PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop

BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS

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COURSE / WORKSHOP

PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS

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6th March 2017


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COURSE / WORKSHOP OBJECTIVE

To provide Shipyard Project Managers and Shipyard personnel with project management tools for planning and controlling projects, using recognized project management standards applied on ship repair industry. Through this course learning experience will be improved by practicing concepts through a real-world ship repair project.

“This will increase the chance of success on your projects”

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• Module 0. Project Management Standards and overview (1 hour): Definition of Project Management. Project Management Standards, Knowledge Areas and Process groups. Project Management in Shipyard industry overview.

• Module 1. WBS for Ship Repair Projects – (4 hours): What is a WBS?. Components of a WBS. Steps to create a WBS for a ship repair project. WBS top 4 Benefits in Ship Repair industry. WBS Manual exercise. Create the WBS for project QUEEN ANDREA using a WBS software.

• Module 2. Critical Path / Ms Project for Ship Repair Projects – (4 to 5 hours): Basic concepts for project scheduling. What is critical path? How to use it in Ship Repair Projects. Critical path Top 5 benefits. Aspects on which the Ship Repair Project Manager should focus in project scheduling. Critical Path Exercise. Steps to Create a project schedule in Ms Project. How to monitor the schedule in Ms Project. Schedule Accuracy level in ship repair projects based on uncertainty. Create the project schedule for project QUEEN ANDREA using Ms Project.

COURSE / WORKSHOP CONTENT

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• Module 3. Time and Cost Control with EVM Ship Repair Projects – (4 to 5 hours): What is EVM?. EVM formulas (Variance, KPIs and Forecast). How to use EVM in Ship Repair Projects to control cost and time (calculations and reports). Relationship between the WBS, Project Schedule (Ms Project) and EVM. Use EVM calculations and reports for the project QUEEN ANDREA.

• Module 4. Risk Management in Ship Repair Projects – (4 hours): What is Risk Management?. Steps for risk management in ship repair projects. Understanding the Risk Register and Risk Assessment Matrix for Ship Repair Projects. Apply Risk Management for project QUEEN ANDREA.

• Module 5. Stakeholders Management in Ship Repair Projects – (4 hours): What is Stakeholder Management?. Identify and analyze ship repair stakeholders. Manage ship repair stakeholders engagement. Identify and analyze stakeholders for project QUEEN ANDREA.


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• Module 6. Ship Repair Project Manager Soft Skills (1 to 2 hours): The 3 propeller blades of knowledge for the Ship Repair Project Manager. Recognized Project Management Certifications. Coordination skills. Overview on negotiation skills.

• Module 7. Multi-Projects (Program) Control using Ms-Project and EVM (3 to 4 hours): What is Multi-Project / Program Management in the ship repair industry. Planning the Program. Controlling the Program. The benefits of controlling the program. Then need of a Program or Project Management Manager in the ship repair industry. Practical exercise using Ms Project and EVM


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COURSE / WORKSHOP METHODOLOGY

The course / workshop methodology is based on “experiential learning”.

Theory + subject specific exercise + real-world ship repair project practice

MV “QUEEN ANDREA”

IMO number: 0000000Length Overall: 250 mBreadth: 40.06 mGross Tonnage: 120.000 Vessel Type: Tanker

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COURSE / WORKSHOP FOUNDATION

• PMBOK guide from PMI• My upcoming book “Shipyard Project

Management”

Coming soon May 2017

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EDUCATIONAL BACKGROUND

• Industrial Engineer• Post Graduate - Diploma in Project Management• Project Management for Engineering projects course from Delft

University• Certified as Project Management Professional - PMP by the Project

Management Institute (PMI) since 2011.

EXPERIENCE

• 10 years of experience in the industry• Positions held: Project Manager, Risk Engineer, Production

Superintendent (Shipbuilding), Marine Maintenance Supervisor.• 6 years of experience using PMI Standard in Ship Repair Projects

• Author and speaker about Project Management focused on Ship Repair

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…… based on PMI Standard

MODULE 0

PROJECT MANAGEMENT

STANDARDS AND OVERVIEW

“….What is Project Management about? Project Management is about how to organize yourself, your team and your project….”

PMBOK - PMI

APMBOK - APM PRINCE2 - AXELOS

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MODULE 0

PROJECT MANAGEMENT


EXISTING PROJECT MANAGEMENT WAY

OF THINKING IN SHIPREPAIR INDUSTRY

OLD FASHIONED MANAGEMENT

STYLE

QUA

LITY

MAN

AGEM

ENT

HU

MAN

RES

OU

RCE

MAN

AGEM

ENT

COM

MU

NIC

ATIO

N M

ANAG

EMEN

T

RISK

MAN

AGEM

ENT

PRO

CURE

MEN

T M

ANAG

EMEN

T

STAK

EHO

LDER

MAN

AGEM

ENT

Cost

ScopeTime

SHIPS TECHNICAL

KNOWLEDGE

PROJECT MANAGEMENT STANDARDS

SUST

AIN

IBIL

ITY

THE CORRECT WAY TO MANAGE SHIPREPAIR PROJECTS

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IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME [email protected]

