project Estimate

The approximate cost range for construction of the base Project is $7,000,000 to $7,500,000.

2.2. DESCRIPTION OF SERVICES AND SPECIAL CONDITIONS

2.2.1 Provisions of Labor, Materials, and Time Responses must incorporate the cost of all labor, materials, tools, supplies, transportation, equipment, and personnel necessary to perform the services

____________________________________________________________________________________________________________________


requested in this Solicitation. All travel and associated expenses, including all incidental costs, shall be the responsibility of Respondent.

2.2.2 OSHA Compliance In its response to this Solicitation, Respondent must affirm that it shall observe the rules and regulations governing Occupational Safety and Health Standards (“OSHA”) as published by the OSHA, Department of Labor, for all operations and all work that may be performed as requested in this Solicitation.

2.2.3 Permits and Fees Responses must provide for the application for and securing of all permits that will not be acquired by the GLO, and inspection and license fees required for the Project.

2.2.4 Site Visit/Inspection

Respondent shall be responsible for having full and complete knowledge of the conditions of the Project site. Therefore, before submitting a proposal, Respondent shall visit the site and assess the work to be performed. Respondent shall secure any additional information from the GLO, if necessary, that may be required for a clear and full understanding of the work to be performed.

2.2.5 Wildlife Protection Special work procedures are required to address wildlife protection. These procedures are discussed fully in the Contract Documents and must be adhered to strictly in the performance of the Project.

2.2.6 Reporting Requirements

Contractor will submit a recommended Milestone/Work Progress Schedule for agreement between the GLO and the Contractor. Contractor’s failure to meet any milestone may subject the Contractor to liquidated damages. Contractor shall conduct progress meetings every two (2) weeks, or at a frequency determined by the Owner, A/E, Contractor, and project partners. Contractor shall submit minutes within three (3) days of the meeting. A final report will be submitted to the Project Manager within 30 days of completion of the project. GLO reserves the right to request additional reporting at any phase of this Project if necessary to maintain internal contract management and reporting requirements.

2.3. UNIFORM GENERAL CONDITIONS & CONTRACT DOCUMENTS Any contract resulting from this RFP shall be governed by the GLO’s Uniform General Conditions (revision date September 16, 2015), as included in the Project Manual. The

____________________________________________________________________________________________________________________


GLO will post the Contract Documents electronically on the Electronic State Business Daily (“ESBD”) for the convenience of the Respondents only. Contract Documents can also be downloaded at no cost from Miller Imaging & Digital Solutions PlanRoom http://www.planroom.millerids.com/. For assistance with or questions related to Miller's PlanRoom please call Miller IDS at 512-381-5292 or email [email protected]. Respondents may purchase printed Contract Documents from Miller IDS at the address below: Miller Imaging & Digital Solutions 1000 E. 7th Street Austin, TX 78702 Phone: 512-381-5292

2.4. CONTRACT AND TERM The Contractor is authorized to mobilize on site immediately upon receipt of a Notice to Proceed (“NTP”) from the GLO. The anticipated date of issuance for the NTP is July 7, 2016 and construction must be substantially completed within the time period proposed by Contractor on the Contractor’s Proposal Form. Respondents shall take this into consideration while preparing their proposals. The GLO, at its own discretion, may extend any contract awarded pursuant to this Solicitation, subject to terms and conditions mutually agreeable to both parties.

2.5. LIQUIDATED DAMAGES Should the Contractor fail to complete the work within the contracted period, including all officially approved extensions thereto, the GLO shall assess liquidated damages as stated in paragraph 1.09 of the Special Conditions, located in the Project Manual.


