Project Manual · 2017-05-01 · Project Manual Project Number 14-010 PROJECT A New Sanctuary and...

Project Manual

Project Number 14-010

PROJECT A New Sanctuary and Support Facility for: NEW ZION M.B. CHURCH- PHASE 1 Greenwood, Mississippi

ARCHITECT M3A Architecture, PLLC/ William L. McElroy AIA, NCARB 4880 McWillie Circle Jackson, MS 39206 601.981.1227 voice 601.983.4444 facsimile MECHANICAL ENGINEER Myron James & Associates 2030 Pass Rd. Biloxi, MS 39531 228.388.8740 voice 228.388.3270 facsimile ELECTRICAL ENGINEER BLV Engineers, Inc 3374 Chantarene Drive Pensacola, FL 32507 850.207.2057 voice 850.270.6227 facsimile STRUCTURAL ENGINEER S.E. HUEY CO.

1111 North 19th Street Monroe, LA 71201

P: 318-325-1791

March 15, 2017

BIDDING DOCUMENTS NOT FOR CONSTRUCTION

1 Division 00 – Procurement and Contracting Requirements 00010 – Table of Contents

M3A Architecture, PLLC A New Sanctuary and Support Facility for: William L. McElroy, AIA, NCARB New Zion M.B. Church Copyright 2016 Greenwood, Mississippi

SECTION 00010 - TABLE OF CONTENTS

Division 0 – Procurement and Contracting Requirements

00001 – Project Title Page

00010 – Table of Contents

00015 – List of Drawing Sheets

00100 – Advertisement for Bids

00200 – Instructions to Bidders

00210 – Supplementary Instructions to Bidders

00300 – Information Available to Bidders

00400 – Proposal Form

00420 –Supplementary Bid Form B- MBE/WBE Participation

00431 –Supplement A- List of Sub Contractors

00433 – Supplement B- Consent of Surety

00500 – Agreement Form

00600 – Bond Forms

00700 – General Conditions

00800 – Supplementary Conditions

00820 – MBE/WBE Participation Policy

00900 – Insurance Requirements

Division 01 – General Requirements

01015 – Project Start Work Date

01023 – Project Start Up

01100 – Summary of Work

01200 – Price and Payment Procedures

01300 – Administrative Requirements

01325 – Construction Progress Schedule

01400 – Quality Requirements

01500 – Temporary Facilities and Controls

01510 – Temporary Utilities

01550 – Vehicular Access and Parking

01565 – Security Measures



01585 – Project Signs

01600 – Product Requirements

01700 – Execution Requirements

01710 – Cleaning

01720 – Project Record Documents

01732 – Waste Management

01734 – Indoor Air Quality

01780 – Closeout Submittals

01800 – Project Closeout

01820 – Demonstration and Training

Division 02 – Site Construction

Pending Sections from Owner Civil Consultant

Division 03 – Concrete

03050 – Basic Concrete Materials and Methods

03100 – Concrete Form Work

03200 – Concrete Reinforcement

03300 -- Cast in place Concrete

Division 04 – Masonry

04050 – Basic Masonry Materials and Methods

04053 – Cavity Wall Flashing System

04065 – Mortar and Masonry Grout

04150 – Masonry Reinforcing and Accessories

04205 – Masonry Veneer

04220 – Concrete Masonry Unit

04400 – Architectural Stone Veneer



Division 05 – Metals

05050 – Basic Metal Materials and Methods

05051 – Shop Applied Coatings for Metal

05120 – Structural Steel Framing

05210 – Steel Joist Framing

05310 – Steel Roof Decking

05520 – Metal Railings

Division 06 – Wood and Plastics

06050 – Basic Wood and Plastic Materials and Methods

06066 – Plastic Laminate Clad Counter Tops

06100 – Rough Carpentry

06160 – Exterior Sheathing

06400 – Millwork

06651 – Solid Surface Fabrications

Division 07 – Thermal and Moisture Protection

07050 – Basic Thermal and Moisture Protection

07110 – Dampproofing

07210 – Batt. Insulation

07215 – Blanket Insulation

07260 – Vapor Retarders

07410 – Metal Roof Panels

07420 – Metal Wall Panels

07550 – Modified Bitumen Membrane Roofing

07620 – Sheet Metal Flashing and Trim

07630 – Gutters and Downspouts

07650 – Flexible Flashing



Division 08 – Doors and Windows

08050 – Basic Door and Window Materials and Methods

08120 – Hollow Metal Frames

08130 – Hollow Metal Doors

08210 – Wood Doors

08410 – Aluminum Storefront Doors

08413 – Glazed Aluminum Curtain wall

08510 – Aluminum Storefront Windows

08710 – Finish Hardware

08810 – Glazing

Division 09 –Finishes

09050 – Basic Finish Materials and Methods

09110 – Non Load Bearing Metal Framing

092513– Stucco Soffits (Architectural Coatings and Finishes Assembly ACF)

09260 – Gypsum Board Assemblies

09300 - Ceramic Tile

09510 – Suspended Acoustical Ceiling

09650 - Resilient Tile Flooring

09654 – Rubber Base and Accessories

09685 – Carpet

09840 – Acoustical Wall Panels

09900 - Paints



Division10 – Specialties

10150 – Toilet Partitions09260

10200 – Louvers and Vents

10430 – Exterior Signage

10440 - Interior Signage

10520 – Fire Extinguishers

10650 – Operable Partitions

10730 – Aluminum Walkway Covers

10800 - Toilet Accessories

10900 – Fiberglass Steeple

10950 - Fiberglass Baptistery Tub

Division 11 - Equipment

Not Used

Division 12 - Furnishings

12500 - Window Treatment

12670 – Sanctuary Seating

Division 13 – Special Construction

13123- Pre-Engineered Metal Building

Division 14 – Conveying Equipment - Not Used



Division 15 – Mechanical Systems

15010 _General Mechanical Provisions

15140 – Domestic Water Piping

15150 – Sanitary Waste and Vent Piping

15400 – Plumbing Systems and Equipment

15700 – HVAC Equipment

15738 – Split System Air Conditioning Units

15838 – Power Ventilators

15840 – Ductwork and Accessories

Division 16 – Electrical Systems

16005 - General Electrical 16020 – Codes and Standards 16055 – Over current Protection Device Coordination 16100 – Basic Electrical Materials and Methods 16103 – Grounding and Bonding 16105 – Excavation and Backfill 16107 – Service Entrance Methods and Materials- Underground 16120 – Enclosed Switches and Circuit Breakers 16121 – Conductors and Cables 16150 – Lighting Control Devices

16420 – Panel boards

16450 – Dry Type XFMRS

16470 – Light Poles and Standards

16520 – Interior Lighting

16525 – Site Lighting

16731 – Fire Alarm System

16900 – Work Required for Equipment Furnished by Other Divisions



Appendix Geo Technical Report

END OF SECTION 00010

1 Division 00 – Procurement and Contracting Requirements

Section 00015 – Index of Drawings

M3A Architecture, PLLC A New Sanctuary and Support Facility for: William L. McElroy, AIA NCARB New Zion M.B. Church Copyright 2016© Greenwood, Mississippi

SECTION 00015 – INDEX OF DRAWINGS CIVIL SHEETS

C0.0 - GENERAL NOTES C1.0 - SITE DEMOLITION PLAN C2.0 - SITE LAYOUT PLAN C2.1 - SITE DEVELOPMENT PLAN C3.0 - SITE GRADING PLAN C4.0 - SITE UTILITY PLAN C5.0 - EROSION CONTROL PLAN- PHASE 1 C6.0 - CIVIL DETAILS L1.0 - LANDSCAPE PLAN

