Project Management Essentials
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Transcript of Project Management Essentials
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Project ManagementAn Overview
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About the trainer
The trainer, Mr. Ashutosh ShriPrakash Pandey has 14 plus years of rich national and international experience in MNCs & Indian Companies, encompassing the entire gamut of HR Function, issues concerning M&A, Organisational culture & OD interventions etc.
To his credit are several successful projects where his involvement was in areas like Delivery Management, People Management, Client Engagement, Quality Management (CMM LV Initiatives etc). His contributions have been acknowledged by his employers in form of several top awards.
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Agenda
In this curtain raiser session, we will discuss the following:-
What is Project Management 5 Key Areas of Project Management
9 Knowledge Areas of Project Management3 Project Constraints & Their ManagementSoftware Projects Life Cycles, Important issues, Plan
Software Project (modified Waterfall) model Resource Utilization On the ProjectsSummary; followed by Q&A & assessment http://qbi.in/Registration/Project-Management-Test.aspx
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What Is a Project?
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What Is a Project?
Ter m Means t hat a Pr o j ecttemporary Has a beginning and endendeavor Involves effort, workto create Has an intention to produce something
(project "del iverables")unique One of a kind, rather than a col lect ion of
identical i temsproduct Tangible objects, but could include things l ike
computer software, f i lm or stage worksservice Might include the establ ishment of a cal l
center, for instance, but not i ts dai ly operations.
“A temporary endeavor undertaken to create a unique product or service.”*
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What Is Project Management?
There are few if any definitive definitions.Project management knowledge is a basic understanding of what it takes to Deliver products and services effectively.
The definition should evolve and continuously improve with the knowledge And experience gained while collaboration on projects.
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What Is Project Management?
Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. Project management is accomplished through the use of the following 5 processes:
•Initiation•Planning•Execution•Controlling and•Closure
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The term “project management” is sometimes used to describe an organizational approach to the management of ongoing operations. This approach treats many aspects of ongoing operations as projects to apply project management techniques to them.
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Nine Project Management Knowledge Areas
The Project Management Knowledge Areas describe project management knowledge and practice in terms of the various component processes. These processes have been organized into nine knowledge areas, as described further…
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Nine Project Management Knowledge Areas
1. Integration Management2. Scope Management3. Time Management4. Cost Management5. Quality Management6. Human Resource Management7. Communications Management8. Risk Management9. Procurement Management
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#1—Project Integration Management
• Bringing it All Together:– Building the Project Plan– Project Execution– Integrated Change Control
• Project Management “Nerve Center” – The place where all project management activities take place
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#2—Project Scope Management
• Staying Vigilant in Defining and Containing Scope throughout the Project– Project Initiation– Scope Planning– Scope Definition– Scope Verification– Scope Change Control
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#3—Project Time Management
• Determining What Gets Done and When through:– Activity Definition– Activity Sequencing– Activity Duration Estimating– Schedule Development– Schedule Control
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#4—Project Cost Management
• Planning for Resources• Estimating Costs• Creating the Budget• Managing/Controlling
the Budget
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#5—Project Quality Management
• Quality Planning• Quality Assurance• Quality Control
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#6—Project Human Resource Management
• Organizational Planning• Staff Acquisition• Team Development
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#7—Project Communications Management
• Keeping Stakeholders Informed (and Involved!)– Communications Planning– Dissemination of Information– Progress Reporting– Administrative Closure
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#8—Project Risk Management
• Expect the Unexpected!– Risk Management Planning– Risk Identification– Qualitative Risk Analysis– Quantitative Risk Analysis– Risk Response Planning– Risk Management and Control
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#9—Project Procurement Management
For Projects Using Outside Resources:– Procurement Planning– Solicitation Planning– Solicitation– Source Selection– Contract Administration– Contract Closeout
RFP’s
RUs!!
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Where to Begin?
Look back over your previous project experiences.
Chances are, you’ve used a little of each of these
nine areas already.
The various bodies concerned with PM merely
codify these and attempt to give us a framework
for understanding and applying project
management knowledge productively.
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Your Turn: What We Know Already
• Look back over your previous experience in project management
• How many of the nine knowledge areas did you use? (Probably all nine!)
• Take a quick inventory and point to your most successful application use of that knowledge area.
• Pick up at least one new tip from others right now!
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The Triple Constraint
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The Triple Constraint
OR, IN PLAIN
ENGLISHFast Cheap
Good
Cost
Quality/Scope
Time
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Triple Constraint Trade-Offs
Time Cost
Quality/Scope
Const rai n t Change
Shorter Time Higher Cost Reduced Quali ty or Narrowed Scope
Reduced Cost More Time Reduced Quali ty or Narrowed Scope
Higher Qual i ty or Increased Scope
More Time Higher Cost
Requ i r ed Ad j ust m ent Al t ernat i ves (One o r Com bi nat i on o f Bo t h )
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Triple Constraint: Setting Priorities
Const r ai n t 1 2 3 Measurem entTimeCostQuali ty/ Scope
Pr i o r i t y Mat r i x
•Must be set by customer and sponsor near startup.•May change over t ime, but a change is a signif icant event!
If these are the established priorit ies and measurements, what are some of the implications for the project if the project starts running lateor shows signs of exceeding budget?
Const r ai n t 1 2 3 Measu rem ent
Time XBui lding must be completed by October 31 of this year to accommodate corporate move.
Cost X Costs for the project must not exceed INR 22.5 mil l ion.
Qual i ty/ Scope X Must provide workspace for 120 cal l center staff .
Ex am p l e o f a Com pl e t ed Pr i o r i t y Mat r i x f o r a Const r uct i on Pr o j ect
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Representative Project Life Cycles In Software
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Project Life Cycle
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Some important issues of software project management
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Project Management Plan
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Modified Waterfall Model
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The takeaways!
• Define PM• Why PM is gaining much importance day-by-
day• THREE most imp factors affecting PM• Managing these using the NINE PM
areas/techniques• Define Project Life Cycle in S/W, its iterative
nature, imp issues, model & modified waterfall model