Project Management

Project ManagementFinal Report

UCP HOSTEL CONSTRUCTION

AARTH CONSTRUCTIONS

Submitted By:

Arooj ImtiazL1S11BBAM0082Tayyaba BangashL1S11BBAM0081Rija SaqibL1S11BBAM2005Muhammad HamzaL1S11BBAM0068Arslan HameedL1S11BBAM0101

Submitted To:Prof. Naveed Saeed

Submission Date:9th June, 2014

Acknowledgement

Wewould like to express our special thanks of gratitude to our teacher Mr. Naveed Saeed who gave us the golden opportunity to do this wonderful project on the project management, which also helped us in applying practically all the learned concepts and we came to know about so many new things. We are really thankful to him.Secondly, we would also like to thank our class fellows and acquaintances who helped us a lot in finalizing this project within the limited time frame.

ContentsAcknowledgement1PROJECT MANAGEMENT PLAN3Project3Phases of Project Management3Skills Needed To Manage a Project3(initiation phase)4Introduction4Purpose of Project Management Plan4Project Team4EXECTIVE SUMMARY OF PROJECT CHARTER5Purpose of Project Charter5Project Overview5Contract5Scope51.Objectives52.Roles and Responsibilities64.Project Schedule65.Risk Assessment66.Subcontractors77.Key Stakeholders78.Deliverables79.Achievements7(PLANNING PHASE)8PROJECT PLAN8Scope81.Hours of working82.Total project time83.Critical Path Method84.Soil test85.Clearing and grubbing86.Excavation87.Leveling of ground88.Structure works99.Super Structure works910.Architectural Works911.Finishing work912.Electrical and Plumbing work913.External work10SCOPE MANAGEMENT11Requirement Collection11Define Scope11Work Breakdown Structure (WBS)1212TIME MANAGEMENT PLAN18Define Activities18Estimate Activity Resource19Estimate Activity Duration20COST MANAGEMENT PLAN21Estimate Cost21QUALITY MANAGEMENT PLAN24Quality Control Approach24HUMAN RESOURCE PLAN251.Main Project Team26COMMUNICATION MANAGEMENT PLAN29Plan Communication29Communication Management Plan30Communication Objective30RISK MANAGEMENT PLAN31Plan Risk Management31Identify Risks31

PROJECT MANAGEMENT PLAN

ProjectA project is a temporary endeavor undertaking to create a unique product, service or result.

Project ManagementProject Management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements.

Phases of Project ManagementThe phases of Project Management are as follows:a. Initiatingb. Planningc. Executingd. Monitoring and Controle. Closing

Skills Needed To Manage a ProjectFollowing skills are needed to manage the project of construction of hostel building block:a. Identify outcomes and deliverables b. Devise a sequence to achieve the goalsc. Recognize when the outcomes will be achievedd. Identify the key issues

(initiation phase)The Initiation Process consists of those processes performed to define a new project or a new phase of an existing project by obtaining agreement to start the project or phase. Within the initiating processes, the initial scope is defined and initial financial resources are committed. Internal and external stakeholders who will interact and influence the overall outcome of the project are identified. Or in simple word we can say that in this first phase of the project the project charter and the stakeholders are identified.

Introduction

Purpose of Project Management Plan

i. Nature of the Company:Construction Companyii. Corporate Status:Partnership Firmiii. Project Location:Site near Expo Center, Johar Town, Lahore

AARTH Constructions is a reliable company in construction industry. It is an association of persons. It has been active in construction business for about a decade. The main aim of this company is to fulfill the needs of customers and satisfy them by providing the best possible outcome. We provide our customer what they require at a reasonable price.Recently our company signed a contract of construction of a hostel for students in Johar Town with University of Central Punjab. The university floats a contract about the new hostel construction with specific requirements. For this purpose our company is chosen considering our reliable image in the market at a reasonable cost. The duration decided for this project is two years with a building consisting of 100 rooms and two floors. And the budget allocation for this project is thirty million rupees 30,000,000. All this description is written in the contract and both of the parties signed this agreement.