____________________________________________________________________________________________________________________


ARTICLE III. ADMINISTRATIVE INFORMATION

3.1. SCHEDULE OF EVENTS

EVENT DATE/TIME Issue Solicitation

April 26, 2016

Pre-Proposal Conference (non-mandatory) Texas Parks and Wildlife Department – Dickinson Office 1502 FM 517 E, Dickinson, TX 77539

May 10, 2016 at 1:30 PM Central Time

Deadline for Submitting Questions May 19, 2016 at 5:00 PM Central Time

Deadline for Submission of Solicitation Responses (including HUB Subcontracting Plan)

May 26, 2016 at 2:00 PM Central Time

Evaluation Period May 31, 2016 to June 7, 2016

Best and Final Offers

June 8, 2016 to June 9, 2016

Selection and Award Notice

June 10, 2016

Contract Negotiation Period June 13, 2016 to July 1, 2016

Deadline for Bonds and Insurance

July 5, 2016

Pre-Construction Conference

July 6, 2016

Notice to Proceed

July 7, 2016

NOTE: These dates represent a tentative schedule of events. The GLO reserves the right to

modify these dates at any time upon notice posted on the Electronic State Business Daily (ESBD) website at: http://esbd.cpa.state.tx.us/ Please search under Agency Code 305.

____________________________________________________________________________________________________________________


3.2. INQUIRIES 3.2.1 Contact

All requests, questions, or other communications about this Solicitation shall be made in writing to the GLO’s Purchasing Department, addressed to the person listed below. Name Christopher Day, CTPM Title Purchaser Address 1700 N. Congress Ave. City, State, Zip Austin, Texas 78701 Phone 800.998.4456 Fax 512.463.1795 Email [email protected]

The only exception to the single point of contact is the HUB Coordinator, who may be contacted with questions about proper completion of the HUB Subcontracting Plan form. The GLO’s HUB Coordinator is Mindy Sue Cohen, who may be contacted at 512.936.1487 or [email protected].

3.2.2 Clarifications

The GLO will allow written requests for clarification of this Solicitation. Questions may be faxed or e-mailed to the point-of-contact listed in section 3.2.1 above. Respondents’ names shall be removed from questions in the responses released. Questions shall be submitted in the following format. Submissions that deviate from this format may not be accepted: a) Identifying Solicitation number b) Section number c) Paragraph number d) Page number e) Text of passage being questioned f) Question

NOTE: The deadline for submitting questions is noted in Section 3.1 above. Please provide company name, address, phone number; fax number, e-mail address, and name of contact person when submitting questions.

3.2.3 Responses

All accepted questions will result in written responses with copies posted to the ESBD at: http://esbd.cpa.state.tx.us/. If Respondent does not have Internet access, copies may be obtained through the point-of-contact listed in Section 3.2.1 above.

____________________________________________________________________________________________________________________


It is Respondent’s responsibility to check the ESBD or contact the point-of-contact for updated responses.

3.2.4 Prohibited Communications

On issuance of this Solicitation, except for the written inquiries described in Section 3.2.1 above, the GLO, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s). Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify the Respondent. Respondent shall rely only on written statements issued through or by the GLO’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this Solicitation.

3.2.5 Pre-Proposal Conference The GLO will conduct an optional pre-proposal conference on May 10, 2016 at 1:30 PM Central Time at the Texas Parks and Wildlife Department – Dickinson office, 1502 FM 517 E, Dickinson, TX 77539. The pre-proposal conference is optional, and all Respondents are invited to attend.

3.3. SOLICITATION RESPONSE COMPOSITION 3.3.1 Generally

Respondent(s) shall complete and submit one (1) original Contractor’s Proposal Form (CPF), included in the Project Manual. Respondent(s) must also submit an original Narrative Proposal marked “ORIGINAL”, four (4) copies, and one electronic copy submitted to [email protected]. The Original, copies and electronic submission shall include the documents requested in the last article of this Solicitation, the Submission Checklist. The electronic copy may not be submitted prior to the submission deadline, but within twenty-four (24) hours after the deadline for submission. The e-mail subject line shall read as follows: Electronic Submission – RFP No. X0009219-CD. Failure to meet this condition may result in disqualification of the offer, and Respondent(s) shall receive no further consideration. Respondent(s) will be assumed to have studied the plans and specifications, visited the proposed work site, and to have understood all existing conditions and measurements. Respondent(s) shall include in its CPF a bid amount sufficient to cover all work, including, but not limited to, all permits and fees. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. Respondent(s) should focus on the instructions and requirements of the RFP. Respondent is responsible for all costs related to the preparation of their RFP.

