Project Management & General Services - · PDF file87 Project Management & General Services...

87 Project Management & General Services

The year 2013 has ended and the developments projects under RMKe10 entered the fourth phase in 2014. The implementation continues with the ‘Rolling Plan’ concept which focuses on annual project reviews as to ensure they can be implemented based

on the availability of the government’s budget. Sabah Forestry Department only has only two years left to complete all the project implementation under RMK10 before entering a new development phase under RMK11. In 2014, Sabah Forestry Department received a total allocation of RM33,343,855.00 from both the Federal (Ministry of Natural Resources & Environment) and the State Government (Chief Minister’s Department). Details of the allocations and expenditures could be referred in Table 12.1 as follows:

Source of Funding Allocation Received Expenditure Percentage (%)Federal (NRE) 7,507,300.00 7,506,538.18 99.99

State (JKM) 25,836,555.00 25,652,023.92 99.29

Total 33,343,855.00 33,158,562.10 99.44

Table 12.1: Summary of Development Expenditure 2014

Performance of Federal Projects Three projects with a total of RM7,507,300.00 allocation were approved in the year 2014 and a total of RM7,506,538.18 @ 99.99% was spent out. An encouraging performance has put Sabah Forestry Department in the third place amongst 19 agencies/ departments under NRE. 2 new projects have been approved for the year 2014. Average performance of project expenditure is shown in Table 12.2.

Table 12.2: Summary of Federal Funded Development Project 2014 (RP4)

Project Code

Project Title Project Cost Project CeilingAllocation

ExpenditureExpenditure (%)

StatusP23 10802 009 0001

Community Forestry Programs And Environmental Protection

1,846,800.00 1,046,800.00 1,046,800.001,046,800.00

100 %On Schedule

P23 10803 014 0001

Ramsar Site Development Project at Lower Kinabatangan - Segama Wetlands, Kinabatangan

2,554,500.00 1,554,500.00 1,554,500.001,553,738.18

99.95%On Schedule

P23 10804 001 0001

Sabah Heart of Borneo 19,160,000.00 4,906,000.00 4,906,000.004,906,000.00

100On Schedule

Grand Total 23,561,300.00 7,507,300.00 7,506,538.18 99.99

Performance of State Projects A total allocation of RM25,836,555.00 to implement 21 projects was approved in 2014 under the State Government. A sum of RM25,652,023.92@ 99.29% has been spent and puts the Sabah Forestry Department in second places amongst 8 agencies under JKM. A small amount of allocation cannot be spent because there are some payment vouchers being queried at the end of the year by the State Treasurer. In 2014 as well, there were several series of ‘Applications for Supplementary Provision’ (ASP) and external virements made by the PPA Division as described in Table 12.3 as below.

Table 12.3 : Summary of Projects that received an Additional Allocation (2014)

Project Code Project TitleAdditional Allocation

Through ASP

Additional Allocation Through External

Virement

Source of External Virement

Total Allocation (Received)

D11 0200 0011 Sustainable Forest Management at Deramakot Forest Reserve

1,000,000.00 1,000,000.00 RM1,000,000 – D11 0600 0002 : Consulting Services under UPEN

2,000,000.00

D11 0200 0024 Sustanable Forest Management at Ulu Segama Malua Forest Reserve

1,000,000.00 500,000.00 RM500,000 – D11 0600 0002 : Consulting Services under UPEN

1,500,000.00

D11 0200 0025 Sustainable Forest Management at UluKalumpang – Wullersdorf Forest Reserve

1,500,000.00 - - 1,500,000.00

D11 0200 0041 Conservation and Restoration Rumbia Forest Reserve at Kuala Penyu as a Tourist Destination Non-Timber Forest Products

- 50,000.00 RM50,000 – D11 0600 0002 : Consulting Services under UPEN

50,000.00

Total 3,500,000.00 1,550,000.00 - 5,050,000.00

Project Management & General Services

Sabah Forestry Department

Annual Report 2014 88

In terms of physical performance, 15 projects were categorized as “on schedule” and will be continuously implemented in year 2015. 2 projects were completed whilst 3 projects failed to take off due to the inavailability of budget in 2014. Detail plans and programs for these 3 projects however have already been prepared. Details can be referred in Table 12.4.

Table 12.4 : Summary of State Government Funded Development Projects 2014 (RP4)

Project Code Project Title Project Cost Project SilingAllocation

ExpenditureExpenditure (%)

StatusD11 0200 0011 [C] Sustainable Forest Management at Deramakot Forest

Reserve32,930,000.00 11,000,000.00 5,500,000.00

5,499,684.6199.99

On Schedule

D11 0200 0015 [C] Sustainable Development and Management Planning of Supu Kinabatangan Forest Reserve

3,124,920.00 1,000,000.00 270,000.00259,480.76

96.10On Schedule

D11 0200 0016 [C] Sustainable Development and Management Planning of Tangkulap Pinangah Forest Reserve

19,825,600.00 4,000,000.00 2,080,000.002,077,778.95

99.89On Schedule

D11 0200 0022 [C] Investigation and Application of Molecular Markers in Forestry

844,000.00 338,400.00 169,600.00167,960.37

99.03On Schedule

D11 0200 0024 [C] Sustainable Forest Management at Ulu Segama Malua Forest Reserve

