PROJECT MANAGEMENT PLAN TEMPLATE · the Project Management Plan or as a separate, stand-alone...
Transcript of PROJECT MANAGEMENT PLAN TEMPLATE · the Project Management Plan or as a separate, stand-alone...
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PROJECTMANAGEMENTPLANTEMPLATEThisProjectManagementPlanTemplateisfreeforyoutocopyanduseonyourproject
andwithinyourorganization.Wehopethatyoufindthistemplateusefulandwelcomeyourcomments.Publicdistributionofthisdocumentisonlypermitted
fromtheProjectManagementDocsofficialwebsiteat:ProjectManagementDocs.com
PROJECTMANAGEMENTPLAN<PROJECTNAME>
COMPANYNAMESTREETADDRESS
CITY,STATEZIPCODE
DATE
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TABLEOFCONTENTSINTRODUCTION...................................................................................................................................3PROJECTMANAGEMENTAPPROACH........................................................................................................3PROJECTSCOPE...................................................................................................................................4MILESTONELIST..................................................................................................................................4SCHEDULEBASELINEANDWORKBREAKDOWNSTRUCTURE..........................................................................5CHANGEMANAGEMENTPLAN...............................................................................................................6COMMUNICATIONSMANAGEMENTPLAN.................................................................................................7COSTMANAGEMENTPLAN..................................................................................................................10PROCUREMENTMANAGEMENTPLAN....................................................................................................11PROJECTSCOPEMANAGEMENTPLAN....................................................................................................12SCHEDULEMANAGEMENTPLAN...........................................................................................................13QUALITYMANAGEMENTPLAN.............................................................................................................14RISKMANAGEMENTPLAN...................................................................................................................16RISKREGISTER..................................................................................................................................16STAFFINGMANAGEMENTPLAN............................................................................................................16RESOURCECALENDAR.........................................................................................................................18COSTBASELINE.................................................................................................................................19QUALITYBASELINE.............................................................................................................................20SPONSORACCEPTANCE.......................................................................................................................21
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INTRODUCTIONTheIntroductionprovidesahigh-leveloverviewoftheprojectandwhatisincludedinthisProjectManagementPlan.Thisshouldincludeahigh-leveldescriptionoftheprojectanddescribetheprojectsdeliverablesandbenefits.Excessivedetailisnotnecessaryinthissectionastheothersectionsoftheprojectplanwillincludethisinformation.Thissectionshouldprovideasummarizedframeworkoftheprojectanditspurpose.LookbackattheProjectCharterforinformationtoincludeinthissection.TotalSoftwareIncorporated(TSI)hasrecentlyapprovedtheSmartVoiceprojecttomoveforwardforprojectinitiationwithintheresearchanddevelopment(R&D)group.ThisprojectwillresultinthedevelopmentofnewvoicerecognitionsoftwareandsupportsTSI’scorporatestrategyofprovidingprogressivesolutionstoclientswhichimproveproductivityinboththeworkplaceandhomeenvironment.Whilevoicerecognitionsoftwareiscurrentlyavailable,TSIbelievesthatnewtechnologicaldevelopmentswillenableourteamtodevelopasolutionfarsuperiortowhatiscurrentlyavailable.TSIhasbeensuccessfulingainingmarketsharebecauseofitsaggressivepursuitofproductquality,easeofuse,flexibility,andcustomerservice.Additionally,customersunderstandthatourproductsmaybeappliedtoawiderangeofusesforbusinessandpersonalfunctions.Byleveragingourreputationforsuperiorqualityanduser-friendlyproducts,andcapitalizingonnewtechnology,TSIcanpositionitselfasthepremierproviderofeffectiveandeasytousevoicerecognitionssoftwareintoday’smarketplace.PROJECTMANAGEMENTAPPROACHThissectioniswhereyououtlinetheoverallmanagementapproachfortheproject.Thissectionshoulddescribe,ingeneralterms,therolesandauthorityofprojectteammembers.Itshouldalsoincludewhichorganizationswillprovideresourcesfortheprojectandanyresourceconstraintsorlimitations.Ifthereareanydecisionswhichmustbemadebyspecificindividuals—forexampleauthorizingadditionalfundingbytheprojectsponsor—thisshouldalsobestatedhere.ItshouldbewrittenasanExecutiveSummaryfortheProjectManagementPlan.TheProjectManager,JoeGreen,hastheoverallauthorityandresponsibilityformanagingandexecutingthisprojectaccordingtothisProjectPlananditsSubsidiaryManagementPlans.Theprojectteamwillconsistofpersonnelfromthecodinggroup,qualitycontrol/assurancegroup,technicalwritinggroup,andtestinggroup.Theprojectmanagerwillworkwithallresourcestoperformprojectplanning.Allprojectandsubsidiarymanagementplanswillbereviewedandapprovedbytheprojectsponsor.Allfundingdecisionswillalsobemadebytheproject
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sponsor.Anydelegationofapprovalauthoritytotheprojectmanagershouldbedoneinwritingandbesignedbyboththeprojectsponsorandprojectmanager.Theprojectteamwillbeamatrixinthatteammembersfromeachorganizationcontinuetoreporttotheirorganizationalmanagementthroughoutthedurationoftheproject.Theprojectmanagerisresponsibleforcommunicatingwithorganizationalmanagersontheprogressandperformanceofeachprojectresource.PROJECTSCOPEStatethescopeoftheprojectinthissection.Thescopestatementfromtheprojectchartershouldbeusedasastartingpoint;however,theprojectplanneedstoincludeamuchmoredetailedscopethanthecharter.Thisdetailshouldincludewhattheprojectdoesanddoesnotinclude.Themoredetailincludedinthissection,thebettertheproduct.Thiswillhelptoclarifywhatisincludedintheprojectandhelptoavoidanyconfusionfromprojectteammembersandstakeholders.ThescopeofTSI’sSmartVoiceprojectincludestheplanning,design,development,testing,andtransitionoftheSmartVoicevoicerecognitionsoftwarepackage.Thissoftwarewillmeetorexceedorganizationalsoftwarestandardsandadditionalrequirementsestablishedintheprojectcharter.Thescopeofthisprojectalsoincludescompletionofalldocumentation,manuals,andtrainingaidstobeusedinconjunctionwiththesoftware.ProjectcompletionwilloccurwhenthesoftwareanddocumentationpackagehasbeensuccessfullyexecutedandtransitionedtoTSI’smanufacturinggroupforproduction.AllSmartVoiceprojectworkwillbeperformedinternallyandnoportionofthisprojectwillbeoutsourced.Thescopeofthisprojectdoesnotincludeanychangesinrequirementstostandardoperatingsystemstorunthesoftware,softwareupdatesorrevisions.MILESTONELISTProvideasummarylistofmilestonesincludingdatesforeachmilestone.Includeanintroductoryparagraphinthissectionwhichprovidessomeinsighttothemajormilestones.Thissectionshouldalsomentionordiscussactionstakenifanychangestothemilestonesordeliverydatesarerequired.ThebelowchartliststhemajormilestonesfortheSmartVoiceProject.Thischartiscomprisedonlyofmajorprojectmilestonessuchascompletionofaprojectphaseorgatereview.TheremaybesmallermilestoneswhicharenotincludedonthischartbutareincludedintheprojectscheduleandWBS.Ifthereareanyschedulingdelayswhichmayimpactamilestoneordeliverydate,theprojectmanagermustbenotifiedimmediatelysoproactivemeasuresmaybetakento
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mitigateslipsindates.Anyapprovedchangestothesemilestonesordateswillbecommunicatedtotheprojectteambytheprojectmanager.Milestone Description DateCompleteRequirementsGathering
AllrequirementsforSmartVoicemustbedeterminedtobasedesignupon
2/28/xx
CompleteSmartVoiceDesign
Thisisthetheoreticaldesignforthesoftwareanditsfunctionality
5/31/xx
CompleteSmartVoiceCoding
Allcodingcompletedresultinginsoftwareprototype 7/31/xx
CompleteSmartVoiceTestingandDebugging
Allfunctionalitytestedandallidentifiederrorscorrected
8/31/xx
CompleteTransitionofSmartVoicetoTSIProduction
Completedsoftwareanddocumentationtransitionedtooperationsgrouptobeginproduction
11/30/xx
SCHEDULEBASELINEANDWORKBREAKDOWNSTRUCTUREThissectionshoulddiscusstheWBS,WBSDictionary,andSchedulebaselineandhowtheywillbeusedinmanagingtheproject’sscope.TheWBSprovidestheworkpackagestobeperformedforthecompletionoftheproject.TheWBSDictionarydefinestheworkpackages.Theschedulebaselineprovidesareferencepointformanagingprojectprogressasitpertainstoscheduleandtimeline.Theschedulebaselineandworkbreakdownstructure(WBS)shouldbecreatedinMicrosoftProject.TheWBScanbeexportedfromtheMSProjectfile.TheWBSfortheSmartVoiceProjectiscomprisedofworkpackageswhichdonotexceed40hoursofworkbutareatleast4hoursofwork.Workpackagesweredevelopedthroughclosecollaborationamongprojectteammembersandstakeholderswithinputfromfunctionalmanagersandresearchfrompastprojects.TheWBSDictionarydefinesallworkpackagesfortheSmartVoiceProject.Thesedefinitionsincludealltasks,resources,anddeliverables.EveryworkpackageintheWBSisdefinedintheWBSDictionaryandwillaidinresourceplanning,taskcompletion,andensuringdeliverablesmeetprojectrequirements.TheSmartVoiceProjectschedulewasderivedfromtheWBSandProjectCharterwithinputfromallprojectteammembers.Theschedulewascompleted,reviewedbytheProjectSponsor,andapprovedandbase-lined.TheschedulewillbemaintainedasaMSProjectGanttChartbytheSmartVoiceProjectManager.Anyproposedchangestotheschedulewillfollow