____________________________________________________________________________________________________________________


3.3.2 Submission in Two Distinct Parts

Solicitation Responses shall be submitted in two (2) distinct parts - the narrative proposal and the cost proposal. THE NARRATIVE PROPOSAL MUST NOT INCLUDE COST AND PRICING INFORMATION. Further, while the narrative and cost proposals may be shipped together (i.e., in the same box/envelope), they must be bound or packaged separately, whether “ORIGINAL” or copy.

3.3.3 Discrepancies

If discrepancies are found among copies of the Solicitation Response, the “ORIGINAL” will be the basis for resolving any discrepancies. If Respondent fails to designate an “ORIGINAL,” the GLO may reject the Solicitation Response. However, the GLO in its sole discretion may select a copy to be used as the original.

3.3.4 Solicitation Response Format

For ease of evaluation, the Solicitation Response shall be presented in a format that corresponds to, and references sections outlined within, this Solicitation and shall be presented in the same order. Responses to each section and subsection shall be labeled clearly to indicate the item being addressed. Exceptions to this will be considered during the evaluation process.

3.3.5 Page Limit and Supporting Documentation

Solicitation Responses should not exceed 40 pages in length, not including appendices or attachments, and should be formatted as follows: 8 ½” x 11” paper, 12-point font size, and single-sided. Exhibit A, Exhibit B, Cost Proposal, Dun and Bradstreet Report, Annual Report, and the HUB Subcontracting Plan do not count towards the 40-page limit. If complete responses cannot be provided without referencing supporting documentation, such documentation must be provided with the Solicitation Response, with specific references made to the tab, page, section, and/or paragraph where the supporting information can be found.

3.3.6 Technical Proposal Respondent must describe clearly, specifically, and as completely as possible, its proposed methodology for achieving the objectives and requirements of this Solicitation. Respondent should identify all tasks to be performed to be responsive to Article II, Scope of Work, including project activities, materials, and other products, services, and reports to be generated during the contract period and relate them to the stated purposes and specifications described in this Solicitation. Respondent(s) must also complete the Contractor’s Qualification Form and the Contractor’s Schedule Form provided in the Project Manual.

____________________________________________________________________________________________________________________


3.4. SOLICITATION RESPONSE SUBMISSION AND DELIVERY 3.4.1 Deadline

Solicitation Responses must be received at the address in Section 3.4.3 and time-stamped no later than as specified in Section 3.1. Respondents may submit their Solicitation Responses any time prior to that deadline.

NOTE: A US Postal Service (USPS) postmark or round validation stamp; a mail receipt with the date of mailing stamped by the USPS; a dated shipping label, invoice, or receipt from a commercial carrier; or any other documentation in lieu of the on-site time stamp WILL NOT be accepted.

3.4.2 Labeling

Solicitation Responses shall be placed in a sealed envelope or box and clearly labeled as follows: REQUEST FOR PROPOSALS NO: X0009219-CD SUBMISSION DEADLINE: May 26, 2016 FOR: Coastal Construction

Services for Marsh Restoration and Protection, Galveston Island

The GLO will not be held responsible for Solicitation Response envelopes mishandled as a result of being improperly prepared. It is Respondent’s responsibility to mark appropriately and deliver the Solicitation Response to the GLO by the specified date and time.

3.4.3 Delivery

Respondent must deliver Solicitation Responses by one of the methods below. Facsimile or telephone Proposals will NOT be considered.

U.S. Postal Service Overnight/Express Mail Hand Delivery Texas General Land Office P.O. Box 12873 Austin, Texas 78711-2873

Texas General Land Office 1700 North Congress Ave. Stephen F. Austin Bldg., Room B-25 Austin, Texas 78701 512-463-5189 Attn: Christopher Day

Texas General Land Office 1700 North Congress Ave. Stephen F. Austin Bldg., Room B-25 Austin, Texas 78701

____________________________________________________________________________________________________________________


3.4.4 Alterations, Modifications, and Withdrawals

Solicitation Responses may be modified, altered, or withdrawn by facsimile or written notice, provided such notice is received prior to the opening of the Solicitation Response.


____________________________________________________________________________________________________________________


ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1. EVALUATION CRITERIA 4.1.1 Conformance with State Law

Solicitation Responses shall be evaluated in accordance with Chapters 2155-2156 of the Texas Government Code. The GLO shall not be obligated to accept the lowest priced proposal, but shall make an award to the Respondent that provides the “Best Value” to the State of Texas.