Project TeamProject team is established in order to complete the project successfully. It includes:1. Project Manager:Mr. Arslan Hameed Bukhari2. Team Leader:Mr. Muhammad Hamza3. Team MembersMs. Arooj ImtiazMs. Rija SaqibMs. Tayyaba Bangash4. AssistantsMr. Aslam KhalidMr. Tayyab AliMr. Khawaja FarhanMr. Imran Farooq Butt

EXECTIVE SUMMARY OF PROJECT CHARTER

Purpose of Project CharterUniversity of Central Punjab contacted us for the construction of hostel block. As the number of students is increasing each year and currently university does not provide any living facility for students, there is a demand of the hostel blocks, particularly because University of Central Punjab provides a concession for Punjab College students, which is almost in every developed city of Pakistan, that is why most of the students are from different areas of Pakistan.Contract was signed between AARTH constructions and University of Central Punjab and proposal for the project was submitted. AARTH Constructs has a well-organized team as well as necessary equipment for the construction of the hostel blocks.Project Overview

Project: UCP Students Hostel

Project Manager: Arslan Bukhari

Contractor: AARTH Constructions

Client: University of Central Punjab

Starting Date: 23rd April, 2014

Ending Date: 24rd April, 2016

As already discussed, University of Central Punjab has allocated a budget of thirty million rupees 30,000,000 and this project is planned to be completed in two years. AARTH construction is expected to complete the construction project within the stated time period and allocated budget.

ContractA contract is a legal agreement between two parties. Contract is made between AARTH Constructions and University of Central Punjab which started on 23rd April, 2014.

ScopeAARTH Constructions has selected a consulting architecture firm (Bloomfield Architects) to design the architectural and structural drawings and designs for the construction of the hostel block at project site in Johar Town. The consulting company will therefore design the drawings and make all the technical specifications in the process of the complete delivery of the hostel blocks. As well as consulting company will appoint an engineer to approve and check the status of the project at each point of completion. The total covered area of the project should be 35,000 Sq. ft. Therefore AARTH Constructs will complete the construction of the hostel building as per the requirements and specifications.

1. ObjectivesThe objectives of this project include, providing flawless, safe, rigid and tolerant construction so that the end product is as per the requirements of the client. AARTH Constructions desires to complete the project within the approved budget and time and with the involvement of all the project team members and also to provide the final product as per the expectations of the client.

2. Roles and ResponsibilitiesThe overall management and control of the firm will be actively managed by its partners who will actively participate in management decisions and control the affairs of the firm. The partners will contribute equally in the equity of the project and will equally participate in the profit and loss of the firm's business.All the documentation that is project charter, scope statement, constraints, assumptions, work breakdown structure, project deliverables, cost estimates and the project budget, milestones, schedule, resource requirement, procurement plans, risk analysis and response plans project team structure and communication plan will be made by the mutual collaboration of all the partners.Details are mentioned in Human Resource Plan.

3. Project ManagerThe Project Manager, Mr. Arslan Hameed Bukhari, is hereby authorized to interface with management as required, involved with the planning, controlling and monitoring, managing and directing the assigned project resources to best meet project objectives, delegate responsibilities to ensure work is assigned and completed on time and within budget, to communicate with the contractors and management. He is also responsible for developing the project plan, monitoring the schedule, cost, and scope of the project during implementation, and maintaining control over the project by measuring performance and taking corrective action.

4. Project Schedule

Milestones

Sr .No TaskMonthYear

1.Design of structural & architectural DrawingsApril2014

2.MobilizationApril2014

3.Survey of the siteApril2014

4.ExcavationMay2014

5.Construction of foundations June2014

6.Construction of ground floors & roofsJuly2014

7.Construction of first level floorsAugust2014

8.Completion of wood work September2014

9.Completion of electrical and plumbing workMay2015

10.Completion of paint work and external workFebruary2015

11.Finishing and fixturesJune2015

12.Handing and taking overApril2016

5. Risk AssessmentSome of the risks that AARTH Construction has assessed are: Political Environment of Pakistan Unstable market conditions Laws and regulations of the Pakistan concerning construction Shortage of materials Over costing of the project Project not to be completed within the time frame

6. SubcontractorsAARTH Constructions is currently planning to execute all of the work by self that is why there is less likely a chance of hiring any subcontractor.

7. Key StakeholdersThe following parties have their stakes involved in the project: AARTH Constructions (Contractor) Project Team including Labor University of Central Punjab (Client) Bloomfield Architects (Consultants) Tenet (People who would be using the final product) Suppliers

Stakeholder NameRole Involvement PriorityImpact

UCPCustomerHigh MainPositive

Supplier/vender SupplierMediumMainPositive

AARTH ConstructionsContractor HighMainPositive

Arslan Hameed BukhariProject ManagerVery HighMainVery Positive

Bloomfield ArchitectsConsultantsHighMediumPositive

8. DeliverablesAARTH Constructions will be providing the main deliverable which is a hostel building with two floors at a selected site near Expo Center, Johar Town Lahore. Hostel has different phases of construction which are in detail mentioned in project plan. Beside this documents and reports containing monthly progress are also included.

9. AchievementsAARTH Constructions has a good reputation for the previously done projects. Our previous projects are a good example to show that we do not compromise on quantity or quality and deliver the product as per the expectations of the client.