31,103,200.00 6,000,000.00 3,500,000.003,468,351.34

99.10On Schedule

D11 0200 0025 [C] Sustainable Forest Management at Ulu Kalumpang-Wullersdorf Forest Reserve

14,499,700.00 5,000,000.00 2,900,000.002,897,900.37

99.93On Schedule

D11 0200 0028 [C] Rehabilitation Program of Burnt Areas At TrusMadi Forest Reserve, Tambunan

16,500,000.00 4,000,000.00 2,000,000.001,982,652.39

99.13On Schedule

D11 0200 0034 [C] Maintenance of Forest Road in Identified Area in the Forest Reserve in Sabah

20,572,500.00 11,190,058.00 3,835,875.003,835,869.77

100On Schedule

D11 0200 0004 [C] Construction of Staff Quarters at Sabah Forestry Institute (IPS) Telupid Sabah

2,900,000.00 524,080.00 524,080.00524,072.45

100Completed (100%)

D11 0200 0037 [C] Clean Water Supply For Kalabakan Regional Forestry Complex

1,515,000.00 149,170.00 149,170.00149,078.50

99.94Completed (100%)

D11 0200 0038 [C] Consolidation of Forestry Fire Prevention System Project 3,850,000.00 3,050,000.00 1,500,000.001,499,793.12

99.99On Schedule

D11 0200 0039 [C] Sustainable Forest Management at Northern Mt. Rara Kalabakan

12,224,000.00 4,000,000.00 1,800,000.001,707,450.02

94.86On Schedule

D11 0200 0040 [C] Evaluation of Carbon Stock on Sabah’s Forest 650,000.00 478,500.00 260,000.00259,766.55

99.91On Schedule

D11 0200 0041 [C] Conservation and Restoration Rumbia Forest Reserve at Kuala Penyu as a Tourist Destination Non-Timber Forest Products

1,642,600.00 879,430.00 655,830.00630,545.43

96.14On Schedule

D11 0200 0042 [C] Study the Potential of Local Plant Species in Urban Forestry 803,000.00 527,000.00 221,000.00220,989.87

100On Schedule

D11 0200 0043 [C] Genetic Improvement and Establishment Of Clonal Orchard of the Main Plantation Species i.e. Laran, Binuang, Batai & Acacia

680,000.00 540,500.00 285,000.00284,832.13

99.94On Schedule

D11 0200 0044 [C] Study of Pests and Diseases on The Species Potentially Lesser Known Species

700,000.00 352,000.00 186,000.00185,817.29

99.90On Schedule

D11 0200 0045 [B] Demarcation and Maintenance Works of Forest Boundary in Sulaman Forest Reserve (Partly) and Lemaas Forest Reserve, Kota Kinabalu

1,170,102.00 585,951.00 --

-Untake Off

D11 0200 0046 [B] The Construction of One Unit Laboratory and Procurement of Scientific Equipments in Danum Valley

3,000,000.00 500,000.00 --

-On Schedule (*)

D11 0200 0047 [B] Reconstruction of the Forest Office of the Tawau District 2,000,000.00 500,000.00 --

-Untake Off

D11 0200 0048 [B] ICT Infrastructure Development in Support of the Application System on e-Export Licence and e-Factory Licence of Timber Industry and the extension of Forestry Information in Sabah

2,531,720.00 500,000.00 --

-Untake Off

[C] - Continuation Project From The Ninth Malaysia Plan And the First, Second and Third Rolling Plan Projects (RP1/ RP2/ RP3 – RMKe10)[B] - New Project in the Fourth Rolling Plan (2014 – 2015) under the Tenth Malaysia Plan (2011 – 2015)(*) - The Project has started implementation on 27 November 2014.

www.forest.sabah.gov.my


Project Submission for RP4 (2015)The PPA Division also submitted a list of project applications under RP4 (2015) for both Federal and State funding in the year 2014. Under the federal budget, a total of 13 projects (3 Existing Projects & 10 New Projects) were submitted through SPP II with a total allocation of RM13,658,931.00 . Projects approved in year 2015 can be referred to in Table 12.5.

Table 12.5: Summary of Approved Projects by the Federal Government Under RP4, RMKe10 (2015)

Project TitleRP4 (2015)

Ceiling (Approved)Notes

Sabah Heart of Borneo Project 1,818,100.00 [C]

Community Forestry Programs And Environmental Protection 800,000.00 [C]

Ramsar Site Development Project at Lower Kinabatangan – Segama Wetlands, Kinabatangan 1,000,000.00 [C]

Mangrove Forest Restoration Project in the Coastal Sabah. 635,000.00 [B]

Grand Total 4,253,100.00Notes: [C]– continuation project from RP1, RP2, RP3 & RP4 (2014) [B] – New Project

For State funding, we had applied a total of 19 Existing Projects through SPINS+ with a total allocation of RM35,240,533.99. No new project applications were submitted for 2015 because the focus is on the implementation of existing projects. The list of approved projects is shown in Table 12.6.