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TSI’schangecontrolprocess.Ifestablishedboundarycontrolsmaybeexceeded,achangerequestwillbesubmittedtotheProjectManager.TheProjectManagerandteamwilldeterminetheimpactofthechangeontheschedule,cost,resources,scope,andrisks.IfitisdeterminedthattheimpactswillexceedtheboundaryconditionsthenthechangewillbeforwardedtotheProjectSponsorforreviewandapproval.TheSmartVoiceboundaryconditionsare:CPIlessthan0.8orgreaterthan1.2SPIlessthan0.8orgreaterthan1.2IfthechangeisapprovedbytheProjectSponsorthenitwillbeimplementedbytheProjectManagerwhowillupdatethescheduleandalldocumentationandcommunicatethechangetoallstakeholdersinaccordancewiththeChangeControlProcess.TheProjectScheduleBaselineandWorkBreakdownStructureareprovidedinAppendixA,ProjectScheduleandAppendixB,WorkBreakdownStructure.CHANGEMANAGEMENTPLANThissectionshoulddescribeyourchangecontrolprocess.Ideally,thisprocesswillbesometypeoforganizationalstandardwhichisrepeatableanddoneonmostorallprojectswhenachangeisnecessary.Changestoanyprojectmustbecarefullyconsideredandtheimpactofthechangemustbeclearinordertomakeanytypeofapprovaldecisions.Manyorganizationshavechangecontrolboards(CCBs)whichreviewproposedchangesandeitherapproveordenythem.Thisisaneffectivewaytoprovideoversightandensureadequatefeedbackandreviewofthechangeisobtained.Thissectionshouldalsoidentifywhohasapprovalauthorityforchangestotheproject,whosubmitsthechanges,howtheyaretrackedandmonitored.ForcomplexorlargeprojectstheChangeManagementPlanmaybeincludedasanappendixtotheProjectManagementPlanorasaseparate,stand-alonedocument.WehaveadetailedChangeManagementPlantemplateavailableonourwebsite.ThefollowingstepscompriseTSI’sorganizationchangecontrolprocessforallprojectsandwillbeutilizedontheSmartVoiceproject:
Step#1:Identifytheneedforachange(AnyStakeholder) RequestorwillsubmitacompletedTSIchangerequestformtotheprojectmanagerStep#2:Logchangeinthechangerequestregister(ProjectManager) Theprojectmanagerwillmaintainalogofallchangerequestsforthedurationofthe project
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Step#3:Conductanevaluationofthechange(ProjectManager,ProjectTeam,Requestor) Theprojectmanagerwillconductanevaluationoftheimpactofthechangetocost,risk, schedule,andscopeStep#4:SubmitchangerequesttoChangeControlBoard(CCB)(ProjectManager) TheprojectmanagerwillsubmitthechangerequestandanalysistotheCCBforreviewStep#5:ChangeControlBoarddecision(CCB) TheCCBwilldiscusstheproposedchangeanddecidewhetherornotitwillbeapproved basedonallsubmittedinformationStep#6:Implementchange(ProjectManager) IfachangeisapprovedbytheCCB,theprojectmanagerwillupdateandre-baseline projectdocumentationasnecessaryaswellasensureanychangesarecommunicatedto theteamandstakeholders
AnyteammemberorstakeholdermaysubmitachangerequestfortheSmartVoiceProject.TheSmartVoiceProjectSponsorwillchairtheCCBandanychangestoprojectscope,cost,orschedulemustmeethisapproval.AllchangerequestswillbeloggedinthechangecontrolregisterbytheProjectManagerandtrackedthroughtocompletionwhetherapprovedornot.COMMUNICATIONSMANAGEMENTPLANThepurposeoftheCommunicationsManagementPlanistodefinethecommunicationrequirementsfortheprojectandhowinformationwillbedistributedtoensureprojectsuccess.Youshouldgiveconsiderablethoughttohowyouwanttomanagecommunicationsoneveryproject.Byhavingasolidcommunicationsmanagementapproachyou’llfindthatmanyprojectmanagementproblemscanbeavoided.Inthissectionyoushouldprovideanoverviewofyourcommunicationsmanagementapproach.Generally,theCommunicationsManagementPlandefinesthefollowing:
• Communicationrequirementsbasedonroles• Whatinformationwillbecommunicated• Howtheinformationwillbecommunicated• Whenwillinformationbedistributed• Whodoesthecommunication• Whoreceivesthecommunication• Communicationsconduct
Forlargerandmorecomplexprojects,theCommunicationsManagementPlanmaybeincludedasanappendixorseparatedocumentapartfromtheProjectManagementPlan.WehaveadetailedCommunicationsManagementPlantemplateavailableonourwebsite.
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ThisCommunicationsManagementPlansetsthecommunicationsframeworkforthisproject.Itwillserveasaguideforcommunicationsthroughoutthelifeoftheprojectandwillbeupdatedascommunicationrequirementschange.ThisplanidentifiesanddefinestherolesofSmartVoiceprojectteammembersastheypertaintocommunications.Italsoincludesacommunicationsmatrixwhichmapsthecommunicationrequirementsofthisproject,andcommunicationconductformeetingsandotherformsofcommunication.Aprojectteamdirectoryisalsoincludedtoprovidecontactinformationforallstakeholdersdirectlyinvolvedintheproject.TheProjectManagerwilltaketheleadroleinensuringeffectivecommunicationsonthisproject.ThecommunicationsrequirementsaredocumentedintheCommunicationsMatrixbelow.TheCommunicationsMatrixwillbeusedastheguideforwhatinformationtocommunicate,whoistodothecommunicating,whentocommunicateit,andtowhomtocommunicate.Communicatio