(PLANNING PHASE)The Planning consists of those processes performed to establish the total scope, define and refine the objectives, and develop the course of action required to attain those objectives. The planning processes develop the project management plan and the project documents that will be used to carry out the project.PROJECT PLANScopeIt is to identify the requirements of the construction of the hostel block, the building works and the external works.

1. Hours of workingThe core working hours will be from 8.00 am to 5.00 pm (Mondays to Fridays). Some employees will be working outside the core working hours which are necessary for strategic construction operations and in case of emergencies. The strategic operations may require work to be carried out through night time period.

2. Total project timeThe project shall be completed within five hundred twenty six working days from the date receiving the letter of acceptance for initial proposal summary.

3. Critical Path MethodOnce the letter of acceptance is received we will submit CPM for the entire project indicating various activities of work to be performed.

4. Soil testOnce the agreement is signed the first job to be undertaken would be to conduct a soil test. This will be done by the experienced surveyors and professionals. This will provide a complete description of the natural ground.

5. Clearing and grubbingOne of the first steps in construction is clearing and grubbing. Clearing of trash is important to the stability of the foundation. For this purpose we will use tractors having a front blade. Trees and other large vegetation within the boundaries will be removed from the construction site.

6. Excavation The area where excavation is to be done will be surveyed by the surveyor and the surveyor will mark according to the approved layout and drawings. Our surveyor will verify the marked area with the drawings approved by the consultant. Once satisfied, the consultant will be called for inspection. The marked area will be excavated using excavator/ shovel. All excavated material will be moved away to another area.

7. Leveling of groundThe excavated area will be leveled and compacted to (as per specifications) with suitable machinery like compactors. The excavated, leveled and compacted area will be at all times kept free from water or other contamination sources.

8. Structure worksThe layout of the building foundation will be carried out according to the drawings. Anti-termite solution will be then sprayed over it.After 24 hours of spraying anti termite the PCC lean concrete will be laid down by using concrete mixtures and laborers. The foundations will be marked on the lean concrete and the cutting and bending of steel reinforcement will be started.The steel will be laid down and will be bind together to form a structure as per the drawings then concrete will be poured on it. PCC lean is plain cement concrete. It is laid on the foundation as a base without any steel reinforcements. The nominal mix ratio for the PCC laid in the foundations would be (1:4:8).In this mix the portion of cement will be 1, the portion of sand will be 4 and the portion of stone ballast will 8. RCC is reinforced cement concrete. It will be laid in foundation, column stems and plinth beams with a nominal mix ratio of (1:1.5:3). It also consists of steel reinforcements which will add in compliance with the approved drawings.

9. Super Structure worksIn super structure work reinforced cement concrete will be laid in the columns, beams, slabs, stairs and overhead water tank with a nominal mix ratio of (1:1.5:3).

10. Architectural WorksAfter the completion of the structural work we will start architectural work. Architectural work will consist of brick work in foundation, ground level and first floor. After the completion of brick work plaster will start on the brick work. After that installation of wooden door frames, aluminum windows and wooden doors will start. Accordingly the flooring will also start.

11. Finishing workWe will start the brick work as soon the base and concrete work gets finished. The brick work will give a shape to the structure. The bricks will be procured from an approved source. The brick work will be done by the skilled labor. The fixing of door frames will also start.The plaster work will start after the brick work gets completed. The plaster work will be done by mixture machine and skilled labor.

All the activities will be done as per schedule submitted by the contractor. All the structural work will be done with technical specifications and by the direction of the engineer in charge.Face work will be started after when building structure is completed. This work will be done by special laborers of face work. All the materials will be procured from the approved source.

12. Electrical and Plumbing workElectrical and plumbing work inside the structure will start when the structure gets complete. Electrical wiring and its necessary accessories will be fitted before the plaster. Plumbing pipes will be laid down on the floor before the ceramic tiles and marble is installed. After the electrical and plumbing work gets complete paint work and lightening will start. All electrical and plumbing work will be done according to the approved diagrams. At each completion stage each work will be inspected by the site engineer and quality control officer.

13. External worki. Water & gas supply works The area will be marked as per the approved drawings where water and gas supply pipes have to be laid down. Trenches will be excavated with excavator for lying of pipes. After that excavation pipes and fittings will be procured on site. Pressure pipes will be installed on a good compacted surface. For jointing of pipes we will use manufactures recommended heater welding machines and fittings. Valves and other kind of fittings will be installed before the construction of chambers. The valve chamber will be constructed as mentioned in the approved drawings and in compliance with the specifications. The necessary inspection will be done by the quality control engineer.

ii. Ground water tanks (GWT) Layout of GWT will be established as per the drawings. Excavation will be done for lying of reinforced cement concrete (RCC). Cutting, bending and fixing of steel reinforcement will be made as per the approved drawings The cutting of steel reinforcements will be done by electric cutter and fixing will be done by skilled labor. After fixing of steel reinforcements, structure of the steel will be laid down according to the GWT drawings for pouring the concrete. A final inspection of the structured steel reinforcements will be done and the concrete will be poured. After completing concrete works the pipes and other accessories will be installed as per approval of the engineer.

iii. Sewerage works Trenches will be excavated for laying of pipes and manholes up to the required level The manholes will be constructed of bricks as mentioned in the approved drawings and according to the specifications. Pipes will be installed on a good compacted surface. Trenches and man holes will be filled back once the testing of pipes is completed. The testing will be done by the quality control engineer. Walls of the manholes will be plastered and painted. All materials for the above activities will be procured from an approved source.