ARCHITECTURAL SHEETS T1.00 - TITLE PAGE LS1.01 - LIFE SAFETY PLAN- PHASE 1 A1.00 - SITE PLAN A1.01 - FIRST FLOOR PLAN A1.02 - REFLECTED CEILING PLAN & FINISH SCHEDULE A1.03 - ROOF PLAN A2.01 - BUILDING ELEVATIONS A2.02 - BUILDING ELEVATIONS & INTERIOR ELEVATIONS A3.01 - BUILDING SECTIONS A3.02 - BUILDING SECTIONS A4.01 - WALL SECTIONS A4.02 - WALL SECTIONS A4.03 - WALL SECTIONS A4.04 - DETAILS A4.05 - DETAILS A5.01 - DOOR SCHEDULE & DETAILS A5.02 - WINDOW SCHEDULE & DETAILS A6.01 - ENLARGED FLOOR PLANS & INTERIOR ELEVATIONS A7.01 - MILLWORK ELEVATIONS & DETAILS

STRUCTURAL SHEETS S0.01 - GENERAL STRUCTURAL NOTES S1.01 - FOUNDATION PLAN S2.01 - ROOF FRAMING PLAN S2.02 - 1ST FLOOR FRAMING PLAN--BAPTISTERY & CHOIR AREA S3.01 - FOUNDATION DETAILS S3.02 - FOUNDATION SCHEDULES & DETAILS S4.01 - STEEL FRAMING DETAILS


Section 00015 – Index of Drawings


MECHANICAL SHEETS FP1.00 - SPRINKLER PLAN & DETAILS M1.00 - MECHANICAL PLANS & DETAILS M1.01 - HVAC ROOF PLAN, SCHEDULES & DETAILS P1.00 - PLUMBING PLAN P1.01 - PLUMBING DETAILS

ELECTRICAL SHEETS

E1.1 - ELECTRICAL LEGEND & ABBREVIATIONS E1.2 - ELECTRICAL SITE PLAN E2.1 - LIGHTING FLOOR PLAN E3.1 - POWER & SYSTEMS FLOOR PLAN E4.1 - ELECTRICAL SCHEDULES E4.2 - ELECTRICAL RISER & DETAILS E4.3 - FIRE ALARM RISER & CONTROL DIAGRAMS E5.1 - ELECTRICAL DETAILS E5.2 - ELECTRICAL DETAILS



00100 – Advertisement for Bids

M3A Architecture, PLLC A New Sanctuary and Support Facility for: William L. McElroy, AIA, NCARB New Zion M.B. Church Copyright 2016© Greenwood, Mississippi

SECTION 00100 - ADVERTISEMENT FOR BIDS

NOTICE OF BIDS

Notice is hereby given that sealed bids will be received by the New Zion Board of Trustees, 729 Carrollton Avenue, Greenwood, Mississippi, for a New Sanctuary and Support Facility- Phase 1. All bids will be received until 6:00 P.M., CST on Tuesday, May 09, 2017, at which time they will be publicly opened and read aloud. Bid documents are being made available via electronic copy. For a copy of the contract documents please contact Kusa, Olutosin at 601-981-1227 or [email protected]. Questions regarding plan clarifications or request for information should be directed to the architect as follows: M3A Architecture PLLC/William L. McElroy AIA, NCARB 601-981-1227 – P 601-983-4444 – F All Contractors who intend to submit “BIDS” are required to attend the mandatory pre-bid conference at New Zion Missionary Baptist Church, 729 Carrollton Avenue, Greenwood, Mississippi, on Monday, April 17, 2016, at 6:00 PM. Failure to attend Pre Bid Conference will result in disqualification of bid submission. All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier’s check or a Bid Bond written by a company licensed to do business in Mississippi. The successful bidder will be required to furnish a Performance and a Payment Bond written by a company licensed to do business in Mississippi, each in an amount equal to 100% of the contract amount. The Owner reserves the right to reject any and all bids.

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1 Division 00 – Procurement and Contracting Requirements 00200 – Instructions to Bidders


SECTION 00200 - INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Identification of project instructions to Bidders

B. Provisions for Document Modifications

C. Definition of Contractor's Responsibility

1.02 IDENTIFICATION

A. The Project "Instruction to Bidders" shall be the standard document of the American Institute of Architects known as "AIA Document A701, Instruction sot Bidders, 1997 Edition."

B. A copy of the Project Instructions to Bidders is on file at the Architect's office and copies are available for Contractor's examination.

C. The AIA Document A701 is hereby incorporated by reference as though fully written herein.

1.03 DOCUMENT INCLUDES

A. Invitation 1. Bid Submission 2. Work Identified in the Contract Documents 3. Contract Time

B. Bid Documents and Contract Documents 1. Definitions 2. Contract Documents Identification 3. Availability 4. Examination 5. Inquiries/Addenda 6. Product/Assembly/System Substitutions

C. Site Assessment 1. Site Examination 2. Pre-bid Conference

D. Qualifications 1. Qualifications 2. Subcontractors/Suppliers/Others

E. Bid Submission 1. Bid Ineligibility 2. Submission Procedure

F. Bid Enclosures/Requirements 1. Security Deposit 2. Consent of Surety 3. Performance Assurance 4. Insurance 5. Bid Form Requirements 6. Fees for Changes in the Work 7. Bid Form Signature



8. Additional Bid Information

G. Offer Acceptance/Rejection 1. Duration of Offer 2. Acceptance of Offer

1.04 RELATED DOCUMENTS

A. Document 00100 - Advertisement for Bids.

B. Document 00210 – Supplementary Instructions to Bidders

C. Document 00220 – Special Provisions and Regulations

D. Document 00300 - Information Available To Bidders.

E. Document 00410 - Proposal Form.

F. Document 00430 - Supplements to Bid Form.

G. Document 00500 – Agreement Forms

H. Document 00600 – Bond Forms

I. Document 00700 – General Conditions

J. Document 00800 - Supplementary Conditions

K. Document 00820 – MBE/WBE Participation Policy

L. Document 00900 – Insurance Requirements

1.05 INVITATION

A. BID SUBMISSION 1. Bids signed and under seal, executed, and dated will be received at the

office of the New Zion M.B. Church, 729 Carrollton Avenue, Greenwood, Mississippi.

2. Offers submitted after the above time shall be returned to the bidder unopened.

3. Submit required Supplements to Bid Forms with completed package. 4. Offers will be opened at 6:00 PM on Tuesday May 09, 2017. 5. Amendments to the submitted offer will be permitted if received in writing

prior to bid closing and if endorsed by the same party or parties who signed and sealed the offer.

B. WORK IDENTIFIED IN THE CONTRACT DOCUMENTS 1. Work of this proposed Contract comprises building construction, including

general construction Work. 2. Location: New Zion M.B. Church, 729 Carrollton Avenue, Greenwood,

Mississippi 3. Offers submitted

C. CONTRACT TIME 1. Base Bid contract Time - Perform the Work in Three Hundred Days (300)

calendar days.

1.06 BID DOCUMENTS AND CONTRACT DOCUMENTS

A. DEFINITIONS 1. Bid Documents: Contract Documents supplemented with Invitation to Bid,



Instructions to Bidders, Information Available to Bidders, Bid Form Supplements To Bid Forms and Appendices identified.

2. Contract Documents: Defined in General Conditions including issued Addenda.

3. Bid, Offer, or Bidding: Act of submitting an offer under seal. 4. Bid Amount: Monetary sum identified by the Bidder in the Bid Form.

B. CONTRACT DOCUMENTS IDENTIFICATION 1. The Contract Documents are identified as Project Number 14-010, dated

March 15, 2017 as prepared by M3A Architecture, PLLC located at 4880 McWillie Circle, Jackson, Mississippi 39206, and with contents as identified in the Table of Contents.

C. AVAILABILITY 1. Bid documents are being made available electronically to all invited

Bidders. 2. Bid Documents are made available only for the purpose of obtaining offers

for this project. Their use does not grant a license for other purposes.