nTypeDescription Frequenc
yFormat Participants/
DistributionDeliverabl
eOwner
WeeklyStatusReport
Emailsummaryofprojectstatus Weekly Email
ProjectSponsor,Teamand
StakeholdersStatusReport Project
Manager
WeeklyProjectTeamMeeting
Meetingtoreviewactionregisterand
status
Weekly InPerson ProjectTeam UpdatedActionRegister
ProjectManager
ProjectMonthlyReview(PMR)
Presentmetricsandstatustoteamandsponsor
Monthly InPersonProjectSponsor,
Team,andStakeholders
StatusandMetric
Presentation
ProjectManager
ProjectGateReviews
Presentcloseoutof
projectphasesandkickoffnext
phase
AsNeeded InPersonProjectSponsor,
TeamandStakeholders
Phasecompletionreportand
phasekickoff
ProjectManager
TechnicalDesignReview
Reviewofanytechnical
designsorworkassociatedwiththeproject
AsNeeded InPerson ProjectTeamTechnicalDesignPackage
ProjectManager
Projectteamdirectoryforallcommunicationsis:
Name Title Email OfficePhone CellPhone
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JohnDavis ProjectSponsor [email protected] xxx-xxx-xxxx xxx-xxx-xxxxJoeGreen ProjectManager [email protected] xxx-xxx-xxxx xxx-xxx-xxxx
HerbWalker SeniorProgrammer [email protected] xxx-xxx-xxxx xxx-xxx-xxxx
JasonBlack Programmer [email protected] xxx-xxx-xxxx xxx-xxx-xxxx
MaryWhite Sr.QualitySpecialist [email protected] xxx-xxx-xxxx xxx-xxx-xxxx
RonSmith QualitySpecialist [email protected] xxx-xxx-xxxx xxx-xxx-xxxxTomSunday TechnicalWriter [email protected] xxx-xxx-xxxx xxx-xxx-xxxxKarenBrown TestingSpecialist [email protected] xxx-xxx-xxxx xxx-xxx-xxxx
CommunicationsConduct:Meetings:TheProjectManagerwilldistributeameetingagendaatleast2dayspriortoanyscheduledmeetingandallparticipantsareexpectedtoreviewtheagendapriortothemeeting.Duringallprojectmeetingsthetimekeeperwillensurethatthegroupadherestothetimesstatedintheagendaandtherecorderwilltakeallnotesfordistributiontotheteamuponcompletionofthemeeting.Itisimperativethatallparticipantsarrivetoeachmeetingontimeandallcellphonesandblackberriesshouldbeturnedofforsettovibratemodetominimizedistractions.Meetingminuteswillbedistributednolaterthan24hoursaftereachmeetingiscompleted.Email:AllemailpertainingtotheSmartVoiceProjectshouldbeprofessional,freeoferrors,andprovidebriefcommunication.Emailshouldbedistributedtothecorrectprojectparticipantsinaccordancewiththecommunicationmatrixabovebasedonitscontent.Allattachmentsshouldbeinoneoftheorganization’sstandardsoftwaresuiteprogramsandadheretoestablishedcompanyformats.Iftheemailistobringanissueforwardthenitshoulddiscusswhattheissueis,provideabriefbackgroundontheissue,andprovidearecommendationtocorrecttheissue.TheProjectManagershouldbeincludedonanyemailpertainingtotheSmartVoiceProject.InformalCommunications:Whileinformalcommunicationisapartofeveryprojectandisnecessaryforsuccessfulprojectcompletion,anyissues,concerns,orupdatesthatarisefrominformaldiscussionbetweenteammembersmustbecommunicatedtotheProjectManagersotheappropriateactionmaybetaken.
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COSTMANAGEMENTPLANTheCostManagementPlanclearlydefineshowthecostsonaprojectwillbemanagedthroughouttheproject’slifecycle.Itsetstheformatandstandardsbywhichtheprojectcostsaremeasured,reported,andcontrolled.Workingwithinthecostmanagementguidelinesisimperativeforallprojectteammemberstoensuresuccessfulcompletionoftheproject.TheseguidelinesmayincludewhichleveloftheWBScostaccountswillbecreatedinandtheestablishmentofacceptablevariances.TheCostManagementPlan:
• Identifieswhoisresponsibleformanagingcosts• Identifieswhohastheauthoritytoapprovechangestotheprojectoritsbudget• Howcostperformanceisquantitativelymeasuredandreportedupon• Reportformats,frequencyandtowhomtheyarepresented
ForcomplexorlargeprojectstheCostManagementPlanmaybeincludedasanappendixtotheProjectManagementPlanorasaseparate,stand-alonedocument.WehaveadetailedCostManagementPlantemplateavailableonourwebsite.TheProjectManagerwillberesponsibleformanagingandreportingontheproject’scostthroughoutthedurationoftheproject.TheProjectManagerwillpresentandreviewtheproject’scostperformanceduringthemonthlyprojectstatusmeeting.Usingearnedvaluecalculations,theProjectManagerisresponsibleforaccountingforcostdeviationsandpresentingtheProjectSponsorwithoptionsforgettingtheprojectbackonbudget.Allbudgetauthorityanddecisions,toincludebudgetchanges,residewiththeSmartVoiceProjectSponsor.FortheSmartVoiceProject,controlaccountswillbecreatedatthefourthleveloftheWBSwhichiswhereallcostsandperformancewillbemanagedandtracked.FinancialperformanceoftheSmartVoiceProjectwillbemeasuredthroughearnedvaluecalculationspertainingtotheproject’scostaccounts.Workstartedonworkpackageswillgrantthatworkpackagewith50%credit;whereas,theremaining50%iscrediteduponcompletionofallworkdefinedinthatworkpackage.Costsmayberoundedtothenearestdollarandworkhoursroundedtothenearestwholehour.CostandSchedulePerformanceIndex(CPIandSPIrespectively)willbereportedonamonthlybasisbytheProjectManagertotheProjectSponsor.Variancesof10%or+/-0.1inthecostandscheduleperformanceindexeswillchangethestatusofthecosttoyelloworcautionary.Thesewillbereportedandifit’sdeterminedthatthereisnoorminimalimpactontheproject’scostorschedulebaselinethentheremaybenoactionrequired.Costvariancesof20%,or+/-0.2inthecostandscheduleperformanceindexeswillchangethestatusofthecosttoredorcritical.ThesewillbereportedandrequirecorrectiveactionfromtheProjectManagerinorder