Table 12.6 : Summary of Approved Projects By The State Government Within RP4 (2015)

Project TitleRP4 (2015)

Ceiling (Approved)Notes

Sustainable Forest Management at Deramakot Forest Reserve 5,500,000.00 [C]

Sustainable Development and Management Planning of Supu Kinabatangan Forest Reserve 500,000.00 [C]

Sustainable Development and Management Planning of Tangkulap Pinangah Forest Reserve 1,920,000.00 [C]

Investigation and Application of Molecular Markers in Forestry 168,800.00 [C]

Sustainable Forest Management at Ulu Segama Malua Forest Reserve 2,000,000.00 [C]

Sustainable Forest Management at Ulu Kalumpang-Wullersdorf Forest Reserve 2,100,000.00 [C]

Rehabilitation Program of Burnt Areas At Trus Madi Forest Reserve, Tambunan 1,000,000.00 [C]

Maintenance of Forest Road in Identified Area in the Forest Reserve in Sabah 7,300,000.00 [C]

Enhancement of Forest Fire Prevention System 1,000,000.00 [C]

Sustainable Forest Management at Northern Mt. Rara, Kalabakan 2,200,000.00 [C]

Evaluation of Carbon Stock on Sabah’s Forest 200,000.00 [C]

Conservation and Restoration Rumbia Forest Reserve at Kuala Penyu as a Tourist Destination Non-Timber Forest Products

273,600.00 [C]

Study the Potential of Local Plant Species in Urban Forestry 300,000.00 [C]

Genetic Improvement and Establishment of Clonal Orchard of the Main Plantation Species i.e. Laran, Binuang, Batai & Acacia

250,000.00 [C]

Study of Pests and Diseases on The Species Potentially Lesser Known Species 160,000.00 [C]

Demarcation & Maintenance Works of Forest Boundary in Sulaman Forest Reserve (Partly) and Lemaas Forest Reserve, Kota Kinabalu

500,000.00 [C]

The Construction of one unit Laboratory and Procurement of Scientific Equipments In Danum Valley 500,000.00 [C]

Reconstruction of the Forest Office of the Tawau District 500,000.00 [C]

ICT Infrastructure Development in Support of the Application System on e-Export Licence and e-Factory Licence of Timber Industry and the extension of Forestry Information in Sabah

500,000.00 [C]

Grand Total 26,872,400.00

Project Activities For The Year 2014In ensuring that all projects are implemented smoothly and in an orderly manner, this division was involved in several series of high level meetings to ensure the close monitoring of project implementation, to report on progress and to provide feedback at the strategic planning level. The series of meetings was attended by TP(PBN) and PPA as described below:-a. Ministry of Natural Resources and Environment Development Action Committee Meeting (JTPK, NRE) that was held every

month at Putrajaya. b. Financial Management and Accounts Committee Meeting under The Chief Minister’s Department was held 4 times a year at

Wisma Innoprise, Kota Kinabalu. Project reporting either manual, on adhoc basis or online using SPP II and SPINS+, was done to ensure the project’s performance reports are delivered to the high agencies.



Planning, Implementation and Monitoring Committee Meeting (JPPP), Sabah Forestry Department As the Project Coordinator, the PPA Division plays an important role to ensure smooth implementation of projects and provide technical advise in any sick/ problematic projects. In connection with that, there were 4 JPPP meetings and chaired by Mr. Fidelis Edwin Bajau (Deputy Director of Development) and the PPA as the secretariat. Officers from JKM, UPEN and MoF were also invited to ensure project implementation issues can be solved together. The dates of the meetings are shown as follow:a. JPPP Bil.4/2013 & Bil.1/2014 was held at Dewan Auditorium, Sabah Forestry Headquarters on 31.03.2014.b. JPPP Bil.2/2014 was held at Dewan Auditorium, Sabah Forestry Headquarters on 18.06.2014.c. JPPP Bil.3/2014 was held at Dewan Persidangan, Kota Kinabalu Forestry Office on 24.09.2014. d. JPPP Bil.4/2014 was held at Dewan Persidangan, Kota Kinabalu Forestry Office on 15.12.2014.

Committee Meetings On Quotation / Tender / Price Negotiation, Headquarters Division, Sabah Forestry DepartmentThe Members of the Committee Meeting were Mr. Fidelis Edwin Bajau (Chairman), Mr. Kinus Mais (Member), Mr. Pilis Malim (Member), Mr. Denis Mijin (Member) and Pn. Bilma Ismail (Secretary). The summary of the Committee Meetings On Quotation/Tender/Price Negotiation were made in 2014 as shown in Table 12.7.

Table 12.7 : Summary of the Meeting Quotation/ Tender/ Price Negotiation 2014

Name of Meeting Number Of Meetings Number of Paper DiscussedQuotation Committee Meeting 16 57 (State)

25 (Federal)

Tender Committee Meeting 1 1

Price Negotiation Committee Meeting 3 8

Total 20 91

Inter Agency Planning Group (IAPG) RMKe11 Meeting (24.01.2014)- This was held at Wisma Sedia, UPEN, Kota Kinabalu and was attended by Mr Fidelis Edwin Bajau (Head of Delegation), Dr. Lee

Ying Fah, Mr. Albert Radin, Mr Kinus Mais & Ms Easter HF Jubilee.- A briefing was given by UPEN which emphasized on the strategies and measures that need to be made in applying for the

allocation from the Federal Government on RMKe11 projects.

Meeting To Discuss Issues/Problems with Federal Projects in Sabah. (03.03.2014)- This meeting was held at Wisma Sedia, UPEN, Kota Kinabalu and was attended by Mr. Kinus Mais.