D. EXAMINATION 1. Bid Documents may be viewed at the office of M3A Architecture, PLLC.

located at 4880 McWillie Circle, Jackson, Mississippi 39206. 2. Upon receipt of Bid Documents verify that documents are complete. Notify

M3A Architects, PLLC. should the documents be incomplete. 3. Immediately notify M3A Architects, PLLC. upon finding discrepancies or

omissions in the Bid Documents.

E. INQUIRIES/ADDENDA 1. Direct questions to Lena Franklin, telephone 601-981-1227, fax number

601-983-4444 e-mail [email protected] 2. Addenda may be issued during the bidding period. All Addenda become

part of the Contract Documents. Include resultant costs in the Bid Amount.

3. Verbal answers are not binding on any party. 4. Clarifications requested by bidders must be in writing not less than SEVEN

(7) days before date set for receipt of bids. All request for clarifications received after the deadline are subject to a lack of response.

5. All replies will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

F. PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS 1. Where the Bid Documents stipulate a particular product, substitutions will

not be considered prior to bid opening. All bids must be based off the specified product or a listed approved equal.

2. See Section 01600 - Product Requirements for additional requirements.

1.07 SITE ASSESSMENT

A. SITE EXAMINATION 1. All bidders are required to examine the project site before submitting a bid. 2. The bidder is required to contact the Owner in order to arrange a date and

time to visit the project site. 3. The bidder is not required to contact M3A Architecture, PLLC. in order to

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arrange a date and time to visit the project site.

B. MANDATORY PREBID CONFERENCE 1. A bidder’s conference has been scheduled for 6:00 PM on April 17, 2017

at the New Zion M.B. Church, 729 Carrollton Avenue, Greenwood, Mississippi

2. All Invited bidders must attend this mandatory pre bid conference. 3. Attendance is mandatory to be eligible to submit a formal “BID”. 4. Representatives of M3A Architecture, PLLC. will be in attendance. 5. Summarized minutes of this meeting will be circulated to attendees. These

minutes will not form part of the Contract Documents. 6. Information relevant to the Bid Documents will be recorded in an

Addendum, issued to Bid Document recipients.

1.08 QUALIFICATIONS

A. EVIDENCE OF QUALIFICATIONS 1. To demonstrate qualification for performing the Work of this Contract,

bidders may be requested to submit written evidence of financial position, license to perform work in the State of Mississippi. Qualification Statement will be requested from selected low bidders and required to be submitted forty eight (48) hours after bids are opened.

B. SUBCONTRACTORS/SUPPLIERS/OTHERS 1. The Owner reserves the right to reject a proposed subcontractor for

reasonable cause. 2. Section 00410 – Supplementary Bid Form A – List of Subcontractors to be

requested from qualified selected bidders within forty eight (48) hours of bid submission. Failure to provide upon request may be waived or be declared unacceptable at the discretion of the Owner,

2. Refer to Section 00700 - General Conditions.

1.09 BID SUBMISSION

A. SUBMISSION PROCEDURE – HARD COPY 1. Bidders shall be solely responsible for the delivery of their bids in the

manner and time prescribed. 2. Submit THREE (3) copies of the executed offer on the Bid Forms provided,

signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, certificate of responsibility number, project name and number, bid package number and Owner’s name on the outside.

3. Improperly completed information, irregularities in bid bond, shall be cause not to open the Bid Form envelope and declare the bid invalid or informal.

4. An abstract summary of submitted bids will be made available to all bidders following bid opening.

B. SUBMISSION PROCEUDRE – ELECTRONIC COPY 1. Bidders shall be solely responsible for the submission of their bids in the

manner and time prescribed. 2. Improperly completed information, irregularities in bid bond, shall be

cause not to accept the Bid Form and declare the bid invalid or informal. 3. An abstract summary of submitted bids will be made available to all

bidders following bid opening.



C. BID INELIGIBILITY 1. Bids that are unsigned, improperly signed or sealed, conditional, illegible,

obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, will at the discretion of the Owner, be declared unacceptable.

2. Bid Forms, Appendices, and enclosures that are improperly prepared will, at the discretion of the Owner, be declared unacceptable.

3. Failure to provide security deposit, bonding or insurance requirements will, at the discretion of the Owner, be waived.

1.10 BID ENCLOSURES/REQUIREMENTS

A. SECURITY DEPOSIT 1. Bids shall be accompanied by a security deposit as follows:

a. Bid Bond in the amount of five percent (5%) of base bid price on AIA A310 Bid Bond Form.

2. Endorse the Bid Bond in the name of the New Zion M.B. Church Board of Trustees as oblige, signed and sealed by the principal and surety.

3. The security deposit will be returned after delivery to Monroe City School Board of the required Performance and Payment Bond(s) by the accepted bidder.

4. Include the cost of bid security in the Bid Amount. 5. If no contract is awarded, all security deposits will be returned.

B. CONSENT OF SURETY 1. Section 00430 – Supplementary Bid Form C - Consent of Surety Form will

be requested from selected low bidders and required to be submitted forty eight (48) hours after bids are opened.

C. PERFORMANCE ASSURANCE 1. Accepted Bidder: Provide a Performance and Payment bond as described

in Document 00800 - Supplementary Conditions. 2. Include the cost of performance assurance bonds in the Bid Amount and

identify the cost on the Bid Form.

D. INSURANCE 1. Section 00440 – Supplementary Bid Form D - Undertaking of Insurance

form will be requested from selected low bidders and required to be submitted forty eight (48) hours after bids are opened.

E. BID FORM REQUIREMENTS 1. Complete all requested information in the Bid Form and Appendices. 2. Taxes: Refer to Document 00800 - Supplementary Conditions for

inclusion of taxes, procedures for tax rebate claims, and products that are tax exempt.

F. FEES FOR CHANGES IN THE WORK 1. The overhead and profit fees on own Work and Work by subcontractors,

applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Amount is based shall be as follows:

a. Fifteen Percent (15%) on own Work b. Ten Percent (10%) on Subcontract Work

G. BID FORM SIGNATURE 1. The Bid Form shall be signed by the bidder, as follows:

a. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor"



under the signature. Affix seal. b. Partnership: Signature of all partners in the presence of a witness

who will also sign. Insert the word "Partner" under each signature. Affix seal to each signature.

c. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, a copy of the by-law resolution of their board of directors authorizing them to do so, must also be submitted with the Bid Form in the bid envelope.

d. Joint Venture: Each party of the joint venture shall execute the Bid Form under their respective seals in a manner appropriate to such party as described above, similar to the requirements of a Partnership.

H. ADDITIONAL BID INFORMATION 1. To be requested from qualified selected bidders within forty eight (48)

hours of bid submission. Failure to provide upon request may be waived or be declared unacceptable at the discretion of New Zion Board of Trustees: a. Section 00410 - Supplement A – List of Subcontractors: Include

the names of all Subcontractors and the portions of the Work they will perform. Supplement A to be requested from qualified selected bidders within forty eight (48) hours of bid submission. Failure to provide upon request may be waived or be declared unacceptable at the discretion of New Zion Board of Trustees.

b. Section 00430 – Supplementary Bid Form C – Consent of Surety – Consent of Surety form to be requested from qualified selected

bidders within forty eight (48) hours of bid submission. Failure to provide upon request may be waived or be declared unacceptable at the discretion of New Zion Board of Trustees.

c. Section 00440 – Supplementary Bid Form D – Undertaking of

Insurance – Undertaking of Insurance form to be requested from qualified selected bidders within forty eight (48) hours of bid submission. Failure to provide upon request may be waived or be declared unacceptable at the discretion of New Zion Board of Trustees.