After the completion of all the above mentioned work, site clearance will start which will consist of moving of machinery, disposal of hazardous material etc. After the site clearance the product or the constructed buildings will be handed over to University of Central Punjab.

SCOPE MANAGEMENTRequirement CollectionCollect Requirements is the process of defining and documenting stakeholders needs to meet the project objectives.

In this project we only conduct the face to face meeting or interview with our stakeholders to get the information about their interest in this project.

Requirement Management Plan

StakeholdersRequirementsCriteria

University of Central Punjab(Customer)Project to be completed on timeCustomer satisfaction, project execution with good utilization of monetary and other type of resources in the form of time and human resource

AARTH Constructions(Contractor)Satisfy customer by providing good result--------------

Vendors/SuppliersSupply things on time and get money--------------

Arslan Hameed Bukhari(Project Manager)Project to be completed on time with the full utilization of material and human resource.Success of the project as a whole and project completion on time with excellent utilization of resource. Also the end product with acceptance from the customer

Bloomfield Architects(Consultants)Assist fairly well, so that the design of project is flawless.---------------

Define Scope

Scope StatementThe main goal of this project is to construct two story hostels building with in two- years by analyzing the stakeholders needs and interests.

Main DeliverableTwo story hostel building

Documents/reports About the monthly progress

Project RequirementsUniversity of Central Punjab assigned AARTH Constructions this project for the complete delivery of the final product of the construction of hostel building at the selected site by UCP inclusive of designing and design approval, manufacturing, transportation and full installation of equipment and services within the time frame and cost as specified below. The total covered area of the project should be 35,000 Sq. ft. The hostels should have a capacity to entertain 200 hostilities with 100 rooms, a kitchen, mess for hostilities and a sports complex. Project CostTotal project cost for hostel block consisting of 100 rooms, a kitchen, mess and sports complex within two stories building is rupees. 30,000,000/- or thirty million. Whole project should be completed within the above mentioned budget.

Project Time Frame Total project time allocated is two years, and this project should be very well complete in five hundred and twenty six working days excluding Saturdays, Sundays and public holidays. The project should be completed and working within the above mentioned time.

Project ScopeThe contractor (AARTH Constructions) responded to the proposal by University of Central Punjab to provide the above mentioned complete delivery of the hostel building within the time frame and project cost that is mentioned by UCP.AARTH Constructions selected a consulting company (Bloomfield Architects) to design the architectural and structural drawings and designs for the construction the hostel at the selected site. The consulting company will therefore design the drawings and make all the technical specifications in the process of the complete delivery of the hostel block. As well as consulting company will appoint an engineer to approve and check the status of the project at each point of completion.AARTH Constructions shall be entirely responsible for the transportation and handling of the equipment and materials for each structure to the site.

Work Breakdown Structure (WBS)

TIME MANAGEMENT PLANDefine ActivitiesIt is the process of identifying the specific actions to be performed to produce the project deliverables. Activities are defined by computing the following:

i. Scope BaselineThe scope contains the project description, major project deliverables and acceptance criteria. DescriptionThe duration decided for this project is two year with complete hostel building. And the cost for this project is 30,000,000. All this description is written in the contract and both of the parties signed this agreement. Major DeliverablesThe projects main deliverables is to meet all the luxurious requirement as stated by the owner and deliver complete building with all the required infrastructures for this hostel to build and then later to start it by April 2016 within the budget of Rupees 30,000,000/-.The project deliverable has been divided in to four main project deliverables to ensure the clients satisfaction towards the project and to know if there is any change request relating to the construction of hostel. These four main deliverables are: Evaluation of Potential Architects Obtain relevant licenses and Approvals Actual construction of the hostel Commissioning and handing over activities

ii. Enterprise Environmental FactorsEnvironmental factors which may influence this project are: Organization Culture Work hour Holidays Internal factors like labor strike, shortage of material, unavailability of man power, etc. External factors like load shedding, public strike against any event, political factors, inflation etc.

iii. Organizational Process Assets:OPA provide us a guideline and give us a procedures that how to work on this construction project. We will follow these procedures in future for the construction. The past experience we gained from our projects has also helped us a lot in doing this one.