4.1.2 Minimum Qualifications

Respondents must meet the minimum qualifications listed below. Furthermore, Solicitation Responses that appear unrealistic in terms of technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of a potential contract may be rejected. Respondent shall submit a summary (not to exceed two (2) pages) that provides specific support for meeting the minimum qualifications outlined in this Section. This support can specifically state how the Respondent meets each minimum qualification or can direct the evaluators to the appropriate section of the Solicitation Response that provides support for the Respondent satisfying each minimum qualification. 4.1.2.1 Respondents must have recently been in General Construction

business for a minimum of five (5) years, or the principals/owners must have had recent ownership/executive management experience in a previous company that provided General Construction services for a minimum of five (5) years;

4.1.2.2 Respondents shall have demonstrated experience in meeting

completion dates and construction schedules; 4.1.2.3 Respondents shall have demonstrated experience in excavation,

hauling and fill, noting projects completed in the last three (3) years; and

4.1.2.4 Respondents must be financially solvent and adequately capitalized.

4.1.3 Selection Criteria

Solicitation Responses shall be consistently evaluated and scored in accordance with the following criteria:

____________________________________________________________________________________________________________________


4.1.3.1 Cost (40%); 4.1.3.2 Experience and Qualifications (25%); 4.1.3.3 Proposed methodology for achieving the objectives of the Project,

including proposed construction schedule (25%); 4.1.3.4 Safety Record, Quality Control Program and Cost Controls (5%); 4.1.3.5 Overall responsiveness, clarity, and organization of Solicitation

Response (5%).

The GLO will also review the Texas Comptroller of Public Accounts Vendor Performance Tracking System to verify vendor performance on other State contracts. The evaluation committee may utilize this information to: a) Identify vendors that have exceptional performance. b) Aid purchasers in making a best value determination based on

vendor past performance. c) Protect the state from vendors with unethical business practices.

NOTE: In order to clarify any response, the Solicitation evaluation committee may

contact references provided in response to this Solicitation, contact Respondent’s clients, or solicit information from any available source concerning any aspect of the Solicitation deemed pertinent to the evaluation process.

4.2. SHORT LIST The GLO expects to make an initial evaluation of the Solicitation Responses to develop a short list of finalists. However, the GLO is not obligated to develop this list. If a list is developed, all Respondents will be notified in writing whether or not they are finalists.

4.3. INTERVIEWS The GLO may require interviews with any or all Respondents. Respondents will be provided with advance notice of any such interview and are responsible for their own presentation equipment. Failure to participate in the requested interview may eliminate a Respondent from further consideration. The GLO is not responsible for any costs incurred by the Respondent in preparation for the interview.

____________________________________________________________________________________________________________________


4.4. CONTRACT AWARD It is the intent of the GLO to award one contract under this Solicitation. An award notice will be sent to the selected Respondent. Any award is contingent upon the successful negotiation of final contract terms and upon approval of the Chief Clerk of the GLO. Negotiations shall be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the GLO, upon written notice to all Respondents, may negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

NOTE: Solicitation Responses are subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code, and will be withheld from or released to the public only in accordance therewith.

4.5. BEST AND FINAL OFFER (BAFO) Clarification discussions, at the GLO’s sole option, may be conducted with Respondents who submit Solicitation Responses determined to be acceptable and competitive. Respondents shall be accorded fair and equal treatment with respect to any opportunity for discussion and/or written revisions of the Solicitation Responses. Such revisions may be permitted after submissions and prior to awards for the purpose of obtaining BAFOs. In conducting discussions, there shall be no disclosure by the GLO of any information derived from the Solicitation Responses submitted by competing Respondents.


____________________________________________________________________________________________________________________


ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1. RESPONDENT INFORMATION Respondent must provide satisfactory evidence of its ability to manage and coordinate the types of activities described in this Solicitation and to produce the specified products or services on time. Along with the Solicitation Response requested in Article III, Respondent must provide the following information: 5.1.1 Company Narrative

Provide a detailed narrative explaining why Respondent is qualified to provide the services enumerated in Article II, focusing on its company’s key strengths and competitive advantages.