1.11 OFFER ACCEPTANCE/REJECTION

A. DURATION OF OFFER 1. Bids shall remain open to acceptance and shall be irrevocable for a period

of forty-five (45) days after the bid closing date.

B. ACCEPTANCE OF OFFER 1. The Owner reserves the right to accept or reject any or all offers. 2. After acceptance by the New Zion Board of Trustees, M3A Architecture,

PLLC on behalf of the Owner, will issue to the successful bidder, a written Bid Acceptance.


1 Division 00 –Procurement and Contracting Requirements



SECTION 00210 – SUPPLEMENTARY INSTRUCTION TO BIDDERS PART 1 – GENERAL 1.01 SECTION INCLUDES

A. Identification of Project Supplementary Instructions To Bidders.

B. General Provisions.

C. Supplements.

1.02 IDENTIFICATION

A. The "Supplements" included hereinafter modify the "Instructions To Bidders" (AIA Document A701, Instructions to Bidders, 1997 Edition) identified in Section 00200.

1.03 GENERAL REVISIONS

A. Where a portion of the Instructions To Bidders is modified by these Supplementary

Instructions To Bidders, the unaltered portions shall remain in effect.

1.04 SUPPLEMENTS

A. To Article 1 - Definitions:

1. Add the following subparagraphs:

1.10 The Owner is New Zion Missionary Baptist Church

B. To Article 3 - Bidding Documents:

Amend to paragraph 3.1.1. to read Contract Documents may be reviewed at the office of the Architect. Prospective bidders may obtain copies of all materials required for bidding purposes. There is a three hundred and fifty dollar refundable deposit required to obtain contract documents.

1. Delete paragraph 3.1.2. 2. Add to paragraph 3.2, subparagraph 3.2.4:

3.2.4 Should there be any discrepancy between the specifications and the drawings or between the larger and smaller scale drawings or between the figures and the scale, the specifications shall take precedence in all cases, the larger scale drawings shall be followed in preference to the smaller scale, the descriptive writing in preference to the material symbols and the figures rather than the scale. Any unusual conditions found to exist at the site or discrepancies found on the drawings shall be called to the attention of the Architect prior to submitting proposal and request interpretation. The Architect’s Project Manager will send written instruction or interpretations to all plan holders-neither the Owner nor the Project Manager will be responsible for oral instructions. If the Contractor fails to make such request no




excuse thereafter shall be entertained for failure to carry out work in satisfactory manner and no additional compensation shall be allowed for such discrepancies or unusual conditions.

3. Delete paragraph 3.3.2, 3.3.3 and 3.3.4

4. Substitute 3.3.2 to read:

“No substitution will be considered prior to receipt of bids. Substitutions will be considered as per Section 01600 as incorporated in the specifications.”

5. Substitute 3.3.3 to read:

“Meaning of "or equal", "as directed", "as approved", etc. or words of like effect signify approval by the Project Manager and/or Owner. The Project Manager's approval will not relieve the contractor of responsibility for materials, equipment or work later found to be defective not conforming to the contract documents or otherwise unsuitable for the work.”

C. To Article 4 - Bidding Procedures:

1. Add to paragraph 4.1.1:

Bids shall be submitted in TRIPLICATE.

2. Alter paragraph 4.1.4 to read:

All bids must be normal and regular in every respect with no interlineations, excisions or special conditions shall be made on or included in the Bid Form by the Bidder.

3. Add to paragraph 4.2.1:

The bid must be accompanied by a bid guaranty which shall not be less than five percent (5%) of the amount of the Base Bid. At the option of the Bidder, the guaranty may be a Certified Check, Bank Draft, Negotiable U. S. Government Bonds (at par value), or a Bid Bond. The Bid Bond shall be secured by a guaranty of a surety company listed in the latest U. S. Treasury Circular 570. The amount of such Bid Bond shall be within the maximum specified for such Company in said Circular 570. No bid will be considered unless it is accompanied by the required guaranty. Certified check or bank draft must be made payable to the order of the Owner. Cash deposits will not be accepted. The Bid guaranty shall insure the execution of the Agreement and the furnishing of the surety bond or bonds by the successful Bidder, all as required by the Bid/Contract Documents. (Refer also to Paragraph 9.16.1 at the end of these Supplementary Instructions To Bidders)

D. To Article 7 - Performance Bond and Payment Bond:

1. Add to paragraphs 7.1.1, 7.1.2, 7.1.3, 7.2.1, and 7.2.2, the following:

Having satisfied all conditions of award as set forth elsewhere in these documents, the successful Bidder shall, within ten (10) WORKING days of Contract award, furnish a surety bond in a penal sum not less than the amount




of the Contract as awarded as security for the faithful performance of the Contract (Performance Bond). In addition, the successful bidder shall within the period specified above furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the payment of all persons, firms or corporations to whom Contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work (Payment Bond). Such bonds shall be in the same form as those included in the Contract Documents and shall have the same date as or a date subsequent to that of the Agreement. The current power of attorney for the person who signs for any surety by a guaranty or surety company listed in the latest issue of the U. S. Treasury Circular 570 and the penal sum shall be within the maximum specified for such company in said Circular 570. Said power of attorney shall be provided on a stipulated AIA form or approved similar forms.

E. To Section 00200 - Instructions To Bidders, add the following Article 9 - Miscellaneous

Provisions:

ARTICLE 9

MISCELLANEOUS PROVISIONS

9.1 STATEMENT OF BIDDER'S QUALIFICATIONS

9.1.1. Each Bidder shall, upon request of the Owner, submit on the form specified for that purpose, his experience record in constructing the type of improvements embraced in the project, his organization and equipment available for the work contemplated and when specifically requested by the Owner, a detailed financial statement. The Owner shall have the right to take steps as it deems necessary to determine the ability of the Bidder to perform his obligations under the Contract and the Bidder shall furnish the Owner all such information and data for this purpose as it may request. The right is reserved to reject any Bid where an investigation of the available evidence of information does not satisfy the Owner that the Bidder is qualified to carry out properly the terms of the Contract.

9.2 OTHER CONTRACTS

9.2.1 The Owner may award or may have awarded other contracts for additional

work and the Contractor shall operate fully with such other Contractors by scheduling his own work with that to be performed under other Contracts as may be directed by the Owner. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled.

9.3 REVIEW BY OWNER

9.3.1 The Owner and its authorized representatives and agents shall at all times

have access to and be permitted to observe and review all work, materials, equipment, payrolls, personnel records, employment conditions, material invoices, and other relevant data and records pertaining to this Contract provided, however, that all instructions and approval with respect to the Work will be given the Contractor only by the Owner through its authorized representatives or agents.




9.4 RETAINAGE

9.4.1 Bidders are instructed to review the GENERAL CONDITIONS - ARTICLE 9,

regarding Payments and Completion. The Owner shall consistently retain five percent (5%) of the portion of the Contract Sum properly allocable to labor, materials, and equipment incorporated in the work and five percent (5%) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or if approved by the Owner at some other location agreed upon in writing. When the contract is at least 50% complete, on schedule, and satisfactory, in the Construction Mangers’ opinion 50% of the retainage to date shall be returned to the contractor for distribution to the appropriate subcontractor and suppliers. Provided, however, The Owner shall consistently retain two and one half percent (2.5%) of the portion of the Contract Sum properly allocable to labor, materials, and equipment incorporated in the work and two and one half percent (2.5%) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or if approved by the Owner at some other location agreed upon in writing until the point of Final Acceptance by the Owner is achieved.

9.5 EQUAL EMPLOYMENT OPPORTUNITY

9.5.1 Attention to Bidders is particularly called to the requirement for ensuring that

employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin. (Title IV of the Civil Rights Act of 1964, 42USC2000d and Title 43, Part 17 CFR). The Bidder's attention is also called to the Federal Requirement for Affirmative Action to Insure Equal Employment Opportunity (Executive Order 11246 entitled, "Equal Employment Opportunity" as amended by Executive Order 11375 and supplemented in Department of Labor Regulations 41 CFR Part 60).

