Product in briefProjectManagement based on SAP® Business One for Engineering, Construction & Operations (ECO)

You are a decision manager of a midsize construction company and wish for a better cost transparency? Your business has to cope with larger and increasingly complex "engi-neer to order" projects ? At the same time the calculation and purchase process play an increasingly important role? Moreover is the increasing mobility a growing challenge for your business?

Then many reasons speak for ProjectManagement based on SAP Business One:

ProjectManagement based on SAP Business One is an integrated business management solution that is tailored specifically to the industry-specific needs of midsize construction companies.

Master Data: Information on business partners and projects is stored only once in the system and is available to the authorized employees. Many master data are used automatically, for example in documents.

Calculation: ProjectManagement supports you with a flexibly configu-rable overhead calculation. You can see already during the planning/calculation the costs and revenues to be expected and thus can ascertain the profitability of your projects.

Purchasing: The solution supports the entire purchase process, from the request for quote, vendor selection, purchase order, oder tracking, goods receipt and A/P invoice to the feedback about the payment.

Warehouse: You can manage different warehouses and transfer project-related items from one warehouse to another so that all items are in time at the right place.

Project Management: The solution enables a simple and clear resource plan-ning, irrespective of whether it concerns employees, items or equipment.

Service/Items Entry: The employees on the spot capture their services and the items used for a particular project via Internet or smartphone. This enables to determine the actual project costs at any time.

Project Controlling: ProjectManagement provides at the push of a button up-to-the-minute project analyses, such as degree of completion, breakeven analysis or KPI, in part prepared graphically as dashboard. Also the evaluation of plants under construction (WIP) is supported.

Accounting: Captured and approved services and travel expenses are invoiced and posted directly by the accounting department through a billing wizard. Also commissions are taken into account.

Mobility: The Web Client and Mobile Client enable you to access data irrespec-tive of location and time.

Maintenance: The solution contains a Support Desk that enables the plant main-tenance and documentation of failures. Both the customer and the employees can access the Support Desk online.

MAnAgIng ProjECtS SuCCESSfullywith a comprehensive, integrated software that supports clear resource management, guarantees cost transparency and enables mobile data access

ProjectManagement based on SAP Business One is an affordable industry solution for small and midsize businesses of the con-struction industry. The solution helps you to manage your entire business by integrating all critical business functions, from uniform management of business partner and project data, opportunity management, purchasing, calculation, accounting, project manage-ment and resource planning including equipment & machines to up-to-date project analyses. All at the touch of a button with one single system. Smartphone or Internet enable you to access data independent of location and time and even plant maintenance is sup-ported with mobile applications.

The balance statistics visualizes the order status of each single item.

"We expect that we save more

than 4,500 working hours in 2009

through the efficiency increase of

the new system". This refers, for

example, to the entry of data directly

through the employees and the

removing of double entries."

Donna jones CFO Melink Incorporation

Clear Calculation When planning projects, ProjectManagement calculates automatically in the background the costs of the individual resources (em-ployee's hours, items, equipment). Predefined extra charges which you can flexibly change for your project, ease the quotation costing. This allows you to quickly recognize whether your project is profitable

Comfortable ProcurementProjectManagement provides buyers mani-fold options to procure items. The vendor comparison, for example, determines the most favorable vendor or the most favorable items after receipt of the quoted prices of all requests. After the selection ProjectManage-ment generates automatically the purchase orders.

Efficient Inventory ManagementThe purchase department buys standard products at the most convenient time and distributes them to different warehouses. Later the items for a particular project can be distributed to (project) warehouses. With ProjectManagement, the warehouse manager stays always on top of the inventory and the required/planned items.

Simple resource PlanningProjectManagement enables different forms of planning. You can for example plan em-ployees and equipment in the graphic Gantt chart. The display of the available capacity visualizes whether an employee is planned at the requested time, whether the employee is on vacation or whether the employee's capacity is already exceeded.

Project-related Data EntryThe employees can record their services and the used items online or offline. Employees, for example in assembly halls, have the pos-sibility to capture their hours via touch screen in the system.

Automated Project AccountingAfter the approval of services, items and travel expenses, a billing wizard assists the accountant in invoicing and posting. ProjectManagement provides many different accounting types, such as fixed price, reduc-tions, guarantee retentions or milestones.

Evaluation of Plants under Construction (WIP)A flexible calculation tool enables you to determine the value of plants under construc-tion according to different evaluation meth-ods (e.g. percentage on completion) and to transfer the value to the financial accounting.

Cost transparency at the Push of a ButtonOnce recorded, all data on revenues and costs of service, items and equipment are available for analysis. ProjectManagement provides freely configurable reports in the desired layout at the push of a button, including degree of completion, breakeven analysis, project totals, employee's hours, comparison of target and actual hours, remaining volume and much more.

Web Client and Mobile ClientYou have mobile access to all master data or you can access the data via Internet or smart-phone. Many functions are already available with mobile applications (i.e. with the Web Client or Mobile Client), such as time sheet entry, document view, vacation approval,

approval of sales and purchase documents or the handling of support tickets.