By using expert judgment we created an activity list which is listed as follows: Proposal writing Defining team members and group leader. Gathering required information. Performing feasibility analysis. Defining customer requirements. Develop project charter. Identifying stakeholders. Collecting requirements. Project Costing. Project Budgeting. Scheduling. Project scope management planning. Project scope statement writing Scope baseline. Defining accepted work deliverables. Project risk management planning. Project communication management planning. Project quality management planning. Project procurement management planning. Whole construction

iv. Milestone listMain task is construction of structure.Mandatory tasksTarget date

Approval of Charter23rd Apr, 2014

Project plan completion22nd May,2014

Approval of project plan26th June, 2014

Selection of project team28th July, 2014

Execution started26th Sept, 2014

Execution completed5th Jan, 2016

Closing 22nd Apr, 2016

Estimate Activity ResourceEstimate Activity Resources is the process of estimating the type and quantities of material, people, equipment, or supplies required to perform each activity. And by using expert judgments we have computed the following:

i. Activity Resource Requirement Plan

Type of resourceRequirement

Human ResourceFor all activities human resources are required to make the project team and utilize labor for project.

Software ResourcesSoftware resources are required to make the design of house.

Organizational Process AssetOrganizational process assets contains organizations policies, templates, standards and help data for the guidance of team members so that they can perform the project processes more efficiently and with better utilization of time and monetary resources.

Transportation ResourcesTransportation is required for delivery of material.

MaterialsDifferent type of material is needed for this project like cement, steel, sand etc.

EquipmentEquipment are also required this project.

ii. Resource Breakdown Structure

Estimate Activity DurationEstimate Activity Durations is the process of approximating the number of work periods needed to complete individual activities with estimated resource.

Using expert judgments, we analyzed Activity list, Activity resource requirement, Project scope statement, Organizational process asset and Enterprise environment factors. We were able to compute the following:

i. Activity Duration Estimate

ActivityDuration Estimate(days)

Project initial proposal writing10

Defining team members and group leader.2

Gathering required information.10

Performing feasibility analysis.5

Defining customer requirements.9

Develop project charter.4

Identifying stakeholders.2

Collecting requirements.6

Project Costing.4

Project Budgeting.2

Scheduling.6

Project scope management planning.4

Project scope statement writing.2

Making project scope baseline.5

Defining accepted work deliverables.10

Project risk management planning.10

Project communication management planning.6

Project quality management planning.6

Project procurement management planning.6

Whole construction 415

COST MANAGEMENT PLANEstimate Cost

Sr. NoDescriptionUnitQuantityUnit Rate (Rs)Total Amount (Rs)

STRUCTURE WORK

1.Excavation of all kinds of materials including rocks and disposal of all kinds of materials outside the project limitsSq. ft.3500015525000

2.Fill and back fill of the area that was Excavated with suitable material and soil. Sq. ft.1540010154000

3.Termite control treatment as approved by The engineer. Sq. ft.950015142500

4.Steel reinforcement round bars. M.ton601050006300000

5.Providing and laying plain cement concrete (PCC) in foundation. Sq. ft.2600200520000

6.Providing and laying Reinforced cement Concrete (RCC) in foundationsSq. ft.120003253900000

7.Providing and laying reinforced cement Concrete in column and column stemsSq. ft.2250350787500

8.Bricks Pieces420003.5147000

9.Sand Dumpers20300060000

10.Stone Ballast Dumpers1036003600

11.Aluminum Windows Sq. ft.2401000240000

12.Wood Sq. ft.10001200120000

13.Providing and laying of RCC in column and column stems in foundations and ground floor. Sq. ft.1225350428750

14.Providing and laying RCC in column and Column stems in first floor. Sq. ft.1000350350000

15. Providing and laying RCC in plinth beams. Sq. ft.12035042000

16. Providing and laying RCC in slabs and stairs. Sq. ft.7535026250

17.Providing and laying RCC in overhead water tanksSq. ft.460350161000

ARCHITECTURAL WORK

18. Brick work of foundation, complete in all respectsSq. ft.3575275983125

19. Brick work of ground floor, complete in all respectsSq. ft.63002751732500

20. Brick work of first floor, complete in all respectsSq. ft.51252751409375

21. Cement sand plaster on interior walls, columns and beamsSq. ft.375300112500

22. Cement sand plaster on exterior walls, columns, beams at ground floorSq. ft.6850350239750

23. Cement sand plaster on exterior walls, columns, beams and overhead water tanks at first floorSq. ft.462035161700

24.Cement sand plaster on stairs. Sq. ft.3603512600

25.Providing and fixing wooden frames. Sq. ft.21360075600

26. Providing and fixing aluminum windows. Sq. ft.614000244000

27. Three coats of plastic emulsion on external as well as internal wallsSq. ft.1240025310000

28.Three coats of synthetic enamel paint of approved quality and color as per instructionsSq. ft.16402032800