MODULE 0

PROJECT MANAGEMENT


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mailto:[email protected]


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MODULE 1

WBS – WORK BREAKDOWN STRUCTURE

APPLIED TO SHIP REPAIR

PROJECTS

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MODULE 1



PROJECTSVessel Location /

Deliverable

Work Packages

Main Deliverable or Project

Figure 13. WBS example

1

1.1

1.1.1

1.2

1.1.2 1.2.1

LEVEL 1

LEVEL 2

LEVEL 3

WBS COMPONENTS

• Deliverable: is what we are going to deliver, either a service or a product requested by the client.• Work package: is the lowest level of decomposition. As from the work packages you can define the activities• ID number: is the number located on each component for easy identification• Level of decomposition: is related how deep you decompose each element

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MODULE 1



PROJECTS

HOW TO CREATE AND USE A WBS FOR SHIP REPAIR PROJECTS

STEP 1. Collect input

documents

STEP 2. Divide ship

per locations

and systems

STEP 3. Define the software to

be used

STEP 4.Create the

WBS

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MODULE 1



PROJECTS

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MODULE 2

CRITICAL PATH – MS PROJECT


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MODULE 2


CRITICAL PATH METHOD

Critical Path is the longest path from the beginning to the end of the project. A path is a sequence of activities in a certain time frame and the longest path is the one leading the finish of the project

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MODULE 2


IN WHAT ASPECTS THE SHIPREPAIR PROJECT MANAGER SHOULD FOCUS WHILE PLANNING AND CONTROLLING THE PROJECT SCHEDULE?

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MODULE 2


STEPS TO CREATE A SCHEDULE IN MS-PROJECT

Transfer WBS information into MS PROJECT

Adjust initial settings: Calendar and Project start date

Define activities and milestones

Define activity duration and sequence the activities

Calculate the critical path

Save baseline

1

2

3

5

6

4

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MODULE 2


STEPS TO CREATE A SCHEDULE IN MS-PROJECT

Define activity duration and sequence the activities4

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MODULE 2


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MODULE 3

TIME AND COST CONTROL WITH

EVM

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MODULE 3


EVM

Project information

Project estimates: Price / MH / Materials / Contractor invoice price /

Contractor prices / SC % margin

Monitoring dates: PV, EV, AC, Variance for Man hours and

Materials

Jobs description + Control account

Totals: Revenues, MH, Materials, Subcontractors

Totals per date: PV, EV, AC, Variance for MH and Materials

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MODULE 3


EVM

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MODULE 3


EVM

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MODULE 4

RISK MANAGEMENT

FOR SHIP REPAIR

PROJECTS

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MODULE 4

RISK MANAGEMENT

FOR SHIP REPAIR

PROJECTS

STEPS FOR PROJECT RISK MANAGEMENT IN SHIP REPAIR PROJECTS 1. Identify Risks: Once the scope is known a risk identification can be performed. Risk can be identified during project

initiation till the end.

This are the most important aspects to consider when you are identifying Risk and Causes:

• The Risks must be identified based on the Project Objectives• The Risks cannot be a constraint (a constraint is something that already exists and should be responded with

a contingency plan)• When the risk is going to be identified you should ask yourself: What can go wrong that can impact the

project objectives?• The cause of the risk could be a constraint, an assumption, requirement or condition that originates the

unwanted or wished event.

Example 1: Lack of man power, due to interference with other projects, impacting undocking date and departure date.Example 2: To not finish Hull blasting on planned date, due to extreme weather conditions on April, impacting dry-docking time of the vessel

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MODULE 4

RISK MANAGEMENT

FOR SHIP REPAIR

PROJECTS

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MODULE 4

RISK MANAGEMENT

FOR SHIP REPAIR

PROJECTS

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MODULE 5

STAKEHOLDER MANAGEMENT

FOR SHIP REPAIR

PROJECTS

STAKEHOLDER MANAGEMENT FOR

SHIP REPAIR PROJECTS

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MODULE 5


FOR SHIP REPAIR

PROJECTS

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Stakeholder Identification


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MODULE 5


FOR SHIP REPAIR

PROJECTS

Figure 12. Stakeholders Analysis Matrix

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Stakeholder Analysis Matrix


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MODULE 5


FOR SHIP REPAIR

PROJECTS

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MODULE 6

SOFT SKILLS FOR SHIPREPAIR

PROJECT MANAGERS

Project Management

Technical Business

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MODULE 6


PROJECT MANAGERS

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MODULE 6


PROJECT MANAGERS

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MODULE 7

MULTI-PROJECTS CONTROL

USING EVM

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MODULE 7


USING EVM

Figure 26. Program planning in MS Project

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MODULE 7


USING EVM

1 765432 1098 1211

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Figure 27. Program EVM report

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IF YOU ARE INTERESTED FOR AN ON-SITE TRAINING FOR ONE OF THE MODULES OR THE ENTIRE COURSE /

WORKSHOP JUST CONTACT ME: [email protected]

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PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop

Leadership & Management

Transcript of PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop