Project Management

Mark Kohls, MBAIndependent IT Project Manager

Project Management Professional (PMP)

Tonight’s Questions

� What is a project manager & just what do they do all day?

� What is the PM industry like and how does PMI play a role?

� How does a project manager fit into the organizational structure?

� What value does a PM bring to an organization?

� What examples can you provide of common documentation created by a PM?

� How does accounting play a part in PM?

What is a Project Manager?

� Manages projects with these constraints:

– Scope

– Time

– Cost

– Quality

– Risk

– Customer Satisfaction

What is a Project Manager?

� Follows PM processes:

– Initiating

– Planning

– Executing

– Monitoring & Controlling

– Closing

How does a project manager fit into the organizational structure?

� Job Titles:– Project Manager– Senior Project Manager– Director of Project Management Office (PMO)– Program Manager

� IT– Infrastructure

– Application Development

� Sales & Marketing

� R&D

� Process

� PMO often reports to CEO, President or VP Strategy

� Matrixed Organizations

What is the PM industry like?

– Project Managers can be consultants or employees

– Some Consultancies Specialize in PM (ie: Praxilient)

– PMs can be oriented to a discipline

� IT

� Engineering

� Process

How does PMI play a role?

� PMI = Project Management Institute

– 500,000 members in 170 countries

� Maintains PMBOK – Project Management Body of Knowledge

– Helps set global standards

– Methodology Research

� Certifies Project Managers and Program Managers

� Member Tools: Virtual library, Advocacy, Educational Programs, Chapter Ties

Project Manager Value

� Understands the whole project

– Business purpose

– Stakeholders

– Task level

– Task dependencies

� Keeps the project on schedule, budget

� Identifies resources & skill-sets needed

� Communicates to management

� Helps analyze risk and quality.

Project Manager Value - Continued

� Builds the team

� Plans the project with the team

� Executes the project

� Communicates

� Reduces risk

� Makes adjustments to the plan and

resources as needed

Example Initiation Phase Documentation

Planning: Write Project Charter

Example Planning Phase Documentation

Work Breakdown Structure

Project Kick Off Meeting

Example Executing Phase Documentation

Run Status Meetings; Write Minutes

Translate Technical Information into Business Information

Example Controlling Phase Documentation

Write Weekly Status Reports for Project Sponsors

Example Closing Phase Documentation

How does Accounting and Finance play a part in PM?

� Budget

� Payment of invoices

� Capitalization versus expenses

� Tax considerations

� Tracking of expenses for each project

� Validation of project ROI

� Team members

Questions?

� Thank you for allowing me to earn 10 PDUs

toward my recertification as a PMP in 2012.

� If you need to reach me:

– Mark Kohls, MBA

– Project Management Professional

– 920-434-6930

– Mark.Kohls@ATT.com