29.Three coats of weather shield paint. Sq. ft.38502596250

30. Providing and fixing stair railing on all steps of stairsSq. ft.510200102000

31. Providing and fixing wooden doors and wooden wardrobesSq. ft.2052500512500

32.Providing and laying of crushed stone, sand and cement for concreting of floor. Sq. ft.10906570850

33.Providing and laying of marble and ceramic tiles for flooringSq. ft.4680150702000

34.Providing and fixing of borders and skirting with ceramic tiles and marbles. Sq. ft.7806046800

35.External finishes including face work as per the requirements mentioned. Sq. ft.1240035434000

36.Providing and fixing of false ceiling Sq. ft.1525100152500

PLUMBING WORK

37.Providing and fixing of water supply pipes and fittings of all types. Meters280845236600

38.Providing and fixing of waste pipes, vent pipes and their fittings of all types. Meters1551650255750

ELECTRICAL WORK

39.Providing and fixing of for electric wires of all types Underground and inside the walls. Rft40022088000

40. Providing and fixing of light fixtures. Pieces446500286000

41.Providing and fixing of LT cables and Rft3007021000

42.Distribution boards. Pieces345000135000

43.Providing and fixing of Transformer and earthling cablesRft160304800

Total Cost:22,365,600/-

QUALITY MANAGEMENT PLAN

The quality management plan describes how the project management team will implement the performing organizations quality policy.

Role QualityResponsibilities

Project Cost Efficiency Procure good quality material Manage quality of material Project schedule Product overall working Allocation of resources at time Finance Department, Quality Department Project Manager, Project Team Project manager Project team Project Manager, Quality Department Project Manager, Project Team Project manager

Quality Control ApproachTo achieve the desired quality of the end product and to work according to the set standard of the previously done projects by AARTH Constructions, following quality management plan has been developed in accordance to the previously mentioned project plan.

Fixed working hours and schedule has been set in order to complete the project in time and to perform flawless work. AARTH Constructions will hire professionals to conduct soil test in order to get a full description of the natural ground. This will help the project team to prepare for all the necessary actions to be performed while excavating. Once the soil test report is received excavation will be performed by skilled labor and machinery. When the excavation is complete site officer and site engineer will survey the site and no further work will be performed unless we get an approval. Quality control officer and site engineer will regularly monitor the structure work at each phase of completion. They will also monitor type and quality of cement, sand, steel reinforcements, brick on each or prior purchase. Only that material would be used which would be mentioned before the work is performed. The nominal mix or ratio of cement, sand, stone ballast and steel reinforcements shall be observed and followed while laying of Plain Cement Concrete (PCC) and Reinforced Cement Concrete (RCC) in foundations, columns, beams, slabs etc.

Pre concrete inspectionThe site engineer will check and confirm that the latest issue of drawings have been stamped and approved by the consultants before the pouring of concrete.

Checking of line and levelChecks will be made by the site engineer to confirm that the steel reinforcements are in line and at correct location.

Form workThe site engineer and site officer will jointly check the form work to ensure that all the requirements have been satisfied. The checks will include the inspection of joints, tolerance, position of the laid materials etc.

Reinforcing steelReinforcing steel will be fixed in accordance with the stamped and approved drawings. Regular checks will be made by the site engineer to ensure that the work is being done in compliance with the approved drawings.

Cleanliness The site engineer and site officer will check that the entire area where concrete is to be poured is clean and free from dust and construction related debris.

Vibrator and toolsThe site engineer will check that the number and type of vibrators are available for the pouring of concrete and will also ensure that the vibrators and other tools are in good working order.

Other checksThe site engineer and site officer will check that the materials required for the construction are readily available at all times and the materials are acquired as per the schedule.

Safety inspectionThe site officer will inspect the pour area including the access of roads for concrete delivery, temporary electric works and other materials necessary required for the pouring and preparation for the pour is safe and does not endanger the health and safety of the personnel involved.

Works inspectionOur civil, mechanical, electrical and plumbing engineer will carry out their own inspection to ensure that the work has been done properly as per the requirements of the approved drawings.

Consultants inspectionWhen the above inspections have been carried out by our staff, the concrete work is then ready for inspection by the consultants.After the approval of the consultant only the structural work will be started.

All the material weather it will be used in the structural, architectural, electrical, plumbing and for floor work will be procured from approved source and will be inspected and then passed by the Quality Control Lab so that the agreed and expected quality can be achieved.