9.6 CONTRACT TIME

9.6.1 The selected Contractor shall substantially complete (95%) the herein

described work within TWO HUNDRED AND FORTY (240) calendar days from the issuance of the “Notice to Proceed”.

9.7 AWARD OF CONTRACT

9.7.1 In determining the lowest responsible bid, the following will be considered:

1. Whether a Bidder:

a. Maintains a permanent place of business. b. Has adequate equipment to do the work properly and

expediently. c. Has suitable financial status. d. Has appropriate practical and technical experience. e. Has met the requirements of the Washington County’s Equal

Business Opportunity Policy as specified in the supplemental general conditions.

2. A Bidder must hold a valid Certificate of Responsibility in accordance

with statutory requirements. Any sub-contractor whose work exceeds




$50,000.00 will be required to have a valid Certificate of Responsibility.

9.7.2 The contract, if awarded, will be awarded as promptly as possible after the

opening of the bids as, in the discretion of the Owner, possible. The Owner reserves the right, in its discretion, to determine what are informalities in making, receiving, and opening the bids and the awarding of a contract thereon, and the further right to waive any such informality when such waiver is, in the discretion of the Owner, in the best interest of the Owner.

9.8 BOND FORMS

9.8.1 Performance Bond and Labor Material Payment Bond Standard Forms are

included herewith. Bonds must be written and submitted on these forms only. No other forms will be accepted.

9.9 NONRESIDENT CONTRACTORS

9.9.1 When a non-resident contractor submits a bid for a Louisiana public project,

he shall attach thereto a copy of his resident State's current law pertaining to such State's treatment of non-resident contractors.

9.10 PRE-BID CONFERENCE

9.10.1 A mandatory Pre-Bid Conference will be held. Location, time and date will be

set by the Project Manager. ALL INVITED CONTRACTORS, SUBCONTRACTORS, AND SUPPLIERS ARE REQUIRED TO ATTEND.

9.10.2 All Bidders are expected to have familiarized themselves with conditions

relating to The Work prior to the Pre-Bid Conference.

9.11 WITHDRAWAL OF BIDS

9.11.1 Any bid may be withdrawn prior to the scheduled time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. Bids may not be withdrawn until sixty (60) days after receipt of bids.

9.12 LAWS AND REGULATIONS

9.12.1 Bidders' attention is directed to the fact that all applicable state laws,

municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project apply to the contract.

9.13 LIQUIDATED DAMAGES

9.13.1 For Failure to Enter Into Contract: The successful bidder, upon his failure or

refusal to execute and deliver the contract and bonds required within ten (10) days after he has received notice of acceptance of his bid, will forfeit to the Owner as liquidated damages the security deposited with his bid.

9.13.2 For Failure to Substantially Complete Project in Time Stipulated: Refer to

Supplementary Conditions.




9.14 WARRANTIES

9.14.1 As per state law - Any wording to the effect of disallowing "WARRANTIES EITHER EXPRESSED OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE" SHALL BE removed or deleted from the warranty.

9.15 DISQUALIFICATION OF BIDDERS

9.15.1 Disqualification of bidders: Any one or more of the following causes may be considered as sufficient for the disqualification of the bidder and the rejection of his bid:

1. For failing to pay, or satisfactorily settle, all bills due all persons

furnishing labor, equipment and supplies on former contracts. 2. For being in arrears on existing contracts. 3. Being in litigation with Washington County. 4. Having defaulted on a previous contract(s). 5. Failure to submit a completed and fully executed Bid Submission

package as stated in Section 00200 – Instructions to Bidders may be considered as sufficient reason for disqualification of bidder and rejection of the bid.


1 Division 00 – Procurement and Contracting Requirements 00300 – Information Available to Applicants


SECTION 00300 - INFORMATION AVAILABLE TO APPLICANTS

PART 1 - EXISTING REPORTS AND SURVEYS

1.01 SUBSURFACE INVESTIGATION REPORT

A. A copy of a geotechnical report with respect to the building site is attached in the Appendix.

B. This report identifies properties of below grade conditions and offers recommendations for the design of foundations, prepared primarily for the use of M3A Architects, PLLC.

C. The recommendations described shall not be construed as a requirement of this Contract, unless specifically referenced in the Contract Documents.

D. This report, by its nature, cannot reveal all conditions that exist on the site. Should subsurface conditions be found to vary substantially from this report, changes in the design and construction of foundations will be made, with resulting credits or expenditures to the Contract Price accruing to New Zion M.B. Church.

1.02 TOPOGRAPHIC SURVEY

A. A copy of a topographic survey with respect to the project site is provided on the Construction Drawings.

B. This survey identifies grade elevations prepared primarily for the use of M3A Architects, PLLC. in establishing new grades and identifying natural water shed.

1.03 EXISTING CONDITIONS SURVEY

A. A copy of a survey with respect to the condition of the existing construction is provided on the construction drawings.

B. This survey identifies conditions of existing construction prepared primarily for the use of M3A Architects, PLLC. in establishing the extent of the new versus existing work.


1 Division 00 – Procurement and Contracting Requirements 00400 – Proposal Form


SECTION 00400 - PROPOSAL FORM THE PROJECT AND THE PARTIES

TO: New Zion Missionary Baptist Church 729 Carrollton Avenue Greenwood, Mississippi SUBMITTED BY: (Bidder to enter name and address) Bidder's Full Name _________________________ Address _________________________ City, State, Zip_________________________ FOR: ____________________________ DATE: ______________ (Bidder to enter date) Ladies and Gentlemen: I/We having carefully examined the Drawings, Specifications and all Addenda issued prior to the bid opening date, having visited the Project site and apprised myself/ourselves of the conditions affecting the work to be performed, and having obtained and correlated any other information deemed necessary by me/us to submit this bid, hereby propose to furnish all services and labor, and all supplies, materials, and equipment required to complete the work at the cost indicated herein below. I/We will not withdraw this bid for forty-five (45) days from the date of the bid opening. If written notice of acceptance of this bid is received by me/us from New Zion Missionary Baptist Church within forty-five days after the date of the bid opening, I/we shall submit to the Project Administrator, within ten (10) working days after the receipt of such notice, an executed contract and all other documentation required by the bid specifications. I/WE UNDERSTAND AND AGREE THAT NEITHER THE AWARD OF THIS BID TO ME/US BY NEW ZION M.B. CHURCH NOR RECEIPT BY ME/US OF A NOTICE OF ACCEPTANCE OF THIS BID SHALL CONSTITUTE THE MAKING OF A CONTRACT BETWEEN NEW ZION M.B. CHURCH AND ME/US, WHICH SHALL BE CONDITIONED UPON THE EXECUTION BY BOTH NEW ZION M.B. CHURCH AND ME/US OF A FORMAL, WRITTEN AGREEMENT. PHASE ONE BID OFFER All labor, materials, and equipment to complete the entire Scope of Work (Modified by Addenda as applicable) for A New Sanctuary and Support Facility, 729 Carrollton Avenue, Greenwood, Mississippi. Complete the work in Three Hundred (300) Calendar Days The lump sum base bid is: ________________________________________________________ ________________________________________________________ Dollars ($___________ _ )



ACCEPTANCE This offer shall be open to acceptance and is irrevocable for forty-five (45) from the bid closing date. If this bid is accepted by the Owner within the time period stated above, we will: 1. Execute the Agreement within seven days of receipt of Notice of Award. 2. Furnish the required bonds within seven days of receipt of Notice of Award. 3. Commence work within seven days after written Notice to Proceed of this bid. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to New Zion M.B. Church and the Board of Trustees by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time. CONTRACT TIME If this Bid is accepted, we will: Complete the proposed Scope of Work to allow the entire project to be completed within 300 Calendar days from the Notice to Proceed. CHANGES TO THE WORK When Architect establishes that the method of valuation for Changes in the Work will be net cost plus a percentage fee in accordance with General Conditions, our percentage fee will be: Fifteen (15%) percent overhead and profit on the net cost of our own Work; Ten Percent (10%) percent on the cost of work done by any Subcontractor. ADDENDA The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum. Addendum # Dated ________________.