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tobringthecostand/orscheduleperformanceindexesbackinlinewiththeallowablevariance.AnycorrectiveactionswillrequireaprojectchangerequestandbemustapprovedbytheCCBbeforeitcanbeimplemented.EarnedvaluecalculationswillbecompiledbytheProjectManagerandreportedatthemonthlyprojectstatusmeeting.Ifthereareindicationsthatthesevalueswillapproachorreachthecriticalstagebeforeasubsequentmeeting,theProjectManagerwillcommunicatethistotheProjectSponsorimmediately.PROCUREMENTMANAGEMENTPLANTheProcurementManagementPlanshouldbedefinedenoughtoclearlyidentifythenecessarystepsandresponsibilitiesforprocurementfromthebeginningtotheendofaproject.Theprojectmanagermustensurethattheplanfacilitatesthesuccessfulcompletionoftheprojectanddoesnotbecomeanoverwhelmingtasktomanage.Theprojectmanagerwillworkwiththeprojectteam,contracts/purchasingdepartment,andotherkeyplayerstomanagetheprocurementactivities.Forlargerprojectsorprojectswithmorecomplicatedprocurementmanagementrequirements,youcanincludetheProcurementManagementPlanasaseparatedocumentapartfromtheProjectManagementPlan.WehaveadetailedProcurementManagementPlanavailableonourwebsite.TheProjectManagerwillprovideoversightandmanagementforallprocurementactivitiesunderthisproject.TheProjectManagerisauthorizedtoapproveallprocurementactionsupto$50,000.AnyprocurementactionsexceedingthisamountmustbeapprovedbytheProjectSponsor.Whilethisprojectrequiresminimalornoprocurement,intheeventprocurementisrequired,theProjectManagerwillworkwiththeprojectteamtoidentifyallitemsorservicestobeprocuredforthesuccessfulcompletionoftheproject.TheProjectManagerwillthenensuretheseprocurementsarereviewedbytheProgramManagementOffice(PMO)andpresentedtothecontractsandpurchasinggroups.Thecontractsandpurchasinggroupswillreviewtheprocurementactions,determinewhetheritisadvantageoustomakeorbuytheitemsorresourcerequiredservicesinternally,andbeginthevendorselection,purchasingandthecontractingprocess.Intheeventaprocurementbecomesnecessary,theProjectManagerwillberesponsibleformanagementanyselectedvendororexternalresource.TheProjectManagerwillalsomeasureperformanceasitrelatestothevendorprovidingnecessarygoodsand/orservicesandcommunicatethistothepurchasingandcontractsgroups.
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PROJECTSCOPEMANAGEMENTPLANItisimportantthattheapproachtomanagingtheprojects’scopebeclearlydefinedanddocumentedindetail.Failuretoclearlyestablishandcommunicateprojectscopecanresultindelays,unnecessarywork,failuretoachievedeliverables,costoverruns,orotherunintendedconsequences.ThissectionprovidesasummaryoftheScopeManagementPlaninwhichitaddressesthefollowing:
• Whohasauthorityandresponsibilityforscopemanagement• Howthescopeisdefined(i.e.ScopeStatement,WBS,WBSDictionary,Statementof
Work,etc.)• Howthescopeismeasuredandverified(i.e.QualityChecklists,ScopeBaseline,Work
PerformanceMeasurements,etc.)• Thescopechangeprocess(whoinitiates,whoauthorizes,etc.)• Whoisresponsibleforacceptingthefinalprojectdeliverableandapprovesacceptance
ofprojectscopeWehaveadetailedScopeManagementPlanavailableonourwebsitewhichcanbeincludedasanappendixtotheProjectManagementPlanforlargerormorecomplexprojects.Besuretoreviewitanddetermineifit'snecessaryformanagingyourproject.ScopemanagementfortheSmartVoiceProjectwillbethesoleresponsibilityoftheProjectManager.ThescopeforthisprojectisdefinedbytheScopeStatement,WorkBreakdownStructure(WBS)andWBSDictionary.TheProjectManager,Sponsor,andStakeholderswillestablishandapprovedocumentationformeasuringprojectscopewhichincludesdeliverablequalitychecklistsandworkperformancemeasurements.ProposedscopechangesmaybeinitiatedbytheProjectManager,Stakeholdersoranymemberoftheprojectteam.AllchangerequestswillbesubmittedtotheProjectManagerwhowillthenevaluatetherequestedscopechange.UponacceptanceofthescopechangerequesttheProjectManagerwillsubmitthescopechangerequesttotheChangeControlBoardandProjectSponsorforacceptance.UponapprovalofscopechangesbytheChangeControlBoardandProjectSponsortheProjectManagerwillupdateallprojectdocumentsandcommunicatethescopechangetoallstakeholders.BasedonfeedbackandinputfromtheProjectManagerandStakeholders,theProjectSponsorisresponsiblefortheacceptanceofthefinalprojectdeliverablesandprojectscope.TheProjectSponsorisresponsibleforformallyacceptingtheproject’sfinaldeliverable.Thisacceptancewillbebasedonareviewofallprojectdocumentation,testingresults,betatrialresults,andcompletionofalltasks/workpackagesandproductfunctionality.
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SCHEDULEMANAGEMENTPLANThissectionprovidesageneralframeworkfortheapproachwhichwillbetakentocreatetheprojectschedule.Effectiveschedulemanagementisnecessaryforensuringtasksarecompletedontime,resourcesareallocatedappropriately,andtohelpmeasureprojectperformance.Thissectionshouldincludediscussionoftheschedulingtool/format,schedulemilestones,andscheduledevelopmentrolesandresponsibilities.BesuretocheckoutthedetailedScheduleManagementPlanavailableonourwebsite.TheseparateScheduleManagementPlanissuitableforlargerprojectsorprojectswheretheschedulemanagementismoreformalized.ProjectschedulesfortheSmartVoiceProjectwillbecreatedusingMSProject2007startingwiththedeliverablesidentifiedintheproject’sWorkBreakdownStructure(WBS).Activitydefinitionwillidentifythespecificworkpackageswhichmustbeperformedtocompleteeachdeliverable.Activitysequencingwillbeusedtodeterminetheorderofworkpackagesandassignrelationshipsbetweenprojectactivities.Activitydurationestimatingwillbeusedtocalculatethenumberofworkperiodsrequiredtocompleteworkpackages.Resourceestimatingwillbeusedtoassignresourcestoworkpackagesinordertocompletescheduledevelopment.Onceapreliminaryschedulehasbeendeveloped,itwillbereviewedbytheprojectteamandanyresourcestentativelyassignedtoprojecttasks.Theprojectteamandresourcesmustagreetotheproposedworkpackageassignments,durations,andschedule.Oncethisisachievedtheprojectsponsorwillreviewandapprovethescheduleanditwillthenbebaselined.InaccordancewithTSI’sorganizationalstandard,thefollowingwillbedesignatedasmilestonesforallprojectschedules:
• CompletionofscopestatementandWBS/WBSDictionary• Baselinedprojectschedule• Approvaloffinalprojectbudget• Projectkick-off• Approvalofrolesandresponsibilities• Requirementsdefinitionapproval• Completionofdatamapping/inventory• Projectimplementation• Acceptanceoffinaldeliverables
Rolesandresponsibilitiesforscheduledevelopmentareasfollows:
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Theprojectmanagerwillberesponsibleforfacilitatingworkpackagedefinition,sequencing,andestimatingdurationandresourceswiththeprojectteam.TheprojectmanagerwillalsocreatetheprojectscheduleusingMSProject2007andvalidatetheschedulewiththeprojectteam,stakeholders,andtheprojectsponsor.Theprojectmanagerwillobtainscheduleapprovalfromtheprojectsponsorandbaselinetheschedule.Theprojectteamisresponsibleforparticipatinginworkpackagedefinition,sequencing,duration,andresourceestimating.Theprojectteamwillalsoreviewandvalidatetheproposedscheduleandperformassignedactivitiesoncethescheduleisapproved.Theprojectsponsorwillparticipateinreviewsoftheproposedscheduleandapprovethefinalschedulebeforeitisbaselined.Theprojectstakeholderswillparticipateinreviewsoftheproposedscheduleandassistinitsvalidation.QUALITYMANAGEMENTPLANThissectiondiscusseshowqualitymanagementwillbeusedtoensurethatthedeliverablesfortheprojectmeetaformallyestablishedstandardofacceptance.Allprojectdeliverablesshouldbedefinedinordertoprovideafoundationandunderstandingofthetasksathandandwhatworkmustbeplanned.Qualitymanagementistheprocessbywhichtheorganizationnotonlycompletestheworkbutcompletestheworktoanacceptablestandard.WithoutathoroughQualityManagementPlan,workmaybecompletedinasubstandardorunacceptablemanner.Thissectionshouldincludequalityrolesandresponsibilities,qualitycontrol,qualityassurance,andqualitymonitoring.Forlargerormorecomplexprojects,theQualityManagementPlanmaybeincludedasanappendixorseparatedocument.AdetailedQualityManagementPlanisavailableforuseonourwebsite.AllmembersoftheSmartVoiceprojectteamwillplayaroleinqualitymanagement.Itisimperativethattheteamensuresthatworkiscompletedatanadequatelevelofqualityfromindividualworkpackagestothefinalprojectdeliverable.ThefollowingarethequalityrolesandresponsibilitiesfortheSmartVoiceProject:TheProjectSponsorisresponsibleforapprovingallqualitystandardsfortheSmartVoiceProject.TheProjectSponsorwillreviewallprojecttasksanddeliverablestoensurecompliancewithestablishedandapprovedqualitystandards.Additionally,theProjectSponsorwillsignoffonthefinalacceptanceoftheprojectdeliverable.
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TheProjectManagerisresponsibleforqualitymanagementthroughoutthedurationoftheproject.TheProjectManagerisresponsibleforimplementingtheQualityManagementPlanandensuringalltasks,processes,anddocumentationarecompliantwiththeplan.TheProjectManagerwillworkwiththeproject’squalityspecialiststoestablishacceptablequalitystandards.TheProjectManagerisalsoresponsibleforcommunicatingandtrackingallqualitystandardstotheprojectteamandstakeholders.TheQualitySpecialistsareresponsibleforworkingwiththeProjectManagertodevelopandimplementtheQualityManagementPlan.QualitySpecialistswillrecommendtoolsandmethodologiesfortrackingqualityandstandardstoestablishacceptablequalitylevels.TheQualitySpecialistswillcreateandmaintainQualityControlandAssuranceLogsthroughouttheproject.Theremainingmemberoftheprojectteam,aswellasthestakeholderswillberesponsibleforassistingtheProjectManagerandQualitySpecialistsintheestablishmentofacceptablequalitystandards.TheywillalsoworktoensurethatallqualitystandardsaremetandcommunicateanyconcernsregardingqualitytotheProjectManager.QualitycontrolfortheSmartVoiceProjectwillutilizetoolsandmethodologiesforensuringthatallprojectdeliverablescomplywithapprovedqualitystandards.Tomeetdeliverablerequirementsandexpectations,wemustimplementaformalprocessinwhichqualitystandardsaremeasuredandaccepted.TheProjectManagerwillensureallqualitystandardsandqualitycontrolactivitiesaremetthroughouttheproject.TheQualitySpecialistswillassisttheProjectManagerinverifyingthatallqualitystandardsaremetforeachdeliverable.IfanychangesareproposedandapprovedbytheProjectSponsorandCCB,theProjectManagerisresponsibleforcommunicatingthechangestotheprojectteamandupdatingallprojectplansanddocumentation.QualityassurancefortheSmartVoiceProjectwillensurethatallprocessesusedinthecompletionoftheprojectmeetacceptablequalitystandards.Theseprocessstandardsareinplacetomaximizeprojectefficiencyandminimizewaste.Foreachprocessusedthroughouttheproject,theProjectManagerwilltrackandmeasurequalityagainsttheapprovedstandardswiththeassistanceoftheQualitySpecialistsandensureallqualitystandardsaremet.IfanychangesareproposedandapprovedbytheProjectSponsorandCCB,theProjectManagerisresponsibleforcommunicatingthechangestotheprojectteamandupdatingallprojectplansanddocumentation.
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RISKMANAGEMENTPLANThissectionprovidesageneraldescriptionfortheapproachtakentoidentifyandmanagetherisksassociatedwiththeproject.Itshouldbeashortparagraphortwosummarizingtheapproachtoriskmanagementonthisproject.Sinceriskmanagementisascienceinitself,wehavemanyriskmanagementtemplatesavailableonourwebsite.LookforthedetailedRiskManagementPlan,RiskRegisteralongwithtemplatesforperformingariskassessmentmeeting.TheapproachformanagingrisksfortheSmartVoiceProjectincludesamethodicalprocessbywhichtheprojectteamidentifies,scores,andranksthevariousrisks.Everyeffortwillbemadetoproactivelyidentifyrisksaheadoftimeinordertoimplementamitigationstrategyfromtheproject’sonset.Themostlikelyandhighestimpactriskswereaddedtotheprojectscheduletoensurethattheassignedriskmanagerstakethenecessarystepstoimplementthemitigationresponseattheappropriatetimeduringtheschedule.Riskmanagerswillprovidestatusupdatesontheirassignedrisksinthebi-weeklyprojectteammeetings,butonlywhenthemeetingsincludetheirrisk’splannedtimeframe.Uponthecompletionoftheproject,duringtheclosingprocess,theprojectmanagerwillanalyzeeachriskaswellastheriskmanagementprocess.Basedonthisanalysis,theprojectmanagerwillidentifyanyimprovementsthatcanbemadetotheriskmanagementprocessforfutureprojects.Theseimprovementswillbecapturedaspartofthelessonslearnedknowledgebase.RISKREGISTERTheRiskRegisterforthisprojectisprovidedinAppendixC,RiskRegister.STAFFINGMANAGEMENTPLANDiscusshowyouplantostafftheproject.Thissectionshouldincludediscussiononmatrixedorprojectizedorganizationalstructuredependingonwhichisbeingusedforthisproject.Thissectionshouldalsoincludehowresourceswillbeprocuredandmanagedaswellasthekeyresourcesneededfortheproject.TheSmartVoiceProjectwillconsistofamatrixstructurewithsupportfromvariousinternalorganizations.Allworkwillbeperformedinternally.StaffingrequirementsfortheSmartVoiceProjectincludethefollowing:
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ProjectManager(1position)–responsibleforallmanagementfortheSmartVoiceProject.TheProjectManagerisresponsibleforplanning,creating,and/ormanagingallworkactivities,variances,tracking,reporting,communication,performanceevaluations,staffing,andinternalcoordinationwithfunctionalmanagers.SeniorProgrammer(1position)–responsibleforoversightofallcodingandprogrammingtasksfortheSmartVoiceProjectaswellasensuringfunctionalityiscompliantwithqualitystandards.ResponsibleforworkingwiththeProjectManagertocreateworkpackages,managerisk,manageschedule,identifyrequirements,andcreatereports.TheSeniorProgrammerwillbemanagedbytheProjectManagerwhowillprovideperformancefeedbacktothefunctionalmanager.Programmer(1position)–responsibleforcodingandprogrammingfortheSmartVoiceProject.AllcodingandprogrammingtaskswillbereviewedbytheSeniorProgrammerpriortoimplementation.Responsibilitiesalsoincludeassistingwithriskidentification,determiningimpactsofchangerequests,andstatusreporting.TheProgrammerwillbemanagedbytheProjectManagerandfeedbackwillbeprovidedtothefunctionalmanagerforperformanceevaluationsbytheProjectManagerandSeniorProgrammer.SeniorQualitySpecialist(1position)–responsibleforassistingtheProjectManagerincreatingqualitycontrolandassurancestandards.TheSeniorQualitySpecialistisalsoresponsibleformaintainingqualitycontrolandassurancelogsthroughouttheproject.TheSeniorQualitySpecialistwillbemanagedbytheProjectManagerwhowillalsoprovidefeedbacktothefunctionalmanagerforperformanceevaluations.QualitySpecialist(1position)–responsibleforassistingtheProjectManagerandSeniorQualitySpecialistincreatingandtrackingqualitycontrolandassurancestandards.TheQualitySpecialistwillhaveprimaryresponsibilityforcompilingqualityreportingandmetricsfortheProjectManagertocommunicate.TheQualitySpecialistwillbemanagedbytheProjectManagerwhowillprovidefeedback,alongwiththeSeniorQualitySpecialisttothefunctionalmanagerforperformanceevaluations.TechnicalWriter(1position)–responsibleforcompilingallprojectdocumentationandreportingintoorganizationalformats.ResponsibleforassistingtheProjectManagerinConfigurationManagementandrevisioncontrolforallprojectdocumentation.Responsibleforscribingdutiesduringallprojectmeetingsandmaintainingallprojectcommunicationdistributionlists.TheTechnicalWriterwillbemanagedbytheProjectManagerwhowillalsoprovidefeedbacktothefunctionalmanagerforperformanceevaluations.
