Project Management under PMI perspective

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Project Management

description

Because when we start in PM we want a brief intro...

Transcript of Project Management under PMI perspective

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Project Management

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PMI „standards“

• Project Management under PMI‟s perspective

Project Management Seminars

May 2012

Luis F. Robledano-Esteban, [email protected]

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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WHY This Presentation

Common Understanding

◦ Among us

◦ Customers/Collaborators

Best Practices

◦ Save time (processes, templates…)

◦ Avoid to:

Reinvent the wheel

Fall into same mistakes

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PROJECT MANAGEMENT OVERVIEW

We all know what is a Project, or Project Management…

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Project Management Overview…The need for Standards

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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PMI

Project Management Institute

Biggest PM Association

600.000 members+certs

185 countries

PMP ISO-9000 Quality Cert.

Best Practices Definition

Professional Development

Interest Groups (Communities of Practice)

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PMI

Alternatives

Office of Government Commerce – UK

www.prince2.com

Oldest… “Internet”

www.ipma.ch

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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PMBOK

PMBoK:

Project Management Body of Knowledge Guide, 5thE.

Is the a set of Best Practices

There are „sub-books“ for specific topics (Risk, Scheduling,…)

1. The Book

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PMBOK

Project: „is a temporary endeavor undertaken to create a quantifiable product, service or result.

Project Management

Vs. Operational Management

Sub-Project, Project, Program, Portfolio

PMO: Project Management Office

Coordinates the management of Projects, Programs

Provides logistics support

2. Project, Program, Portfolio

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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PROJECT MANAGEMENT LIFECYCLE

act Project Management Process

Planning Executing ClosingInitiating

PMI drops the assumption of waterfall projects

Instead of phases – Process Groups

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PROJECT MANAGEMENT LIFECYCLE

Set of processes to apply during the Life of the project

Groups:

Initiating

Planning

Execution

Control

Closing

Processes Groups

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INITIATING

Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets

Project Charter Official Approval of the Project Core team, responsibilities and

stakeholders Why, main

Deliverables, Milestones, Constraints Preliminary Scope Statement What to do What resources

PMI Process Groups

What constraints

What risks

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KEY CONCEPTS: SOW

Statement of Work - SOW:

Internal order for work, request (as of requester)

Process Groups: Initiating

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STAKEHOLDERS

Whoever is directly involved, can affect or can be affected by the project process or its results.

Team members

Customers

Providers

Company departments-individuals

Society entities or individuals

Identification and communication with Stakeholders is a key-stone of PM (PMI in particular)

Key Concepts

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DELIVERABLE

Products/services to be ext. delivered

Can be final

Software Tool

or during the project

Project Reports

Research papers

Normally identified within thecontract or SOW

Other internal documents, could be called deliverables, but in principle are only those external (those the customer is expecting)

Key Concepts

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MILESTONE

Deliverables ready

Availability of some part of project

Workshop, public event…

Quantifiable: „This part is finished and you can see it“

Usualy interchanged by the date when a milestone is/should be reached

Scares team members!!, PMs love them

Key Concepts

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CONSTRAINTS

The Triple Constraint

Time

Cost

Scope

One cannot be changed without affecting the others

Key Concepts

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INITIATING (BIS)

Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets

Project Charter Official Approval of the Project Core team, responsibilities and

stakeholders Why, main Deliverables, Milestones,

Constraints Preliminary Scope Statement What to do What resources

PMI Process Groups

What constraints

What risks

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PLANNING

Not only the Schedule! 21 Processes Project Management Plan

How we are going to plan

How we will change the plan when required

Work Breakdown Structure - WBS

Schedule, Cost, Budget

Risks (Plan, Ident., Qual An., Quant.An….)

Communication Plan

Procurement Plan

20% of Project time (effort), most of the PM„s effort

PMI Process Groups

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PLANNING: WBS

Development

1. Brainstorm

2. „Post-ist“

3. Tree

4. Dictionary

Is input for the rest of planning-procs.

Team participation

Focus on the tasks

Nodes: Work-packages (WP)

Leaves: Activities/Tasks

PMI PMgrs Love it!!!

PMI Process Groups

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EXECUTING

Perform Quality Assurance

Acquire, Develop Project Team

Information Distribution

Request Seller Responses (RFQ, RFP), Select Sellers

PMI Process Groups

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CLOSING PMI Process Groups

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IS THAT ALL? PMI Process Groups

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CONTROL

Monitor and Control Project Work

Performance Reporting

Manage Stakeholders

Integrated Change Control

Risks (recom.correct./preempt.actions)

PMI Process Groups

Change Requests Management

Change Requests

Change Management Board

Scope changes-Scope creep

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PROCESS GROUPS

NO! Why? Each process may trigger another process in other

group. Processes of a Group may start without end of

another previous Group End

Processes Groups

act Project Management Process

Planning Executing Closing

Controlling

Initiating

«flow» «flow»«flow»«flow»

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PROJECT MANAGEMENT LIFECYCLEProcesses Groups

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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PMI AREAS OF KNOWLEDGE

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AGENDA

Why this Presentation

Project Management Overview

PMI

PMBoK

Project, Program, Portfolio

PM Lifecycle & (Phases) Proccess Groups

Areas of Knowledge

Conclusions

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CONCLUSIONS

What we have learned: Why we need to standarize Meaning for PMI of some key

words: Project, Stakeholder, WBS, Deliverable, Risk?!

Intro to best-practices of PMI No phases, but group processes

Planning is more than a MS-Project

Communication play a key role in PMI

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PM◦ Zweite Ebene

Dritte Ebene◦ Vierte Ebene

Fünfte Ebene

Project Management Seminars

May 2012

Luis F. Robledano-Esteban, [email protected]