Addendum # Dated ________________. Addendum # Dated ________________.

Addendum # Dated ________________.



BID FORM SIGNATURE(S) The Corporate Seal of: ____________________________________________ (Seal) (Bidder - print the full name of your firm) was hereunto affixed in the presence of: ____________________________________________ (Authorized signing officer, Title) ____________________________________________ (Authorized signing officer, Title) If the Bid is a joint venture or partnership, add additional forms of execution for each member of the joint venture in the appropriate form or forms as above.


1 Division 00 – Procurement and Contracting Requirements 00431 – Supplement A – List of Subcontractors


SECTION 00431 - SUPPLEMENT A - LIST OF SUBCONTRACTORS

PARTICULARS

Herewith is the list of Subcontractors referenced in the bid submitted by:

(Bidder) ____________________________________

To (Owner):

Dated ___________________ and which is an integral part of the Bid Form.

The following work will be performed (or provided) by Subcontractors and coordinated by us:

LIST OF SUBCONTRACTORS

SUBCONTRACTORS NAME VALUE OF WORK SCOPE OF WORK


1 Division 00 – Procurement and Contracting Requirements 00433 – Supplement E – Consent of Surety


SECTION 00433 - SUPPLEMENT B – CONSENT OF SURETY

Note to Bidders concerning Consent of Surety: Below you will find a sample letter for the Consent of Surety that will be requested from selected qualified bidders to provide within forty eight (48) hours of Bid Opening

Bond No. ____________________________________

The

(Name of Surety Company)

A corporation organized and existing under the laws of the State of and licensed to do business in the State of Mississippi, hereby consents and agrees that if the Contract for the: New Sanctuary and Support Facility for New Zion M.B. Church be awarded to:

(Name of your Company Here)

the undersigned Corporation agrees with the said Owner New Zion M.B. Church, to execute the final bond as required by the specifications and to become surety in the full amount of the contract price, not to exceed ($ ) dollars, or ( %) percent for the faithful performance of the Contract.

Note: Percentage (%) or Dollar ($) amount must include base bid price plus any/and all alternates.

In witness whereof, the undersigned Corporation has caused this agreement to be signed by its duly authorized representative and its Corporate Seal to be hereto affixed this day of , 20 .

(Name of Surety Company)

(Attorney in fact)

Counter signed by

Resident Agent


1 Division 00 – Procurement and Contracting Requirements 00500 – Agreement Form


SECTION 00500 – AGREEMENT FORM

PART 1 – GENERAL


1. Identification of Agreement Form

2. Definition of Contractor’s Responsibility

1.02 IDENTIFICATION

1. AIA Document A101-2007 Edition, Standard Form of Agreement Between Owner and Contractor is hereby made a part of this contract exactly as though fully written and incorporated herein.

2. A draft copy of said agreement form is also on file at the office of M3A Architecture, PLLC and is available for review upon request.

1.03 RELATED REQUIREMENTS

1. Section 00700 - General Conditions.

2. Section 00800 - Supplementary Conditions.

1.04 CONTRACTOR’S RESPONSIBILITY

1. Contractors are presumed to be familiar with the identified agreement form. If not, Contractor’s, intending to provide proposals for the Work of this Project, are advised to read and understand the referenced document prior to submitting bids and/or executing the said agreement.

PART 2 – PRODUCTS (NOT APPLICABLE)

PART 3 – EXECUTION (NOT APPLICABLE)


1 Division 00 – Procurement and Contracting Requirements 00600 – Bond Forms


SECTION 00600 – BOND FORMS

PART 1 – GENERAL


A. The Contractor is responsible for obtaining a valid license to use all copyrighted documents specified but not included in the Project Manual.

1.02 FORMS

A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in the Contract Documents.

B. Bond Forms: 1. Performance and Payment Bond Form: AIA A312.

2. A draft copy of said agreement form is also on file at the office of M3A Architecture, PLLC and is available for review upon request.

1.04 REFERENCES

A. AIA A312 - Performance Bond and Payment Bond



END SECTION OF 00600

1 Division 00 – Procurement and Contracting Requirements 00700 – General Conditions


SECTION 00700 - GENERAL CONDITIONS

PART 1 – GENERAL


A. Identification of Project General Conditions

B. Provisions for Document Modifications

C. Definition of Contractor’s Responsibility

D. Related Requirements

1.02 IDENTIFICATION

A. The Project General Conditions shall be the standard document of the American Institute of Architects known as “AIA DOCUMENT A201, GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION, 2007 EDITION.”

B. The AIA Document A201 is hereby incorporated by reference as though fully written herein and attached a draft copy attached hereto.

C. A copy of the Project General Conditions is on file at the Architects office and is available for examination upon request.

1.03 DOCUMENT MODIFICATIONS

A. Modifications to the General Conditions are made only under the provisions of Section 00800 – Supplementary General Conditions included in this Project Manual.

B. Refer to Section 00800 – Supplementary General Conditions for any and all amendments to these General Conditions.

1.04 CONTRACTOR’S RESPONSIBILITY

A. Contractors are presumed to be familiar with the Project General Conditions. If not, any and all parties, intending to provide products or services for the Work for this Project are advised to read and understand the referenced document prior to submitting bids and performing and work.

1.05 RELATED REQUIREMENTS

A Section 00800 - Supplementary Conditions.

B. Section 01422 - Definitions.






M3A Architecture, PLLC A New Sanctuary and Support Facility for: William L. McElroy, AIA NCARB New Zion M.B. Zion Copyright 2016© Greenwood, Mississippi

SECTION 00800 - SUPPLEMENTARY CONDITIONS

PART 1 – GENERAL


A. Identification of project Supplementary Conditions.

B. General Provisions.

C. Supplements.

1.02 IDENTIFICATION

A. The "Supplements" included herein modify the Project General Conditions (AIA Document A201) identified in section 00700.

1.03 GENERAL PROVISIONS

A. Where a portion of the Project General Conditions is modified by these

Supplementary General Conditions, the unaltered portion shall remain in effect.

B. Supplements included are SGC1 through SC19.

1.04 SUPPLEMENTS

SUPPLEMENTS TO GENERAL CONDITIONS AIA DOCUMENT A201 ARTICLE 1 GENERAL PROVISIONS SGC1 Amend subparagraph 1.1.1 of AIA General Conditions to include: Any stipulations made in the

Advertisement for Bid, Instructions to Bidders or Supplements thereto or other elements of the Bidding Documents, which provide for specific requirements of the Contractor/Selected Bidder, shall also form a part of this Contract.

SGC2 Supplement paragraph 1.1.6 as follows:

Manufactured items installed per manufacturers’ instructions, recommendations, directions, etc., latest edition unless otherwise specified. Manufacturers’ Technical Association's or Societies or Government's Specifications referenced herein become a part of these specifications.

ARTICLE 2 OWNER SGC3 Delete Subparagraph 2.2.5 and substitute the following:

2.2.5 The Contractor may have printed at his own expense, any number of additional copies for its use during construction.

SGC4 Add to paragraph 2.4 new subparagraph 2.4.2 of the AIA General Conditions to read as follows: Review by Owner: The owner or its authorized representatives, and agents shall, at all times, have access to and be permitted to observe and review all work, materials, equipment, payrolls,




personnel records, employment conditions, material invoices and other relevant data and records pertaining to this Contract, provided, however, that all instructions and approval with respect to the work will be given the Contractor only by the Owner through its authorized representatives or agents.