Financial Management and Accounts Committee Meeting at The Chief Minister’s Department on 26 Jun 2014 attended by Mr. Fidelis Edwin Bajau & Mr. Kinus Mais.

(L–R) JPPP Bil.4/2013 & Bil.1/2014 Meeting on 31.03.2014; JPPP Bil.2/2014 Meeting on 18.06.2014 and JPPP Bil.3/2014 Meeting on 24.09.2014.



Briefing Related to Federal Projects Application Preparation (RP4 – 2015) under NRE (06.03.2014)- This briefing was held at Wisma Sumber Asli, Putrajaya

and was attended by Ms Easter HF Jubilee. The purpose of this briefing was to inform all agencies under NRE that budget applications for year 2015 will be made online through SPP II from 01 Mar - 15 Mar 2014.

Training Use E-Permohonan for RMKe10 - RP4 (2015) Project Application Funded By State Government Through SPINS+ (28.04.2014)- Training was held at Wisma Sedia, UPEN, Kota Kinabalu

and was attended by Ms Easter HF Jubilee. Any project application under RP4 (2015) must be done via online using the E-Permohonan through SPINS+. Training was given to all officers involved.

Special Report on Projects That Are Directly Handled by the PPA Division

No Name of Project/ Tender Project Information

1Tender JP/TTN/IPS-TLD/01/2012 : Construction of Staff Quarters at Sabah Forestry Institute, Telupid

Contract Cost RM2,863,175.85

Contractor Kontraktor Tekun Maju (Direct Award From MoF)

Date of Commencement 15.10.2012

Date of Completion (Original) 14.11.2013

EOT No. 1 28.02.2014

Handing Over 23.06.2014

Status as at the end 2014 100%

Budget Defence for State Development Project year 2015 (30.06.2014)- This was held at Ministry of Finance (MoF), Kota Kinabalu

and was attended by Mr Fidelis Edwin Bajau, Mr Kinus Mais and Ms Easter HF Jubilee.

Training on the use of E-Permohonan for RMKe11 Project Application Funded By State Government Through SPINS+ (26 - 27 November 2014)- Training was held at Bilik Mesyuarat Makro, Wisma Sedia,

UPEN, Kota Kinabalu and was attended by Mr Kinus Mais and Ms Easter HF Jubilee. Any project application under RMKe11 (2016 – 2020) must be done via online using the E-Permohonan through SPINS+. Training was given to all officers involved.

Creativity Index Workshop for RMKe11 Project Application Under Federal Government (05.12.2014)- This was held at Wisma Sumber Asli, Putrajaya and was

attended by Mr Kinus Mais and Ms Easter HF Jubilee. The officers from EPU, Putrajaya has provided information, briefing and training on how to prepare and apply the Creativity Index to the new project proposals.

Data Cleaning / Data Entry Session Through SPP II (06.12.2014)- This was held at Bahagian Pengurusan Maklumat, Wisma

Sumber Asli, Putrajaya and was attended by Ms Easter HF Jubilee. Data entering and updated project information through SPP II was done during this session.

Budget Screening Meeting For The Projects Application RP4 (2015) Funded By The State Government Under JKM (16.06.2014)- This was held at Wisma Sedia, UPEN, Kota Kinabalu

and was attended by Mr Fidelis Edwin Bajau ( Head of Delegation), Mr Kinus Mais & Ms Easter HF Jubilee (Secretariat) to defend the project applications within RP4 (2015).



Handing over of Project at IPS Telupid on 23.06.2014

Handing over of Project at PPD Telupid on 23.06.2014


2Tender JP/TN/KLBKN-D11/01/2012 : Clean Water Supply for Kalabakan District Forestry Office

Contract Cost RM1,457,500

Contractor Dinar Perdana




Status as at the end of 2014 100%

Construction of Staff Quarters at Sabah Forestry Institute, Telupid

Clean Water Supply for Kalabakan District Forestry Office

Thorough project inspections were done in accordance with the given specifications before the projects is finally received and accepted as completed from the Contractor (Dinar Perdana) Dated: 24.05.2014




4JP/TTN/PPA-DVFRC/01/2014 : Construction of the Laboratory and Scientific Procurement in Danum Valley

Contract Cost RM3,000,000.00

Design & Build Contractor Buildtech Enterprise (Direct Award From MoF)





3

Conservation and Restoration Rumbia Forest Reserve at Kuala Penyu as a Tourist Destination Non-Timber Forest Products

Ceiling RP4 (2014 – 2015) Approved RM879,430.00

Allocation 2014 Approved RM655,830.00

Project Activities Implemented During 2014 are as follows :a. Restoration and maintenance of 7 acres of rumbia trees and restoration 3.5 acres rumbia trees.b. Construction and Upgrading Infrastructure as : i. Construction of shade of a covered walkway from the stall to the public toilet. ii. The construstion of bus station etc iii. Drainage and irrigation infrastructure in forest reserve, Kuala Penyu implemented by Rumpun Hijau

(Direct award from MoF)Contract Cost : RM450,000 Variation Order (V.O.) : -(RM87,530)Contract Cost After V.O. : RM362,470.00 Date of Commencement : 26.12.2013Date of Completion : 25.06.2014 EOT No.1 : 15.11.2014Handing Over : 16.12.2014 Status as at the end of 2014 : 100%c. Landscaping and signaged. Awareness program

Conservation and Restoration Rumbia Forest Reserve at Kuala Penyu

Inspection work completed before handing over of the project from Rumpun Hijau on 16.12.2014.

(Left) Construction of Bus Station and (right) Construction of Covered Walkway From Public Toilet to the Stall at Rumbia Information Centre, Kuala Penyu



Construction of the Laboratory and Scientific Procurement in Danum Valley

Construction of Single Storey Detached Office Building For Deramakot Office

Construction and Completion of Fire Store in Ulu Segama Malua

Inspection of the project site together with consultant and contractor before handing over of project site to the contractor on 27.11.2014.


5

JP/SP/PPA-DFR/P23/01/2014 : The Proposed Construction of Single Storey Detached Office Building For Deramakot Office at Deramakot Forest Reserve, Sabah

Contract Cost RM492,286.60

Contractor Pemborong Simatuoh



EOT No. 1 15.11.2014




6

JP/SN/PPA-FS/D11/01/2014 : The Proposed Construction and Completion of Fire Store For Sabah Forestry Department (Ulu Segama Malua, Lahad Datu & Kalabakan)


Contractor YMC Civil & Building Construction (Direct Award From MoF)



EOT No. 1 29.12.2014





8

Ramsar Site Development Project at Lower Kinabatangan – Segama Wetlands, Kinabatangan

The overall project is being monitored by the FSP Division. However, there were some jobs / quotations have been specially monitored by the PPA Division as follows:

a) Name of Project Contract No: Contract Cost:

Contractor: Date of Commencement: Date of Completion : Status as at the end 2014:

The Proposed Office Cum Quarters For Jabatan Perhutanan Sabah at Kg Sri Ganda, KinabatanganJP/SP/FSP-KBT/RAM/01/2014RM243,670.00Syarikat FL Enterprise22.04.201414.07.2014100%

b) Name of Project Contract No: Contract Cost: Contractor: Date of Commencement:

Date of Completion: Status as at the end 2014:

Preparing for the construction and renovation Additional observation tower in Ramsar Field Research Centre Lower Kinabatangan SegamaJP/SP/PPA-RFRC/02/2014RM497,800.00Syarikat Versa Perdana30.09.201429.09.201525%

c) Name of Project Contract No: Contract Cost: Contractor: Date of Commencement:

Date of Completion: Status as at the end 2014:

Proposed River Bank Protection Works At Ramsar Field Research SegamaJP/SP/PPA-RFRC/03/2014RM349,280.00Syarikat FL Enterprise11.12.201404.03.201518%


7

JP/SN/PPA-KPBKP/01/2013 : Proposed Construction of Public Toilet Building at Kompleks Perhutanan Beaufort, Kimanis.


Contractor Pemborong Mega Teguh


Date of Completion 13.02.2014


Status as at the end of 2014

100%

(Right) Mr. George Anggampun receives the completed public toilet from Pemborong Megah Teguh.

Completed Checking Station at Sri Ganda, Ramsar Kinabatangan and the handing over of the checking station.



Construction, renovation and additional observation tower at Ramsar Field Research Centre Lower Kinabatangan Segama. Progress of project on 24.12.2014

Proposed River Bank Protection Works At Ramsar Field Research Segama. Progress of project on 24.12.2014

Operational Expenditure PerformanceA total amount of RM 2.8 Million under S16 Vote had been spent in year 2014. It was 99.88% from the total allocation and was used as for “General Services” works in the Forestry Headquarters, and all forestry offices in Sabah. By comparison, it was RM 0.8 Million less than what we spent in 2013. The actual expenditure is shown in Table 12.8 below.

Program Allocation

(RM)Expenditure

(RM)Percentage (%) Notes

Maintenance of Forest Roads 420,464.60 420,464.60 100.00% Maintenance and upgrading of road in Headquarters and Marine Complexes, Batu Sapi.

Maintenance and Operation of Motor Boats

515,531.20 515,531.20 100.00% Maintenance of boats and engines for the respective district forest offices

Maintenance of Plant and Vehicles

664,595.80 664,595.80 100.00% All vehicles in HQ and IPS, including special repair requested by district forest offices, maintenance of generator sets all around Sabah, centralized air conditioners in HQ and vehicle Insurance policy.

Maintenance of Buildings 910,374.00 910,374.00 100.00% Forest building maintenance. Premium for building fire insurances covered under this vote.

Forest Development 68,469.85 65,489.07 95.65% Procurement of any activities that support Forest Development Programs. It could be in the form of activities or infrastructure.

Purchase of Launches, Boat and Out Board Engines

150,000.00 149,994.80 100.00% This is the Department’s purchase of new fleets.

Stamps and Courier Service 63,325.57 63,325.57 100.00% Bill settlement for all Divisions in HQ

General Office Administration (Supply & Other Necessities)

32,627.20 32,627.20 100.00% Procurement of Cleaning tools and accessories used in HQ

Agro Forestry 14,500.00 14,218.00 98.06% Payment for miscellaneous expenditure in regards to Agro forestry.

Total 2,839,888.22 2,836,620.24 98.85%

Table 12.8: Summary of Allocation and Expenditure under Operational Vote (S16) 2014.



As shown in Table 12.8, Building maintenance has the highest expenditure of up to RM910,374.00 compared with the others program. This amount covered all maintenance works for Headquarters’ buildings, upgrading of fences (repair & painting), procurement of cleanliness equipment especially for toilets and offices, building insurance and also landscaping activity in year 2014. Maintenance of plants and vehicles comes in as the second highest with a total amount of RM660,000.50. Activities include maintenance of vehicles and generators in Headquarters and other Districts. The third one was expenditure for maintenance and operation of Motor Boats. This budget covered all maintenance of boats and engines owned by the Department in 2014. The others six (6) programs have their own expenditure, that ranged from RM420,464.60 to RM14,218.00 each.

Updates on Department’s VehiclesIn 2014, we had a total of 359 vehicles all around Sabah. It was 33 units less than the previous year of 2013 because we excluded the numbers of motorcycles and heavy machines from the list. The Department’s vehicles are divided into six categories such as Optimal Fleet (292 Units), Special Vehicles (2 Units), Federal Projects (33 Units), The State Projects (14 Units), PPM Projects (6 Units) and Donations (12 Units).

Table 12.9 : Distribution of vehicles based on Age Group

Vehicles Composition Based on Their Age

Number of Vehicles Percentage (%)

Less than 1 year 16 4.4%

1-5 years old 97 27.2%

6-10 years old 128 35.6%

11-15 years old 61 16.9%

More than 15 years old 57 15.9%

Total 359 100

Sabah Forestry Department had procured 16 units of new vehicles in 2014. These include 13 units of Toyota Hilux Double Cab (4WD), 1 unit of Fortuna and 2 units of lorries (Mitsubishi). The distribution of vehicles is shown in Table 12.10.

Distribution of vehicles based on age group shows that 67% of them are below 10 years of age and the other 33% were more than 10 years of age. More than 80% (40 units) of the vehicles under the group of more than 15 years old had been listed for disposal to the Ministry of Finance. These vehicles were beyond economic repair and need replacement with new ones. The numbers of vehicles based on age groups is shown in Table 12.9.

Table 12.10 : Detail distributions of newly purchase vehicles

NoReg.

NumberModel Station Source Of Funds

1 SB1483C Toyota Hilux Double Cab

FRC, Sepilok ISME

2 SB1502C Toyota Hilux D/Cabin

PPD Telupid HOB

3 SB1498C Toyota Hilux D/Cabin

PPD Kunak HOB


PPD Kalabakan HOB

5 SB1484C Toyota Double Cabin 4 X 4

Sabah Wildlife Department

EU-REDD+ Project


Sabah Wildlife Department

EU-REDD+ Project

7 SB1522C Toyota Hilux Doubl Cab

TP(FSP) EU-REDD+ Project

8 SB1571C Fortune PAI HOB

9 ST5403V Mitsubishi Fuso (Lorry)

PPD Telupid Federal Fund

10 ST5404V Mitsubishi Fuso (Lorry)

PPD Beaufort Federal Fund


Sabah Parks EU-REDD+ Project


FRC, Sepilok State Fund





15 SB1920C Toyota Xilux Double Cab

PPD Beluran PPM H/S Sugut


Hasil Bumi, JKM

PPM Hutan Simpan Sugut

Notes: PPM : Pembangunan Perhutanan Masyarakat HOB : Heart of Borneo PPD : District Forestry Office Newly purchased Toyota Vigo 4WD, lorries and Fortuna 4WD



Updates on SFD BoatsThe SFD has a total of 73 boats (various type) as of the end of 2014. A large numbers of boats were stationed at Marine Complex, Batu Sapi under PPA and then followed by PPD Kota Kinabatangan, PPD Lahad Datu, Beluran and Sandakan. The distribution of boats by District Forestry Office is shown in Table 12.11.

Table 12.11: SFD Boats Distribution

No Location (Division/District)

Boat’s Name Engine’s Type

No. Of Engines

Engine (HP)

1 PPA JP 105 Kompleks Marin

Yamaha 2 200

2 PPA JP 108 Sg Arang 1 Yamaha 1 30

3 PPA JP 120 Mengilan 2 Yamaha 1 20

4 PPA JP 139 Mdc Iii Yamaha 1 15

5 PPA JP 140 Belian Mercury 4 275

6 PPA JP 148 Jerung 1 Yamaha 2 200

7 PPA JP 150 Lumba-Lumba 1

Yamaha 2 250

8 PPA JP 156 Agathis * Yamaha 1 30

9 PPA JP 157 Jerung 2 * Yamaha 2 200

10 PPA JP 61 Slrc Yamaha 2 175

11 PPA JP 68 Pakis Yamaha 2 85

12 PPA JP 78 Suhana Yamaha 1 20

13 PPA JP 79 Sg. Arang - - -

14 PPA JP 85 Bawang Bawang

Yamaha 1 15

15 PPD Beaufort JP 104 Bukau Yamaha 1 30

16 PPD Beaufort JP 115 SLRC 2 Yamaha 2 115

17 PPD Beaufort JP 124 Sg.garama Yamaha 1 30

18 PPD Beaufort JP 142 Laran Yamaha 2 85

19 PPD Beaufort JP 143 Gaharu Yamaha 2 115

20 PPD Beluran JP 111 Sugut 1 Yamaha 2 85

21 PPD Beluran JP 127 Nyreh Yamaha 1 15

22 PPD Beluran JP 149 Paur 1 Yamaha 2 200

23 PPD Beluran JP 159 Bibiyah * Yamaha 1 30

24 PPD Beluran JP 160 Sg. Tagahang* Yamaha 2 115

25 PPD Beluran JP 161 Sg. Timbang * Yamaha 1 30

26 PPD Beluran JP 60 Seguntor Yamaha 1 85

27 PPD Beluran JP 93 Tatabuan Yamaha 1 30

28 PPD Beluran JP 94 Sungai-Sungai Yamaha 1 30

29 PPD Deramakot JP 92 Naga Sayu Yamaha 2 85

30 PPD Kinabatangan

JP 119 Rawog Yamaha 1 15

31 PPD Kinabatangan

JP 121 Sungai Pin Yamaha 1 75

32 PPD Kinabatangan

JP 126 Tangar Yamaha 1 15

33 PPD Kinabatangan

JP 144 Kulamba 1 Yamaha 2 200

34 PPD Kinabatangan

JP 147 Terusan Kinabatangan

Yamaha 2 200

35 PPD Kinabatangan

JP 69 Kuamut Yamaha 1 85

36 PPD Kinabatangan

JP 75 Bukit Garam Yamaha 1 85

No Location (Division/District)

Boat’s Name Engine’s Type

No. Of Engines

Engine (HP)

37 PPD Kinabatangan

JP 86 Layang-Layang Yamaha 1 30

38 PPD Kinabatangan

JP 90 Kulamba Yamaha 2 115

39 PPD Kota Belud JP 129 Perapat Yamaha 1 15

40 PPD Kota Marudu JP 152 Jati 2 Yamaha 1 15

41 PPD Kudat JP 109 Sg.imam 1 Suzuki 1 30

42 PPD Kudat JP 130 Dungun Yamaha 1 15

43 PPD Kudat JP 141 Jati Yamaha 2 200

44 PPD Kudat JP 155 Madang Yamaha 1 30

45 PPD Kudat JP 83 Garib (Syor Lupus)

Yamaha 1 15

46 PPD Kunak JP 112 Dara-Dara 1 Yamaha 1 15

47 PPD Kunak JP 138 Timbun Mata 2 Yamaha 2 200

48 PPD Kunak JP 80 Dara Dara - - -

49 PPD Lahad Datu JP 102 Kalabakan Yamaha 1 40

50 PPD Lahad Datu JP 135 Layang-Layang 1

Yamaha 1 30

51 PPD Lahad Datu JP 145 Sg.lason 1 Yamaha 2 200

52 PPD Lahad Datu JP 162 Sri Tumanggong*

Yamaha 1 30

53 PPD Lahad Datu JP 77 Tabin Yamaha 1 30

54 PPD Lahad Datu JP 96 Serudong Yamaha 2 200

55 PPD Lahad Datu JP 97 Gunung Silam Yamaha 1 85

56 PPD Lahad Datu JP 98 Sg.lason Yamaha 1 15

57 PPD Pitas JP 134 Sungai Bengkoka

Yamaha 1 30

58 PPD Pitas JP 135 Sungai Kanibongan

Yamaha 1 30

59 PPD Pitas JP137 Pulau Jambongan

Yamaha 2 200

60 PPD Sandakan JP 106 MDC Yamaha 1 30

61 PPD Sandakan JP 114 MDC II Yamaha 1 15

62 PPD Sandakan JP 118 Matatau 2 Yamaha 1 15

63 PPD Sandakan JP 125 Bangkita 2 Yamaha 1 15

64 PPD Sandakan JP 158 Bakau 1 * Yamaha 1 30

65 PPD Sandakan JP 30 Rafflesia Yamaha 2 115

66 PPD Semporna JP 113 Bukit Kuamas 1 Yamaha 2 200

67 PPD Semporna JP 132 Timbunmata Yamaha 1 30

68 PPD Semporna JP 151 Belian 2 Yamaha 2 300

69 PPD Semporna JP 154 Merbau Yamaha 1 30

70 PPD Tawau JP 128 Nipah Yamaha 1 15

71 PPD Tawau JP 146 Serudong 1 Yamaha 2 175

72 PPD Tawau JP 26 Segaliud Lokan Yamaha 2 85

73 PPD Tawau JP 48 Meliau Yamaha 2 200

Notes: * New boats/engines purchase in year 2014.



GeneratorsAs for the year 2014, the Department used and maintained 26 units of Generators all over Sabah (capacity of 30KVA or more). The need for generators is still important since some of our SFD offices are located in deep remote areas. Distribution of these generators is shown in Table 12.12.