Before handing over a final check will be made by the quality control officer and site engineer to check for flaws or damage so that the terms and conditions of the agreement may not get violated.

HUMAN RESOURCE PLAN

This Human Resource Plan describes our staff requirements over the next two years. The areas of responsibilities and experience requirements for each staff position, organization chart as well as salary and remunerations should be provided.

1. Main Project Team

RoleAuthorityResponsibility

Mr Arslan Hameed Bukhari (Project Manager).

Mr M Hamza (Team Leader)

Ms Arooj Imtiaz (Human Resource Manager)

Ms Rija Saqib (Finance manager)

Tayyaba Bangash (Quality manager)

Has the authority to do change in project management plan

Will lead the team

Has a authority to oversee the work of laborers

Has a authority to check the cost of every task

Has a authority to check the quality of materials used in construction

Will monitor the whole work and guide the team about any difficulty. Also make sure that all the tasks performed are within budget.

Show all results to the project manager and solve issues between team members

Will give reports to the higher authority

Will record all balances against costs

If any change will occur he will report to the team leader

2. Employee Plan (2 Years)

Sr. No.Job TitleJob description

1.Managing directorDecision maker of the entire project, running the organization.

2.Security In chargeResponsible of the security of the project site and managing the security guards.

3.Store keeperIn charge of the store and all the necessary materials and equipment

4.Purchase In chargeIn charge of all the purchases made for the construction of the project through suppliers.

5.Workshop Equipment In chargeResponsible for running the workshop and the equipment.

6.Senior quantity surveyorResponsible for keeping the record of quantity of material purchases or to be acquired.

7.Computer engineerResponsible for making computerized form of the entire project.

8.Planning engineerResponsible for planning all the engineering work

9.Safety engineerResponsible for monitoring and planning all the structural work

10.Quality Control managerManaging and controlling the quality

11.Construction managerManaging the construction work

12.Security guardResponsible for the security of the project site

13.Building material officerResponsible for the ordering and monitoring the building material

14.Electrical/mechanic goods officerResponsible for ordering and monitoring the electrical and mechanical goods

15.General goods officerResponsible for providing day to day goods

16.Assistant quality controlAssisting the senior quantity surveyor

17.Quality control inspectorInspecting and monitoring the quality standard

18.SurveyorSurveyor of the whole project

19.Site engineer civilResponsible for the structural, architectural and plumbing work

20.Site engineer electricalResponsible for the electrical work

21.Assistant surveyorAssisting the surveyor

22.Foreman civilManaging the civil labor

23.Foreman electricManaging the electricians

24.ConsultantMaking and designing the architectural and structural designs and drawings

3. Compensations & Benefits

Name of PositionNature of positionNo. of Position(s)Salary/ Remuneration (RS)

Managing DirectorSalary (Per Month)135,000

Project ManagerSalary (Per Month)130,000

Security In chargeSalary (Per Month)118,000

Store KeeperSalary (Per Month)119,000

Purchase In chargeRemuneration (Contract)122,000

Workshop Equipment In chargeRemuneration (Contract)119,000

Senior Quantity SurveyorRemuneration (Contract)121,000

Computer EngineerRemuneration (Contract)112,000

Planning EngineerRemuneration (Contract)121,000

Safety EngineerRemuneration (Contract)118,000

Quality Control managerSalary (Per Month)120,000

Construction ManagerSalary (Per Month)126,000

Security GuardSalary (Per Month)18,000

Building Material OfficerRemuneration (Contract)112,000

Electrical/Mechanic Goods OfficerRemuneration (Contract)112,000

General Goods OfficerRemuneration (Contract)112,000

Assistant Quantity ControlRemuneration (Contract)112,000

Quality Control InspectorRemuneration (Contract)114,000

SurveyorRemuneration (Contract)112,000

Site Engineer CivilRemuneration (Contract)316,000

Site Engineer ElectricalRemuneration (Contract)116,000

Assistant SurveyorRemuneration (Contract)19,000

Foreman CivilRemuneration (Contract)311,000

Foreman ElectricRemuneration (Contract)111,000

ConsultantRemuneration (Contract)135,000

Total:441,000

COMMUNICATION MANAGEMENT PLANPlan CommunicationPlan Communications is the process of determining the project stakeholder information needs and defining a communication approach using the following:1. Stakeholders RegisterSTAKEHOLDER REGISTER

Company Name:AARTH Constructions

Project NameConstruction Of Three Hostel Blocks for University of Central Punjab

Prepared By:Arslan Hameed Bukhari (Project Manager)

Date:23rd Apr, 2014

Project Stakeholder Role in ProjectType of StakeholderType of CommunicationProject InterestsImpact on Project Outcome

AARTH Constructions

ContractorInternalOfficial Meeting, Project Documentation, RFQ, Payment Schedule, E-mails.To deliver the project in time and within the approved budget.Influencer