Plant Maintenance with the Support DeskYou can manage failure messages with the Support Desk. Failure messages are recorded and prioritized either by the employee or the customer in the Web Client. While handling a message, both sides are able to document or comment the working steps. Service level agreements (SLA) enable you to define also reaction and solution times relating to the project. The employees capture their working times for the services which after the approval are invoiced per request or based on the handling time.

KPI Dashboard

ProjectManagement supports you in many areas:

Business Partner Master Data detailed information on business partners all projects, activities, failure messages

Project Creation assigning project manager and team defining phase structure messages in case of status changes document management optionally: integration of the document

management system ELO import of material lists

Project Calculation preliminary calculation, sales quotation

variants overhead calculation layout in the corporate business design,

easy-to-adapt dispatch per email including attachments

Procurement project-related requests for quote at

different vendors quoted prices showing the most favor-

able items/vendors project-related purchasing clear representation of the purchase and

delivery status sales price update wizard web-based material requirements request

resource Planning/Equipment period planning, Gantt chart capacity display resource pool planning MS Project and MS Outlook interface equipment management assigning fixed and variable cost types with

equipment purchase and sale of items of equipment

and/or machines at cost or as part of a fixed price

Inventory Management management of different warehouses defining project warehouses goods issue to project

Data Entry services, items and travel expenses are

recorded by the employees or in the backoffice

entry with start and end time Time Touch: simplified time keeping, e.g. in

the assembly hall optionally: view of the planned tasks online data entry with Web Client and

Mobile Client

Project Approval authorization concept distinction between worked hours and

invoicable hours vacation approval procedures

Project Accounting billing wizard supports multiple currencies different accounting types:

down payment invoice, phases, fixed price, retentions, batch billing, e.g. for maintenance etc.

commission accounting

Project Analysis approx. 250 standard reports: e.g. balance

lists, service journals, breakeven analysis, degree of completion

all reports are easy to adapt or to expand with Crystal Reports

export to Word and Excel or PDF evaluation of plants under construction

(WIP) with different methods configuration of dynamic dashboards

with Crystal Dashboard Design

Support Desk web-based entry of failures by customer or

employee assigning technicians service level agreements (SLA) upload of images and documents

Mobile Client smartphone technology: IPhone, Android,

Symbian, Windows Mobile addresses and contacts time sheet entry Support Desk

Key functionality

use-Case Scenarios

ProjectManagement based on SAP Business One is particularly suitable for businesses in the construction industry with the following features:

a) Midsize Business- 10 or more employees- 10 or more projects in parallel- heterogeneous software landscape or

older business solution that impedes cost transparency and requires redun-dant data storage

- interest to grow and/or to react globally

b) Subsidiary of Major organization- 10 or more employees- 10 or more projects in parallel- heterogeneous software landscape or

older business solution that impedes cost transparency and requires redun-dant data storage

- interest to simplify data exchange with the parent company

Quick facts

MARINGO Computers GmbHStolberger Str. 114 a50933 Cologne (Germany)

Phone : + 49 221 - 94 90 58 - 0Fax: + 49 221 - 94 90 58 - 8

Email: info@maringo.dehttp://www.maringo.de

ProjectManagement based on SAP Business one Over 10,000 users in 26 countries Available in 11 languages Certified by SAP Industry Solution: business functions for construction companies,

many functions also available with mobile applications User-friendly: intuitive user interface, easy-to-learn Transparent: one view on the data, project analyses at the touch of a button Cost-efficient: clear license model, fast implementation in just a few weeks, complete

system runs only on one server, live update Flexible: user-defined fields, authorization concept, Crystal Reports, Crystal Dashboard

Design Comprehensive: The standard functions of construction companies are supported. Time-saving: no multiple entries, automation for example in the invoicing Future-proof The software is permanently updated and adapted to the demands in the

market, for example increased mobility.

SAP Business one Software of the market leader for business management solutions SAP Business One is designed specifically for the needs of small and midsize businesses. The system is permanently developed and adapted to the market needs. More than 33,000 customers worldwide

MArIngo Computers

develops successfully business management solutions since more than 25 years is specialized on the ERP software SAP Business One has been repeatedly awarded SAP Channel and Development Partner since 2003 is SAP Gold Partner since 2006

your Benefits: More time: automated processes relieve employees from routine tasks Less errors: The data is stored centrally in a unique software and needs to be captured

only once reducing the number of errors. Solid ground for decision-making: Built-in analytics allow you to ascertain profitability

or the need for intervention at the touch of a button. Partners near you: The system is supported by certified partners around the world who

provide quick, competent and cost-effective support.

More information: www.maringo.de

Status: January 2012© 2012 MARINGO Computers GmbH. All rights reserved. SAP, SAP Business One and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifica-tions may vary. These materials are subject to change without notice. These materials are provided by MARINGO Computer GmbH for informational purposes only, without any represen-tation of warranty of any kind, and SAP group and MARINGO Computers GmbH shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP group and MARINGO Computers GmbH products and services are those that are set forth in the express warranty statements ac-companying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.