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TestingSpecialist(1position)–responsibleforhelpingestablishtestingspecificationsfortheSmartVoiceProjectwiththeassistanceoftheProjectManagerandProgrammers.ResponsibleforensuringalltestingiscompleteanddocumentedinaccordancewithTSIstandards.Responsibleforensuringalltestingresourcesarecoordinated.TheTestingSpecialistwillbemanagedbytheProjectManagerwhowillalsoprovidefeedbacktothefunctionalmanagerforperformanceevaluations.TheProjectManagerwillnegotiatewithallnecessaryTSIfunctionalmanagersinordertoidentifyandassignresourcesfortheSmartVoiceProject.Allresourcesmustbeapprovedbytheappropriatefunctionalmanagerbeforetheresourcemaybeginanyprojectwork.Theprojectteamwillnotbeco-locatedforthisprojectandallresourceswillremainintheircurrentworkspace.RESOURCECALENDARIncludeaResourceCalendaraspartofyourprojectplan.Theresourcecalendaridentifieskeyresourcesneededfortheprojectandthetimes/durationsthey'llbeneeded.Someresourcesmaybeneededfortheentirelengthoftheprojectwhileothersmayonlyberequiredforaportionoftheproject.ThisinformationmustbeagreedtobytheProjectSponsorandFunctionalManagerspriortobeginningtheproject.TheSmartVoiceProjectwillrequireallprojectteammembersfortheentiredurationoftheprojectalthoughlevelsofeffortwillvaryastheprojectprogresses.TheProjectisscheduledtolastoneyearwithstandard40hourworkweeks.Ifaprojectteammemberisnotrequiredforafull40hourworkweekatanypointduringtheproject,theireffortsoutsideoftheSmartVoiceProjectwillbeatthediscretionoftheirFunctionalManager.
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COSTBASELINEThissectioncontainsthecostbaselinefortheprojectuponwhichcostmanagementwillbebased.Theprojectwilluseearnedvaluemetricstotrackandmanagecostsandthecostbaselineprovidesthebasisforthetracking,reporting,andmanagementofcosts.ThecostbaselinefortheSmartVoiceprojectincludesallbudgetedcostsforthesuccessfulcompletionoftheproject.ProjectPhase BudgetedTotal CommentsPlanning $350,000 Includesworkhoursforall
projectteammembersforgatheringrequirementsandplanningproject
Design $250,000 IncludesworkhoursforallprojectteammembersforworkonSmartVoiceconceptualdesign
Coding $200,000 IncludesallworkhoursforcodingofSmartVoice
Testing $175,000 Includesallworkhoursfortesting(includingbetatesting)
SmartVoice Resource Calendar
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Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Month
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th PMProgrammersQuality SpecsTech WriterTesting Spec
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ofSmartVoicesoftwareTransitionandCloseout $150,000 Includesallworkhoursfor
transitiontooperationsandprojectcloseout
QUALITYBASELINEThissectionshouldincludethequalitybaselinefortheproject.Thepurposeofthisbaselineistoprovideabasisforensuringthatqualitycanbemeasuredtodetermineifacceptablequalitylevelshavebeenachieved.Itisimportantforallprojectstoclearlydefineandcommunicatequalitystandardsandthequalitybaselineservesthispurpose.TheSmartVoiceProjectmustmeetthequalitystandardsestablishedinthequalitybaseline.ThequalitybaselineisthebaselinewhichprovidestheacceptablequalitylevelsoftheSmartVoiceProject.Thesoftwaremustmeetorexceedthequalitybaselinevaluesinordertoachievesuccess.Item AcceptableLevel CommentsVoiceRecognition Atleast98%recognitionlevel
with2%orlesserrorsintextUsingstandardTSIEnglishlanguagedatabases
Compatibility Noerrorsassociatedwithrunningsoftwarewithcompatibleapplications
Usingthe_______suiteofapplications
SupportingDocumentation Lessthan1%failurerateinbetatestingnewuserstorunsetupandexecutesoftwarefunctionality
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SPONSORACCEPTANCEApprovedbytheProjectSponsor:_________________________________________ Date: __________________ <ProjectSponsor><ProjectSponsorTitle>ThisfreeProjectManagementPlanTemplateisbroughttoyoubyProjectManagementDocs.com