5.1.2 Company Profile

Provide a company profile to include: a) The company ownership structure (corporation, partnership, LLC, or sole

proprietorship), including any wholly-owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation.) If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership. Finally, please provide your proposed operating structure for the services requested under this Solicitation and which entities (i.e. parent company, Affiliate, Joint Venture, subcontractor) will be performing them;

b) The year the company was founded and/or incorporated. If incorporated, please indicate the state where the company is incorporated and the date of incorporation;

c) The location of your company headquarters and any field office(s) that may provide services for any resulting contract under this Solicitation, including subcontractors;

d) The number of employees in your company, both locally and nationally, and the location(s) from which employees may be assigned;

e) The name, title, mailing address, e-mail address, telephone number, and fax number of Respondent’s point of contact for any resulting contract under this Solicitation; and

f) Indicate whether your company has ever been engaged under a contract by any Texas state agency. If “Yes,” specify when, for what duties, and for which agency.

____________________________________________________________________________________________________________________


NOTE: If Respondent is an out-of-state company, a Certificate of Authority from the Secretary of State to do business in Texas must be provided before contract award.

5.1.3 Key Staffing Profile

Respondent must provide a key staffing profile and resumes for staff that will be responsible for the performance of the services requested under this Solicitation.

5.2. REFERENCES Respondent shall provide a minimum of three (3) references for similar projects performed, preferably for state and/or local government entities, within the last three (3) years. The GLO prefers that at least one (1) of these references be for a project of the same size and scope as this Solicitation. Respondent must verify current contacts. The GLO reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal. Information provided shall include: a) Client name; b) Project description; c) Total dollar amount of project; d) Key staff assigned to the referenced project that will be designated for work under

this Solicitation; and e) Client project manager name, telephone number, and e-mail address. Please verify

that e-mail addresses are current and correct.

5.3. SUBCONTRACTOR INFORMATION In addition to the requirements of Article II, Respondent must identify any subcontractors whom Respondent intends to utilize in performance of the Project. Respondent must indicate whether or not Respondent holds any financial interest in any subcontractor. It may be required as a condition of award that an authorized officer or agent of each proposed subcontractor sign a statement to the effect that the subcontractor has read, and will agree to abide by, Respondent’s obligations under any contract awarded pursuant to this Solicitation.

5.4. LITIGATION HISTORY Respondent must include in its Solicitation Response a complete disclosure of any alleged or significant contractual failures. In addition, Respondent must disclose any civil or criminal litigation or investigation pending over the last three (3) years that involves Respondent or in which Respondent has been judged guilty or liable. Failure to comply

____________________________________________________________________________________________________________________


with the terms of this provision may disqualify any Respondent. Solicitation Response may be rejected based upon Respondent’s prior history with the State of Texas or with any other party that demonstrates, without limitation, unsatisfactory performance, adversarial or contentious demeanor, or significant failure(s) to meet contractual obligations.

5.5. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) In accordance with Texas Government Code Chapter 2161, it is the GLO’s policy to facilitate the participation of HUBs in providing goods or services to the agency. The GLO encourages Respondents with whom it contracts to adhere to the same philosophy when selecting subcontractors. To be considered responsive to this Solicitation, Respondents must submit a HUB Subcontracting Plan (HSP) as attached to the posting on the ESBD associated with this RFP. The Comptroller hosts a website that gives more information on HSPs. This site may be accessed through the following web address: http://www.cpa.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/. The GLO has provided a list from the state’s Centralized Master Bidders List (CMBL) of potential HUB subcontractors, which may be able to assist a Respondent in fulfilling its good faith efforts as required by law. In addition to the list provided by the GLO, Respondents may access the CMBL for additional HUB firms that may be able to provide services to the Respondent. The CMBL may be accessed through the following web site: https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp Should Respondents have questions regarding proper completion of the HUB Subcontracting Plan form, please contact Mindy Sue Cohen, HUB Coordinator at [email protected] or (512) 936-1487.

5.6. CONFLICTS Respondent must disclose any potential conflict of interest it may have in providing the services described in this Solicitation, including all existing or prior arrangements. Please include any activities of affiliated or parent organizations and individuals who may be assigned to manage this account.

