Project Management Process Transition & Closure Project Management Process Project Description Team...
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Project Management Process Transiti on & Closure
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Transcript of Project Management Process Transition & Closure Project Management Process Project Description Team...
Project Management Process
Transition & Closure
Project Management Process
•Project Description•Team Mission/ Assignment•Major Milestones•Boundaries•Team Identification•Roles & Responsibilities•Measures of Success•Operating Guidelines
•Work Breakdown Structure (WBS) / Master Deliverables List (MDL)•Task Planning & Scheduling•Budget•Risk Planning•Communication Plan•Change Management Plan•Quality (QA/QC) Plan•Transition & Closure Plan
•Project Team Commitment•Management Endorsement
•Implement Transition Plan•Review Lessons Learned•Reward & Recognize•Archive
Continuous Communication
•Managing Scope, Schedule & Budget•Manage Risks•Manage Change•Communicate
• Progress• Issues• Lessons Learned
Endorsethe Plan
Initiate& Align
Workthe Plan
Transition& Closure
Planthe Work
Transition& Closure
• Implement Transition Plan• Review Lessons Learned• Reward & Recognize• Archive
PMPSample Transition & Closure Plan
Transition & Closure
INPUT
TOOLSPRODUCTS
Transition & Closure
Implement the Transition and Closure Plan
• Project Performance Baseline• Schedule Closure• Financial Closure
SCOPE
SCH
EDU
LE
BU
DG
ET
Implement Transition/ Closure Plan
• Acceptance of Work– Review criteria & checklists– Establish a date for formal acknowledgement– Transfer of responsibility
• Demobilization– Reassign staff, facilities, services, &
equipment– Provide clear communication to affected staff– Verify completion of work products
Implement Transition/ Closure Plan
• Financial Closure– Review requirements & procedures– Contact Region & Program
Management
•PMP•Lessons Learned Web Site
Transition & Closure Plan TemplateSample Transition & Closure PlanWSDOT Lessons Learned Web Site
Lessons Learned
INPUT
TOOLS
PRODUCTS
Transition & Closure
Review Lessons Learned
Lessons Learned
– Compare Planned vs. Actuals– Report & Share Lessons Learned– Lessons Learned Database
• wwwi.wsdot.wa.gov/IPD/WSDOT+Lessons+Learned.htm
– Final closure meeting
PMP
Transition & Closure Plan TemplateSample Transition & Closure Plan
Rewards & Recognition
INPUT
TOOLS
PRODUCTS
Transition & Closure
Reward & Recognize
Reward & Recognize
• Positive reinforcement• Performance metrics
– Individual & Team
• Senior Management• Timing is everything
Never overlook the power of a simple, handwritten and sincere note.
•PMP•WSDOT Policy
Transition & Closure Plan TemplateSample Transition & Closure PlanWSDOT Requirements/ToolsWSDOT Design ManualDesign Doc. Checklist
Project Archived
INPUT
TOOLS
PRODUCTS
Transition & Closure
Archive
Archive
• Review archiving requirements• Collect files, documents, &
drawings• Remove incomplete material• Retain final documents & reports• Consolidate & prepare for storage• Inventory
Begin the process early!
Iterative ProcessLe
vel of
Eff
ort
Pre-Construction
“concept” “completion”
Scoping
Construction
Time
Initiate & Align
Plan the Work
EndorseClose
Work the Plan
Initiate & Align
Plan the
Work
Endorse Close
Work the Plan
Initiate & Align
Plan the
Work
Endorse Close
Work the Plan
Initiate & Align
Plan the
Work
Endorse Close
Work the Plan
Ability to affect the scope of a project over it’s evolution
Low
High
ScopingPre-Construction
Construction Maintenance
Planning
and
Environ.
Early Involvement is Essential!
Questions?