ARTICLE 3 CONTRACTOR SGC5 Supplement paragraph 3.2.1 as follows:

Any unusual condition found to exist at the site or discrepancies found on drawings shall be called to the attention of the Architect prior to submitting the bid and an interpretation requested from the Architect. If the Contractor fails to make such request, no excuse will be entertained thereafter for failure to carry out work in a satisfactory manner. No additional compensation will be allowed for such discrepancies or unusual conditions. Refer to paragraph 3.2 of INSTRUCTIONS TO BIDDERS.

SGC6 Add the following subparagraph 3.12.1.1 to 3.12.1 After the Contract has been executed, the Owner and the Architect will consider a formal request for substitution of products in place of those specified only under the conditions set forth in the General Requirements (Division 1 of the Specifications). ARTICLE 4 ADMINISTRATION OF THE CONTRACT SGC7 Add Clause 4.3.7.3 Extension of time due to weather conditions will not be approved if:

1. Actual rain days (0.10 inch or more of precipitation) are less than the normal rain days for the period in question as listed below:

January 7 May 6 September 6 February 6 June 6 October 4 March 7 July 9 November 5 April 5 August 7 December 7

SGC8 Delete section 4.5 Mediation in its entirety and substitute the following:

4.5 Settlement of Disputes and Claims: All claims, disputes and other matters in question between the Contractor and the Owner as specifically described in section 4.5 and elsewhere in the Contract Documents shall be settled in the proper Courts of Law in lieu of specified Mediation.

SGC9 Delete section 4.6 Arbitration in its entirety and substitute the following:

4.6 Settlement of Disputes and Claims: All claims, disputes and other matters in question between the Contractor and the Owner as specifically described in section 4.6 and elsewhere in the Contract Documents shall be settled in the proper Courts of Law in lieu of specified arbitration.

ARTICLE 5 SUBCONTRACTORS SGC10 Modify 5.2.1 to include the following:

No later than 10 days after the date of commencement, the contractor shall furnish in writing to the Owner through the Architect the names of persons or entities proposed as manufacturers for




each of the products identified in General Requirements ( Division 1 of the Specifications) and, where applicable, the names of the installing contractor.

ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS SGC11 Supplement subparagraph 6.2.1 as follows:

The General Contractor shall assist subcontractors in locating work elements so that accurate locations of their devices, materials, etc. may be determined.

ARTICLE 7 CHANGES IN THE WORK SGC12 Supplement subparagraph 7.1.1 to read as follows:

The Contractor, after notifying the Architect of a claim for an increase in the Contract Sum, shall submit an itemized cost breakdown as to the total sum of the additional work and setting out the length of time in which this price will remain good. No work shall be begun pertaining to this additional cost until the Contractor has an executed copy of this change order document or, except in an emergency endangering life or property in which case, the Contractor shall proceed in accordance with subparagraph 10.3.1

ARTICLE 8 TIME SGC13 8.1 subparagraph 8.1.2 shall include the following

The contractor shall man the project within seven (7) days after a notice to proceed is issued. The difference after the seven (7) days from the PROJECT START WORK DATE will be deducted from any extension(s) of time requested by the Contractor. An adjustment of time for weather or unforseen circumstances will be determined by the project architect.

SGC14 8.1 add subparagraph 8.1.2.1

Any day(s), (excluding Saturday and Sunday) that are determined to be a workable day and the project site is not manned by the contractor, shall be deducted from any requested extension(s) of time whether unforseen, Owner or weather related.

SGC15 8.3 subparagraph 8.3.3 shall include:

FAILURE TO COMPLETE WORK ON TIME: Should the Contractor fail to complete the work within the specified time or within any extra time allowed under this contract, $1,000.00 day shall be deducted from funds due the Contractor, or, if no money is due the Contractor, the Owner shall have the right to recover said sum or sums from the contractor, or from the surety, or from both. The amounts of these deductions are to cover liquidated damages to the owner incurred by additional or other expenses due to the failure of the Contractor to complete the work or any part of the work within the time specified and such deductions are not to be considered penalties.

ARTICLE 9 PAYMENTS AND COMPLETION SGC16 Subparagraph 9.3.1 shall include the following:

Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided in the Contract Documents for the period ending the last day of the month as follows:




Not later than thirty (30) days following the end of the period covered by the Application for Payment ninety five percent (95%) of the portions of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and ninety five percent (95%) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or at some other location agreed upon in writing, for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner. After a Fifty Percent (50%) Completion of the Scope of Work has been achieved in the opinion of the Professionals Not later than thirty (30) days following said period covered by the Application for Payment ninety seven point five percent (97.5%) of the portions of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and ninety seven point five (97.5%) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or at some other location agreed upon in writing, for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner. Upon fifty percent (50%) completion of agreed upon Scope of Work, the Owner shall return fifty percent (50%) of the retainage to date to the contractor for distribution to the appropriate subcontractors and suppliers. Upon Substantial Completion of the entire work, a sum sufficient to increase the total payments to one hundred percent (100%) of the Contract Sum, less such accounts as the Architect shall determine for all incomplete work and unsettled claims as provided in the Contract Documents. The Contractor shall submit the Application for Payment to the Architect by the 5th day following the end of the period covered by the Application for Payment.

SGC17 Modify Section 9.3, paragraph 9.3.3 to include:

The provisions of this paragraph shall be inserted in all subcontracts and material contracts and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into for such materials. Nothing contained in this paragraph, however, shall defect or impair the right of persons furnishing materials or labor to recover under any bond given by the Contractor for their protection of any rights under any law permitting such persons to look to funds due the Contractor in the hands of the Owner.

SGC18 Modify section 9.8, subparagraph 9.8.1 to include:

The date of substantial completion of work or designated portion thereof is the date certified by the Architect when construction is sufficiently complete in accordance with the Contract Documents so the Owner may occupy the work or designated portion thereof for the use for which it is intended. Furthermore, neither the final certificate of payment nor any provisions in the Contract nor partial or entire use of the Improvements embraced in this Contract or relieve the warranties or responsibility for faulty materials or workmanship. The Contractor shall promptly remedy any defects in the work and pay for any damage to other work resulting therefrom that shall appear within a period of twelve(12) months from the date of final acceptance of the work or from the date of substantial completion.

SGC19 Paragraph 9.9.1 shall be modified to include:

The Owner shall have the right to take possession of and use any completed or partially completed portion of the work, notwithstanding the time for completing the entire work or such portion may not have expired and such taking possession and use shall not be deemed as acceptance of any work not completed in accordance with the Contract Documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation or extension of time, or both, as the Owner may determine upon recommendation of the Architect.

SGC20 Supplement subparagraph 9.9.3 as follows:




If final acceptance is made more than thirty days after date of substantial completion the guarantee period shall begin at date of final acceptance. Specified periods of warranty shall not apply in cases of fraud or concealed defects in workmanship or materials.

ARTICLE 11 INSURANCE AND BONDS SGC21 Article 11 shall be supplemented as follows:

Insurance Requirements: Insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Contractor under the terms of the Contract. The Contractor shall procure and maintain at his own expense, any additional kinds and amounts of insurance that, in its own judgement, may be necessary for its proper protection in the prosecution of the work.

The Contractor shall carry insurance as prescribed herein and all policies shall be with companies satisfactory to the Owner.