Fuel Usage For Year 2014The total amount of fuel usage in 2014 was 1,192,58 litres and 266,284 litres for both diesel and petrol respectively. Based on previous records, petrol usage is slightly lower compared to years 2013 and 2012. The usage of diesel for 2014 is a little bit more compared to years 2012 and 2013. A detail report of the usage of fuel is shown in the below Table 12.13

Table 12.12 : Updates on SFD’s Generator distribution throughout the State

Table 12.13 : Usage of fuel for 2012,1013 and 2014

No Service LocationNo. of

GensetGenset Power Capacity

1 RDC, Sepilok Sandakan 1 100 KVA

2 Sepilok Laut Reception Centre, Sandakan 2 30 KVA x 2

3 Forestry Headquarter 1 250 KVA

4 Workshop at Marine Complex Batu Sapi, Sandakan

1 30 KVA

5 DFO Deramakot 3 80 KVA, 150 KVA & 110 KVA

6 Tangkulap Checking Station 2 30 KVA & 40KVA

7 DFO Tongod 3 60 KVA, 80 KVA & 100 KVA

8 DFO Tambunan 2 30 KVA x 2

9 DFO Tibow 2 50 KVA & 100 KVA

10 DFO Kalabakan 3 100 KVA & 110 KVA x 2

11 DFO Serudong 2 40 KVA & 60 KVA

12 DFO Lahad Datu (Mount Silam) 1 110 KVA

13 PPP Sepilok 2 80 KVA & 100 KVA

14 Makmal Pusat, PPP Sepilok 1 200 KVA

Notes : Genset in this Table refer to those with capacity of more than 30kVA only • KVA refer to Kilo Volt Amperes • DFO refers to District Forestry Office • Numbers of Generator sets below 30KVA as in year 2014 were 39 units.

Region / Division

Diesel Petrol Oil Two Stroke Oil Engine

(Litre) (Litre) (Litre) (Litre)

2012 2013 2014 2012 2013 2014 2012 2013 2014 2012 2013 2014Tawau 482,196 479,478 425,703 166,172 137,066 85,282 2,533 849 1,043 303 6 35

Sandakan 141,418 290,829 340,129 139,329 107,347 95,246 2,860 2,450 2,121 50 250 409

Kudat 35,960 28,287 49,772 13,587 11,031 11,948 154 131 185 2 8 40

Kota Kinabalu 57,402 49,204 48,124 7,613 11,062 9,177 33 70 45 4 215 -

Keningau 112,955 109,149 113,452 1,537 1,669 2,561 - 10 - 70 - 15

Forest Research Centre

70,986 73,049 85,606 200 7,089 7,355 - - 413 5 55 -

Forestry Headquarters

126,389 123,606 135,875 53,247 30,727 54,515 781 418 1,565 281 - 1,886

Total 1,027,336 1,169,839 1,192,580 381,575 305,991 266,084 6,361 3,927 4,959 1,301 534 2,798

Source: Data captured are based on the submission of fuel reports from the respective forestry offices

Nursery And Landscape UnitIn 2014, development of our nursery area had been carried out with clearing, pruning, fertilizing and planting programs. All efforts had been taken care of by our nursery staff headed by Mr. Norsidi and Mr. Terney. Besides that, maintenance of existing facilities such as lookout tower, suspension bridge, belian walkway, deer enclosure, fish pond and fencing were done periodically, for safety reasons. Planting activities in Khazanah Forest Reserve also had been done with full strength especially within the gap areas. Overall growth performance for all planted trees was at their best. However for certain areas, we need to use fertilizers to induce their growth.

Tree pruning was done within the Headquarters compound for safety reasons.



Other than these, our Nursery Team also provided ideas and landscape works in several District Forestry Offices. In 2014, they had contributed their landscape knowledge for Lahad Datu District Forestry Office and Rumbia Information Centre, Kuala Penyu.

Beautifying of landscapes at Lahad Datu Forestry District Office

Replanting work and facility in “Kebun Baru”.

Planting and maintenance done by Nursery Unit within the Khazanah Forest Reserve.



Garden landscaping at Rumbia Information Centre, Kuala Penyu.

Hard work and commitment of this Unit’s staff had been their key to success in the past few years. We hope, they could continue this good work ethics and perform with the same strength in 2015.

Logistic Activities In 2014

Group Photo of logistics crew at Kg Ponopuan of Kalawat Forest Reserve during The 5th Asean Social Forestry Networks (ASFN) Conference in Kota Kinabalu. [26-28 May 2014]

(Left) Registration counter for Logistic at Terminal 1 (MAS Terminal) and (right) logistics crew included all drivers during at the event of Centennial celebration, HoB Conference and the 17th Malaysian Forestry Conference in Kota Kinabalu.

(Left) Logistics crew at Teminal 2 (Air Asia Terminal) during the Centennial Forestry Celebration, Heart of Borneo Conference and 17th Malaysian Forestry Conference in Kota Kinabalu 9-12 November 2014. (Right) Logistic crews at the waiting area of Terminal 2.



Briefing on SKT new On-Line System in Agathis Meeting Room. Dated 31 October 2014

(Left) 2 December 2014 - Dato DJ Dave, Mr. Fidelis Bajau, Mr Kinus Mais and other officers displaying the ECO1-Solution product during the trial of this product at our Marine Complex in Batu Sapi, Sandakan. It was noted that this product could reduce vehicle emissions and increase engine performances. This trial will take about 3 to 6 months of usage and any output would be examine in terms of its efficiency and cost. (Right) Technician team from the supplier (Eco1 Solution) conducted a servicing process for one of our vehicles.

Other Activities In 2014

Project Management & General Services - · PDF file87 Project Management & General Services...

Documents

Transcript of Project Management & General Services - · PDF file87 Project Management & General Services...