5.7. DUN AND BRADSTREET REPORT Respondents with a Dun and Bradstreet number must include a Comprehensive Insight Plus Report, Business Information Report or Credit eValuator Report with their Solicitation Response.

____________________________________________________________________________________________________________________


5.8. ANNUAL REPORT Respondent shall submit an annual report, which must include:

a) Last two (2) years of audited financial statements;

b) If applicable, last two (2) years of consolidated statements for any holding companies or affiliates;

c) An un-audited financial statement of the most recent quarter of operation; and

d) A full disclosure of any events, liabilities, or contingent liabilities that could affect

Respondent’s financial ability to perform this contract. If Respondent is unable to provide the annual report specified above, Respondent may, at the discretion of the GLO, provide the following annual report:

a) Last two (2) years of un-audited financial statements; b) An un-audited financial statement of the most recent quarter of operation; and c) A full disclosure of any events, liabilities, or contingent liabilities that could affect

Respondent’s financial ability to perform this contract.

5.9. SAFETY INFORMATION

Respondent shall provide its workers’ compensation experience modification rate (EMR) for the last five (5) years. Respondents should submit this information on their insurance carrier’s signed letterhead. Also, please submit the name and job title of the person in your organization who manages your safety program, and a description of that program. A copy of your safety manual may also be required. The safety manual will become part of the Contract if your Solicitation Response is selected.

5.10. QUALITY CONTROL PROGRAM

Respondent must provide the name and job title of the person responsible for the Respondent’s quality control program, as well as a description of the firm’s quality control program. A copy of your quality control manual may be required. The quality control manual will become part of the Contract if your Solicitation Response is selected.

5.11. COST CONTROL PROGRAM

Respondent is encouraged to suggest any possible cost reduction items to be taken into consideration prior to awarding a contract under this Solicitation. Respondent should

____________________________________________________________________________________________________________________


include possible cost reduction items in their Narrative Proposal. Respondents should provide a full description of the alternative work and the estimated cost savings. In addition, Respondents should detail the necessity of any additional drawings, specifications, or revisions to the construction sequencing and schedule that may be needed as a result of the implementation of the cost saving measures.

5.12. NON-COLLUSION AFFIDAVIT

The price and amount of any Solicitation Response must have been arrived at independently and without consultation, communication, agreement, or disclosure with or to any other contractor, Respondent, or prospective Respondent. Complimentary proposals are illegal and prohibited. No attempt may be made at any time to induce any firm or person to refrain from submitting a proposal or to submit any intentionally high or noncompetitive proposal. All proposals must be made in good faith and without collusion. Respondent must complete, sign, and notarize the Non-Collusion Affidavit contained in the Project Manual, which will become part of the Narrative Proposal.

5.13. BID SECURITY

Respondent’s Solicitation Response shall be accompanied by a bid security in the form of a bid bond or a certified and/or cashier’s check (on a solvent bank in the State of Texas) drawn to the order of the Texas General Land Office, in the sum of not less than five percent (5%) of the total amount of the bid. No other form of security will be accepted. Should the contractor fail, neglect, or refuse to begin performance of the contract within ten (10) days after receiving the award, said security will be forfeited to the GLO. Performance shall be considered begun upon acknowledgement of the contract award and the furnishing of all required bonds and insurance coverage. The bid security furnished by the successful Respondent will be returned when a Notice to Proceed is issued. Bid security furnished by unsuccessful Respondents will be returned when the contract award is made by the GLO.

5.14. PERFORMANCE AND PAYMENT BONDS

Contractor is required to tender to the GLO, prior to commencing any work, performance and payment bonds, as required by Chapter 2253, Texas Government Code.

5.14.1 Performance Bond

A performance bond is required if the Contract Price is in excess of ONE HUNDRED THOUSAND DOLLARS ($100,000.00), for the amount of the contract.

____________________________________________________________________________________________________________________


5.14.2 Payment Bond

A Payment Bond is required if the Contract Price is in excess of TWENTY-FIVE THOUSAND DOLLARS ($25,000.00), for the amount of the contract.


PROJECT MANUAL - BidNet “CEPRA” or the “” means the Coastal Erosion Planning and Response...

Documents

Transcript of PROJECT MANUAL - BidNet “CEPRA” or the “” means the Coastal Erosion Planning and Response...