If a part of this Contract is sublet, the Contractor shall require each subcontractor to carry insurance of the same kinds and in like amounts as carried by the prime contractor. Certificates of Insurance shall state that thirty (30) days written notice will be given to the Owner before the policy is canceled or changed. The Certificates of Insurance shall also state that the insurance carrier will notify the owner prior to any cancellation or changes. Any wording to the effect of "will attempt" or "will endeavor" and that the owner will not hold the carrier blameless SHALL BE removed or deleted from Insurance Certificate. No Contractor or subcontractor will be allowed to start any construction work on this contract until certificates of all insurance required herein are approved by the Architect. The certificates shall show the type, amount, class or operations covered, effective dates and dates of expiration of policies.

The Contractor shall secure and maintain in effect for the period of the contract and pay all premiums for the following kinds of insurance:

A. Workmen's Compensation and Employer's Liability Insurance:

This insurance shall protect the Contractor against all claims under applicable State Workmen's Compensation Laws. The Contractor shall also be protected and shall cause each subcontractor to be protected against claims for injury, disease or death of employees which for any reason may not fall within the provisions of the Workmen's Compensation Law. The liability limits shall not be less than the required statutory for Workmen's Compensation and Employer's Liability in the amount of one hundred thousand dollars ($100,000.00) for each person. This policy shall include an "all state" endorsement.

B. Contractor's Comprehensive Public Liability and Property Damage Insurance: Covering

all operations in connection with the performance of this contract in amounts not less than the following: Bodily injury liability: In the amount of One Million dollars ($1,000,000.00) for each person and One Million dollars ($1,000,000.00) for each accident and property damage liability in the amount of One Million dollars ($1,000,000.00) for all damages arising out of the injury or destruction of property in any one accident and subject to that limit per accident a total (or aggregate) limit of One Million dollars ($1,000,000.00) for all damages arising out of injury or to destruction of property during the policy period. The Comprehensive Public Liability and Property Damage




policies carried by both the prime and subcontractors shall contain an endorsement to include the coverage of the following hazards. 1. Explosion, collapse and underground property damage or destruction of

property below the surface of the ground such as wires, conduits, pipes, mains, sewers, etc. caused by the Contractors operations.

2. The collapse of and structural injury to any building, structure or property on or adjacent to the City's premises caused by the Contractor's operations in the removal of other buildings, structures or supports, or by excavation below the surface of the ground.

3. Contractual Liability Coverage for the "Hold Harmless" segments of the contract Documents.

C. Contractor's Contingent or Protective Liability and Property Damage:

In case part of this contract is sublet the Contractor shall secure contingent or protective liability and property damage insurance to protect him from any and all claims arising from the operation of his subcontractor in the execution of work included in the Contract. In no case shall the amount of such protection be less than the limits of $500,000.00/$1,000,000.00 for Property Damage Insurance. The coverage in each case shall be acceptable to the Owner.

D. Automotive Public Liability and Property Damage:

The Contractor shall maintain automobile public liability insurance in the amount of not less than $250,000.00 for injury to one person and $500,000.00 for one accident and automobile property damage from any and all claims arising from the use of the following: 1. Contractor's own automobiles and trucks 2. Hired automobiles and trucks 3. Automobiles and trucks owned by subcontractors The aforementioned is to cover use of automobiles and trucks on and off the site of the project.

E. Owners Protective Liability Policy:

The Contractor shall maintain Owner's Protective Liability insurance with New Zion M.B. Church as the named insured and their servants, agents and employees as additional insured in amounts not less than the following. 1. Bodily injury in the amount of One million dollars ($1,000,000.00) for each

person and One million dollars($1,000,000.00) for each accident and property damage liability in the amount One million dollars ($1,000,000.00) for all damages arising out of an injury or destruction of property in any one accident and subject to that limit per accident a total (or aggregate) limit of One million dollars (1,000,000.00) for all property during the policy period.

F. Builder's Risk Insurance (Fire and Extended Coverage):

Until the project is completed and is accepted by the Owner, the Contractor is required to maintain Builder's Risk Insurance (fire and extended coverage) adequate to fully cover the insurable portion of the project for the benefit of the Owner, the prime Contractor and subcontractors as their interests may appear.

ARTICLE 13 TESTS AND INSPECTIONS SGC22 Amend subparagraph 13.5.1 as follows:




A. The Contractor shall notify the Owner sufficiently in advance of backfilling or concealing any facilities to permit proper inspection. If the Contractor fails to notify Owner, the Contractor shall uncover for inspection and recover such facilities all at his own expense when so requested by the Owner or the Architect.

B. Inspection of materials and appurtenances to be incorporated in the improvements

embraced in this Contract may be at the place of production, manufacture or shipment, whenever the quantity justifies it and such inspection and acceptance unless otherwise stated herein shall be final except as regards: 1. Latent defects 2. Departures from specific requirements of the contract 3. Damage or loss in transit 4. Fraud or such gross mistake as amounts to fraud, subject to the requirements

contained in the preceding sentence the inspection of materials as a whole or in part may be made at the project site.

C. Neither inspection, testing, approval or acceptance of the work in whole or in part by

the Owner or its agents shall relive the Contractor or his sureties of full responsibility for materials furnished or work performed not in strict accordance with the contract.

SGC23 Amend Article 13 by inserting the following:

13.8 SECTION 00435 SUPPLEMENT D MBE/WBE PARTICIPATION STATEMENT 13.8.1 The contractor agrees to make good faith efforts to meet the goals of this agreement by making available opportunities for MBEs (AABEs, HBEs, and ABEs) and WBEs for utilization in the work set forth within this agreement, and shall take the following actions as part of its good faith efforts:

.1 Notification to MBEs and WBEs that the contractor has subcontracting opportunities available and maintenance of records of the MBE’s and WBE’s responses. .2 Maintenance by the contractor of a file of the names and addresses of each MBE and WBE contracted and action taken with respect to each such contract. .3 Dissemination of the contractor’s MBE/WBE policy externally by informing and discussing it with all management and technical assistance sources; by advertising in news media and by notifying and discussing it with all subcontractors and suppliers. .4 Specific and continuing personal (both written and oral) recruitment efforts directed at MBE and WBE contractor organizations, MBE and WBE assistance organizations. .5 Sub-division of the contract into economically feasible segments as practice to allow the greatest opportunity for participation by MBEs and WBEs. .6 Increasing where possible the number of aggregate purchase items so as to eliminate the requirement of front-end purchases of material for as many MBE and WBE subcontractors as possible. .7 Adoption of the MBE/WBE PARTICIPATION STATEMENT submitted with its response to the Invitation for Bids or Request for Proposals obligations under this agreement, as approved by the MBE/WBE Officer. .8 Submission of monthly reports on the forms and to the extent required by the MBE/WBE Officer, to be due on the last day of each month following the award of the work set forth in this agreement.

13.8.2 The contractor further agrees that its breach of the MBE/WBE provisions contained herein shall subject it to any or all of the following penalties:

.1 Withholding of ten percent(10%) of all future payments under the involved eligible project until it is determined that the contractor is in compliance;




.2 Withholding of all future payments under the involved project until it is determined that the contractor is in compliance. .3 Cancellation of the eligible project.

ARTICLE 14 TERMINATION BY THE OWNER FOR CAUSE SGC24 Amend paragraph 14.2 of AIA General Conditions by adding the following:

Termination or Breach: A. In the event that any of the provisions of the Contract are violated by the Contractor or

by any of his subcontractors, the Owner may serve written notice upon the Contractor and his surety of its intention to terminate the contract. Such notices shall contain the reasons for such intention to terminate the contract and unless within ten (10) days after the serving of such notice upon the Contractor such violation will cease and satisfactory arrangement for correction be made, the contract shall, upon expiration of said ten (10) days, cease and terminate.

B. In the event of any such termination, the Owner shall immediately serve

Project Manual · 2017-05-01 · Project Manual Project Number 14-010 PROJECT A New Sanctuary and...

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Transcript of Project Manual · 2017-05-01 · Project Manual Project Number 14-010 PROJECT A New Sanctuary and...