Project Team Including LaborEngineers, builders and skilled laborInternalProject performance feedback, face to face communicationTo perform work as per the requirements and collect wages.Supporter

University of Central PunjabClientExternalProject Performance DocumentationTo receive the final product as per their requirements.Influencer

Bloomfield ArchitectsConsultant , Quality Control Inspector, Architect InternalProject Performance DocumentationTo check whether the work is being performed as per the requirements mentioned in the drawingsInfluencer

Tenet Students or Hostilities at UCP Hostel ExternalNilTo live in a comfortable buildingInfluencer

Supplier Building material, electrical, plumbing material supplierExternalRFQ, Invoices, Payment ScheduleTo deliver good material of approved quality on time & collect payments on invoices.Supporter

Communication Management PlanUsing stakeholders register, we can devise the following communication management plan:

StakeholdersCommunication ScheduleMedium

University of Central PunjabMonthlyFace to face/Email

SuppliersMonthlyFace to face

AARTH ConstructionsWeekly with the Project ManagerFace to face/ Presentations

Mr Arslan Hameed BukhariWeeklyFace to face/ Email/ Presentations

Bloomfield ArchitectsWeeklyFace to face/ Email/ Presentations

Communication Objective1. Communication with the client (University of Central Punjab) To keep the client informed of the project progress To see if the client needs any change or modification in the project plan To update/inform the client regarding accomplishments of the project milestone(s) so as to disperse timely payments.

2. Communication with the consultant To keep the consultant informed of the client needs. To keep the consultant informed of any change or modification in the architectural plans as per the need of the client. To keep the consultant informed of the project progress so that the consultant can make his inspection plan accordingly.

3. Communication with the project team To provide daily tasks to the project team. To keep a record of the accomplished and unaccomplished tasks. To check whether the work done is right or wrong. To provide performance feedback to the project team.

4. Communication with the supplier To provide Request for Quotation (RFQ) to the supplier of material. To keep a record of the purchased items or materials from the supplier. To keep check whether the materials are being delivered as per schedule.

RISK MANAGEMENT PLAN

Plan Risk ManagementThe processes of defining how to conduct risk management activities for a project are described in Risk management plan. By analyzing cost management plan and communication plan we compute Risk Management Plan.

1. Risk Management PlanIn case of any risk we will be called on meetings between the project manager and project team. First of all we analyze the impact of rick on project, and then decide what method is the best to cater the risk. ApproachesHigh-level plans for conducting the risk management activities will be defined in meetings. Risk management cost elements and schedule activities will be developed. Risk contingency reserve application approaches may be established or reviewed. Risk management responsibilities will be assigned. General organizational templates for risk categories and definitions of terms such as levels of risk, probability by type of risk, impact by type of objectives, and the probability and impact matrix will be tailored to the specific project. Roles and ResponsibilitiesAll the project team will be responsible for risk handling. Every group member can play the role of identifying risks, but it is the responsibility of the project manager to focus on the main risks which might cause a big problem for the project. The formal document will be prepared by the project manager after consulting with team members and after identification of the risks. And this document will be forwarded to the CEO so that he would also know about the risks. If risks will not be handled by the project manager then it will be the responsibility of CEO to solve these risks.

Identify RisksIdentify Risks is the process of determining which risks may affect the project and documenting their characteristics. Using risk management plan as input and SWOT analysis as our tool we are able to create risk register. The risk register contains information on threats and opportunities that may impact the project.

1. List of Identified Risks

Sr. NoRisk Risk Management Impact

1.Over costing more than the budget allocatedAARTH Constructions (Contractor) will take a bank loan for the completion of the projectHigh

2.In case the project does not completes in timeThe contractor will appoint more labor for the completion of the projectHigh

3.Machinery Break DownWe have on site workshop for equipment and machinery maintenanceLow

4.TheftStore Keeper & Security Guard would be investigated and necessary action would be taken against themMedium

5.Employee AttritionImmediately new experienced employee will be hired for that positionMedium

6.Material ShortageForecasting would be done and materials would be procured Low

7.Political Environment Of PakistanMeasures will be taken to avoid such situation which will affect the projectMedium

8.CompetitionOur company strategy distinguishes us from our competitors is to provide the best quality in the lowest cost and time possibleLow

9.Changing Market conditionsAs the inflation rate of Pakistan is quite high so we will make an agreement with our suppliers for the purchase of materials Medium

10.Load sheddingWe will provide standby generators on the site to encounter load sheddingHigh

11.Natural DisasterWe will make the structure of the buildings strong enough to bear 8 rector scale of earthquake and build the boundary walls high enough to block floodLow

12.Material DamageMaterial will be replacedLow

1 | Page